MINUTES OF MEETING HASTINGS PUBLIC LIBRARY BOARD OF TRUSTEES October 12, 2016 A regular meeting of the Hastings Library Board of Trustees was held on Tuesday October 11, 2016 at the Hastings Museum Library. Members present were: Sherri Andreasen, Brad Beahm, Bobbi Buchholz and Chris Wahlmeier. Also present were Amy Hafer, library director and Betty Grzywa library secretary, Sarah Hoops, City Council liaison and Lee Hogan, Adams County Board liaison. Absent - Kim Kern and Dave Hamburger. It was noted that notice of the meeting was given in advance thereof by publication in the Hastings Tribune and by posting in three public places. Call to Order, Approval of the Agenda  The meeting was called to order by President Brad Beahm at 5:10 p.m.  Citizen Communication – Amy passed around several complimentary patron comments that had been received.  A motion to approve the consent agenda was made by Sherri with a second Bobbi.  Discussion:  $207K left in the tax fund. Foundation has transferred $500K to the city for the renovation. Foundation is monitoring their funds carefully.  Year end results left $13K on the table in the general fund but HPL did not go over their budget.  Statistics report is for the fiscal year end. Patron visits were only down 2.85% even though HPL was closed for the move to temporary space.  Digital services were up.  Overdrive payment is based on our legal service area population.  Looking at another digital magazine product that would carry magazines other than those accessed with Zinio. Given no further discussion the board voted to approve the consent agenda. All in favor: Sherri Andreasen, Brad Beahm, Bobbi Buchholz and Chris Wahlmeier. Opposed: none. Committee Reports - None Foundation Report  Meeting postponed to October 19, 5:15 p.m. at Shelley’s office. They will discuss budget for the donor wall. Brad will attend. Friends Report - no representation Liaison Reports  City Council approved the 2017 budget.  Lee will check into the bookmobile fund balance that is managed by the county at the next County Supervisor meeting.

Election of Officers 2016/2017 term  Chris nominated Brad for President with a second from Sherri. Brad accepted the nomination. All in favor: Sherri Andreasen, Brad Beahm, Bobbi Buchholz and Chris Wahlmeier. Opposed: none.  Brad nominated Bobbi for Vice President with a second from Chris. Bobbi accepted the nomination. All in favor: Sherri Andreasen, Brad Beahm, Bobbi Buchholz and Chris Wahlmeier. Opposed: none.  Chris nominated Sherri for Secretary. Sherri accepted the nomination. All in favor: Sherri Andreasen, Brad Beahm, Bobbi Buchholz and Chris Wahlmeier. Opposed: none. Old Business - Amy gave an update on the building renovations.  Windows will be onsite in October.  Heavy duty flashing has been ordered. Portions of flashing that will be exposed to view will be the correct color.  Roof drain onto the patio near the door is being resolved.  Initial meeting with architects explained the process to be followed. Vendors may bid on 1 or many of the requirements. Quality furnishings will be selected with approximately 12 year warranties. Furniture delivery and installation will be staggered. Budget for furnishings ranges from $580K to $700K. The Foundation will offer around $20/square foot. Adjournment  Next meeting will be November 8 at 5 p.m. same location.  The meeting adjourned at 5:44 p.m. Respectfully Submitted, Betty Grzywa, Library Secretary