U-PASS Advisory Board Regular Meeting December 8th, 2015 I.

Present:  Adam Khan – Advisory Board Chair (ASUW)  Hester Serebrin – Advisory Board Vice Chair (GPSS)  Tyler Wu – ASUW Representative  Timmy Bendis – ASUW Representative  Royce Le – ASUW Representative  Cooper Smith – U-PASS Liaison  Joshua Kavanagh – Transportation Services  Celeste Gilman – Transportation Services  Zachary Howard – Transportation Services  Ted Sweeney – Transportation Services  Kris Skotheim – ASUW Bike Shop Manager  Matt Jensen – Assistant Director, UWild Adventures

II.

5 Minute Public Comment Period Acknowledged

III.

Agenda Introduced Motion to add announcement on housing to last 5 minutes of agenda. Motion approved. Agenda approved with amendments at 10:35am

IV.

11/24 Minutes Presented Adam: Motion to approve 11/24 Minutes. Hester: Seconded. 11/24 minutes approved at 10:37am

V.

TDM Fee, Bike Library

Ted: In 2014 there was an agreement between students and Transportation Services (TS) about the TDM fee. One of the items agreed to was that TS would provide 20 bikes to be managed by the ASUW bike shop. Student’s wanted access to these bikes as a ‘try before you buy’ concept with an affordable price to rent bikes. In the spring of 2014, ASUW Vice President Pierce Young and I drafted an outline for the program. However, the following year there was not the same level of interest from students, so there wasn’t the same push and the program has remained in outline form to this day. Matt (Jensen)’s initiative is set for launch in the spring, it’s called UWild Adventures. With the start of this program I saw an opportunity to change a section of the bike library agreement to have TS buy bikes for this program rather than the ASUW bike shop.

Josh: The question really before the Advisory Board (AB) today is whether this alternative contribution satisfies TS’ historic commitment. Even though the MOU was superseded, in good faith we want to make sure we keep our historic promises, even when practical reasons may call for us to make changes. Ted: Kris (Skotheim) is there anything you’d like to add? Kris: It would be really great for students to be able to access the bikes through this program, but it would probably be a better fit with the IMA’s program in spring than the ASUW Bike Shop. The Bike Shop can still collaborate with the IMA program, for example helping with training, but TS supporting this IMA program is probably the better long term solution. Hester: What is the difference in making this change as it applies? I’m not very familiar with ASUW Bike Shop. Josh: The main difference is that TS would be taking the bike shop off the core of the program, and thus changing alignment so that the service simply be migrated to IMA. Matt: UWild Adventures is our outdoor recreation program, with the bike rental shop located at the waterfront (not IMA). We already have the mountain bikes and software to rent them out, so that’s why it seems a better fit than adding all that infrastructure to the ASUW Bike Shop. We will have a full variety of classes with outdoor recreation activities, and student clubs will be available. Hester: Do you have a sense about costs? Ted: The cost piece hasn’t been figured out yet, so our discussions have been more about what the trade-offs would be in realigning the program. Matt: Originally our costs for the equipment came from the SAF committee; so we would probably look like something similar but we haven’t got into the details yet. Prices could be adjusted to fit what students need. Tyler: To get this right, there are two MOUs? One for U-PASS and one for the TDM Fee? Celeste: Originally there was a prior MOU and then a TDM Fee, but now the TDM Fee is governed by the MOU that is set up by this AB. Tyler: I think it’s a great idea. One of the beauties and issues of ASUW is that the turnover allows for new visions about where people want to go. However, if this program is migrated away from ASUW I think there will be a more stable and long-term dialogue between UWild Adventures and TS. Timmy: Is it possible we could run two programs, one with each, taking advantage of the ASUW Bike Shop’s efficiency? Josh: The Bike Library fits a niche between ‘bike-buy’ and ‘bike-share’. Rentals tend to serve longer periods. I would distinguish the library program from the IMA equipment rental program and other universities that tend to be more weekend or short trip oriented. Libraries tend to be for when you have

a friend or family member in town, or you’re an exchange student who is looking to avoid the hassles of re-selling a bike upon graduation. Timmy: Instead of equipment rental, why not implementing a bike library idea that would be second hand bikes that ASUW could repair, while IMA gets new mountain bikes, for example? Josh: I think that’s an interesting discussion, but that’s I think outside of the AB’s scope for the time being, and TS’ perspective for the time being is we’d like to wrap up our commitment. Adam: Asking a procedural question, would we have to modify the MOU to complete this? Josh: No just a motion would suffice to state support that the migration would be concordant with the obligations of TS. Tyler: What I think is the library should be in the bike shop, but what I think and what the next ASUW president thinks may not be the same thing, so I don’t want to corner whoever the next president is into supporting a program they didn’t decide on. So if it’s a question ASUW as a whole wants to have, than we should. Adam: I want to wrap this up since we are running low on time, so we just need to put forward a motion? Josh: Yes. *Rene Singleton (Student Life) arrives* *Below is the motion that was considered by the Advisory Board: “It is the position of the U-PASS Advisory Board that Transportation Services seeding a Bike Library under the management of the UWild Adventures program administered by the Department of Recreational Services fulfils the commitment to students in the TDM Fee agreement to seed a bike library program.” Timmy: I make a motion to approve this language. Hester: Seconded. Adam: Vote? *Motion passes with unanimous approval at 10:57am* VI.

Discussion on Distance Learning: Complaints Data, Task Force Proposal

Cooper: Before you is a handout with data I collected, as was requested by the board. It contains information on all the e-mails that have been received by the Advisory Board’s e-mail account since its inception. This data is broken down by year, graduate vs. undergraduate, and the topic of the e-mail. For a more detailed breakdown of each topic, there is information on the back of the sheet. The main trend you will notice is that over time the number of emails received has declined, and the preponderance of

emails we do receive are from graduate students regarding distance learning (DL) or already having a bus pass from their employer. Adam: My stance still hasn’t changed, I still think that the DL exemption does not qualify under the universal standard. Any thoughts? Timmy: From an undergrad student perspective, such a small percentage of students are expressing displeasure with distance learning not being exempt, based on the data I’m seeing here on AB emails. Hester: Sounds like we’re in agreement that we don’t want an exemption. Is it just a matter of making a motion to state that, and then we turn towards the question of the task force? Josh: Resolution 5.02 acknowledges that ASUW Senate’s charge to the AB to evaluate the DL question was a mistake, and that the AB has looked at it, and they need to take a bigger picture look at it. Rene: Who developed this proposed resolution? Because I don’t remember it having anything to do with a task force, just a review on it but didn’t say how. Zack: I think the idea behind it is historical as the AB has been asked to look into DL multiple times, and has always repeated that universality be maintained. So because of recurring interest in this question, this resolutions aims to find a way that the AB can adhere to no-exemptions if that’s what they want to do, while pointing out that this issue is bigger than just the Universal U-PASS. This resolution states that the task force is just a recommendation and puts it back in the hands of ASUW. Rene: My concern is that this was something that was a courtesy approval at best, just to review, and now we’re making it way bigger. I’m not sure I would go down this path, and I would tone it down and make it a bit smaller. I think the proposal to review was really not attended by many senators, I think the AB is here to review. They’ve done that. Maybe some other action can be made, but I wouldn’t bring this all the way up to SAF level, Tech Fee level, as it will open up a whole can of worms. Josh: I think there is some language in that this would only express an opinion rather than be directive and that to the extent ASUW wants to explore exemptions they should do it in a big picture rather than having each individual program examine its own exemption policy. Rene: I would think we may want to re-route it, but I think this is way too much for the question that was asked by ASUW. Josh: I think it would be helpful before the AB asks, to get the charging legislation back in the hands of the AB so they can as narrowly as possible define what the deliverable is, and then the AB could address how something like this would play out, which would invite the broader response that would say this should be looked at in a broader context. Adam: So what you’re suggesting is that we revisit the existing senate resolution? Rene: Yes, to go back and see what ASUW and GPSS have exactly asked for. Celeste: We will be sure to get that language for our first meeting of the winter quarter.

Tyler: I do think this is an important conversation to have, and I remember sitting down with SAF where they were talking about exemptions as well. So I think it would be important to have this conversation where I and all the chairs can meet, but maybe not broadcasted to the entire student body, so that we can get consensus. That would satisfy the role of the taskforce, without the controversy. Adam: That could be a potential action item. But let’s move to our next item, on the AB’s Senate Presentation. VII.

AB Presentation to ASUW Senate

Adam: January 5th is the first senate meeting of the quarter. We are tentatively scheduled for 10-15 minutes at the start of the meeting. I believe it would be a great way to start the quarter with the Senate. The meeting was scheduled via Jessa Cameron, the Senate Vice Speaker. That’s all I have on Senate meetings. Celeste: Is the current thinking that the early January presentations would be a general U-PASS overview and that there would be a follow up on DL at a different meeting? Adam: Yes. VIII.

Winter Meetings

Cooper: Per the When2Meet poll, there are two days with the most overlap of availability. Thursdays and Fridays. Tyler: We could probably have turnaround on meeting with chairs about a week into winter quarter. IX.

Housing

Celeste: One of the initiatives we are working on is adding more resources to the Commute Concierge service and having more info that we’re pushing out to students in helping them choose a housing location that will have a good commute. There used to be an office that handled off campus housing but once it closed, it was said that people should reach out to ASUW Vice Prez to do this, so we will be reaching out as well. *Adjourned 11:26 am*