BOARD OF EDUCATION UPPER SANDUSKY EXEMPTED VILLAGE SCHOOL DISTRICT 419-294-2306

AGENDA FOR THE REGULAR MEETING November 21, 2016

______________________________________________________________________________ WELCOME! THE SCHOOLS ARE YOURS The Upper Sandusky Exempted Village School District is governed by the laws of the United States, the State of Ohio, and by policies established by the local Board of Education. Many of the policies and procedures that directly concern you and your children are adopted locally by the Board of Education. WHO ARE THE MEMBERS OF THE BOARD OF EDUCATION? The Board of Education is a governing body elected by the citizens of the school district to be legally responsible for the education of the children of the district. The Board is comprised of five (5) citizens elected to serve overlapping terms of four (4) years each. Current board members and the expiration date of their term are: Gary Book (2019) Jeff Conley (2017) Neil Kinley (2017) Mark McQuown (2017) James Morris (2019) Administration Laurie Vent, Superintendent of Schools Nathan Lynch, Treasurer James Clifford, Upper Sandusky High School Principal Tony Fenstermaker, Upper Sandusky High School Ass’t Principal / Dean of Students Brad Ehrman, Upper Sandusky High School Athletic Director James Wheeler, Upper Sandusky Middle School Principal Janine McMillan, Union Elementary Principal / Curriculum / Staff Development Coordinator Matt Harp, Union Elementary School / Upper Sandusky Middle School Ass’t Principal/MS Athletic Director Angela Murphy, East & South Elementary School Principal Michael Courtad, Food Services Director Kim Graboski, Transportation Director Jim Frye, Technology Coordinator Brenda Adams, Special Education Supervisor WHAT ARE THE DUTIES OF THE BOARD? The Board of Education is the policy-making body of the school district. The policies which it establishes are executed by the administration and faculty/staff of the district. Policy decisions of the Board are duplicated in the Board Policy Book, copies of which have been placed in each school office of the district and the offices of the superintendent and the treasurer. Questions concerning “what is policy” are best answered by reading the appropriate section of the policy manual. WHEN CAN THE BOARD HOLD AN EXECUTIVE SESSION? All regular meetings of the Board are open to the public. Closed, executive sessions may be held to consider the following topics: personnel matters, the purchase or sale of property, imminent court action, negotiations, security arrangements, legal matters and items which are confidential under federal law (Section 121.22 Ohio Revised Code).

HOW CAN MATTERS OF CONCERN BE BROUGHT TO THE ATTENTION OF THE BOARD OF EDUCATION? Residents of the community may bring an issue to the attention of the Board of Education by letter. Letters should be addressed to the Board of Education, Upper Sandusky Exempted Village School District, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351. Questions of inquiry or statements of concern may also be addressed to any district and/or building administrator. HEARING of PUBLIC REQUESTS GUIDELINES Board meetings are held for the purpose of conducting the business of the schools and therefore are not public meetings, but meetings held in public. There are three types of Board meetings: regular, special and emergency. All regular meetings of the Board shall be open to the public. The Board desires to hear the viewpoints of citizens, students, and employees and shall schedule time at the opening of all regular meetings for them to be heard. Because of the nature of special and emergency meetings, these meetings normally will not be open to public participation unless a majority of the board votes to include public participation. The Board maintains a Sign-In Sheet for all visitors to sign as they enter the Board Meeting Room. Speakers must sign the register. For the Board of Education to fulfill its obligation to complete the planned agenda in an effective and efficient manner, a maximum of thirty (30) minutes of public comment may be permitted. All presentations must be done in an orderly fashion and must not impede the meeting either before, during or after presentations. a. Any individual desiring to speak shall give his/her name, address, and group, if any, that is represented. b. The presentation should be as brief as possible. Unless an extension of time is granted, each speaker shall be limited to three (3) minutes until the total time of thirty (30) minutes is used. c. If there are numerous requests to address the same topic, the president may select representatives to speak to each side of the issue. The Board has the right to overrule the president by a majority vote. d. The Board will not hear personal complaints about school personnel nor against any person associated with the school system. Other means are provided for Board consideration and disposition of legitimate complaints involving individuals. e. Recognition of individuals who are not citizens of the district is to be determined by a majority vote of the Board. f. Members of the Board and the superintendent may have the privilege of asking questions of any person who addresses the Board. The Board grants its president authority to terminate remarks of any individual when they do not adhere to the rules above. The Board shall not be obligated to consider the problem or request of a petitioner unless the matter has been presented to each individual member of the Board, in writing, at least forty-eight (48) hours in advance of the meeting, excluding Sunday and legal holidays. Written business to be brought before the Board must be delivered to the Board of Education Office, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351, before 4:00 p.m. on the Wednesday before the regular Monday Board meeting. Members of the public will not be recognized by the president as the Board conducts its official business, except when the Board schedules, in advance, an interim public discussion period on a particular agenda item. WHEN ARE BOARD MEETINGS HELD? Regular meetings of the Board of Education are held on the third Monday of each month. All meetings will be held in the high school library, 800 North Sandusky Ave., Upper Sandusky, Ohio 43351, or at other designated locations. All meetings of the Board of Education will begin at 6:00 p.m. unless otherwise announced. Special and emergency meetings may be called and will be publicized according to the provisions of the law.

UPPER SANDUSKY EXEMPTED VILLAGE SCHOOLS BOARD OF EDUCATION REGULAR MEETING NOVEMBER 21, 2016 Upper Sandusky High School Library I.

CALL TO ORDER

II.

PLEDGE OF ALLEGIANCE

III.

ROLL CALL Book _______

IV.

Kinley _______

Conley ______ Morris ______ McQuown ______

PUBLIC PARTICIPATION Is there anyone present wishing to address the Board according to Hearing of Public Request Guidelines, beginning with: A. Students B. Employees C. Parents and/or Public

V.

TREASURER’S REPORT AND/OR CONSENT AGENDA Discussion Items The following items A – C will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the treasurer’s consent agenda prior to approval by the Board? The treasurer recommends: A. to approve the minutes of the October 17, 2016 Board meeting; B. to approve the financial statements for the month of October as presented; these statements include bank reconciliation, balancing, and the payment of bills; C. Other. Motion ____________________________ Second _______________________________ Book ______

VI.

Kinley _______

Conley ______ Morris ______

McQuown ______

SUPERINTENDENT’S AGENDA Parent/Teacher Conferences: Mon., Nov. 21 from 1:00 p.m. – 8:20 p.m. and Tues., Nov 22 from 8:00 a.m.–3:20 p.m.;

VII.

CONSENT ITEMS The following items A – R will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the consent agenda for further discussion or separate voting prior to approval by the Board? One resolution: A. to approve the following certified substitutes for the 2016-17 school year: Jennifer Frobose Eric Reichgott B. to approve the following classified substitutes for the 2016-17 school year: Dominique Ebert Janice Swavel C. to offer one-year limited supplemental contracts to the following individuals for the 20162017 school year: Kyle Clements – USMS assistant wrestling Keith Montgomery – USMS head wrestling D. to approve the following individuals as supplemental volunteers for the 2016-2017 school year: Reid Barth – USMS wrestling Bill Thornton – USMS wrestling Travis Yeater – USMS wrestling E. to approve the following individuals as volunteers for the 2016-2017 school year: Shane Adams – USHS FCA Chris Shasteen – USHS FCA Steve Sturgeon – USHS FCA F. to approve an additional 6 hours per week for Marie Kin-Renteria effective January 2017 for ELL tutoring; G. to approve Sarah Richards as a home-instruction tutor for the 2016-2017 school year; H. to approve this year’s Teacher Mini-Grants as recommended by Angela Murphy, Committee Chair of the Teacher Mini-Grant Committee, and the Superintendent: Amanda Banta Cindy Constien Bert Dible, Carol Minehart & JJ Minehart Jacob Leonard Elizabeth Oberlander Jessica Pohlman Courtney Sebenoler Kerri Thiel Jennifer Young

The Ram Reporter $648.00 Read, Write, Create $511.00 Google Cardboard $995.00 Virtual Reality Glasses Classroom iPads $850.00 Classroom iPads $850.00 Consequences of Drugs $729.00 & Alcohol During Pregnancy myON $567.00 Classroom iPads $850.00 S.T.E.A.M. $1000.00 $7000.00

I.

to approve contract with Mental Health & Recovery Services Board of Seneca, Sandusky and Wyandot Counties (MHRSB) for additional school based counseling from January 1, 2017 through June 30, 2018;

J.

to approve contract with Courtad-Holman Counseling, LLC for student counseling from January 1, 2017 through June 30, 2018;

K.

to approve the purchase from thinkCSC for a SonicWALL firewall upgrade to support our increase in bandwidth;

L.

to approve our bandwidth increase to 300MB at $499.00 per month with META Solutions;

M.

to approve contract with Civil & Environmental Consultants, Inc. (CEC) to conduct additional investigative activities at the bus garage property;

N.

to set the time of the January School Board Organizational Meeting for January 9, 2017, at 5:45 p.m. in the High School library, and the regular meeting to follow at 6:00 p.m. or immediately after (whichever is sooner);

O. P.

to approve the following over-night field trips: Upper Sandusky FFA Leadership Conf. - Dublin, OH

Jan. 14-15, 2017

to accept the following donations: Kilei Scott Upper Sandusky Rotary Club Anonymous Anonymous

USHS Yearbook USMS Principal’s account 10 x 12 tent for USMS Cross Country 2 pairs of spike shoes for Cross Country and track athletes

$375.00 $300.00 $400.00 $ 60.00

and to direct the superintendent to send a Thank You to the above individuals/groups for their donations and/or charitable acts of kindness in support of the school district. Q. To approve the new/updated policies, as advised by NEOLA, and recommended by the Superintendent, the following policies: Policy 0100 Definitions 0167.1 Use of Electronic Email/Text Messages 0169.2 Open Meetings/Sunshine Law 1530 Evaluation of Principals and other Administrators 1619 Group Health Plans 1619.01 Privacy Protections of Self-Funded Group Health Plans 1619.03 Patient Protection and Affordable Care Act 2460 Special Education 3419 Group Health Plans 3419.01 Privacy Protections of Self-Funded Group Health Plans 3419.03 Patient Protection and Affordable Care Act 3420 Health Insurance Benefit (DELETE) 4419 Group Health Plans 4419.01 Privacy Protections of Self-Funded Group Health Plans 4419.03 Patient Protection and Affordable Care Act

4420 5830 6605 6700 7540 7540.01 7540.02 8330 9700

Health Insurance Benefit (DELETE) Student Fund-Raising Crowdfunding Fair Labor Standards Act (FLSA) Technology Technology Privacy Web Content Services and Apps Student Records Relations With Special Interest Groups

R. Other Motion ____________________________ Second _______________________________ Book ______ VIII.

Kinley ______

Conley ______ Morris ______ McQuown ________

ADJOURNMENT Motion ____________________________ Second _______________________________ Book ________ Kinley _______

Conley _______ Morris _______ McQuown _______

The Upper Sandusky Board of Education will hold their next regular meeting on December 19, 2016, in the Upper Sandusky High School library.