Appalachian District Health Department

Policy and Procedure Policy Name Personnel Policies Policy Topic Performance Service Review

Section 100

Approved Date:1-89

Chapter 113

Revision Date:12-15-14

Purpose: To ensure that employees are performing the work of the agency, that they understand the work expected of them and receive ongoing feedback on expectations, that opportunities for development are identified and below standard performance is addressed. Policy: A face-to-face performance evaluation is conducted with every employee at least annually by his or her supervisor. The evaluation includes: 1. A review of the job description 2. Evaluation of performance related to the job description 3. Evaluation of other job related knowledge, skills, abilities and behaviors 4. A review of individual goals 5. Assessment of staff development needs 6. Setting future goals 7. As required by each discipline’s licensing board, a renewal copy of the employee’s license will be verified annually and a copy obtained prior to expiration of current license. New employees are evaluated after six months of employment and either recommended for permanent employment, recommended for a follow up evaluation in 3 months or terminated. Employees with less than satisfactory performance receive counseling through the year as issues arise. Responsibilities Supervisors – conduct appraisals on a timely basis and turn them into the personnel officer. They also monitor and keep the employee apprised of performance throughout the year to avoid misunderstandings at the time of the annual review. Management team – periodically review forms used and update as needed. Personnel officer – maintains a tracking system to ensure annual performance appraisals are completed and files the performance appraisals in the employee personnel record. Reports to the health director if appraisals are not completed. Procedure 1. Supervisor schedules an appointment for the face-to-face evaluation. 2. Supervisor uses employee feedback, notes kept throughout the year, employee selfevaluation and other available data to complete performance evaluation. 1|Personnel Policies – Performance Service Review

Appalachian District Health Department

Policy and Procedure Policy Name Personnel Policies Policy Topic Performance Service Review

Section 100

Approved Date:1-89

Chapter 113

Revision Date:12-15-14

3. Supervisor and employee meet to complete the appraisal, set goals for the coming year and determine times for interim review if goals include corrective action. 4. Supervisor provides the employee with a completed appraisal and gives the employee a reasonable amount of time to review it, make comments and sign the form. 5. The employee gives the completed signed form to the supervisor; the supervisor signs the form, provides a copy to the employee and sends the completed original to the personnel officer for placement in the employees personnel file. 6. Copy of current professional license, if applicable, is provided to the personnel officer by the supervisor. 7. The personnel officer completes the tracking for the current year, noting when the next review will occur, and files the form.

2|Personnel Policies – Performance Service Review