CDHS - Division of Employment and Benefits FY 2014-15 Projected Spending

FIPS

County

001 003 005 007 009 011 013 015 017 019 021 023 025 027 029 031 033 035 037 039 041 043 045 047 049 051 053 055 057 059 061 063 065 067 069 071 073

Adams Alamosa Arapahoe Archuleta Baca Bent Boulder Chaffee Cheyenne Clear Creek Conejos Costilla Crowley Custer Delta Denver Dolores Douglas Eagle Elbert El Paso Fremont Garfield Gilpin Grand Gunnison Hinsdale Huerfano Jackson Jefferson Kiowa Kit Carson Lake La Plata Larimer Las Animas Lincoln

Total Reserve 09/30/2014 A 2,305,114 391,260 1,141,331 117,675 93,536 194,639 1,076,094 134,802 94,897 92,869 220,132 176,447 137,335 79,644 37,388 7,286,330 88,185 409,977 181,184 39,750 2,925,427 769,043 417,727 100,000 72,750 78,895 84,110 73,207 87,442 2,215,704 91,521 52,588 95,158 145,734 1,088,156 408,488 78,180

SFY-15 Works Anticipated Block Alloc Expenditures B C 14,656,428 13,119,133 1,158,126 1,025,643 14,345,540 13,309,838 291,281 214,451 171,788 122,258 476,327 404,881 5,123,060 5,523,515 372,952 311,255 48,392 35,840 174,536 197,775 616,816 444,136 498,073 531,892 451,951 335,756 99,791 132,069 999,398 1,012,187 30,570,526 31,483,901 66,180 52,938 1,305,497 1,011,508 589,947 491,666 296,405 289,594 19,760,190 18,582,428 2,305,580 2,092,604 1,302,325 1,247,827 114,950 111,234 151,192 134,132 209,211 169,268 21,696 19,765 403,222 489,891 64,418 23,247 9,467,803 9,205,796 72,290 47,177 208,139 192,238 204,835 188,373 1,007,787 967,683 6,861,556 6,090,654 1,088,838 922,175 165,591 132,459

Attachment A

Under/(Over) Spent B-C 1,537,295 132,483 1,035,701 76,830 49,531 71,446 (400,455) 61,697 12,552 (23,239) 172,680 (33,819) 116,195 (32,279) (12,789) (913,375) 13,242 293,989 98,280 6,811 1,177,761 212,976 54,499 3,716 17,061 39,943 1,931 (86,669) 41,172 262,007 25,113 15,900 16,463 40,103 770,902 166,663 33,132

Projected PreClose Balance A+B-C 3,842,410 523,744 2,177,032 194,505 143,066 266,085 675,639 196,499 107,449 69,631 392,812 142,627 253,530 47,366 24,599 6,372,955 101,427 703,966 279,464 46,560 4,103,188 982,019 472,225 103,716 89,811 118,838 86,040 -13,462 128,614 2,477,710 116,635 68,489 111,621 185,838 1,859,058 575,151 111,312

June 2015 Works Allocation Meeting

TANF Mitigation Projected Post- TANF Reserve (through 10months) Close Balance Cap D A+B-C+D E 0 3,842,410 5,862,571 28,999 552,743 463,250 0 2,177,032 5,738,216 401 194,906 116,512 236 143,303 100,000 655 266,740 190,531 0 675,639 2,049,224 513 197,012 149,181 67 107,515 100,000 240 69,871 100,000 849 393,661 246,726 49,241 191,868 199,229 622 254,152 180,780 11,129 58,495 100,000 1,375 25,974 399,759 0 6,372,955 12,228,210 91 101,518 100,000 1,796 705,762 522,199 812 280,276 235,979 0 46,560 118,562 30,451 4,133,640 7,904,076 3,173 985,192 922,232 1,792 474,017 520,930 158 103,874 100,000 208 90,019 100,000 288 119,126 100,000 30 86,070 100,000 47,877 34,416 161,289 89 128,703 100,000 0 2,477,710 3,787,121 99 116,734 100,000 286 68,775 100,000 1,387 113,008 100,000 26,973 212,811 403,115 0 1,859,058 2,744,622 151,097 726,249 435,535 228 111,540 100,000

Potential Reversion 0 89,492 0 78,393 43,303 76,209 0 47,832 7,515 0 146,934 0 73,371 0 0 0 1,518 183,563 44,297 0 0 62,960 0 3,874 0 19,126 0 0 28,703 0 16,734 0 13,008 0 0 290,713 11,540

Page 1 of 24

CDHS - Division of Employment and Benefits FY 2014-15 Projected Spending

FIPS

County

075 077 079 081 083 085 087 089 091 093 095 097 099 101 103 105 107 109 111 113 115 117 119 121 123 125 159

Logan Mesa Mineral Moffat Montezuma Montrose Morgan Otero Ouray Park Phillips Pitkin Prowers Pueblo Rio Blanco Rio Grande Routt Saguache San Juan San Miguel Sedgwick Summit Teller Washington Weld Yuma Broomfield

Total Reserve 09/30/2014 A 327,260 1,249,243 100,000 94,914 329,613 555,673 323,558 337,787 92,179 53,552 78,846 51,678 380,517 1,997,068 100,000 252,799 100,000 46,687 91,759 75,030 35,904 100,000 173,454 62,546 230,386 61,887 209,827 30,594,888

SFY-15 Works Anticipated Block Alloc Expenditures B C 777,242 599,572 4,760,269 5,201,790 13,979 4,112 363,915 389,382 801,839 639,756 1,333,922 1,089,086 935,236 983,837 986,392 998,696 56,143 59,758 218,475 311,948 97,055 103,019 66,769 74,104 906,132 1,053,914 12,755,234 11,883,157 116,878 103,199 890,165 843,362 235,019 223,511 340,515 247,873 44,697 23,814 83,638 70,714 67,906 53,639 233,079 248,080 598,696 594,809 112,492 128,437 6,437,798 6,125,491 282,533 169,850 609,434 594,627 149,848,087 143,486,720

Attachment A

Under/(Over) Spent B-C 177,670 (441,521) 9,867 (25,467) 162,083 244,836 (48,600) (12,303) (3,615) (93,472) (5,964) (7,335) (147,782) 872,077 13,679 46,803 11,508 92,642 20,882 12,924 14,266 (15,001) 3,887 (15,944) 312,307 112,683 14,808 6,361,367

Projected PreClose Balance A+B-C 504,930 807,722 109,867 69,447 491,696 800,509 274,958 325,483 88,564 -39,920 72,882 44,342 232,734 2,869,145 113,679 299,602 111,508 139,329 112,641 87,954 50,170 84,999 177,341 46,602 542,693 174,570 224,635 36,956,255

June 2015 Works Allocation Meeting

TANF Mitigation Projected Post- TANF Reserve (through 10months) Close Balance Cap D A+B-C+D E 1,070 506,000 310,897 0 807,722 1,904,108 19 109,886 100,000 43,343 112,791 145,566 1,103 492,799 320,736 1,836 802,345 533,569 1,287 276,245 374,095 1,357 326,841 394,557 77 88,642 100,000 4,484 -35,436 100,000 195 73,077 100,000 92 44,434 100,000 1,247 233,981 362,453 0 2,869,145 5,102,094 161 113,840 100,000 1,225 300,827 356,066 323 111,832 100,000 469 139,798 136,206 62 112,703 100,000 115 88,069 100,000 93 50,264 100,000 321 85,320 100,000 78,575 255,916 239,478 155 46,756 100,000 0 542,693 2,575,119 389 174,959 113,013 839 225,474 243,774 500,000 37,456,255 61,291,578.78

Potential Reversion 195,103 0 9,886 0 172,063 268,776 0 0 0 0 0 0 0 0 13,840 0 11,832 3,592 12,703 0 0 0 16,438 0 0 61,946 0 2,005,265.56

*Adjusted for intercounty transfers in/out and possible mitigation County received Employment Focused Funding

Page 2 of 24

CDHS - Division of Employment and Benefits FY 2015-16 Allocation

Overview County Block Grant Appropriation (Long Bill) Hold out for County Mitigation State share of Cash Fund Recoveries Employment Focused Programs

Attachment B

Total

Federal

County MOE

Original Allocation

152,548,087 (500,000) (200,000) (2,000,000) 0 0 0 149,848,087

127,698,357

0 22,149,730

Total available to allocate

149,848,087

127,698,357

22,149,730

FY 14-15 Allocation Variance

149,848,087 0

127,698,357 0

22,149,730 0

Work Participation Rate Reduction

EFF as % of Block Grant

130,198,357 (500,000) 0 (2,000,000)

June 2015 Works Allocation Meeting

MOE Relief

22,349,730 0 (200,000) (5,524,726) (5,524,726)

1.33%

Page 3 of 24

CDHS - Division of Employment and Benefits FY 2015-16 Allocation

% of total Factor Block Grant Allocation Driver 1 - Demographic Data A 25.0% Child Poverty

Attachment B

Allocation data

Data Source

Adjusted total number of children living in poverty by county

Poverty: SAIPE, Census Food Assistance - COGNOS WAC Report, Statewide Average_1 Food Assistance - COGNOS WAC Report, Statewide Average_1 HCPF Data Analysis division

B

25.0% SNAP child enrollment

Total number of children on SNAP by county

C D

25.0% SNAP child enrollment @ 50% FPL 25.0% Medicaid/CHP+ enrollment

Total number of children on SNAP at 50% FPL by county Total number of Medicaid/CHP+ enrollment by county

60.0% SFY15 BCA/State Div Expenditures

Projected BCA/State Diversion expenditures by county Projected All Other Expenditures by county, including expenditures from transfers

2 - Expenditure Data E F

40.0% SFY15 All Other Expenditures*

June 2015 Works Allocation Meeting

CFMS Expenditure Report CFMS Expenditure Report

Adjustments/Special Consideration * Counties with BCA expenditures greater than 70.9% of their total allocation have those expenditures weighted by 40%. -Year to year total allocation may not increase more than 25% or decrease more than 5%, unless specifically approved by the WAC. -Counties with allocation totals of less than $100,000 are held harmless

Page 4 of 24

CDHS - Division of Employment and Benefits FY 2015-16 Allocation

Final Initial SFY 14-15*

1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 53 55 57 59 61 63 65 67 69 71 73 75 77 79 81 83 85 87 89 91 93 95 97 99 101 103

Adams Alamosa Arapahoe Archuleta Baca Bent Boulder Chaffee Cheyenne Clear Creek Conejos Costilla Crowley Custer Delta Denver Dolores Douglas Eagle Elbert El Paso Fremont Garfield Gilpin Grand Gunnison Hinsdale Huerfano Jackson Jefferson Kiowa Kit Carson Lake La Plata Larimer Las Animas Lincoln Logan Mesa Mineral Moffat Montezuma Montrose Morgan Otero Ouray Park Phillips Pitkin Prowers Pueblo Rio Blanco

14,656,428 1,158,126 14,345,540 291,281 171,788 476,327 5,123,060 372,952 48,392 174,536 616,816 498,073 451,951 99,791 999,398 30,570,526 66,180 1,305,497 589,947 296,405 19,760,190 2,305,580 1,302,325 114,950 151,192 209,211 21,696 403,222 64,418 9,467,803 72,290 208,139 204,835 1,007,787 6,861,556 1,088,838 165,591 777,242 4,760,269 13,979 363,915 801,839 1,333,922 935,236 986,392 56,143 218,475 97,055 66,769 906,132 12,755,234 116,878

Preliminary Intiaial Allocation SFY 15-16 15,002,307 1,100,220 14,838,854 276,717 163,199 452,511 5,132,917 354,304 48,392 165,809 585,975 495,591 429,353 117,680 1,003,531 29,767,438 66,180 1,407,654 609,036 306,048 19,466,069 2,190,301 1,329,798 109,202 162,254 219,849 21,696 408,211 64,418 9,561,633 72,290 208,319 215,046 1,024,886 6,518,478 1,034,396 157,312 738,380 4,886,558 13,979 385,131 819,822 1,267,226 954,299 1,005,232 60,795 248,289 104,632 72,507 860,831 12,916,260 120,663

Attachment B

June 2015 Works Allocation Meeting

Percent of Total State Federal Funds Allocation SFY 15-16 10.01% 0.73% 9.90% 0.18% 0.11% 0.30% 3.43% 0.24% 0.03% 0.11% 0.39% 0.33% 0.29% 0.08% 0.67% 19.87% 0.04% 0.94% 0.41% 0.20% 12.99% 1.46% 0.89% 0.07% 0.11% 0.15% 0.01% 0.27% 0.04% 6.38% 0.05% 0.14% 0.14% 0.68% 4.35% 0.69% 0.10% 0.49% 3.26% 0.01% 0.26% 0.55% 0.85% 0.64% 0.67% 0.04% 0.17% 0.07% 0.05% 0.57% 8.62% 0.08%

12,784,748 937,591 12,645,455 235,814 139,076 385,623 4,374,197 301,933 41,239 141,300 499,359 422,335 365,889 100,285 855,195 25,367,377 56,398 1,199,582 519,012 260,810 16,588,700 1,866,543 1,133,234 93,061 138,270 187,352 18,489 347,872 54,896 8,148,284 61,605 177,527 183,259 873,393 5,554,952 881,497 134,059 629,237 4,164,254 11,913 328,203 698,640 1,079,911 813,240 856,644 51,809 211,588 89,166 61,789 733,587 11,007,048 102,827

County MOE

% Change SFY 15 to SFY 16

2,217,560 162,629 2,193,399 40,903 24,123 66,888 758,720 52,371 7,153 24,509 86,616 73,256 63,465 17,395 148,337 4,400,061 9,782 208,072 90,024 45,238 2,877,368 323,758 196,564 16,142 23,983 32,497 3,207 60,340 9,522 1,413,349 10,686 30,793 31,787 151,493 963,526 152,899 23,253 109,143 722,304 2,066 56,928 121,182 187,314 141,059 148,588 8,986 36,701 15,466 10,718 127,243 1,909,211 17,836

2.4% -5.0% 3.4% -5.0% -5.0% -5.0% 0.2% -5.0% 0.0% -5.0% -5.0% -0.5% -5.0% 17.9% 0.4% -2.6% 0.0% 7.8% 3.2% 3.3% -1.5% -5.0% 2.1% -5.0% 7.3% 5.1% 0.0% 1.2% 0.0% 1.0% 0.0% 0.1% 5.0% 1.7% -5.0% -5.0% -5.0% -5.0% 2.7% 0.0% 5.8% 2.2% -5.0% 2.0% 1.9% 8.3% 13.6% 7.8% 8.6% -5.0% 1.3% 3.2% Page 5 of 24

CDHS - Division of Employment and Benefits FY 2015-16 Allocation

Final Initial SFY 14-15* 105 107 109 111 113 115 117 119 121 123 125 159

Rio Grande Routt Saguache San Juan San Miguel Sedgwick Summit Teller Washington Weld Yuma Broomfield

Attachment B

Preliminary Intiaial Allocation SFY 15-16

June 2015 Works Allocation Meeting

Percent of Total State Federal Funds Allocation SFY 15-16

County MOE

890,165 235,019 340,515 44,697 83,638 67,906 233,079 598,696 112,492 6,437,798 282,533 609,434

845,657 252,245 323,489 44,697 90,641 67,906 256,684 608,660 112,493 6,848,630 268,406 586,103

0.56% 0.17% 0.22% 0.03% 0.06% 0.05% 0.17% 0.41% 0.08% 4.57% 0.18% 0.39%

720,657 214,960 275,673 38,090 77,243 57,868 218,743 518,691 95,865 5,836,303 228,732 499,468

125,000 37,286 47,816 6,607 13,398 10,037 37,942 89,969 16,628 1,012,327 39,674 86,635

149,848,087

149,848,087

100.00%

127,698,357

22,149,730

% Change SFY 15 to SFY 16 -5.0% 7.3% -5.0% 0.0% 8.4% 0.0% 10.1% 1.7% 0.0% 6.4% -5.0% -3.8%

-* SFY 14-15 Allocation is from the previous formula. Figure does not include MOE Relief, EF funds, or transfers Counties indicate projected to overspend allocation Counties indicate met BCA/St. Diversion is greater than 71% of allocation. Allocation Changes Totals Under spent Over spent Counties at -5.0% 19 17 2 Counties above 10% 2 0 2 Increase No Change Decrease

33 8 23

19 8 19

14 0 4

Page 6 of 24

CDHS - Division of Employment and Benefits FY 2015-16 Base Adjustment Requests

Attachment C

June 2015 Works Allocation Meeting

Page 7 of 24

CDHS - Division of Employment and Benefits FY 2015-16 Base Adjustment Requests

Attachment C

June 2015 Works Allocation Meeting

Page 8 of 24

CDHS - Division of Employment and Benefits FY 2015-16 Base Adjustment Requests

Attachment C

June 2015 Works Allocation Meeting

HUERFANO COUNTY DEPARTMENT OF SOCIAL SERVICES Sheila Hudson-Macchietto, Director

May 21, 2015

Nancy Sharpe, Chair Colorado Works Allocation Committee Colorado Counties Inc. 800 Grant Street, Suite 500 Denver, CO 80203 Dear Commissioner Sharpe and WAC Committee: I am formally requesting that you and the WAC committee consider a base allocation increase for the Huerfano County Department of Social Services for FY 2016 in the amount of $70,000.00. Huerfano County has received mitigation funds the last two years for over expenditures ranging from $42,800 in FY 2013 to $100,482 in FY 2014. We anticipate being overspent $90,000 in FY 2015. This is due to the Basic Cash caseload increase of 9% combined with the allocation decrease of 22%. This makes it impossible to meet the Basic Cash Assistance/ Diversion demands, adequately staff the program and maintain a TANF reserve fund. The Huerfano County TANF reserve balance of $73,000 will be depleted this fiscal year. Both the economic down turn nationwide and the lack of economic growth in Huerfano County for the last several years have resulted in an unemployment rate of 10.5%. This combined with an influx of people moving to the community stating they moved here due to affordable housing and access to marijuana, has dramatically increased the demand for TANF benefits. These factors make it difficult to assist applicants in finding employment, resulting in 70% of the TANF allocation being committed to Basic Cash Assistance. As reflected in the statistics without an increase in the base allocation Huerfano County will continually be underfunded for this program due to the increase in the caseload and the yearly decrease in the allocation.

Page 9 of 24

CDHS - Division of Employment and Benefits FY 2015-16 Base Adjustment Requests

Attachment C

June 2015 Works Allocation Meeting

It is anticipated that this trend will continue as there is very little economic development occurring in Huerfano County. Your consideration of this request is appreciated. Should you have further questions or need additional information, please feel free to contact me. Sincerely,

ca

722&-cti Shei a Hudson-Macchietto Director

cc: Huerfano County Board of Commissioners

121

West 6th Street, Walsenburg, Colorado Phone 719-738-2810 Fax 719-738-2549

81089

Page 10 of 24

CDHS - Division of Employment and Benefits Employment Focused Funding Year to Date Status

Attachment D

June 2015 Works Allocation Meeting

Employment Focused Programming Boulder County Colorado Works May 2015 Update Objective

Boulder County Colorado Works (BCCW), a collaboration of career-services staff from Housing & Human Services and WorkForce, are actively developing, improving upon, and expanding program delivery that results in employment entry, retention or wage progression for Colorado Works recipients. BCCW is thrilled to be a part of the programmatic shift away from process, and towards outcomes, particularly employment. BCCW focuses in three strategic domains, identified by the Colorado Department of Human Services, to cultivate this programmatic shift: • • •

Creating an employment-focused program (skill acquisition and culture change) Assessment and employment planning Employment-focused services

Use of Funds

Upon implementation BCCW, identified, used, and projects to use Employment Focused Funds for the following expenses: Empowering Pathways Training Empowering Pathways Action Team costs & miscellaneous Motivational Interviewing Training Career Assessment Fees (to pilot assessments) Salary + benefits (Career Pathways Consultant, Program Manager, Trainer/Educator/Outreach – 3 staff)

$30,000 (approx. 30 staff) $7,599.58 $2,000 (approx. 20 staff) $2,000 $85,316.42

Accomplishments, Challenges & Needs

Creating an employment-focused program (skill acquisition and culture change) •

•

Employment Focused Programming meetings, retreats and brainstorming sessions cross programs (Eligibility, Case Management, Training, Internship Coordination, Business Services, Management) starting September 2014 – Ongoing to build cross-program focus and mission towards employment focused programming. Empowering Pathways Training & Action Teams o Empowering Pathways provides unique opportunity for cross-program integration and teaches tools to use with clients and team members at all levels. Pre and post assessment will be utilized to ensure program attainment and consistent perception checking will be completed to ensure value and development.

Page 11 of 24

CDHS - Division of Employment and Benefits Employment Focused Funding Year to Date Status

Attachment D

June 2015 Works Allocation Meeting

o Empowering Pathways offers in-class learning (workshops), practice sessions that help infuse learning concepts into daily work with clients and peers, homework and reading assignments, web sessions with Empowering Pathways instructor (voluntary).  15 Empowering Pathways workshops  15 Empowering Pathways practice sessions  9 web sessions o Core areas of learning in Empowering Pathways:  Positive Intelligence  Emotional Intelligence  Coaching 1 & 2  Daring Way o Action Teams (Cross Program and Staff Led)  Each person participating in Empowering Pathways also works within an Action Team to work with new peers on a career-services related project with tangible outcomes. The goal is to have staff create solutions to the “gaps” we currently have in effective serving Colorado Works clients. Action Teams have approximate 4-5 staff from various programs; staff drive the project and an Action Team Sponsor provides assistance and guidance as needed. Topics: 1. Job Retention 2. Job Seeking Tools & Connections 3. Livable Wage & Cliff Mitigation 4. Mentoring & Community of Practice 5. Program Movement/Transitions 6. Workshops 7. Career Assessment  Each Action Team will present a final product* in August 2015. •

*Product = implemented deliverable and/ or proposal/ concept to deliver

o Participant feedback Workshops. The following were based on a 5 point Likert scale with 5 being highly satisfied, 4 being satisfied, 3 being neutral, 2 being unsatisfied, and 1 being highly unsatisfied:  Overall satisfaction with Positive Intelligence session: 4.82 with 82.3 Highly Satisfied  Overall satisfaction with Emotional Intelligence session: 4.9 with 90% Highly Satisfied  Overall satisfaction with Coaching 1 session: 4.77 with 77% Highly Satisfied  Overall satisfaction with Practice Sessions (6 completed): 4.33 with 33.33% Highly Satisfied Assessment and employment planning • Empowering Pathways designed an Action Team specifically around career assessments and employment planning. This team will consider all phases of the employment continuum to produce a proposal/recommendation and will implement or provide recommendations of career assessments to use with Colorado Works clients. • Training Team staff identified Strengths Finder as possible career assessment tool; Training Team to pilot Strengths Finder with 15-20 clients in June. • CHALLENGE/ NEED: The majority of Colorado Works participants enter the program without a career objective. To ensure success of educational/ technical training opportunities, Colorado

Page 12 of 24

CDHS - Division of Employment and Benefits Employment Focused Funding Year to Date Status

•

Attachment D

June 2015 Works Allocation Meeting

Works participants need defined career objectives. Boulder County identified the need to invest more resources into up-front career exploration and innovative assessments (i.e. using experiences – such as Training and Internship as “assessments”), transferrable skills analysis, and wrapping customer career objectives and planning with employment trends in Boulder County. CHALLENGE/ NEED: Developing “Career Lattice” that offer customers multiple career paths and opportunities that build upon each other (directly and indirectly), allow for pivoting direction of career paths, and connect to employment trends in local communities.

Employment-focused services • Hired Career Pathways Consultant • Conducted local labor market analysis; identified key sector for Colorado Works participants o Unemployment rate = 3.0%.  Boulder County will target a diverse employment base to meet the unique career goals/needs for people with low income and other barriers to employment. o Three key industries within Boulder County based on need and current openings are:  Manufacturing – Creating end products that apply mechanical force to perform work (521 employers currently providing this type of employment in Boulder County).  Healthcare – Medical, diagnostic, and treatment services (143 employers currently providing this type of employment in Boulder County).  Information Technology – (a) Producing and distributing information and cultural products, (b) providing the means to transmit or distribute these products as well as data or communications, and (c) processing data (487 employers currently providing this type of employment in Boulder County). o To meet a broader range of community needs, Boulder County identified a fourth key sector to target: Community Services, which based on LMI data, shows an average of a 25% increase over the next 10 years. Community Services incorporates industries such as:  Human Services (33% increase over next 10 years, 315 employers currently providing this type of employment in Boulder County),  Early Childhood Education (18% increase, job posting data included within Human Services),  Protective Services (31%, and 1,647 employers currently providing this type of employment),  Health Services (33% increase, job posting data included within Protective Services)  Legal/Government Services (14% increase, 281 employers currently providing this type of employment in Boulder County)  Types of occupations in Community Services include: law enforcement, fire protection, fire mitigation, security, emergency response, clerks, clerical and administrative positions, social and human service assistants, pre-school teachers, childcare workers, teachers assistants, and legal assistants. • Career Pathways Consultant attending individual and group meetings with Department of Housing & Human Services CO Works case managers to gain insight/ provide guidance on

Page 13 of 24

CDHS - Division of Employment and Benefits Employment Focused Funding Year to Date Status

• •

•

Attachment D

June 2015 Works Allocation Meeting

customer career objectives based on current local employment trends; create ongoing “feedback loop” to continually share customer needs and employer needs Implementing pilot “Internship Club” to provide peer-support during internship; expanding program to provide pre- and post-internship support. CHALLENGE/ NEED: Research into education found that a majority of schools in Boulder are not affordable to low-income individuals and families; unable to determine from an evidenced-based perspective whether local educational opportunities increase employment entry rate. CHALLENGE/ NEED: Front Range Community College (FRCC) needs investment from employers and community partners in order to create new programming (FRCC requests that all new training requests forecast a high student enrollment for 3+ years).

•

CHALLENGE/ NEED: University of Colorado Boulder (CU) has programs that serve a greater demand of career seekers; CU lacks applicable certificate based programming that will employ low skilled workers. Trend: Universities discovering that shorter term trainings are more effective in getting people employment and are working on curriculum to address these needs.

• • •

CHALLENGE/ NEED: Basic skills training (“gap”: people who graduated high school/ have GED and need refresher on reading, writing, math, etc.) plus basic computer skills training with a facilitator (verses self-directed learning) CHALLENGE/ NEED: Post-placement career support/ ongoing career planning CHALLENGE/ NEED: Job retention services for employers

Anticipated Outcomes • • •

Once customers gain employment, increased job satisfaction and retention (need to develop baseline) and decreased return to CO Works program through deepening career exploration, assessment, goal setting initiatives, and training, educational and internship experiences Increased employment entry rate through shared, proactive employment-focused staff vision, mission and alignment Increased community connection/ partnerships: employers accessing job retention program services that reinvest into employment-focused programming

Page 14 of 24

Douglas County Human Services Grant Dashboard: June 2015 Works Allocation Meeting 01/2015-05/2015

Youth are being empowered!

CDHS - Division of Employment and Benefits Attachment D Employment Focused Funding Year to Date Status

Total # of Participants = 93

Age Breakdown 30%

70%

Age 19-25 Years Old

Populations Served Child Welfare

61

Disability

11

Homeless

9

70 60

Gender Breakdown Gender Breakdown

50

Pregnant/Parenting 12 Veteran

Age 15-18 Years Old

60

40 30

1

20

33

10 0 Female

Youth are getting connected…

Referral Source - DHS

Male

Referral Sources - Other

Child Support Enforcement

3

Child Welfare

49

Food Assistance

14

Medicaid

10

SWAP

1

TANF

3

Wraparound

2

Participant Referrals

6

Phillip Miller Library Walk-Ins

5

Page 15 of 24

CDHS - Division of Employment and Benefits Attachment D Employment Focused Funding Year to Date Status

Youth are receiving education and training…

Educational Status

In School

33

Drop Out

31

Unreported

29

18

24

10 Completed Job Readiness Workshops

Youth are employed and breaking into their industries…

10

Educational Progress Started GED Process 8 Applied to College 9 Accepted into College 7 30 20 10 0

Labor market Information

GED High School Diploma

Participants Scheduled for Training 4-Week Construction Boot Camp 4 2-Week Healthcare Academy 9 4-Week Hospitality Academy 2

Participants Scheduled for Industry Related Work Experiences 10 Engineering Aeronautical 1 Lowest Auto 4 Wage 10 8 = $8.23 Aviation 1 14 14 Construction 4 Child Care/Early Childhood 2 Highest Wage Culinary 1 = $13.25 Highest Wage Hospitality 2 = $13.25 Office Administration/IT 1 Lawn Police/Corrections 1 Irrigation Recycling 1 Social Services 2 Page 16 of 24 Veterinary 2

Total # of Participants Employed =24

Lowest Wage = $8.23 Fast Food

June 2015 Works Allocation Meeting Educational Attainment

CDHS - Division of Employment and Benefits Attachment D Employment Focused Funding Year to Date Status

June 2015 Works Allocation Meeting

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Youth are achieving their goals and experiencing success!

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Danielle is an 18 year old, childwelfare involved youth. She graduated from High School in 5/2015 and will start college at Community College of Aurora in 8/2015.

Allana is a 16 year old, child-welfare involved youth. She is a high school sophomore, who completed a lifeguard training during Spring Break and accepted a summer job at her local pool making $8.50 an hour.

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Michael is a 22 year old veteran experiencing difficulty adjusting as a civilian. He was connected with veteran’s resources and services through the DCHS Grant. He has developed a career plan that leverage his prior military experience into a career as a firefighter. Page 17 of 24

5/26/2015

State.co.us Executive Branch Mail - TANF Employment Focused Funds status CDHS - Division of Employment and Benefits Attachment D June 2015 Works Allocation Meeting Employment Focused Funding Year to Date Status

Garcia - CDHS, Luis 

TANF Employment Focused Funds status Dani Crane  To: "Garcia - CDHS, Luis" 

Wed, May 20, 2015 at 5:24 PM

Luis,   Some of our accomplishments, related to the Employment Focused funding, since November, 2014.             The first Motivational Interviewing (MI) series was completed in April with 13 participants.           One- on- one coaching with the Career & Family Coordinators will kick off on 5/27 and be completed throughout the following 3 months.           MI for eligibility staff will be completed by the end of July.

         Sponsored 11 participants in vocational training (Goal – 10)          Recruited 7 new businesses for paid internships (Goal – 10)           Sponsored 24 participants in paid internships (4% increase from last year – goal‐30% increase) 1 more than last year at this time).  We are adding a second Internship Coordinator beginning 6/1/15 and expect participants to increase 30‐50% moving forward.          500% increase of Diversion recipients participating in the Employment Retention Project (Goal – 20%)           Reviewed, updated and/or eliminated process and related paperwork associated with 2 additional procedures since March.          Pilot for tracking internships in Connecting Colorado, launched on April 22nd.   Expenditures (as of March) Approx $35,000 for subsidized employment Approx $6,000 for vocational training As planned, the majority of the funds supported staff time for the program re‐design and implementation efforts   Please let me know if you need additional information.  Thank you.   From: Garcia ­ CDHS, Luis [mailto:[email protected]]  Sent: Friday, May 08, 2015 3:31 PM To: [email protected]; Hancox, Jessie; Dani Crane; [email protected]; Jon Merritt; Vickie

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CDHS - Division of Employment and Benefits Employment Focused Funding Year to Date Status

Attachment D

June 2015 Works Allocation Meeting

Summary Report for WAC Funding for 2014-2015 The Larimer County Workforce Center (LCWC) Works Program full expended ($768,522) of the WAC funding by March 2015. Messaging: We rolled out the employment-focused messaging materials. These include: • "Take charge of more than you thought possible!" and the Welcome to Works referral form to Orientation which are handed out to applicants at DHS. • The Orientation Guide and the Participant "Discover the path to your success" folder are provided at the LCWC. • The Larimer County Works Manager shared these materials at the January 2015 State TANF Administrators meeting. • The Works web page went live on April 29, 2015. It includes downloadable forms for participants. Roadmap Plans: The CDHS-recommended roadmap plans were fully implemented and feedback from participants has been highly positive. Monthly E-blasts: We launched monthly e-blasts starting December 2014. The eblasts contain employment information including hiring events, the value of Connecting Colorado, online job search workshops and internship opportunities for those who need additional skill development. We also include information on resources that will assist in economic progression such as Earned Income Tax Credit (EITC), how to save money on your energy bills, and an update on a housing wait list. (Sample e-blast attached) Group Work: As a result of significant budget reductions, Larimer County began job search groups in both offices as a way of offering services in an efficient manner. Group casemanagement did not work effectively. We continue to offer individual appointments based on participant and coach feedback. (Streamlined processes have resulted in shorter, more productive meetings. Instead of a 1 ½ hour meeting, meetings are completed in 30 minutes to one hour). Employment-Focused MOU- A draft of Larimer County’s employment-focused MOU was submitted to the State for feedback on May 11, 2015. Larimer County is meeting monthly with Boulder, Denver and the State as part of the employment-focused MOU county collaborative. Staff Development: • The Works Team completed facilitation training and how to run an effective casemanagement meeting training. • The Works Team completed Crucial Conversations training. • The Works Team completed EMSI Career Coach training. Coaches now regularly utilize EMSI Career Coach with their participants. • Labor Market Information "Lunch and Learns" occur monthly.

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CDHS - Division of Employment and Benefits Employment Focused Funding Year to Date Status

• •

Attachment D

June 2015 Works Allocation Meeting

Financial Health Institute Training for Casemanagers (which also touches on executive functioning) will take place May 19-20, 2015. Core Intervention Practices (CBT) training will be deployed in June 2015.

Participant Services: • Increased supportive services for training opportunities, gas money, interview clothing, etc. to support participants with obtaining employment. Internship coordinators may also issue supportive services based on feedback from the hosting employer, i.e. participant needs to take a class. • Continued to offer subsidized internships and the LCWC is in the process of streamlining the paperwork process to expedite placement. • SSI/SSDI track participants and others on long-term medical holds are referred to two specific casemanagers. • Referring participants to WIA intensive job search services such as interview prep. • We have submitted a Work Support Strategies Innovation Grant to develop smart forms to make remote reporting easy and accessible. Metrics: We have successfully entered a portion of our caseload into Connecting Colorado and we will enter the rest of the caseload that is appropriate (job seekers). Based on the information we currently have available, participants who received a specialized placement service (in a customized internship in line with their identified career pathway) and retained employment after six months were earning an average hourly wage of $14.12. Participants receiving a specialized service (internships in most cases) were 58% more likely to maintain employment. Work Processes: • We have redesigned processes to allow us the time for more employmentfocused measures. For example, we no longer require MCSs for individuals on medical/mental health holds. • The roadmaps have created the opportunity for better employment goal discussions. Previous IRCs were heavy on Work Participation language and required a good deal of explanation. Using the roadmaps to work in partnership with participants has yielded more productive, employment-focused meetings. • We began accepting signed/dated electronic documentation including MCSs and reduced paperwork conciliations by 40% in one month. • Since July 1, 2014, 59 participants have participated in an internship. Of the 59, 21 are still in internships. Of those who completed their internship, 57.5% entered into employment. Larimer County met with Mathematica for the initial evaluation on May 11, 2015. Larimer County will be working with Mathematica for one year as part of the employment-focused pilot. Mathematica will share best practices and provide information and technical assistance to Larimer County on rapid cycle evaluation to determine effective interventions.

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CDHS - Division of Employment and Benefits Employment Focused Funding Year to Date Status

Attachment D

June 2015 Works Allocation Meeting

Employment Focused Programming Mesa County Workforce Center Project Update: 05/18/2015 Historically, employment focused training has not been offered by the state for Colorado Works Case Managers, instead, training has focused on the Individual Responsibility Contract (IRC) and participation rates. In order to move Mesa County families towards income independence, focusing on job skills, education and employment is imperative. Although our initial request was for $15,000, we were awarded $30,000 to implement and maintain this project. In October 2014, we contracted with Jodi Sue Kelly of Cygnet Associates to provide employment focused training. Training was held February 9-12, 2015 and was met with enthusiasm by the staff. Based on training received, Mesa County has revamped the way we deliver the Colorado Works program. All paperwork (within our control) was overhauled and we have started group orientations with a concentration on employment, rather than compliance. As we are located within the Workforce Center, we have enhanced our partnerships with WIA and Employment Services and have plans to implement a post-tanf program in collaboration with Employment Services. In addition, the Workforce Center has been working with our local community college to develop career pathways that will be of great benefit to Colorado Works participants. We anticipate that our changes will (1) increase the employment of participants and (2) increase the participation in employment-like activities (resume workshops, internships) increasing the likelihood of long-term employment and income independence. To date, $9979.00 has been spent, although not all may have been requested from the state. We anticipate spending the full $30,000 as there are other components we would like to include in the near future. We faced one challenge during the design of the local program. There are many state forms and CBMS generated correspondence that is confusing and above the reading level of most participants. The inability to change these forms to fit our local area was a significant barrier. Local input must be considered when developing forms to use statewide.

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5/26/2015

State.co.us Executive Branch Mail - TANF Employment Focused Funds status CDHS - Division of Employment and Benefits Attachment D June 2015 Works Allocation Meeting Employment Focused Funding Year to Date Status

Garcia - CDHS, Luis 

TANF Employment Focused Funds status Jon Merritt  Mon, May 18, 2015 at 4:30 PM To: "Garcia - CDHS, Luis"  Cc: [email protected], [email protected], Kevin Miller , Kristin Pulatie , Jodi Stewart  Greetings, Luis. Montrose County submits this response to your request for information regarding our Employment Focused Funds project.  Our response includes the following narrative regarding our proposal, challenges in implementation, and anticipated outcomes for the current State Year, as well as expenditures and encumbrances to date.  We hope that with the extension of the Employment Focused Funds through the next State Year, that despite the implementation challenges we faced we will be permitted to expend our original allocation of funds. Our original proposal was comprised in main of two contracts with local partners to provide employment readiness services targeted to CoWorks recipients that were not readily available in our community:        Contract 1)  Workforce Center to provide subsidized and unpaid work experience for referred CoWorks participants, with a streamlined process to placement compared to Workforce programs        Contract 2)  Adult Education Services Center to provide two additional days per week of GED (which would boost their class time for our participants to 5 days/week) There were some other minor items in our original proposal, including a contracted evaluator, but they were not retained after notice of the actual award, mainly due to award amount. We received our formal award notice from Katie Griego in October.  We needed that official notification to be able to move forward in our County process.  After the award letter was accepted by the Board of County Commissioners the first week of November, we worked with our designated service provider partners to negotiate contracts. The School District’s Adult Education Services Center was willing to add 2 more days/week of GED instruction services to their existing schedule of 3 days per week.  The additional 2 days were to serve only our Colorado Works referred under this contract, which would provide our participants 5 days/week of GED teaching services.  This represented an additional 2 days/week of services for our Montrose CoWorks participants.  The center’s director announced her retirement in December, which threw the process into a delay until a replacement representative could complete contract negotiations.  A final draft of the agreement went to the School District for approval the week before Christmas.  The approved agreement then went to the Montrose County Board of County Commissioners and was approved on January 20.  Colorado Works referrals to GED contracted services began the first week of February.  Our contracted target number of additional days of GED classes to provide was up to 44 days through June 30.  Reporting and invoicing through the first half of May has now been completed.        7 individuals were referred to GED services between 2/1/15 through 5/5/15.        28 days of contracted additional GED class days have been provided through May 14.        $3416.15 has been expended/invoiced for contracted services through May 15. The Workforce Center had been willing to participate as the subsidized employment & work experience placement services partner on the model of their successful partnership with us through our Fatherhood program.  Those preliminary discussions and verbal agreement  occurred during late summer and early fall.  During the course of contract discussion and negotiation, it was agreed that due to the staffing situations at the Workforce Center in the Fall, there would be a delay to implementation for an indefinite period of time.  It was mutually agreed to end those negotiations. So, we turned to Hilltop Community Resources, Inc., Montrose office, to see if they would be willing to partner with us to

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State.co.us Executive Branch Mail - TANF Employment Focused Funds status CDHS - Division of Employment and Benefits Attachment D June 2015 Works Allocation Meeting Employment Focused Funding Year to Date Status

implement these subsidized employment & work experience placement services.  Hilltop agreed, stipulating that some time would need to be allowed for them to hire and train how to perform these services from their office staff in Mesa County.  The final draft of the contract with Hilltop went to their corporate offices for approval before the end of December.  An added benefit to utilizing Hilltop for these services is that the costs for them to provide the services are much less than they would have been with the Workforce Center.  The approved agreement then went to the Montrose County Board of County Commissioners and was approved on January 20.  Hilltop hired a placement specialist at the beginning of March and referrals to that person began in March.  Contracted service targets by June 30 were to serve up to 14 participants in Subsidized Employment and up to 20 participants in unpaid work experience.        We have referred 5 participants to Hilltop for placement in work experience beginning in late March through April 30.        We have expended/been invoiced for $4580.62 for contracted services through April 30.        First worksite placement began May 4. An interesting unexpected development during the course of contract discussions has been the discovery that our Adult Education and Hilltop partners have discovered each other and are partnering through contract for Hilltop to provide similar employment services to Adult Education Services Center customers, now, and then beyond June 30.  Also our partners attended the Re‐Hire training with us in Glenwood Springs.  A new 3‐way partnership has begun, that we hope to  continue beyond June 30.  With the parallel contract from the Adult Education Services Center, Hilltop was able to hire a Full‐Time position, and this probably enabled them to fill their position more quickly.  This new employment focused partnership is still a new, interesting, and welcome development. We were very pleased to be awarded the EFF‐EFO grant funds, and we have devised a basic tracking set of spreadsheets to be able to review and compare GED completion, employment entry, entry  wage, and recidivism.  We wish that circumstances had allowed us to get started earlier.  We are really just getting up to full speed now.  Anticipated outcomes by June 30:        Project that we might spend up to $25,000.00 of EFF by June 30.        Project we might serve up to 15 work experience participants and up to 11 GED students.  Please let me know if you have questions about this correspondence. We hope, and respectfully request, that the Works Allocation Committee will consider that we be permitted to retain our original allocation of funds to spend through the next State Year.  We believe we might be able to do that before end of December 2015. Thank you. <<...>> This email message and any attachments, from Montrose County Health & Human Services, are confidential and intended solely for the use of the individual or entity to which it is addressed.  The information contained herein may include protected or otherwise privileged information.  Unauthorized review, forwarding, printing, copying, distributing, or using such information is strictly prohibited and may be unlawful.  If you have received this message in error, please notify the sender by reply to this message and delete the email without disclosure.  Thank you. From: Garcia ­ CDHS, Luis [mailto:[email protected]] [Quoted text hidden] [Quoted text hidden]

P 303.866.5821  |  F 303.866.5488  |  C 303.204.4139 1575 SHERMAN ST, DENVER CO 80203‐1702 [email protected]  |  www.colorado.gov/coworks DoubleCheck identified this as  CLEAN. Give feedback:   This is SPAM  ·   More       

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5/26/2015

State.co.us Executive Branch Mail - TANF Employment Focused Funds status CDHS - Division of Employment and Benefits Attachment D June 2015 Works Allocation Meeting Employment Focused Funding Year to Date Status

Garcia - CDHS, Luis 

TANF Employment Focused Funds status Lennie Bottorff  To: "Garcia - CDHS, Luis" 

Thu, May 21, 2015 at 9:04 AM

Luis,   We’ve caught up our reporting of the costs that we are incurring under this grant. Once the June period is finalized, we’ll have reported approximately $110,000 of the $185,000 we originally budgeted for Salaries and Benefits of the Employment Unit Manager and Case Managers identified in our original budget. We’ll also have reported approximately $5,000 of the $25,000 originally budgeted for Client Training – General Workplace Behavior Skills. I’m still hopeful that the other counties in the consortium will identify clients to whom they can deliver services by the end of June, but I haven’t been notified of any, so far.   ‐          Lennie   Leonard Bottorff Fiscal Manager Weld County Department of Human Services 970‐352‐1551, ext. 6537  

  Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e‐mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.   Page 24 of 24 https://mail.google.com/mail/u/0/?ui=2&ik=97923bd350&view=pt&search=inbox&msg=14d7706cab019363&siml=14d7706cab019363

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