BOARD OF EDUCATION UPPER SANDUSKY EXEMPTED VILLAGE SCHOOL DISTRICT 419-294-2306

AGENDA FOR THE REGULAR MEETING August 17, 2015

______________________________________________________________________________ WELCOME! THE SCHOOLS ARE YOURS The Upper Sandusky Exempted Village School District is governed by the laws of the United States, the State of Ohio, and by policies established by the local Board of Education. Many of the policies and procedures that directly concern you and your children are adopted locally by the Board of Education. WHO ARE THE MEMBERS OF THE BOARD OF EDUCATION? The Board of Education is a governing body elected by the citizens of the school district to be legally responsible for the education of the children of the district. The Board is comprised of five (5) citizens elected to serve overlapping terms of four (4) years each. Current board members and the expiration date of their term are: Gary Book (2015) Jeff Conley (2017) Neil Kinley (2017) Mark McQuown (2017) James Morris (2015) Administration Laurie Vent, Superintendent of Schools Nathan Lynch, Treasurer James Clifford, Upper Sandusky High School Principal Tony Fenstermaker, Upper Sandusky High School Ass’t Principal Brad Ehrman, Upper Sandusky High School Athletic Director James Wheeler, Upper Sandusky Middle School Principal Matt Harp, Union Elementary School / Upper Sandusky Middle School Ass’t Principal/MS Athletic Director Janine McMillan, Union Elementary School Principal / Curriculum & Staff Development Coordinator Angela Murphy, East & South Elementary School Principal Michael Courtad, Food Service Director Jim Frye, Technology Coordinator Kim Graboski, Transportation Director Brenda Adams, Special Education Supervisor WHAT ARE THE DUTIES OF THE BOARD? The Board of Education is the policy-making body of the school district. The policies which it establishes are executed by the administration and faculty/staff of the district. Policy decisions of the Board are duplicated in the Board Policy Book, copies of which have been placed in each school office of the district and the offices of the superintendent and the treasurer. Questions concerning “what is policy” are best answered by reading the appropriate section of the policy manual. WHEN CAN THE BOARD HOLD AN EXECUTIVE SESSION? All regular meetings of the Board are open to the public. Closed, executive sessions may be held to consider the following topics: personnel matters, the purchase or sale of property, imminent court action, negotiations, security arrangements, legal matters and items which are confidential under federal law (Section 121.22 Ohio Revised Code).

HOW CAN MATTERS OF CONCERN BE BROUGHT TO THE ATTENTION OF THE BOARD OF EDUCATION? Residents of the community may bring an issue to the attention of the Board of Education by letter. Letters should be addressed to the Board of Education, Upper Sandusky Exempted Village School District, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351. Questions of inquiry or statements of concern may also be addressed to any district and/or building administrator. HEARING of PUBLIC REQUESTS GUIDELINES Board meetings are held for the purpose of conducting the business of the schools and therefore are not public meetings, but meetings held in public. There are three types of Board meetings: regular, special and emergency. All regular meetings of the Board shall be open to the public. The Board desires to hear the viewpoints of citizens, students, and employees and shall schedule time at the opening of all regular meetings for them to be heard. Because of the nature of special and emergency meetings, these meetings normally will not be open to public participation unless a majority of the board votes to include public participation. The Board maintains a Sign-In Sheet for all visitors to sign as they enter the Board Meeting Room. Speakers must sign the register. For the Board of Education to fulfill its obligation to complete the planned agenda in an effective and efficient manner, a maximum of thirty (30) minutes of public comment may be permitted. All presentations must be done in an orderly fashion and must not impede the meeting either before, during or after presentations. a. Any individual desiring to speak shall give his/her name, address, and group, if any, that is represented. b. The presentation should be as brief as possible. Unless an extension of time is granted, each speaker shall be limited to three (3) minutes until the total time of thirty (30) minutes is used. c. If there are numerous requests to address the same topic, the president may select representatives to speak to each side of the issue. The Board has the right to overrule the president by a majority vote. d. The Board will not hear personal complaints about school personnel nor against any person associated with the school system. Other means are provided for Board consideration and disposition of legitimate complaints involving individuals. e. Recognition of individuals who are not citizens of the district is to be determined by a majority vote of the Board. f. Members of the Board and the superintendent may have the privilege of asking questions of any person who addresses the Board. The Board grants its president authority to terminate remarks of any individual when they do not adhere to the rules above. The Board shall not be obligated to consider the problem or request of a petitioner unless the matter has been presented to each individual member of the Board, in writing, at least forty-eight (48) hours in advance of the meeting, excluding Sunday and legal holidays. Written business to be brought before the Board must be delivered to the Board of Education Office, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351, before 4:00 p.m. on the Wednesday before the regular Monday Board meeting. Members of the public will not be recognized by the president as the Board conducts its official business, except when the Board schedules, in advance, an interim public discussion period on a particular agenda item. WHEN ARE BOARD MEETINGS HELD? Regular meetings of the Board of Education are held on the third Monday of each month. All meetings will be held in the high school library, 800 North Sandusky Ave., Upper Sandusky, Ohio 43351, or at other designated locations. All meetings of the Board of Education will begin at 6:00 p.m. unless otherwise announced. Special and emergency meetings may be called and will be publicized according to the provisions of the law.

UPPER SANDUSKY EXEMPTED VILLAGE SCHOOLS BOARD OF EDUCATION REGULAR MEETING August 17, 2015 6:00 p.m. Upper Sandusky High School Library I.

CALL TO ORDER

II.

ROLL CALL Book ______ Kinley ______ Morris _____

III.

PLEDGE OF ALLEGIANCE

IV.

PUBLIC PARTICIPATION

Conley ______ McQuown ______

Is there anyone present wishing to address the Board according to Hearing of Public Request Guidelines, beginning with: A. Students B. Employees C. Parents and/or Public V.

TREASURER’S REPORT AND/OR CONSENT AGENDA Discussion Items The following items A – D will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the treasurer’s consent agenda prior to approval by the Board? The treasurer recommends: A. to approve the minutes of the July 20, 2015, Regular Board Meeting; B. to approve the financial statements for the month of July as presented; these statements include bank reconciliation, balancing, and the payment of bills; C.

to approve the Purpose Statements and Budgets for Activity Funds as presented;

D. Other Motion ____________________________ Second _______________________________ Book ______ Kinley ______ Morris _______

Conley ________ McQuown _______

VI.

SUPERINTENDENT’S REPORT A. Summer Maintenance Update; B. STAFF Breakfast; C. Upcoming EVENTS;

VII.

CONSENT ITEMS The following items A – X will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the consent agenda for further discussion or separate voting prior to approval by the Board? One resolution: A. to approve the following certified staff as USHS Wednesday/Saturday advisors for the 2015-16 school year: Janet Engle, Jean Fox, Keith Miller, Justin Richardson; B.

to approve the following certificated substitutes for the 2015 – 2016 school year: (*hours not to exceed 29 hours per week): Lynda Capelle, Cynthia Grove, Alicia Shumaker, Jim Stauffer, Jerald Swerline, Becky Vaughn

C.

to approve the following classified substitutes for the 2015 – 2016 school year: (*hours not to exceed 29 hours per week): Samuel Bianchi, Lynda Capelle, Samantha Daniel, Crystal Davis, Cynthia Grove, Kathy Knappenberger, Virginia Luikart, Ila Lynch, Rebecca Shaw, Alicia Shumaker, Vicky Taylor

D. to offer the following individuals a one-year limited supplemental contract for the 2015-2016 school year: Jason Morris – US summer instrumental lessons (Summer, 2016) Cheryl Coakley – US summer instrumental lessons (Summer, 2016) Scott Emerick – USMS intramurals David Headings – USMS choir (50%) Denise Stull – USMS choir (50%) Emily Coakley – USMS webmaster Devin Bramel – USHS piano accompanist Cheryl Coakley – USHS girls pep band Kristine Gottfried – USHS Spanish club Ryan McDannel – USHS Chess club E. to approve 25 extra days for Jim Frye, district technology coordinator, for 2015-16 school year; F. to accept the resignation of Wendy Searfoss, USMS student council (50%) effective August 1,2015; G. to approve an additional 15 minutes a day for Megan Watterson, educational aide, for the 2015-2016 school year;

H.

to approve the following individual as a supplemental volunteer for the 2015-16 school year: Lexa Cheney – USHS band Alison Cheney – USHS band Suzanne Getz – USMS volleyball Megan Watterson – USHS band

I. to accept the retirement resignation of Dale Karg, USHS custodian, effective December 31, 2015 with much appreciation for his many years of service to the Upper Sandusky School District; J. to approve a renewal agreement between the Upper Sandusky School District and NEOLA for policy services for the 2015-2016 school year; K. to approve a renewal agreement between the Upper Sandusky School District and AESOP for computer automated substitute call-in for the 2015-2016 school year; L. to approve a Memorandum of Understanding with USEA for fall play sets supplemental to be paid out of fall play receipts; M. to approve $7,000.00 for the continuation of US Community Outreach Inc., for the 2015-16 school year, N. to approve an agreement with Ohio Northern University for the purpose of providing teacher education candidates with field-based/student teaching experiences in the Upper Sandusky Schools . O. to approve payment of $62,000 to Cincinnati Floors for the USMS gym floor; P. to amend item I of the May 18, 2015 Superintendent’s agenda to reflect the summer maintenance worker pay as $14.59 from June 1- June 30, 2015 and $15.03 from July 1August 21,2015 due to the negotiated agreement; Q. to approve a contract between Wood County Juvenile Detention Education Program and the Upper Sandusky Schools for the 2015-2016 school year; R. to approve a renewal agreement with Synergy for Peak Performance Service Agreement for the 2015-16 school year; S. to approve professional development contracts from the Bureau of Education and Research; T. to approve the following FY 16 contracts with the North Central ESC: - Audiology Services - School Psychologist Services U.

to approve all bus routes and bus stops for the 2015 -2016 school year as recommended by the Transportation Director, and to authorize the Transportation Director to approve all subsequent bus routes and stops as assigned by the Transportation Director for the rest of this school year;

V. to approve the 2015 - 2016 Transportation Handbook, as presented; W to approve the following donations: Ram Boosters 2015-16 HUDL Video Subscription

$899.50

and to direct the superintendent to send a Thank You to the above individuals/groups for their charitable acts of kindness in support of the school district. X. Other; Motion ____________________________ Second _______________________________ Book _______ Kinley ______ Morris _______ VIII.

Conley _______ McQuown _______

ADJOURNMENT Motion ____________________________ Second _______________________________ Book _______ Kinley ______ Morris ________

Conley _______ McQuown _______

The Upper Sandusky Board of Education will hold their next regular meeting on September 21, 2015, at 6:00 p.m. in the Upper Sandusky High School library.

Addendum to the Treasurer’s Agenda 8-17-2015 Item D: To approve a contract with Aspen Energy/Direct Energy for the delivery of electricity to the district’s buildings and facilities. Item D: To approve the purchase of six Chromebook Carts at a price of $68,152.00.