Minutes of Meeting November 21, 2008 Progress Campus Student Centre Room 2A 10:30 a.m. – 1:30 p.m. Present:

Regrets:

Linda Choptiany Robyn Knapp

President Vice President

Marie Adams Conrad D’Souza Arthur Donin Dana Gour Doris LeFeuvre Roy Leslie John Rintoul Fred Roy Barry Sanderson Dennis Wilson Eva Zehethofer Barrie Morgan Maureen Bavington

Director Treasurer Membership College Resource Director Director Director Communications Assistant Director Director Director Webmaster College Resource, Secretary

1.

Welcome The meeting was called to order at 10:45 am. Introductions and welcome to new members Doriis LeFeuvre and John Rintoul

2.

Minutes of Meeting, August 18, 2008 Moved by B. Sanderson (subject to discussion) Seconded by R. Knapp That the Minutes of Meeting August 18, 2008 be approved Carried Discussion - that the by-law committee meet to discuss, clarify and bring back to the board proposed changes to the membership by-laws for approval. Suggestions 2.1.1 add “must complete a CCRA membership form and pay a full membership fee 2.1.2 remove “$10.00” 2.1.4 remove “associate members”

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3.

Minutes of Meeting, GM – October 8, 2008 Moved by Fred Roy Seconded by R. Knapp That the Minutes of Meeting May 26, 2008, be approved. Carried Discussion -change numbering to same as the AGM agenda - 4.5 change “a copy” to “copies” and “were” to “was”

3.1

Review of 2008 General Meeting - speaker was appropriate and spoke very well, one of the best to date. - when there is an opportunity for the general membership to ask questions we provide a microphone from the floor so the questions being asked can be heard by all. - food was very good. - scholarship piece was well presented and the board is very happy with the outcome. - potential new board members be recruited prior to the GM. -an evaluation form be handed out for feedback from the general membership.

4.

Reports 4.1 President - L. Choptiany  The CCRA website link to the Vine has been broken since the updates to the Vine were implemented. Linda has spoken to the spoke to the college and is having trouble getting this link back up and running. Linda will continue to follow up to get this issue resolved.  Linda and Roy attended the OCRA GM at Fanshaw in October 2008. It was a good meeting and a couple of things to share. 1. CEO of CAAT Pension Plan was not in attendance but did submit a report which highlighted the main points. See attached or www.caatpension.on.ca 2. News from the “Council of Regents” in regards to benefits with Sun Life a. Benefits plans with Sun Life premiums will increase 14%. A document from the Council to all colleges H.R departments has been distributed and all retirees should be hearing from the college H.R department with this information. Linda has asked that the board inquire with H.R to ensure this information gets out in time for retirees to make any necessary changes to the plan before the cut off date b. One of the major changes made is that “out of country” travel. It is suggested that information on this should be included in the next newsletter. 4.2

Treasurer - Conrad D’Souza  No statement to submit at this time.  $1520.00 deposited from the GM for lunch and membership.  Arthur to send Conrad the amount to go to OCRA by year end.  $ 171.00 out in expenses for November for membership supplies, website associated costs and for GM speaker gifts.

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4.3

Membership - A. Donin  Pre printed renewal forms were sent to 2007 and 2008 members which resulted in 92 paid members for 2009.  A. Donin sent an email to all 2007 and 2008 regarding the Christmas luncheon.  An updated membership list will be distributed via email to M. Bavington for the General Meeting mailing.  All emails have been combined to accommodate a mass mailing.  A. Donin has set up an email address for membership business that address is as follows: [email protected]  In the process of trying to convert as many 2007 & 2008 members to 2009 members.

5.

Board Positions  Discussion around the Communications position took place in light of the fact that Taz D’Souza left the board and those responsibilities need to placed with another individual. Marie Adams volunteered for the position with the understanding that she will get assistance from Roy Leslie and other group members.  An event Coordinator position was proposed. The responsibility of this individual would be to take the lead role in planning of board events and functions. This individual would Plans for 2009get support from various group members depending on the event. Robyn Knapp has agreed to take on the role with the understanding that she will get support from the group. Doris LeFevre has agreed to assist.

6.

Plans for 2009  The Spring lunch will take place in March/April 2009.  The Educational day was discussed and explained to the new members.  Both events were left with the events team to discuss and bring ideas and suggestions to the group.  Discussion around the constitution and bylaws took place and decided that the general statements in the constitution need to be reflect the changes in the bylaws. Robyn Knapp, Arthur Donin, Roy Leslie and Eva Zehethofer would meet to make changes and report back to the board.  The General Meeting for 2009 was discussed, it was decided that October is a good time for the GM and that the group should think of what we want to do and report back at the next meeting.  Other events were discussed such as the possibility of doing things such as a casino night or boat cruise. The awards night for 2009 was also discussed as we will be invited to attend to present the CCRA award 500.00 for 2009 and the $12,500 depending on the financial situation should be submitted in March or April. 7.

Newsletter The next newsletter will go out at the end of March and will include such things as: - Photo’s from the GM - Announce the Spring Luncheon - Announce the Educational day - Benefits information - Membership and Treasurer report and information - Cuba information for Canadian travel

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8.

Other Business  Linda will send Maureen flowers.  Christmas Luncheon 39 confirmed numbers to be firmed up next week.  Directors Liability Insurance for all directors. - Dennis Wilson will investigate and bring information back to the board.

9.

Next Meeting  To be determined.

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