Volume 38 Issue 4, November 2012

“Three races in Ruby, Alaska, July 4, 1917.” Frederick John Date Papers, Photographs, and Artifacts 1833-1976. Archives and Special Collections, Consortium Library, University of Alaska Anchorage. UAA-hmc-0379-series3-e14

ISSUE AT A GLANCE PRESIDENT’S MESSAGE FROM JANET HAUCK

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EDITOR’S INTERVIEW: TALKING TO MARIECRIS GATLABAYAN

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MEMBER SPOTLIGHT ON ISMOON HUNTER-MORTON

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NWDA PROJECT OPENS ACCESS TO COLLECTIONS

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RECENT GRANTS GIVE SHAW HISTORICAL LIBRARY A BOOST

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THE OREGON TRIBAL ARCHIVES INSTITUTE BECOMES A NETWORK

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“PRESERVATION THREAT”: MIND HOW YOU LIFT AND LEAN!

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CROWDSOURCING AND WEB 2.0 TOOLS HIGHLIGHT COLLECTIONS

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OREGON ARCHIVES CRAWL: 2012!

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NORTHWEST NEWS!

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GUESS THE DATE? A BLAST FROM OUR PAST

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EDITOR’S NOTE Once again I am so proud of the work that NW archivists are doing! Looking through this issue I see wonderful outreach efforts to all sorts of local communities, new ways of interacting, overlapping collaborative efforts, and archivists working diligently to accession and preserve our historical record. In the last issue I mentioned that we’ve decided to organize our issues around “themes” to focus us a bit. Last time, following on the strategic plans discussions, you read about where NWA is as an organization. This time we’ve focused on local issues and activities, with some added articles I think you’ll enjoy. In addition to many great pieces on Archives Month, Debra Griffith from the Oregon Shakespeare Festival Archives focuses on “preservation threats” to us as archivists, Mariecris Gatlabayan answers some of my questions about her management of our Facebook page, Jodi Allison-Bunnell talks about how a recent NWDA grant-funded project has opened up collections in NW Liberal Arts colleges, Anne Hiller Clark and Elizabeth Knight discuss their work at the Shaw Historical Library, and staff from OSU talk about how the Oregon Tribal Archives Institute became aNetwork. For the next issue (winter 2013) we’ll focus on member accomplishments, so keep track and be on the look-out for items to share. When you send in your articles please consider adding pictures, videos, or links for learning more — now that we are an e-publication making Easy Access more dynamic and interactive is easy. Send your state news to your representatives and general news to [email protected]. The deadline for the next issue will be January 31, with publication in February (pssst: you can send in things before the deadline). Your fearless editor, Tiah Edmunson-Morton Publications Committee information can be found at http://northwestarchivistsinc.wildapricot.org/.publications. 2

PRESIDENT’S MESSAGE Dear NWA Colleagues, Happy belated Archives Month! I’ve been hearing about many successful events that you’ve been holding this past month, and I commend you for all your hard work to make our communities more aware of the treasures in our repositories. I hope that now you can breathe a bit easier and reap the rewards of your labors. Read about what’s happened during Archives Month in our states in this issue’s “Northwest News” section, and gather more good ideas for next year. I hope this past August saw many of you enjoying the SAA 2012 meeting in sunny San Diego. I was privileged to atattend several inspirational sessions, and to present at two. On Wednesday of meeting week, a Regional Summit was held for the leaders of 15 regional archival groups, and I came away inspired and encouraged by our common mission. I did my best to represent the archivists of the Northwest, and put forward our priorities as indicated by last April’s strategic planning work. As it turns out, our top priorities of Continuing Education/Professional Development, Communications/Publications, and Advocacy/Outreach are among the same top priorities held by other regionals. SAA Council is now in the process of considering several recommended actions, with among them a vehicle and/or clearinghouse for cross-communication between the regionals. I’ll keep you posted about where this leads. “Save the date!” because our joint annual meeting has now been scheduled for May 2-4 , 2013! Join the Archives Association of British Columbia and the Northwest Archivists in Vancouver, BC at the Irving K. Barber Learning Centre, University of British Columbia, around the theme “Turning Points and Connecting Archival Spaces.” Together we will explore the question: How can archivists connect, innovate, and learn in an era marked by shifting technology and uncertain funding? The call for papers has been issued, and I encourage you to think about crafting a proposal to share your wisdom with your NWA and AABC colleagues next May. Proposals are due by Dec. 14, 2012 to Trevor James Bond, NWA Annual Meeting Program Chair, at [email protected]. See the Northwest Archivists’ website at http:// northwestarchivistsinc.wildapricot.org/annualmeeting for all the details. Safe and happy holidays! Janet Hauck, University Archivist Whitworth University, Spokane, WA [email protected]

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EDITOR’S INTERVIEW: Talking to Mariecris Gatlabayan How do you approach the management of NWA’s Facebook page? By the time I became NWA’s Facebook administrator, pages had become more engaging and flexible. Having been underwhelmed with Facebook’s previous page and group capabilities, I decided to do research and take workshops to learn more. I wanted Facebook to actively engage NWA members and those interested in archives in the Northwest. Actually, I looked to our Articles of Incorporation! “The purpose of this corporation shall be to bring together persons interested in the preservation and use of archival and manuscript material; to provide information on research materials and archival methodology; [and] to provide education programs concerning manuscripts and archives...” What works on Facebook to engage members? I can tell people have heard our posts by the number of likes, shares, comments, and “people who saw this post” (aka the “reach”). I listen by liking the comments of those who chose to participate, re-sharing posts of those who posted to our wall, and following/liking posts of organizations NWA has liked. As a result, I have reframed my approach to managing NWA’s Facebook page to create a virtual community where archivists and archives enthusiasts can learn about each other and focus on sharing or documenting the work members do. For example, I highlight posts about NWA activities and publications, but because I also want our page to be visually engaging, I spend a lot of time creatgraphic posts since Facebook users are more likely to see and share an image than text. How do you decide which pages to "like"? I try my best to like pages of different archives in Alaska, Idaho, Montana, Oregon, and Washington (let me know if I missed you), but I also like pages for professional organizations (SAA other regional organizations), historical societies, libraries, humanities forums, museums, and organizations doing research in digital preservation, access, digital humanities, and social media. Some of the organizations I’ve liked are in other countries (Canada, Australia, the Philippines) and some are not even in English! Ultimately, all these organizations disseminate information that may be of interest to our members or have followers that may be interested in what we are doing as well. Can you give some examples of stellar pages in the NW? Four archives Facebook pages that I enjoy are the Oregon Shakespeare Festival, Archives and Special Collections University of Alaska Anchorage, OSU Special Collections and Archives Research, and Sealaska Heritage Institute. All four of them post regularly and create/share their own content.

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MEMBER SPOTLIGHT: ISMOON HUNTER-MORTON Institution: Gay & Lesbian Archives of the Pacific Northwest When and how did you become an archivist or become interested in archives? I became interested in archives after taking a class on collecting local gay and lesbian history. It was the first Capstone class with GLAPN taught by Ann Mussey (my lesbian history professor). I knew I wanted to use History in my future work, but I wanted to help people in a public environment. In graduate school, I studied History and Library/Information Sciences. Today, I volunteer for local community archives and work as a public librarian. What do you like best about being an archivist? Being an archivist is really special, because of the level of trust involved with our donors. People are willing to open up their most personal papers and photographs to us, and in order to collect things we know our patrons will use we have to build trusting, respectful relationships. Gay and transgender donors are especially careful about their personal history, because of the amount of discrimination we have faced in the past and present. But, the payoff is that future generations of young people will not have to feel silent and invisible, without representation of who they are and how they feel inside. What made you join NWA? I joined NWA because I wanted GLAPN to be a part of this cool organization. I remember reading a copy of the NWA newsletter before grad school while I was volunteering at Oregon Historical Society, and thinking "Wow. I want to be those guys!" GLAPN is a part of several projects right now, including collaborations with Dill Pickle Club, Q Center and Gay & Grey, and featuring projects like Queer Heroes NW, a Gay Walking Tour, and an upcoming visit to P-FLAG Florence on the southern Oregon coast. We want to share our knowledge and successes. What's your favorite book or author? I love Octavia Butler. She was the first African-American woman to write science fiction, and her stories are dangerous, complicated, and grounded in social justice and humanist feminism. Speaking for GLAPN, our favorite book is anything on local LGBTQ history, including our member David Kohl's book called A Curious and Peculiar People (2006). This extensively researched book is about the local Metropolitan Community Church, the *first* welcoming congregation for gay and transgender people. What are your hobbies or interests? I just learned how to create a wiki and I really am enjoying it. My interests include volunteering, weeding, Netflix, community organizing, and learning new things on the internet. When explaining archives to someone who does not know what archives are, what is the one thing you hope that person takes away from the conversation? I hope the person has a sense of the value of our shared community history and a positive feeling about finding and using historical archives. Instead of collections which are hidden, musty, unprocessed, and inaccessible, new users will expect available, well-preserved, organized, and accessible archives. Is there a question or observation that you would like to share with your fellow NWA members? I appreciate what archivists do so much. IMHO Community historians and academic and government archivists can work together to preserve and make available the history of marginalized communities through a meeting of the minds regarding ownerand access. Building relationships with minority groups is essential to collecting a full historical picture with pluralistic perspectives. GLAPN is committed to uncovering and preserving the history of ALL of our diverse community, and we encourage other archivists and heritage institutions to do the same. Congratulations to Ismoon who was honored as a "Local Hero" by her community in PQ Monthly. Read all about her in the September article “Local Hero: Ismoon Hunter-Morton: Rebel librarian-at-large” (http://bit.ly/rebel_librarian). 5

NWDA PROJECT HAS OPENED ACCESS TO COLLECTIONS AT NW LIBBERAL-ARTS COLLEGES & HELPED PARTICIPANTS ADVOCATE FOR PROGRAMS BY Jodi Allison-Bunnell, Program Manager, NWDA The Emergent Archival Programs Grant has achieved or exceeded all of its objectives. Funded by a $123,188 grant from the National Historical Publications and Records Commission (NHPRC), the granting arm of the National Archives and Records Administration, the project is assisting seven small liberal-arts colleges in Oregon and Washington with archival program development and helping them expose basic collection information for researchers. Institutions participating in the project are Concordia University, George Fox University, Linfield College, Pacific University, Seattle University, Seattle Pacific University, and the University of Puget Sound. Several institutions have already seen an increase in support as a result of this Jodi Allison-Bunnell project. Linfield College was able to hire its first archivist and University of Puget Sound just completed the hiring process for its first archivist. Others have seen continuation of support or made new inroads through a newly formalized team-based approach. Each institution worked with a consulting archivist to complete collection surveys of approximately 5,783 linear feet of materials at all seven institutions, to produce catalog records and finding aids, and to make those catalog records and finding aids available to researchers in library catalogs and through the NWDA database. By revealing collections important to regional history held by these institutions and giving each institution a baseline of information about their holdings, the project has equalized the availability of these collections with those of other Northwest Digital Archives members. Institutions participating in the project created finding aids for 309 collections--90 more collections than they had originally promised. All project participants now have the tools they need to continue to produce standards-compliant descriptions and to make them available through the NWDA database, http://nwda.orbiscascade.org/. As a result of expanded availability, institutions have all reported expanded use of collections in person and online. Northwest Digital Archives is a program of the Orbis Cascade Alliance, a consortium of academic libraries in Oregon and Washington. For more information, contact Jodi Allison-Bunnell, Northwest Digital Archives Program Manager, Orbis Cascade Alliance, 406-829-6528, [email protected].

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RECENT GRANTS GIVE SHAW HISTORICAL LIBRARY A BOOST BY Anne Hiller Clark and Elizabeth Knight Collaboration between archivists can lead to big results. In 2011 and 2012, the Shaw Historical Library (SHL) in Klamath Falls, Oregon participated in two collaborative grant projects which resulted in a workflow for creating EAD encoded finding aids and an up-to-date collection management policies and procedures manual. The grants from the National Endowment for the Humanities (NEH) and the Oregon Cultural Trust have increased discoverability of the Shaw’s collections and provided the library’s staff and volunteers with improved methods for appraisal, accessioning, processing, and describing collections, which allows the Library to open imOregon Institute of Technology, Klamath Falls, Oregon portant collections on the history and culture of southern OrePhoto courtesy of Elizabeth Knight gon’s indigenous peoples and European settlers, the timber industry east of the Cascades, and the Pacific Northwest’s only four-year polytechnic institution to researchers worldwide. The grants were part of a three-phase project initiated by Hiller Clark to create sustainable digital and physical public access to the under-recognized and growing archival collections of the Library. To accomplish this the collections management practices, from how collections are handled from the time of donation through their discovery by users online, had to be brought up to current professional standards. Collaboration was key to this process. Shaw Historical Library The Shaw Historical Library at Oregon Institute of Technology was established in 1983 with a donation of materials and funds from Dorothy and Laurence Shaw of Klamath Falls and has grown since then through donations and purchases. The mission of the Shaw Historical Library is to acquire, preserve, and share the history of the Land of Lakes (southern Oregon, northern California and northwestern Nevada) and inspire discovery of the region’s heritage. The Library serves the Oregon Tech and Klamath Falls communities, as well as regional scholars, researchers, and the general public. The Journal of the Shaw Historical Library has published scholarly material about the region’s history since 1987.

The Shaw Historical Library at the Oregon Institute of Technology. Photo courtesy of Elizabeth Knight

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THE OREGON TRIBAL ARCHIVES INSTITUTE BECOMES A NETWORK BY Natalia Fernández , Tiah Edmunson-Morton, & Larry Landis, Oregon State University Special Collections & Archives Research Center From August 19th to the 24th, the OSU Libraries’ Special Collections & Archives Research Center (SCARC) hosted the Oregon Tribal Archives Institute (TAI), a project made possible by a two year Library Services & Technology Act (LSTA) grant from the Oregon State Library. The Institute addressed the need for an affordable, in-depth archives and records management training for Oregon’s nine federally recognized tribes in order to support, as well as to facilitate, the preservation of tribal nations’ cultural sovereignty through their archival collections and records. In working with Oregon’s tribal communities over the past ten years, SCARC staff were made aware that archives and records management training was much needed. With letters of support from various tribes across the state the OSU Libraries applied for LSTA funds and in early 2011, the two year project began. The first year of the project focused on conducting site visits with all nine tribes’ records and archives personnel to create needs assessment reports based on discussions with staff and tours of the facilities; the second year focused on designing a curriculum based on these needs in order to plan and host a week long training institute. One of the main goals of the project was to meet with the tribes to specifically address their archival education needs. During the summer of 2011, SCARC director Larry Landis, Oregon Multicultural Librarian Natalia Fernández, and TAI intern Laura Cray traveled to each of the nine tribes to meet with archivists, records managers, and any other tribal staff interested in the project. The site visits were a unique opportunity to discuss individual archival and records management programs as well as to strengthen existing relationships and build new ones with members of each of the tribes. Over the course of the months following those visits, Landis and Fernández, along with SCARC’s Instruction and Public Services Archivist Tiah Edmunson-Morton, formed the TAI curriculum team and worked to identify session topics, potential facilitators, and activities for Institute attendees. Because communication and feedback was very important, future attendees received regular updates and were encouraged to send suggestions or workshop ideas; the curriculum team also acted as the TAI planning committee and along with Laura Cray as the 2012 TAI intern, organized the Institute’s logistics. The week long Institute included many of the elements professional archival organizations plan for their conferences including opening and closing dinners, field trips, and opportunities for hands on learning. Two main objectives of the were to provide an opportunity for professional development as well as for networking and community building. David Lewis, tribal museum curator for the Confederated Tribes of Grand Ronde, was one of the participants in the five-day workshop. “To have participants from all nine tribes in Oregon really tells me that there is a need,” Lewis said, “and we have done the right thing to pursue this project.”

ARTICLE CONTINUED ON PAGE 25 Larry Landis, David Lewis, Jennifer O’Neal at the opening dinner. 8

“PRESERVATION THREAT”: MIND HOW YOU LIFT AND LEAN! BY Debra Griffith, Records and Reference Archivist, Oregon Shakespeare Festival Archivists are trained to consider the possible preservation threats to collections, but we also need to focus on the “preservation threats” to volunteers, students, interns and ourselves. Every day we encounter situations at work that require us to lift, push, and carry awkward or unwieldy materials. We may climb rolling stairs while handling boxes of materials, spend the day seated at a computer doing data entry, shove our hands into boxes that may or may not hold items we expect, or stand at a photocopier for hours on end. Job announcements typically list a lifting requirement (usually 30 pounds), though recently we’ve seen this creep to 40 and even 50 pounds. The good news is that work can be less painful if properly designed and implemented. Over the next few issues of Easy Access, we will explore selected aspects of the archive job, such as lifting and seated work, and offer suggestions for minimizing the exposure to potentially hazardous situations. This first column explores the general concept of workplace ergonomics. What is ergonomics, you may ask? It is the study of work, and developed out of the disciplines of industrial engineering, psychology, mechanical engineering, anatomy, and physiology. The purpose of ergonomics, broadly, is to fit the work to the person, and not the other way around. While it may seem like there has been an explosion in the number of cumulative trauma disorders (CTD) such as carpal tunnel syndrome or low back injuries in the last 40 years, it is much more likely that people now have a name for what they have always been experiencing — and are not as likely to keep silent when injured. There are many types of CTDs, including back and neck injuries such as strains and sprains, and arm injuries. The low back is the usual site of injury when lifting. Arm injuries include tendon (tendinitis, epicondylitis, tenosynovitis), nerve (carpal tunnel syndrome), and neurovascular (thoracic outlet syndrome) disorders. Good ergonomics is a win-win for the workplace and it can reduce injuries and save money. Keep in mind that in the late ‘80s a single low-back injury would cost, on average, $15,000 per incident; this figure has only gone up over time. While not all injuries are this expensive, the estimate for a single cumulative trauma injury is $13,000 when medical and rehabilitation costs, lost time, productivity for both employee and employer, training a replacement worker, and increased workers compensation premiums are included Why is an archivist giving you this information? In my LBA (life before archives), I spent 23 years as an Industrial Engineer — and for 18 of those I was an Industrial Ergonomist. I also hold a BS-IE and MS-IE from UW-Madison, as well as an MLS from the same school. Be safe and be careful. The risk factors for the development of a CTD include ** Posture (twisted trunk, reaching overhead) ** Fatigue ** Compression (sharp edges on boxes, or on workstation edges) ** Repetition (how often we lift, pull, fold, type) ** Force (how much we lift) 9

UW SPECIAL COLLECTIONS: CROWDSOURCING AND WEB 2.0 TOOLS HIGHLIGHT COLLECTIONS AT ARCHIVES MONTH EVENT BY Conor Casey and Helice Koffler, University of Washington Special Collections During the October Archives Month festivities the UW Special Collections tested a new strategy of enhancing collection description — an in-person crowdsourcing event that invited labor union members into the archives. A half-dozen current and former members and officers of the Inland boatmen’s Union, Region 37 — an Alaska cannery workers’ union with deep roots in Seattle’s Filipino and Asian American communities — came to Special Collections on a Saturday afternoon to help identify individuals, events, and locations in the union’s newly processed and digitized photo collection.

Labor leaders Emily Von Bronkhorst (SEIU) and Rich Gurtiza (IBU 37) review photos as part of a descriptive crowdsourcing event at UW Special Collections.

The event, planned by Manuscripts and Special Collections Materials Cataloger Helice Koffler and Labor Archivist Conor Casey, was the first of a two-part series. The second event will teach UW students and community members to enhance description of digitized photo collections on Flickr and increase access to UW manuscript collections by “seeding” Wikipedia entries with direct links to the appropriate finding aids [see http://bit.ly/UWseeding] .

At the front of the room, images from the digitized photo collection were projected on the screen as a slideshow. As community elders called out in recognition when images flashed by, Casey paused the slideshow to jot down notes or type in entries. At the same time, Koffler and UW I-School graduate student Caitlan Maxwell assisted union members in capturing corrections on printouts of the digitized photos. “People often donate their records to an archives without knowing exactly what will happen to them,” Maxwell said, “I am very excited to participate in an event that encourages community participation in archival description. It honors the community while also gaining invaluable information for the collection that everyone can use." “Having studied crowdsourcing activities developed at other institutions,” Koffler added, “it was fantastic to have a firsthand opportunity to test out our own project at the UW with this community of experts. It was fascinating to hear the variety of perspectives the union members were able to offer and to get those important stories told. We’re also really looking forward to staging another event and extending our outreach in other ways by connecting with UW students and Seattle area Wikipedians” [see http://bit.ly/socialmetad]. Rich Gurtiza, Regional Director of IBU Region 37, also thought the event was a success, “It was a fantastic idea and allowed us to really see all the work that goes on behind the scenes in the archives in terms of getting information correct. The way the event was laid out with the printouts and the screen at the front of the classroom allowed us to participate and give our feedback.”

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OREGON ARCHIVES CRAWL: 2012! BY Diana Banning, City Archivist, City of Portland Archives One wouldn’t think that a profession dominated by introverts would like a party so much, but for the 3rd year in a row, Oregon archivists threw a big party called the Oregon Archives Crawl and invited any and all to attend. Even before the proverbial opening bell struck, people were lined up to check out the archives and many had to be shooed away 15 minutes after the event closed. Now that’s a party! While we didn’t have libations for the “Crawlers” - as we call the people attending the Crawl – until the After Party, most people seemed intoxicated by the many wonders on display. Twenty-nine archives, special collections and heritage organizations came together under 4 roofs to celebrate Archives Month by creating a fun event where people could tour the stacks, see original materials, participate in various programs, and to speak with real live archivists. In case you’re unaware of what Oregon has been doing for three years, you can catch up by reading a prior article in Easy Access vol. 36, issue 4, December 2010. And if you’re in the know already, I’d like to make a plug for the power of collaboration. Much of our professional literature and conference sessions are filled with discussions about collaboration in various forms, usually surrounding traditional areas of archivy. But to take the concept to practice… well, it’s truly amazing what can be accomplished when 29 organizations collaborate to make outreach a fun, unique and engaging activity. Beyond its collaborative nature, the real power of the Archives Crawl is its ability to draw a large portion of new-comers each year. We’ve all had the experience of the same people showing up to our events, with many of them being as much of an expert on portions of our collections as we are. While our regular patrons and supporters are the backbone of use statistics, it doesn’t mean that we shouldn’t be introducing ourselves to whole new audiences every chance we get. I’ll even go so far as to say that we’re not doing outreach properly if we’re not bringing in new people at every event. With this in mind, I declare the Oregon Archives Crawl a smashing success!

“VOTES FOR WOMEN!” Suffragists (circa 2012) at the Archives Crawl

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NEWS FROM ALASKA ALASKA REP MEGAN FRIEDEL Happy winter from Alaska! At Archives and Special Collections at the University of Alaska Anchorage, we are happy to report that we’ve gained an additional staff member, at least temporarily. Michael Catoggio came on board this fall as the project librarian on the “1964 Earthquake: Resources Access Project,” a year-long project funded by an Alaska Interlibrary Cooperation Grant to document primary Michael Catoggio sources in Alaska relating to the Alaska Earthquake of March 1964. Michael received a B.A. in History from SUNY New Paltz and his M.L.S. from SUNY Albany. He’s worn many hats in his long career, including head of the Alaskana Collection at the Anchorage Public Library and Instruction Coordinator at the UAA/APU Consortium Library. We’re thrilled to have his enthusiasm and great sense of humor in our department for the coming year! Across town, the Bob and Evangeline Atwood Center at the Anchorage Museum at Rasmuson Center has been preparing for two upcoming exhibitions featuring materials from the Museum’s archives. One show, opening in midNovember, will highlight recent acquisitions from 2009-2011 and will include scrapbooks, diaries, and photographs. The other exhibition will feature 26 portraits from the Steve McCutcheon Collection, an extensive collection of approximately 150,000 images amassed by one of Alaska’s best-known photographers. Resource Center staff have also been busily processing incoming materials, including a collection of over 3,700 images, primarily of the construction of the Trans-Alaska Pipeline, taken by BLM engineer Duane E. Carson. That collection and several smaller acquisitions – including papers of Anchorage developer and politician Joseph W. Graham, a photo album of Copper River & Northwestern Railway construction, and two small photo collections pertaining to the U.S.S. Anchorage (LSD-36) are open for research.

“Bits of History—Alaska Flag Part 2,” from Seward’s Bits of History YouTube channel

Down in Juneau, Dean Dawson, state archivist of Alaska, reports that the Alaska State Historical Records Advisory Board (ASHRAB) has awarded its annual Certificate of Excellence to Amy Carney and Lee Poleske for their innovative “Bits of History” video series. The forty 5- to 7-minute historical videos cover all aspects of Seward, Alaska’s past and incorporate archival materials such as photographs, maps, and 16mm archival footage to tell stories such as the first Moscow to New York flight in 1929, how Benny Benson created the design for the Alaska state flag at the Jesse Lee Mission home in Seward in 1927, and the history of Mount Marathon race. The series is available on YouTube. The Northwest Archivists join the ASHRAB in congratulating Amy and Lee for their hard work! Also in Juneau, the Alaska State Archives reports that they have recently posted new World War I resources to their website. Shortly after the war, the Alaska territorial government compiled a list of Alaskans who served in the military, and this data, adapted from statistical lists by Archives staff, is accessible by clicking below: Service personnel information (detailed information about the 2,081 individuals who served) Number of service members by community (157 locations in Alaska) Death statistics You can also find other great online researcher resources for data and collection materials in the State Archives Last but not least, up in Fairbanks, Project Jukebox reports that they are evolving to meet the challenges of delivering digital oral histories online in an innovative way! Project Jukebox is the digital branch of the Oral History Program at the University

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of Alaska Fairbanks (UAF) and provides access to audio and video recordings, transcripts, maps, historic photographs, and films from across Alaska. The Elmer E. Rasmuson Library at UAF has supported the development of a new Project Jukebox format created in Drupal 7. Highlights of the new delivery format include an interactive, user-friendly interface, slideshows, access to audio transcripts during playback, and many other features. New resources available on this new phase of Project Jukebox include oral histories relating to the history of the Alaska Mental Health Trust, judges of Alaska, Exit Glacier at Kenai Fjords National Park, Gates of the Arctic National Park, and the Homer Communities of Memory Project. Visit www.jukebox.uaf.edu to view the new Project Jukebox. If you have any comments or suggestions on how to improve the new oral history delivery format, please email Leslie McCartney, Curator of Oral History, at [email protected].

ment with associations, organizations, and charities and will also highlight issues of special importance to Alaskans. The exhibit will be installed in late November 2012 in the Senator Ted Stevens Gallery in the Alaska and Polar Regions Collections & Archives. Complementing the exhibit will be a gallery talk, and Susannah plans to visit local elementary school classes with a travelling version of the exhibit.

Finally, the Alaska and Polar Regions Collections & Archives celebrated Archives Month on October 25thwith a presentation by Assistant Archivist Rose Speranza, who Also in Fairbanks, the discussed how political collections are discovered, selectUniversity of Alaska ed, processed, and arranged. Mary Anne Hamblen was on Fairbanks welcomes hand to answer questions about the Ted Stevens Papers Dennis Moser as the Project or congressional papers in general. Additionally, new head of the Alas- the “Ted Stevens Statehood and Pipeline, Politics & Peoka and Polar Regions ple” exhibit was available in the Ted Stevens Gallery and Collections & Armaterials from the different political collections were on chives Department. display in the Archives research room for the public to peDennis received his ruse after the presentation. Coffee and cookies were fundMaster of Infored courtesy of Northwest Archivists. mation and Library Studies from the University of Michigan and Dennis Moser [photo c/o Twitter has a diverse backhttps://twitter.com/roninarchivist] ground in digital resources and services, archives, and conservation. We’re happy to welcome Dennis to Alaska! Meanwhile, UAF bids a fond farewell to archivist Peg Asbury, who retired October 1. Peg worked in the Archives and Manuscripts unit since 1992. She received her MLIS from University of Texas -Austin. An exhibition of artifacts from UAF’s Ted Stevens Papers Project is in the planning stages. Project Intern Susannah Dowds, a master’s student in the University of Alaska Fairbanks Northern Studies program, is curating the exhibit, which will focus on the breadth of the Senator’s involve-

Presentation attendees looking at the research room exhibits

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Archives Month at A&SC Archives & Special Collections at the University of Alaska Anchorage (A&SC) stepped up its outreach efforts for Archives Month this year by hosting two workshops and two events. “Preserving & Identifying Photographs” was offered on Saturday October 6th and taught by archivist Megan Friedel and “Introduction to Scanning & Organizing Digital Photographs” was held on Saturday October 13th and taught by archivist Mariecris Gatlabyan; both were very popular and attended by participants from as far away as Fairbanks.

Ed Beu's Revere camera. th

On October 18 , A&SC hosted “Reel Life Alaska,” a first-ever film screening of archival moving image footage from our collections. Among the footage shown were excerpts from films shot during the 1926 Finley-Church expedition to Southeast Alaska and the Aleutian Islands; a classic 1959 promotional film for Alaska tourism; “The Ascent of Great Sitkin,” a 1949 documentary by explorer Ted Bank of a U.S. Navy-University of Michigan expedition to summit the Great Sitkin volcano in the Aleutians; and the American Can Company’s “Alaska’s Silver Millions,” a 1936 industrial film promoting the salmon industry in Alaska. It was A&SC’s first movie night — and was a great success! Megan served as MC for the evening, even atattempting to narrate the silent films, while Mariecris provided technical audiovisual support. Arlene Schmulamd, Head of Archives & Special Collections, ran the popcorn machine [see above right]. Read more about the event in the blog post “Reel Life Alaska.”

Arlene Schmulamd popping the corn.

Finally, A&SC closed out the month on October 27th with “Archives Roadshow,” an event modeled after the PBS’s series “Antiques Roadshow.” Staff gathered together archivists from the National Archives (Anchorage), Alaska Moving Image Preservation Association, Acumen Information Services, Inc., the Anchorage Museum, and A&SC to hold a halfday open house, inviting people to bring their personal collections of family papers, photographs, books, and moving image film to get one-on-one advice on preservation and learn the items’ historical value. All in all, it was a highly successful Archives Month at UAA, and A&SC is grateful to Northwest Archivists for providing the funding for the advertising of the events and the crucial rental of the popcorn machine for its movie night.

Megan Friedel introduces the films for the night.

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NEWS FROM MONTANA MONTANA REP CAITLIN PATTERSON

dren, animals (including a two headed calf) and events of eastern Montana at the turn of the 20th century. Another donation brought 4 portfolios containing 140 black and white photographs Lee Silliman took of Montana ghost towns. Silliman uses an 8x10 view camera and creates contact prints from his negatives. Accompanying each view is a paragraph written by Silliman describing the image and its relationship to the ghost town it represents. This collection will expand as Silliman continues to document ghost towns across Montana. For more information contact Loreto Pinochet, Photograph Archivist at [email protected].

From Facebook, Catalog #Lot 3 B4 F12

Have you found the Montana Historical Society Facebook page? Click on over to http://www.facebook.com/ MontanaHistoricalSociety to find a wonderfully interactive page. They ask fans for photo captions and identifications, share information about events, and encourage folks to explore the “wilder” side of Montana! — seriously, who doesn’t love a jackalope?

From Facebook, Catalog # Postcard Collection-Tall Tales Published by Mike Roberts Berkeley, [CA]

MHS also added some new materials to their collections this summer. The Photograph Archives acquired additional materials relating to the career of Miles City photographer R.C. Morrison. Photographs, negatives, cameras, correspondence, financial records and other archival resources are a great addition to the large donation of Morrison’s negatives and prints received in 1995. This recent acquisition contains portraits of men, women, chil-

Have you heard of The Extreme History Project based in Livingston? Quoting their Facebook page, “The Extreme History Project is a public history organization whose mission is to facilitate building bridges between communities by exploring their shared histories.“ And they are set to deliver their “The Historical Activist Manifesto.” Again quoting their FB page, “We, the Historical Activists, are committed to bringing cultures together through dialogue, history, archaeology, stories or ANY MEANS NECESSARY; Eradicating ignorance and promoting unity through education and interaction; connecting people with places and objects that express the HISTORICAL MOMENT; Exploring and creating new avenues of transmitting knowledge; Actively engaging in political / social REVOLUTIONARY PARADIGM SHIFTS; Committing RANDOM ACTS OF HISTORY.” The project started as a way to make “humanities more fun, interesting and accessible to the general public and as a real means of generating social change” by engaging in “a variety of events and activities which will enhance the public’s understanding of how history has shaped our present and how understanding that legacy can affect the way we behave towards one another.” Finally, they believe in “setting a Truth Agenda which will work toward eradicating political and social agendas from the traditional historical narratives and pursue a more balanced and honest expression of the past.” Find them on Facebook at http://bit.ly/ ExtremeHist and online at http:// 15

NEWS FROM OREGON OREGON REP KARL MCCREARY “Fr. Antonelli closes books on time as archivist” - news story from University of Portland’s The Beacon “Most UP [University of Portland] students know Fr. Bob Antonelli as the friendly priest who works with the University’s archives in the basement of Rev. Robert Antonelli, C.S.C., from UP site

Shipstad Hall. ‘A lot of people, both students

Galley with the suffrage celebration exhibit

most significant historical documents, including the original Oregon Constitution. Visitors could also conduct research as staff were available to assist and make records available for use. [Article written by Layne Sawyer]

and employees alike, would stop in to visit because we had nice cold water and candy, so they know me for that, too,’ Antonelli said. ‘I would always try to be as good a host as possible.” But as the University’s archivist since 1999, Antonelli showed there is so much more to him than hospitality and a great personality. ‘He’s the guy that singlehandedly saved the University of Portland’s story from being lost,’ Portland Magazine editor Brian Doyle, who has worked with Antonelli, said. ‘We could have completely lost our roots without him. After 13 years of being the guy who has kept up on UP’s history, Antonelli is retiring.” Read the full article at http://bit.ly/RqFMMD The Oregon State Archives invited visitors to an open house on October 13th to celebrate Archives Month. In recognition of the theme for this year’s Archives Month, celebrating the 100th anniversary of the passage of women’s suffrage in Oregon, the Archives opened an exhibit highlighting documents related to women’s history and political involvement in Oregon. Included in the exhibit is the original proclamation declaring women’s suffrage, written by Abigail Scott Duniway, which was featured on the Archives Month poster. Tours of the Archives provid-

TOP: Layne Sawyer conducting a tour in the records storage area. MIDDLE: Mary Beth Herkert, State Archivist, conducting a tour (note the visitor with the Women's Suffrage sash). BOTTOM: View of the reference room with researchers taking advantage of Saturday research hours

ed visitors with a chance to go “behind the scenes” to learn more about the Archives and its holdings. This provided visitors an opportunity to see some of Oregon’s

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The Multnomah County Records Management Program used their Archives Month funding from NWA wisely! Jenny Mundy says “we used the Archives Month funding we received to pay for the shipping of 200 Chico Bags generously donated by SAA. The first fifty visitors at each [Archives] Crawl location received one of these reusable bags to remind them of their day at the archives and to hopefully generate conversations when packing up their groceries.” Yes, it is one more way that archives are good for the planet — and archivists are fun! Glance above and below you’ll see it’s true…

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BY Karl McCreary We had a great October at OSU! In addition to joiing in for the 3rd annual Oregon Archives Crawl at the beginning of the month (see page 11 for event details), we had a whole host of other activities in Corvallis. Under the banner of “Heismans, hemoglobin, and hotpads,” the OSU Special Collections and Archives Research Center greeted October with a series of events celebrating Beaver history for 2012 Oregon Archives Month. We kicked off the festivities on October 3rd with a public showing of films about athletic legend and 1962 Heisman Trophy Award winner Terry Baker. For the noon-time screening (shown again on Saturday of Homecoming Weekend), we showed three films featuring the football and basketball star, including the KATU-TV documentary “A Day in the Life of Terry Baker,” highlights from the 1962 season, a clip of Baker receiving the “Sportsman of the Year” Award by Sports Illustrated, a clip of Baker playing quarterback for the Los Angeles Rams, and footage of Baker’s amazing 99-yard run in the 1962 Liberty Bowl game (the only score made in that game). The 30-minute KATU-TV documentary featured an interview with Baker as a student at OSU and detailed his athletic legacy at Portland’s Jefferson High School, where he was named 1st-team all-state in football, basketball, and baseball. A big note of thanks to Northwest Archivists, which funded a portion of the cost for transferring one of these films to digital videotape and DVD! You can read more about these films in the article by Elizabeth Neilsen on page 19. A public tour of the Ava Helen and Linus Pauling Collection represented the “hemoglobin” aspect of our Oregon Archives Month activities. This event offered a glimpse into the rich collection of documentation from the renowned chemistry researcher and alumnus Linus Pauling. For the participants of this tour, the reference to hemoglobin wasn’t too odd, since Pauling’s pioneering research of the molecular structure of blood helped earn him the 1954 Nobel Prize in Chemistry.

Anne Bahde gives her rare books presentation in our reading room.

Anne Bahde and Trevor Sangathe gave a presentation of some of the oldest and most exquisite volumes in the OSU Library’s Rare Book Collections. A diverse range of works was on display, from a 15th century illuminated manuscript to the modern artist book Wasteincant. It was a visual feast for bibliophile and artist alike.

At OSU, you can’t have Archives Month leave you with an empty stomach, and so we concluded October with our “Taste of the ‘chives” Recipe Showcase! In our 7th year of bringing the flavors of the past to life, we prepared a number of recipes from the publications like the U.S. Forest Service’s Lookout Cookbook. Dishes included sweet potato biscuits, fish pie, apple sauce cake, and a hearty beef and bean oddity called “shipwreck.” This year we added a fundraising element and accepted donations to the Linn Benton Food Share.

FROM LEFT to RIGHT: Chris Petersen at rare books presentation, SCARC staff at OHS for the Archives Crawl, Taste of ‘chives dishes. 18

NWA ARCHIVES MONTH FUNDING: A TERRY BAKER TRANSFER BY Elizabeth Neilsen The OSU Special Collections & Archives Research Center transferred several films featuring 1962 Heisman Trophy award winner Terry Baker; this transfer was funded in part by our 2012 NWA Archives Month funding. In commemoration of the 50th anniversary of Baker’s award we featured these three special films in a noon-time public film screening and during Homecoming open house. “A Day in the Life of Terry Baker” (FV P017:16) was produced by KATU-TV in 1962 and presented to the OSU Alumni Association by Joe Fisher Ford of Portland, Oregon. This 30-minute black & white film documents Baker as an Oregon State student. The “1962 Oregon State Football Highlights” (FV P057:106) includes footage of the 1962 Liberty Bowl Game in Philadelphia versus Villanova in December 1962, as well as all the other 1962 games (Iowa State, Iowa, Stanford, Washington, University of Pacific, West Virginia, Washington State, Idaho, Colorado State, and Oregon). The highlights feature Terry Baker’s 99-yard run for the only score in the Liberty Bowl and many other Baker highlights from the 1962 season. The third film (FV P057:456) consists of 3 clips totaling about 10 minutes in length. The first clip was probably produced by Sports Illustrated to announce Baker receiving the “Sports Illustrated Sportsman of the Year Award.” This clip is narrated by Keith Morris of Sports Illustrated and includes 1962 football season highlights, as well as footage of Baker playing

Terry Baker, football player from Portland,, shown in his sophomore uniform number 47. Baker was 6'3" and 188 pounds and was a quarterback for the team. He is OSU’s only Heisman trophy winner in 1962. He was also the first Heisman Trophy winner to play in the NCAA basketball tournament as he excelled in both football and basketball.

basketball. Also include is footage of Baker’s mother with a scrapbook of his high school (and earlier) honors; Baker with his fraternity brothers; scenes of him on campus; and the January 1963 cover of Sports Illustrated, featuring Baker as “Sportsman of the Year.” The second clip consists of highlights of the Oregon State versus University of Oregon “Civil War” football game in 1962. Finally, the third clip shows Baker playing quarterback for the Los Angeles Rams. NWA funded a portion of the cost for transferring this film to digital videotape and DVD. Terry Baker won the 1962 Heisman Trophy as the nation’s top collegiate football player and was named Sports Illustrated’s 1962 “Sportsman of the Year.” He was a legendary three-sport athlete at Portland’s Jefferson High School, where he was named 1st-team allstate in football, basketball, and baseball. He accepted a scholarship to play basketball at Oregon State and was recruited to play football after his freshman year. Baker earned a BS in Mechanical Engineering from OSU in 1963 and played professional football for several years Terry Baker in action against Cal , 1960.

while earning a law degree. His law practice was based in Portland. 19

NEWS FROM WASHINGTON WASHINGTON REP CANDACE LEIN-HAYES The University of Washington Libraries Special Collections welcomed a new Pacific Northwest Curator last August. UW Special Collections added a new key member to their team when Anne Anne Jenner joins UW Special Jenner became the Collections staff new Pacific Northwest Curator. Jenner was hired to the position after an intense national search. The new position represents a return to the University of Washington for Jenner, who is earned her MA in Scandinavian Languages and Literature there before embarking on a career as a university professor and librarian/archivist, earning an MLIS from the University of Illinois Urbana-Champaign. Jenner’s last position was Director of Archives and Special Collections at North Point University in Chicago. Before that, Jenner worked as a cataloger and then Head of Library at the Swenson Swedish Immigration Research Center at Augustana College in Rock Island, Illinois. Her previous positions include work as the Director of Scandinavian Program and Lecturer in the Department of Germanics at the University of Pennsylvania, Philadelphia and Jenner also holds a BA in Swedish with a minor in history from the North Park College, Chicago.

OR in 1999. Finally, they brought in two cubic feet of EPA records dealing with wetlands and water quality.

Also in Seattle comes lots of news from the Seattle Municipal Archives. Along with archivists from NARA, Seattle Public Library, and the University of Washington Special Collections, SMA staff spoke to over 150 students in both History and English classes, in preparation for their assignments requiring use of primary sources. The SMA enjoys a steady stream of new users to archives and their creative choice of topics, include the Seattle Blackout Exercise of 1941, Gay Pride Parade, and Wink Luke ‘s work on open housing legislation. SMA launched its YouTube site in September, thanks in large part to the efforts of volunteer Jonathan King, and they have had a great response. The top video, a Seattle Department of Streets and Sewers film from 1926, received over 1,000 views in a month! Other uses include the Seattle Channel, which used portions of a video on the Alaskan Way Seawall in their program “Seattle Inside and Out,” and History Link, which used copies of Mayor Clinton’s 1959 political campaign advertisements on their website. Also now online is a recording by Roberto Maestas on the Seattle Voices exhibit space. In it Maestas reads a poem to open a 1997 Neighborhoods and Neighborhood Planning Committee meeting. The poem, similar to one written by liberation theologian Ernesto Cardenal, begins, “When you receive the nomination, prize, the promotion, think of those who have died.” You can find and listen to the poem online under the While UW was adding staff, the staff at the National section for “1997.” Finally, new images have been uploaded to the Seattle City Light online photo collecArchives at Seattle was adding collections! Staff tion , including the two shown below, items 168158 spent a considerable amount of time accessioning and 1681591954 “Fishing Derby with the City Light records this past summer and continues to do so. They brought in several hundred cubic feet of records Employees Association.” from the Bureau of Land Management offices in Oregon, Washington, and Idaho. Although they accessioned only 4 cubic feet of records from the U.S. Geological Survey, they are of interest because they document the Pacific Northwest District's work on Mount St. Helens before and after she erupted. They also accessioned 33 cubic feet of oil and hazardous discharge related records related to the M/V New Carissa which ran aground and broke up near Coos Bay,

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designations, acquisition and jurisdiction, legislation and policy, WACs, and information from other states. Attorney General, Assistant AG’s Files on Women’s Issues, 1971-1978. Files from Gayle Barry’s office, including the Governor's Commission on the Status of Women, Washington Women's Council, Human Rights Commission Task Force on Credit Regulations, and sexual discrimination. Redistricting Commission, Maps and Plans, 20112012. Maps and planning documents, plus final results of the Redistricting Commission's work to revise congressional and legislative district boundaries. Archives Month at the State Archives delved into the famous murder case of Laura Law. On January 5, 1940, Laura Law was found dead in her home in Aberdeen. She had been bludgeoned to death. Her husband, Dick Law, was a local leader of the International Woodworkers of America union and Laura was also active in the union. The killing sent shock waves through the community, but has never been solved. As part of Archives Month, the Southwest Regional Branch of the Washington State Archives, John Hughes an expert on the case and a former publisher and editor at The Daily World, along with Tommi Halvorsen Gatlin, a reporter at The Vidette in Montesano, discussed the crime and its lasting legacy. The murder was “one of the most sensational unsolved mysteries in Washington State history,” said Hughes, now the chief oral historian and author of several books on Washington historical figures for the Secretary of State’s Legacy Project. The Law killing happened during a time of great political turmoil in the nation and in the Harbor. The Washington State Archives has also been busy with several new notable accessions: Puget Sound Water Quality Authority, Director’s Files, 1983-2005. Subject files on sediment issues, coastal pollution, estuaries, Sierra Club, navy homeports, waste water management. Dept. of Ecology, Wetlands Policy and Regulation Files, 1988-1997. Policy & regulation files, including original nomination files for Puget Sound wetlands

Attorney General, Open Government Ombudsman, Constituent Correspondence, 2005-2010. Records documenting the communications between the Open Government Ombudsman, citizens, and government agencies relating to compliance with the Public Records and Open Public Meetings acts. Lieutenant Governor Brad Owen, Speeches, 20072012. Speeches and background materials Department of Fish and Wildlife, Hatcheries, Fish Farms, and Fishways, 1939-1996. Research reports on fish hatchery operations, including hatchery production data reports, fish counts, and river data. Sentencing Guidelines Commission, Administrative Files, 1981-2010. Includes meeting minutes, subject files and correspondence, studies and operational plans, speeches, WAC files, and publications. Department of Natural Resources, Escheat Tract Books, 1879-2012. Land transferred to the state. Washingtonians celebrated their rich documentary heritage at a range of events throughout the state during October’s Washington Archives Month with the theme, "Law & Order in the Archives: Crooks, Cops and Courts." D.B Cooper. John Tornow. Billy Gohl. Harry Tracy. Roy Olmsted – these are just a few of the killers, bootleggers and lawbreakers that have left their mark on Washington. On the other side of the law, there are the municipal police, county sheriff’s deputies, state patrol and judges that have kept citizens of this state safe from these outlaws. At archives across the state, the records of these exploits are preserved. “Here in Washington, there are interesting stories about crimi-

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nals – some notorious – and the admirable efforts of our law enforcement and courts to bring them to justice,” said Secretary of State Sam Reed. “Thanks to our State Archives, an enormous number of documents related to crime, cops, and courts are preserved for the public to see, and it’s exciting to make this collection this year’s Archives Month theme. “I encourage people to go to one of the Archives events this month and learn how to explore a part of Washington history or even their own family roots,” Reed added. You can read all about these Archives Month events and view the Archives Month poster online. This sixth annual statewide celebration of Archives Month was coordinated by a committee of representatives from archival and manuscript repositories throughout the state. Co-sponsors are the Archives, National and the Washington State Historical Records Advisory Board. The purpose of Archives Month is to celebrate the value of Washington's historical records, to publicize the many ways these records enrich our lives, to recognize those who maintain our communities' historical records, and to increase public awareness of the importance of preserving historical records in archives, historical societies, museums, libraries, and other repositories across the state. There were other (and perhaps slightly less criminally-minded) Archives Month celebrations at Western Washington University where they held an Pecha-Kucha event. Tony Kurtz sends out his thanks to NWA for helping to fund the second annual Archives Month Pecha-Kucha event at the Goltz-Murray Archives Building at Western Washington University! They had 7 incredible presentations—5 of which were by graduate students in the History and Archives programs. The presentation topics were: “Northwest Archivists Convention 2012,” by Emma Darmody and Megan Garbett “Helping People Save Their Stuff: Archives Preservation Workshops and Community Engagement,” by Caitlan Maxwell “The Campaign for Abortion Reform in Seattle (1962-1970): a Timely Study,” by Alexandra Kattar “Preservation Practice at Lakeside School,” by Odette Allen-Berg “Internship @ King County Archives,” by Karen O’brien “Legacy Data: How to Love Undead Student Body Records,” by Tony Kurtz “An Archivist’s Bucket List: From Yale to Machu Picchu,” by Rand Jimerson The event has grown in its second year and WWU staff are determined to grow it further for next year. Participants and attendees alike thoroughly enjoyed the program, but this was also a perfect opportunity for future archives professionals to network, present, and be a part of the lightening quick archives world! 22

EDITOR’S INTERVIEW: CONTINUED FROM PAGE 4 How do you decide what to share with NW members on FB? When I first started, I would post almost every day, sometimes multiple posts in one day. I would share anything related to digital technology and archives in the Northwest. Now I tend to post once or twice a week. With time and experience, I have become more selective. I try to share more local information that followers would be interested in and may not know about. NWA announcements and local archives news are the most popular. How often do you check the NWA FB news-feed page? I tend to check the news-feed every day during the work week. NWA likes a significant amount of pages. Though we may not receive updates from all these organizations, the news feed starts to build up. Ever since Facebook implemented an algorithm that filters what posts we see and what we don’t, periodically I will go through the list of organizations I have liked and check their page to see if I missed any interesting news. Do you have other Facebook pages? Including the NWA page, I have three Facebook accounts that I administer or manage. I have my own personal Facebook account (http://facebook.com/mgatlabayan), but only my Facebook friends can access my profile, posts, and photos. I use it as a personal space in which to share my thoughts, connect with family and friends, and connect with community organizations with whom I volunteer (e.g. the Filipino American National Historical Society). I also administer is the Alaskero Anchorage, which is at http://www.facebook.com/alaskero.anchorage. Technically, this is a profile page rather than a Facebook page, meaning it was created before Facebook pages and groups have the flexibility they have now. The Alaskero Anchorage account is for the workgroup called “Alaskero Partnership Organizers.” I started this workgroup with fellow UAA faculty and a community member. The workgroup does research and hosts events that explore issues and history related to Asian Americans and Pacific Islander Americans in Alaska. The main role of this Facebook account is to publicize free public events we provide, recruit research participants, and share information related to Asian Americans and Pacific Islander Americans. Next year, I plan to make the transition to a Facebook page so users do not have to log in to Facebook to gain access to information on our page. How is FB different from a listserv? Can it replace it? I don’t believe that the Facebook page can replace a listserv because of how difficult it is to ensure everyone who likes your page receive all your posts. Facebook algorithms decide which posts they think you will find interesting. That being said, I do have to say Facebook groups can serve a similar function as a listserv or discussion forum. Every group member will receive notification of every post or comment on the group wall. Group members can decide which conversations they would like to un-follow. The NWA board has approved the formation of a Native American Archives roundtable whose mission is to provide a local forum in which archivists and cultural heritage bearers can collaborate, discuss, and disseminate information related to the caretaking and access of Native American archival collections in the Northwest. I am investigating the benefit of starting a Facebook group, which would provide a virtual space for people to discuss, as well as share links, photographs, and media. There are also apps for Dropbox and Google docs that we could use to create, edit, and share documents the workgroup creates. The disadvantage of a Facebook group is that participants have to be on Facebook — a barrier for people who are non-Facebook members. Alternatives are forum software on the NWA website which would rely on participants subscribing to the forum in order to receive notifications of activity or using Buddypress.

“Facebook Recruiting,” http://bit.ly/recruiting_FB

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RECENT GRANTS GIVE SHAW HISTORICAL LIBRARY A BOOST, CONTINUED FROM PAGE 7 The Library’s holdings include 3,000+ monographs, periodicals and newspapers, 2,000+ maps, 7,000+ photographic prints and negatives, 700+ audio and visual materials, and 220+ linear feet of archival documents. Monographs cover the cultural and natural history of the American West, while other formats focus primarily on the Land of Lakes, the native peoples of the area, water use in the Klamath River Watershed, Crater Lake National Park and Lava Beds National Monument, the internment of Japanese Americans at the Tule Lake Relocation and Segregation Center during WWII, and other aspects of local history. The Shaw Library also provides public access to the collections of the University Historical Archives, which contains valuable permanent records about the university and its activities. As the collections have grown, it has become a challenge to keep up with processing and collection management; the Library is staffed by Hiller Clark, a .5 FTE Archivist, a student worker, and a dedicated group of volunteers. The Plan A three-phase plan was developed, with heavy regional collaboration with other archivists and the NWDA team for Phases 1 & 2. Phase 1 – Improve collection management practices through a review of existing practices and the development of a manual of updated policies and procedures by a consulting professional archivist working on site (funded by Oregon Cultural Trust). Phase 2 – Develop capacity for creating EAD-encoded finding aids through training and support of the Northwest Digital Archives (NWDA). Phase 3 – Implement the new procedures and workflows (partially funded by Oregon Cultural Trust). In Phase 1, Elizabeth Knight, consulting professional archivist from Seattle, spent one week in residence at the Library updating and revising its archival collections management practices and a second week off-site finalizing the deliverable, which is the Collection Management Policies and Procedures Manual. This phase was modeled on the recently completed “Supporting and Building Emergent Archival Programs in the Northwest” grant project funded by the National Historical Publications and Records Commission, administered through the University of Oregon, and managed by the NWDA. Knight’s visit provided the opportunity for direct collaboration, advice, and training for the Library’s staff and volunteers. Tessa Simpson, a student volunteer, was so inspired by her training that she immediately implemented what she had learned and developed new processes that built on the training. Phase 2 was funded by a NWDA sub-grant from the NEH grant “Expanding Access to Northwest Archival Collections.” The Library was one of six participating institutions in this project, which was also administered through the University of Oregon and managed by Jodi Allison-Bunnell, Program Manager for the Northwest Digital Archives. Through the at-a-distance collaborative training and support provided by Allison-Bunnell, the Library created 19 finding aids which were uploaded to the Northwest Digital Archives and established a workflow for creating additional finding aids. These finding aids are the first ones the Library has contributed to this regional database. Prior to this, the website only had brief descriptions of a few collections. Phase 3 involves implementation of the improved collection management practices developed in Phase 1 and will enable library staff to better manage existing collection spaces, process collections more efficiently, and create finding aids more easily. Implementation of the improved practices will build upon the skills established in Phase 2 to create more finding aids to encode for the NWDA database at the end of Phase 3. Altogether, this plan will create the foundation for sustainable management of the Shaw Library’s collections into the future. Conclusion Collaboration, either face to face or at a distance, proved to be a very effective way to bring the collection management and description practices of the Shaw Historical Library and the University Historical Archives up to present day standards. Both options have their advantages and disadvantages, but for a smaller repository located far from major urban centers, using a combination of both approaches worked best. The key factors we found most important in the collaborations were flexibility and open mindedness. Elizabeth Knight and Jodi Allison-Bunnell have those attributes in spades.

Anne Hiller Clark (MS, MS LIS) is Shaw Librarian & Associate Professor. Elizabeth Knight (MLIS, CA) is a freelance archivist based in Seattle and currently working at the University of Puget Sound in Tacoma, Washington. 24

THE OREGON TRIBAL ARCHIVES INSTITUTE BECOMES A NETWORK, CONTINUED FROM PAGE 8 Lewis said the Grand Ronde community is intimately involved in preserving their history, and many tribal elders assist by identifying people in archival photographs, or donate family papers for archiving. The archives are maintained by tribal employees who are motivated by an interest in maintaining the history of the tribe. “The training was a way that we at Grand Ronde could increase the skills of the staff and help them do their work better and more efficiently,” Lewis said. “The Institute gave them ideas and introduced them to a network of similar people and we will need these as we move into developing a museum at the tribe. The training was amazing, better than I had hoped.” This Institute was the result of many people working together in their dedication to programs that help preserve indigenous cultures. Institute coordinators and facilitators were from the OSU Libraries, the University of Oregon Libraries, The Smithsonian Institution’s National Museum of the American Indian, Benton County Historical Society, and the Oregon Folklife Network. MaryKay Dahlgreen, Oregon State Librarian, said she appreciated the collaborative effort of the Institute. “I was delighted with the level of excitement and commitment I got from the group after a very full week of intense work.” Although the Institute may have only lasted a week, the Oregon Multicultural Archives has many plans to continue assisting the tribes with their archives and records management programs. In order to facilitate communication among the Institute participants as well as facilitators, Fernández created a Facebook page and a Listserv called the Oregon Tribal Archives Network. Video recordings of the majority of the sessions will soon be made accessible online so that any tribal member with an interest in archives and records management can either review or learn new information. Also, extra grant funds will be divided among the tribes so that they can purchase archival supplies and equipment in order to apply the information they learned at the Institute. To assess the impact of the Institute, the TAI planning committee will conduct follow-up interviews with the participants to discuss how they have applied what they learned and how we can continue to assist them in the future to develop their archives programs. Notably, while the Institute was customized to meet the needs of Oregon tribes, it can serve as a model for other states and tribal communities. Ideally, by sharing the process of developing and hosting the Institute, other organizations and tribes across the United States can collaborate to address the archival education needs of many more tribal nations. SCARC has a history of working with the preservation of multicultural archives from around the state. The Valley Library houses the Oregon Multicultural Archives, which assists in preserving the histories and sharing the stories that document Oregon’s African American, Asian American, Latino/a, and Native American communities.

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CROWDSOURCING AND WEB 2.0 TOOLS HIGHLIGHT COLLECTIONS, CONTINUED FROM PAGE 10 After the in-person event Casey added the corrected and augmented information into the collection’s finding aid, which will be used as a metadata source when the photo collection is published on UW’s Digital Collections website, which also includes a topical labor collections portal. A duplicate set of photographs will then be uploaded to UW’s Digital Collections Flickr account for ongoing crowdsourcing. The enhanced information will then be periodically verified and incorporated into the finding aid and the digital collection’s metadata. “This is an expansion of the traditional model of description, where materials are often taken out of the context of their community of creators and described as well as possible by archivists,” Casey said, “In this case, we are trying to bring the collections back to the community to benefit from the wisdom and knowledge of the collection creators. The process is iterative; we plan on updating the information as it gets more and more accurate thanks to the ongoing input of the community.” This model has a lot to do with the creators of the collections: Casey is the archivist for the Labor Archives of Washington, a new curatorial unit of the UW Libraries Special Collections, whose mission is to highlight existing labor collections in UW Special Collections, work with the labor community to bring in new collections, and promote the use of labor collections in both scholarly and labor communities. Part of the mission of the Labor Archives is to make labor collections more accessible to the public by making them more visible. Casey explained, “Digitizing and describing these photos is a key step, and we couldn’t have gained all of this great additional information without collaborating with the labor community records creators. Adding them to Flickr and Wikipedia will increase that visibility and access.”

Filmmaker Shannon Gee looks on as UW Special Collections staff members Helice Koffler and Conor Casey prepare for the next round of corrected photo captions.

Conor Casey is the Labor Archivist at the Labor Archives of Washington (UW Special Collections). Helice Koffler is the Manuscripts and Special Collections Materials Cataloger at UW Special Collections. 26

OREGON ARCHIVES CRAWL: 2012!, CONTINUED FROM PAGE 11 While it is impractical to survey every attendee, we collected data that indicates we were successful at reaching newcomers. Two of the venues estimated attendance between 125-200 people. The other two venues required all visitors to check-in and reported 230 and 336 visitors. At the City of Portland Archives & Records Center, most attendees went on a tour of the stacks. An informal poll at the beginning of each of the 4 tours found that approximately 30% of the Crawlers had never visited an archives or special collections before. When asked if they’d visited the City Archives before, approximately 40% indicated they hadn’t. This experience of interacting with people who were checking out archives for the first time was shared across venues. While it remains to be seen how Oregon will celebrate Archives Month next year, the bar is set pretty high. What other ways can we engage the public that will bring in new people, challenge how we and our collections are perceived, and provide opportunities to work with colleagues? We’re asking ourselves that question now … check back next year to see what we come up with!

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scholarships – free money – scholarships – free money – scholarships Students and Archivists: Apply Now! And they say there’s no such thing as free money… think again! Each year, one student and one archivist are each awarded a $500 career development grant. Now is your chance to add your name to the list of scholarship recipients, but you must apply by March 1, 2013! You can find the application materials, along with detailed descriptions of the scholarships on the NWA website or by clicking the links below: At Large Student Scholarship*: http://northwestarchivistsinc.wildapricot.org/studentscholarship Professional Development Scholarship*: http://northwestarchivistsinc.wildapricot.org/ profdevscholarship For more information about scholarships or the application process, please contact the committee chair, Anne LeVant Prahl. at 503.226-3600 or [email protected]. * All applicants must be members of NWA at the time of application.

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GUESS THE DATE: A BLAST FROM OUR PAST The article below was found in a fall issue — do you know the date? Remember, all the past issues we have been scanned and can be found on the NWA Publications page http://northwestarchivistsinc.wildapricot.org/easyaccess.

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VARIOUS & SUNDRY OTHER DETAILS

http://www.facebook.com/NWArchivists

NWA… WHO WE ARE, WHY ARE WE HERE? The Northwest Archivists, Inc. is a non-profit member-oriented professional regional association of professional archivists, users of archives, and others interested in the promotion and access of the evolving historical record of the Pacific Northwest. Its membership is open to all and institutions in Alaska, Idaho, Montana, Oregon, and Washington are well represented. We encourage public interest in and public support for archival facilities in public and private institutions. We are dedicated to sharing information about archival collections, issues, and methodologies to the profession and the public, offering a place for the discussion of the creation, preservation, and use of historical documents, but also for members to advocate the identification, collection, preservation, use, and appreciation of historical records and manuscripts in all forms and for all audiences. NWA exists to support and develop the education of those who collect, care for, and provide access to the documentary heritage of the Northwest and adjoining areas. Because we are committed advocates and supporters of historical materials, we promote access to records for present and future generations; cooperate with individuals and other organizations; develop, offer, and provide support to both archival education programs and our members through workshops, a mentoring program, and a welcoming community of colleagues.

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2012/2013 NWA OFFICERS President: Janet Hauck, Whitworth University: [email protected] Vice President: Josh Zimmerman, Catholic Archdiocese of Seattle: [email protected] Past President: Michael J. Paulus, Jr., Seattle Pacific University: [email protected] Secretary: Erin Passehl , Western Oregon University: [email protected] Treasurer: Mary McRobinson, Willamette University: [email protected] Alaska Representative: Megan Friedel, University of Alaska Anchorage: [email protected] Idaho Representative: Garth Reese, University of Idaho Library: [email protected] Montana Representative: Caitlan Patterson , Montana Historical Society: [email protected] Oregon Representative: Karl McCreary, Oregon State University: [email protected] Washington Representative: Candace Lein-Hayes, NARA- Pacific Alaska Region: [email protected] Membership Coordinator: Peter Asch, Oregon Jewish Museum: [email protected] Easy Access Editor: Tiah Edmunson-Morton, Oregon State University: [email protected]

The Easy Access Newsletter is published quarterly in February, May, August, and November. Copy Deadlines are January 31, April 30, July 31, and October 31. All submissions, letters, and advertisements for future issues, inquiries regarding the newsletter should be sent to Tiah Edmunson-Morton (editor) at [email protected] or [email protected]. http://northwestarchivistsinc.wildapricot.org ©2012 32