BOARD OF EDUCATION UPPER SANDUSKY EXEMPTED VILLAGE SCHOOL DISTRICT 419-294-2306

AGENDA FOR THE REGULAR MEETING December 14, 2015

______________________________________________________________________________ WELCOME! THE SCHOOLS ARE YOURS The Upper Sandusky Exempted Village School District is governed by the laws of the United States, the State of Ohio, and by policies established by the local Board of Education. Many of the policies and procedures that directly concern you and your children are adopted locally by the Board of Education. WHO ARE THE MEMBERS OF THE BOARD OF EDUCATION? The Board of Education is a governing body elected by the citizens of the school district to be legally responsible for the education of the children of the district. The Board is comprised of five (5) citizens elected to serve overlapping terms of four (4) years each. Current board members and the expiration date of their term are: Gary Book (2015) Jeff Conley (2017) Neil Kinley (2017) Mark McQuown (2017) James Morris (2015) Administration Laurie Vent, Superintendent of Schools Nathan Lynch, Treasurer James Clifford, Upper Sandusky High School Principal Tony Fenstermaker, Upper Sandusky High School Ass’t Principal / Dean of Students Brad Ehrman, Upper Sandusky High School Athletic Director James Wheeler, Upper Sandusky Middle School Principal Janine McMillan, Union Elementary Principal / Curriculum / Staff Development Coordinator Matt Harp, Union Elementary School / Upper Sandusky Middle School Ass’t Principal/MS Athletic Director Angela Murphy, South & East Elementary School Principal Michael Courtad, Food Service Director Jim Frye, Technology Coordinator Brenda Adams, Special Education Supervisor Kim Graboski, Transportation Coordinator WHAT ARE THE DUTIES OF THE BOARD? The Board of Education is the policy-making body of the school district. The policies which it establishes are executed by the administration and faculty/staff of the district. Policy decisions of the Board are duplicated in the Board Policy Book, copies of which have been placed in each school office of the district and the offices of the superintendent and the treasurer. Questions concerning “what is policy” are best answered by reading the appropriate section of the policy manual. WHEN CAN THE BOARD HOLD AN EXECUTIVE SESSION? All regular meetings of the Board are open to the public. Closed, executive sessions may be held to consider the following topics: personnel matters, the purchase or sale of property, imminent court action, negotiations, security arrangements, legal matters and items which are confidential under federal law (Section 121.22 Ohio Revised Code).

HOW CAN MATTERS OF CONCERN BE BROUGHT TO THE ATTENTION OF THE BOARD OF EDUCATION? Residents of the community may bring an issue to the attention of the Board of Education by letter. Letters should be addressed to the Board of Education, Upper Sandusky Exempted Village School District, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351. Questions of inquiry or statements of concern may also be addressed to any district and/or building administrator. HEARING of PUBLIC REQUESTS GUIDELINES Board meetings are held for the purpose of conducting the business of the schools and therefore are not public meetings, but meetings held in public. There are three types of Board meetings: regular, special and emergency. All regular meetings of the Board shall be open to the public. The Board desires to hear the viewpoints of citizens, students, and employees and shall schedule time at the opening of all regular meetings for them to be heard. Because of the nature of special and emergency meetings, these meetings normally will not be open to public participation unless a majority of the board votes to include public participation. The Board maintains a Sign-In Sheet for all visitors to sign as they enter the Board Meeting Room. Speakers must sign the register. For the Board of Education to fulfill its obligation to complete the planned agenda in an effective and efficient manner, a maximum of thirty (30) minutes of public comment may be permitted. All presentations must be done in an orderly fashion and must not impede the meeting either before, during or after presentations. a. Any individual desiring to speak shall give his/her name, address, and group, if any, that is represented. b. The presentation should be as brief as possible. Unless an extension of time is granted, each speaker shall be limited to three (3) minutes until the total time of thirty (30) minutes is used. c. If there are numerous requests to address the same topic, the president may select representatives to speak to each side of the issue. The Board has the right to overrule the president by a majority vote. d. The Board will not hear personal complaints about school personnel nor against any person associated with the school system. Other means are provided for Board consideration and disposition of legitimate complaints involving individuals. e. Recognition of individuals who are not citizens of the district is to be determined by a majority vote of the Board. f. Members of the Board and the superintendent may have the privilege of asking questions of any person who addresses the Board. The Board grants its president authority to terminate remarks of any individual when they do not adhere to the rules above. The Board shall not be obligated to consider the problem or request of a petitioner unless the matter has been presented to each individual member of the Board, in writing, at least forty-eight (48) hours in advance of the meeting, excluding Sunday and legal holidays. Written business to be brought before the Board must be delivered to the Board of Education Office, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351, before 4:00 p.m. on the Wednesday before the regular Monday Board meeting. Members of the public will not be recognized by the president as the Board conducts its official business, except when the Board schedules, in advance, an interim public discussion period on a particular agenda item. WHEN ARE BOARD MEETINGS HELD? Regular meetings of the Board of Education are held on the third Monday of each month. All meetings will be held in the high school library, 800 North Sandusky Ave., Upper Sandusky, Ohio 43351, or at other designated locations. All meetings of the Board of Education will begin at 6:00 p.m. unless otherwise announced. Special and emergency meetings may be called and will be publicized according to the provisions of the law.

UPPER SANDUSKY EXEMPTED VILLAGE SCHOOLS BOARD OF EDUCATION REGULAR MEETING December 14, 2015 6:00 p.m. Upper Sandusky High School Library I.

CALL TO ORDER

II.

ROLL CALL Book ______ Kinley _____

III.

PLEDGE OF ALLEGIANCE

IV.

PUBLIC PARTICIPATION

Morris ______ McQuown _______ Conley ______

Is there anyone present wishing to address the Board according to Hearing of Public Request Guidelines, beginning with: A. Students B. Employees C. Parents and/or Public V.

TREASURER’S REPORT AND/OR CONSENT AGENDA Discussion Items The following items A – E will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the treasurer’s consent agenda prior to approval by the Board? The treasurer recommends: A. to approve the minutes of the November 16, 2015, Regular Board Meeting; B. to approve the financial statements for the month of November as presented; these statements include bank reconciliation, balancing, and the payment of bills; C. to renew our annual membership with the Ohio School Boards Association at a cost of $5042.00; D. to authorize the purchase of copy paper for the district in the amount of $14,550.00; E. Other. Motion ____________________________ Second _______________________________ Book ______ Kinley _______ Morris _______ McQuown _____ Conley _____

VII.

CONSENT ITEMS The following items A – P will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the consent agenda for further discussion or separate voting prior to approval by the Board? One resolution: A. to appoint __________________________ as President Pro-Tem for the January 11, 2016 organizational/regular meeting (5:45 p.m. start time) until such time that the Board President for 2016 is elected/selected; B. to move the February Board meeting from Monday, February 15th to Monday, February 8th, 2016 at 6:00 p.m. in the High School Library; C. to appoint Neil Kinley to serve a three (3) year term to the Vanguard-Sentinel Career & Technology Center Board of Education beginning January 2016 and expiring December 31, 2018; D. to approve a Memorandum of Understanding with the USEA pertaining to the Health and Prescription Drug Insurance Option when both spouses are employed by the district; E. to approve an agreement with Lourdes University for the purpose of providing teacher education candidates with field-based/student teaching experiences in the Upper Sandusky Schools; F. to approve the following dates for the USHS 2-hour delay schedule for the 2015-2016 end of course exams: April 15, 18, 19, 20, 21, 22; G. to approve the purchase of 4 chromebook carts with a total of 128 chromebooks for the High School state testing; H. to approve payment to each of the following special education staff that attended Alternate Assessment training. Each staff that attended is to be paid a $100.00 stipend out of the Federal 590 Account. Torry Fillmore Lisa Johnson Buffy Reinhart Jamie Duress Deanna Oney I.

To offer a one-year limited contract to Lisa Steyer, at Step 0, as custodian at Union effective 1/1/2016 for the remainder of the 2015/2016 school year;

J. To approve Tanyce Addison and Marion “Ed” Boutwell as certified substitutes for the remainder of the 2015-2016 school year; K. To approve the following individuals as supplemental volunteers for the remainder of the 2015-16 school year: Kathy Stone USHS softball L. to approve the reappointment of Amy Aldridge-Ritchey to the Upper Sandusky Community Library Board of Trustees, as her current term expires December 31 of this year, with her new term to expire December 31, 2022;

M. The Upper Sandusky School District has a report of one bullying incidence from July 1st – December, 2015; N. to approve the following over-night trips: FFA 212/360 Leadership Conference

1-16-16 / 1/17/16

O. to accept the following donations: Woods Antiques N More Wenco Ashland, Inc. (Wendy’s) Pony Tools, Inc.

USMS Athletic Dept. USHS Athletic Dept. USHS Industrial Arts

Upper Sandusky Acadamic Boosters

USMS-3 chromebooks

$ 50.00 $1000.00 $1964.20 $ 918.00

and to direct the superintendent to send a Thank You to the above individuals/groups for their donations and/or charitable acts of kindness in support of the school district. P. Other. Motion ____________________________ Second _______________________________ Book ______ Kinley _______ Morris _______

IX.

McQuown ______ Conley _____

ADJOURNMENT Motion ____________________________ Second _______________________________ Book ______ Kinley ________ Morris _______

McQuown ______ Conley _____

The Upper Sandusky Board of Education will hold their next organizational/regular meeting on January 11, 2016, at 5:45 p.m. in the Upper Sandusky High School Library.