MINUTES IAFI FALL BOARD MEETING, Friday, September 12, 2014 Shiloh Inn, Richland, WA MEMBERSHIP MEETING, Friday Evening, September 12, 2014 WSU TriCities Auditorium BOARD MEETING TO ELECT OFFICERS, Friday Evening, September 12, 2014 VOTE BY MAILON ROY BRECKENRIDGE’S, BOARD POSITION September 18, 2014 VOTE BY MAILON BOB ROBINSON’S RESIGNATION October 1, 2014

At a regular fall meeting of the Ice Age Floods Institute Board held in the Shiloh Inn, Richland, WA on Friday, September 12, 2014, President Gary Ford called order at 8:03 a.m. PST with interim secretary Melanie Bell audio recording proceedings and membership manager, Sylvia Thompson, drafting proceedings. Board Members Attending: Officers-President Gary Ford; Vice President Gary Kleinknecht; Treasurer Monte Nail Alternate-Tayler Wellington Board Members-Melanie Bell, Gene Kiver, Consuelo Larrabee, Dale Middleton Ex-Officio Chapter Presidents- Brent Cunderla, Terry Hurd, Tony Lewis, Dale Middleton, Jim Shelden, Rick Thompson, Nick Zentner Board Members Absent: Ken Lacy, John Moody, Treasurer Monte Nail, Secretary Bob Robinson, Norm Smyers Ex-officio Members: Patty Hurd, Sylvia Thompson Guests: Linda Dickman-Glacial Lake Lewis Chapter, Barbara Lewis-Coeur du Deluge Chapter Motions Passed Report for September 12, 2014 IAFI Board Meeting (M1) A motion was made by Consuelo Larrabee to approve the April 26-27, 2014 Spring Board Meeting Minutes. Gene Kiver seconded the motion. Motion passed unanimously.

(M2) A motion was made by Gary Kleinknecht that the proposal made by Melanie Bell for a new division of secretarial duties and paying Sylvia Thompson for taking minutes be approved; payment of flat or hourly fee will to be determined after Thompson identifies timeframe for doing this work. A vote by mail was suggested. Dale Middleton seconded the motion. Motion passed unanimously. (M3) A motion was made by Brent Cunderla that 400 IAFI window decals be printed and that IAFI Bookstore charge $5 for each decal and that decals be sold through the IAFI Bookstore. Gary Kleinknecht seconded the motion. Motion passed unanimously. Approval of April 26-27, 2014 Spring Board Minutes The Minutes from the Board of Directors meeting held in Spring 2014 were presented. (M1)A motion was made by Consuela Larrabee to approve the April 26-27, 2014 Spring Board Meeting Minutes. Gene Kiver seconded the motion. Motion passed unanimously. Minutes of Annual Membership Meeting, September 12, 2014, WSU Tri-Cities Auditorium. President Gary Ford called the meeting to order at 7:05 p.m. He reported that IAFI has more than 700 members. The Ice Age Floods National Geologic Trail development continues with several activities, including completion of the Foundation Statement, next month the National Park Service will work on the Interpretative Plan and then the Transportation Plan. The IAFI Board includes 10 chapter presidents and eight elected board members, of which three are up for re-election to three year terms; these include Consuela Larrabee, Ken Lacy, and Norm Smyers. Nancy Low made motion to accept the slate and Dan Smith seconded the motion. Motion passed. Membership meeting adjourned at 7:23 p.m. The program speaker was introduced by Gary Kleinknecht. Bruce Bjornstad, primary leader on Saturday’s field trip, showed aerial photography videos he took from his “drone-type “flying camera. He discussed some of the features that field trippers will see on the field trip.

Minutes and Proceedings, IAFI Board Meeting, September 12, 2014, Richland, Washington

Board Meeting for Election of Officers. After evening program, Board members gathered for election of officers including Gary Ford-President, Gary Kleinknecht-Vice President, Melanie Bell-Secretary, and Monte Nail-Treasurer. Dale Middleton made motion to accept slate of officers; Gene Kiver seconded motion. Motion passed unanimously. Gary Ford adjourned the meeting at 8:47 p.m. Vote-by-Mail, September 18, 2014 to Appoint Roy Breckenridge to fill last year of Bob Robinson’s Term. Gary Ford sent email to Board of Directors with the proposal. Gary Kleinknecht made a motion; Dale Middleton seconded motion. Ford reported that 81% of the Board voted to appoint Roy Breckenridge to fill Robinson’s term. The Board approved the appointment. Vote-by-Mail, October 1, 2014 to Accept Bob Robinson’s Resignation from the Board and Secretary Position. Parliamentary procedure requires acceptance of a board resignation. Gary Ford sent email to Board of Directors to accept the resignation of Bob Robinson. The Board approved with 62.5% of board voting to accept Robinson’s resignation. (Items above require approval by Board of Directors)

PROCEEDINGS To-Do List 1. Gary Ford will invite Roy Breckenridge to fill Bob Robinson’s remaining year term on the Board of Directors. 2. Sylvia Thompson will determine hours necessary to prepare notes for Melanie Bell. 3. Gary Ford will provide mail vote on flat fee or hourly fee to compensate Sylvia Thompson for note taking. 4. Board members are asked to record dates in their calendars for spring 2015 board meeting, April 25-26, at Pasco Best Western, and Fall 2015 board meeting, membership meeting and lecture, in Wenatchee, September 18 with annual field trip September 19. These will be posted on IAFI Events website. 5. Patty Hurd will bring a proposal for accepting credit cards through the IAFI Store to the next board meeting. 6. Nick Zentner will seek permission from Central Washington University to have the 15 minute video of Dry Falls available for sale through the IAFI Bookstore. 7. Sylvia Thompson will get a quote from an individual she knows that converts DVDs and what copy cost would be. 8. Melanie Bell will have at least two sponsors by the spring board meeting. 9. Brent Cunderla will lead the project for a chapter brochure prototype that Lake Lewis has already started. 10. Gene Kiver will accept and deliver any documents for the IAFI Archives at EWU when board members bring them to board meetings. 11. Dale Middleton will find out “who owns the product” regarding the new Channeled Scablands brochure. 12. Add Charles Mutschler to distribution list for Pleistocene Post for EWU Archives

Future Agenda Items 1. Lower Grand Coulee area is a strategic area and Dale Middleton would like to see greater membership numbers there. Jim Shelden went on a field trip in that area and local people were surprised at the interest in the floods. Agenda

1. Introductions. Gary Ford opened the meeting with introductions and informed the Board that George Last had resigned as president of the Lake Lewis chapter and Gary Kleinknecht is serving as the new president. 2. Additions to agenda/agenda approval. Gary Ford announced that the April 25-26, 2015 Board meeting will be at the Pasco Best Western. The fall board meeting is scheduled for Friday, September 18 in Wenatchee and the field trip is Saturday, September 19 coordinated by Wenatchee Valley Erractics Chapter. Comfort Suites is event hotel. 3. Approval of Minutes from Spring 2014 Board Meeting. Gary Ford presented the Minutes. Consuelo Larrabee made a motion to approve the Minutes. Motion was seconded by Jim Shelden. Motion passed unanimously.

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Minutes and Proceedings, IAFI Board Meeting, September 12, 2014, Richland, Washington

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4. Bob Robinson resignation. Gary Ford announced the resignation of Bob Robinson, Secretary, for medical reasons. Ford commended Robinson for the wonderful job he had done for the Board as Secretary. Proposal for a new Secretary. Gary Ford distributed an email written by Melanie Bell proposing changes for the position of Secretary, including hiring Sylvia Thompson to take notes of proceedings and Bell to audio tape proceedings to be retained for one year. Thompson will provide hours used in note taking and preparing notes for Bell who will then prepare Minutes and Proceedings for distribution and recordkeeping. Bell would be voted on to become Secretary when the Board meets for its elections after annual membership meeting. (M2) A motion was made by Gary Kleinknecht that the proposal made by Melanie Bell for a new division of secretarial duties and paying Sylvia Thompson for taking minutes be approved; payment of flat or hourly fee will to be determined after Thompson identifies timeframe for doing this work. A vote by mail was suggested. Dale Middleton seconded the motion. Motion passed unanimously. Bob Robinson’s remaining term of office. Gary Ford announced that Susan Lacy expressed interest in filling the remainder of Robinson’s term. Brent Cunderla suggested that there were already plenty of Washington representation on the Board and suggested we get someone from another state that was underrepresented. Gary Ford suggested Roy Breckenridge be invited to serve out Robinson’s term of office. Jim Shelden mentioned Rich Chambers who lives in Oklahoma and has recently become a member of the Glacial Lake Missoula Chapter. Ford will invite Roy Breckenridge, if he declines, Rich Chambers will be invited, and next contacted would be Susan Lacy. 5. Membership Manager Report. Sylvia Thompson presented the Membership Report. There are more than 700 IAFI members. She asked if chapters wanted list of non-renewals sent more frequently; response was no. 6. Bookstore Manager’s Report. Patty Hurd reported that book sales are flat and that mostly maps, t-shirts and hats are selling. Credit Cards. Gary Ford had discussed accepting credit cards with Patty and she will bring a proposal to next board meeting. Melanie Bell suggested Smart Phone credit card processing. PayPal for Field Trips. Dale Middleton asked about paying for field trips via PayPal. Sylvia Thompson explained how the PayPal works and that it could be set up for field trips. Host of Field Trips Helping Store. Gary Ford asked what a hosting field trip chapter can do to help when Hurd takes The Store to events. Gary Ford said they always have tables and led discussion whether to have book sales during lunch on field trip. Sales are flat and, perhaps, the market is saturated for our long-time members. Nick Zentner’s New DVD. Nick Zentner mentioned that he was involved in the making of a new DVD last year. There is interest in purchasing it but it is not in DVD format; just electronic movie format. Sylvia Thompson said she knew someone who can put it on a DVD. Gary Kleinknecht suggested that Zintner make sure he has permission and copyright on info and Sylvia is to get a quote on converting the 15 minute video and cost of copies. There was discussion regarding making a longer one. It is free on YouTube. Most people who visit Dry Falls want a DVD. Dale Middleton mentioned that technology keeps changing and apps are big right now but DVDs will stay around for a while. 7. Treasurer Report. Tayler Wellington representing Monte Nail presented the financial report, distributed Balance Sheet, Profit & Loss, and General Ledger reports. She reported that last year expenses increased with payment of membership manager. The increase in dues has offset this expense of hiring a membership manager. Membership is stable and income is up. 8. Status of Corporate Sponsors. Melanie Bell distributed an updated list of potential sponsors and reported that her goal is to have at least two sponsors by the spring board meeting. Gary Ford indicated that we need corporate sponsors lined up before printing IAFI brochures. 9. IAFI Brochures. Some chapters have a good supply of brochures while others are running low; especially when tourist stops ask for a supply. Chapters needing more include Lake Lewis, Col. River Gorge and Missoula. Gary Ford requested those chapters who have extra brochures share with those who do not until we can reprint.

Minutes and Proceedings, IAFI Board Meeting, September 12, 2014, Richland, Washington

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10. Prototype for local brochures. Gary Kleinknecht reported that at last meeting, George Last was given responsibility for developing a prototype brochure and we need to see it first before we talk about other ideas. Lake Lewis Chapter will provide a prototype for the spring meeting. This will be a draft and it will go out to the chapters. Brent Cunderla agreed to work with chapters. Some chapters may partner to have a brochure, such as Wenatchee and Ellensburg. Once people see what a chapter brochure would look like, they will have a lot of latitude with their brochure design. The intent is not to have each chapter’s brochure to be the same but that there is diversity. We need a step-by-step process. The understanding is that Lake Lewis would produce a brochure and then the other chapters would modify it to their likes. Cunderla and Kleinknecht will coordinate with Chris Barnes, the designer. Cunderla wants a map consistent in all the brochures but with a loop for each chapter. Barbara Lewis said we need to know the photo specifications that the designer needs. Gary Kleinknecht will check with her. 11. Status of Project on History of IAFI. Dean Ladd Interviewed. Melanie Bell interviewed 93 year old Dean Ladd and auto-recorded his remarks. He shared a wealth of information, as well as gave her many papers, including letters, newsletters and other information for her to review and then give to deliver to the IAFI Archives. She obtained a signed Information Release Form from Ladd prior to the interview. She also created a Script for IAFI Oral History. Samples of both documents were provided to the Board. Gary Kuiper Interview Scheduled. Bell has scheduled an interview with Gary Kuiper who was Lake Roosevelt Superintendent during the early days before Institute was established. Jim Pritchard’s Summary Document. Gary Ford handed out an email from Norm Smyers that contained this document. Brent Cunderla suggested a role for Nancy Warner. He indicted that Warner has done this type of work and perhaps since the meeting will be in Wenatchee she could be there to interview some of the people who come to the meeting. Gary Ford suggested that Warner look at the questions that Melanie Bell has created. Suggestions for Project. ~Need oral histories from individuals who can recall details before notes were recorded. ~Need history up to when the legislation passed. ~Determine how far back to collect history, who to start with, and what to do with it when we get it. ~Individuals that have documents should provide those to the EWU Archives Gary Ford asked Kiver if EWU gives any guidance to what and how things should be noted or organized before it is given to them. Kiver said things should be organized and photos explanations written out. 12. IAFI Decal. Melanie Bell distributed a prototype of a window decal she prepared and the pricing for VistaPrint Window Decals: $425 for 250 decals, $720 for 400. (M3) Brent Cunderla moved that we print 400 decals, charge $5 each and sell through the bookstore. Gary Kleinknecht seconded. Motion passed. 13. The New Floods Pamphlet – Dale Middleton. Middleton reported that Bruce Bjornstad will be the editor and he will start fresh instead of trying to revise Paul Weiss’s “The Channeled Scablands”. It will begin with the Glacial Floods from Missoula, Montana, (perhaps even Canada), and tell the whole story. Size and cost should remain very much the same. Middleton reported that Stev Ominski has interest if we follow his specific requirements. He clarified that the pamphlet will be available to IAFI at Discover Northwest’s costs. We will not be charged for the design work; which they will do. They feel this is a project of theirs also. Middleton said there is no deadline. Bruce needs to convey to the collaborators that there is a deadline since collaborators are very busy. Tony Lewis suggested, 1) Bruce needs to set a deadline, 2) he should put it out on the web, and 3) Who owns the product?: Dale Middleton will check on this. Board wants to get a periodic report and see an outline. The Board could have some input but Bjornstad is in charge of it and would be doing it. Dale said that we might have a small logo on the back of it. Kiver said we should get credit, not just Discover Northwest. Dale Middleton said Discover Northwest came to him because they were running out of the pamphlet.

Minutes and Proceedings, IAFI Board Meeting, September 12, 2014, Richland, Washington

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14. Update on the Trail. Gary Ford handed out “A Message from the National Park Service” prepared by Dan Foster. The Foundation Statement is completed. The Interpretation Plan will begin soon and the Transportation Plan work will start in 2015; a geologist has been hired to work on this. Dan Foster is trying to find funds in different areas and has found some funds. They have an internship geologist to work. There is no logo. There is nothing new from the phone meetings. Brent Cunderla reported they are coming up with a list of where major interpretation will be. There is a meeting scheduled in January that looks like it will be a kick-off for the process. 15. Gene Kiver’s concerns about identifying important sites. Kiver gave an update on his work on the Coulee Monocline. DOT cost is prohibitive for creating a pull-out site. He continues to collect sites for the time things are possible. At this time working with local entities seems most effective. Keith Dunbar is very interested in signage. 16. NPS Collaboration workshop - Spokane, January 13-15, 2015. Gary Ford and Brent Cunderla will be working on this. Board members welcome. 17. Olympia group interested in starting chapter. Gary asked for feedback. Dale told of someone who had contacted him before but has not heard from him since. It was agreed that Gary should send them the requirements for chapter formation and if they agree then they can start a new chapter. 18. NW Scientific Association Meeting. George Last has been a big part of this in previous years. Gary Kleinknecht will be working on it. This will be held in Pasco, Washington. 19. Linking IAFI website to others. Gary Ford handed out a print-out showing the links to other websites that are listed on the IAFI resource page. 20. Update on Playscape Project. Gary Ford distributed an email from Jena Ponti Jauchius that outlined status. 21. Trail funds authorization misunderstood. Dale Middleton pointed out that people are confused by funds authorized but not allocated. Authorized means the funds have been approved but allocated means that funds are actually available. Funds have not been allocated for the trail yet. 22. Reminder to use Events Page. Gary & Melanie reminded everyone to put their chapter events on the events page. 23. Schedule 2015 Board meetings. Spring meeting will be April 25 & 26 in Pasco Best Western. Fall meeting will be in Wenatchee on Sept. 18th & 19th. Field trip will focus on Lake Chelan. Susan Lacy handed out Comfort Suites information card so people can make reservations. Rooms will be held for IAFI at $118 starting one month prior to the meeting. 24. Tonight’s Membership Meeting and Elections. Directors considered for re-election are Ken Lacy, Consuelo Larrabee and Norm Smyers. Officer elections, including Melanie Bell as Secretary, will occur after membership meeting and lecture ends. 25. Information on tomorrow’s field trip. Gary Kleinknecht gave an overview of the field trip. Bruce Bjornstad will give his talk tonight based on the field trip. Buses will be at the south end of the parking lot at 7:30 a.m. The Ice Age Floods Institute Board meeting adjourned at 2 p.m. Melanie Bell, Secretary Sylvia Thompson, Assistant To The Secretary Note: Complete board proceedings available via audio tape from Secretary until end of April 2015.