MEMORANDUM TO:

All School Board Employees

FROM:

H. Alan Seibert, Superintendent

DATE:

September 1, 2016

RE:

Central Office Services

In order to assist you in securing support and services from central office, the staff and I have prepared an updated list of topics and individuals who can handle your questions about them. Note that this list reflects changes in assignments and personnel scheduled through September 2015. If you have questions about areas not listed here, please call the central office so that one of the staff can direct your inquiry. As a rule, you should initiate questions with your principal or immediate supervisor. Often they will be able to answer them for you.

If you have a question about…

Call or see…

Adult Education and GED

Curtis Hicks, Assistant Superintendent for Instruction

Alternative Education

Mike Bryant, Assistant Superintendent

Assessment and Accountability

Jennifer Dean, Supervisor of Instructional Technology and Accountability

At Risk Programs

Randy Jennings, Director of Student Services

Athletics/ Activities

Mike Bryant, Assistant Superintendent

Attendance

Randy Jennings, Director of Student Services

Attendance (pupil accounting/reports)

Jim Rieflin, Management

Attendance Regulation

Randy Jennings, Director of Student Services

Board Room Reservations

Caren Saunders, Administrative Secretary

Budget

Mandy Hall, Director of Business

Buildings and Grounds

Mike Bryant, Assistant Superintendent

Business Partnerships

Curtis Hicks, Assistant Superintendent for Instruction

Cafeterias

Mike Bryant, Assistant Superintendent

Calendar

Mike Bryant, Assistant Superintendent

Capital Improvement Plan

Mike Bryant, Assistant Superintendent

Career and Technical Education

Curtis Hicks, Assistant Superintendent for Instruction 1

Supervisor

of

Technology

and

Data

Disciplinary Issues

Mike Bryant, Assistant Superintendent

Dropout Prevention

Curtis Hicks, Assistant Superintendent for Instruction

Drug Abuse Prevention

Darryl Helems, Supervisor of Guidance and Health

Drug Pledge Program

Curtis Hicks, Assistant Superintendent for Instruction

Elementary Education

Diane Washenberger, Director of Instruction

ELL

Randy Jennings, Director of Student Services

Employee Assistance Program (EAP)

Kirstine Barber, Supervisor of Human Resources

Employee Benefits (health insurance, retirement, etc.)

Kirstine Barber, Supervisor of Human Resources Jennifer Bishop, Employee Benefits/Payroll Specialist

Family & Medical Leave

Kirstine Barber, Supervisor of Human Resources Jennifer Bishop, Employee Benefits/Payroll Specialist

Federal Programs :Title I, Title III and Consolidated Application

Diane Washenberger, Director of Instruction

Federal Programs :Title II Part A

Diane Washenberger, Director of Instruction

General Education Curriculum and Instruction – Secondary

Curtis Hicks, Assistant Superintendent for Instruction

General Education Curriculum and Instruction – Elementary

Diane Washenberger, Director of Instruction

Gifted Education

Beverly Nicely and/or Christopher Taibbi, Teachers of the Gifted or Diane Washenberger, Director of Instruction

Guidance

Follow the chain of command through your school principal to Darryl Helems, Supervisor of Guidance and Health

Harassment/Sexual Harassment Officers

Kirstine Barber, Supervisor of Human Resources Curtis Hicks, Assistant Superintendent for Instruction

Health Services

Darryl Helems, Supervisor of Guidance and Health

Homebound Services

Randy Jennings, Director of Student Services

Homeless Education

Darryl Helems, Supervisor of Guidance and Health

Home School Services

Darryl Helems, Supervisor of Guidance and Health

Insurance other than employee insurance (i.e. certificates of insurance student insurance, property insurance, liability insurance, vehicle insurance)

Mandy Hall, Director of Business

Inventory (Items costing over $2,000)

Mandy Hall, Director of Business 2

Leave Request/Exceptions

Mandy Hall, Director of Business

Licensure (renewal of licenses, adding endorsements)

Kirstine Barber, Supervisor of Human Resources Dana Crouse, Administrative Secretary to the Supervisor of Human Resources

Maintenance and Custodial Services

Follow the chain of command through your school principal to Mike Bryant, Assistant Superintendent.

Mentor Teacher Program

Kirstine Barber, Supervisor of Human Resources

Name Badges

Dana Crouse, Administrative Secretary to the Supervisor of Human Resources

National Board Certification

Kirstine Barber, Supervisor of Human Resources

Nonresident Students

Mike Bryant, Assistant Superintendent

Parent Resource Center

Lisa Cain, Parent Resource Center Coordinator

Payroll

Jennifer Bishop, Employee Benefits/Payroll Specialist and Mandy Hall, Director of Business

Personnel (interviews, recruiting, employee records)

Kirstine Barber, Supervisor of Human Resources

Planning – Division Goals and Objectives

Jennifer Dean, Supervisor of Instructional Technology and Accountability

Planning - Strategic/Comprehensive Plan, Biennial Plans, District Accreditation

Curtis Hicks, Assistant Superintendent for Instruction

Policy

H. Alan Seibert, Superintendent

Preschool VPI Program

Diane Washenberger, Director of Instruction

Press Releases and Public Information

Mike Stevens, Salem Communications Director

Professional Conference/Leave Requests

Follow the chain of command through your school principal to the appropriate director to Diane Washenberger, Director of Instruction.

Purchase Orders/Invoices

Follow the chain of command through your principal, the appropriate director, the Director of Business

Remedial Programs – Secondary

Curtis Hicks, Assistant Superintendent for Instruction

Remedial Programs – Elementary

Diane Washenberger, Director of Instruction

Retirement (assistance with VRS matters)

Kirstine Barber, Supervisor of Human Resources Jennifer Bishop, Employee Benefits/Payroll Specialist

Retirement Extended Work Incentive Program (REWIP)

Kirstine Barber, Supervisor of Human Resources

3

Secondary Education

Curtis Hicks, Assistant Superintendent for Instruction

School Activity Funds

David Atkins, Accounting/Finance Specialist and Mandy Hall, Director of Business

School Board Meetings and Agendas

Kathy A. Jordan, Clerk of the Board

School Health Advisory Board

Darryl Helems, Supervisor of Guidance and Health

Sick leave, personal leave, sick leave bank or vacation policy questions or leave balances

Kirstine Barber, Supervisor of Human Resources Jennifer Bishop, Employee Benefits/Payroll Specialist

Sick Leave Bank Application

Mandy Hall, Director of Business

Special Education

Randy Jennings, Director of Student Services

Staff Development/Professional Development

Diane Washenberger, Director of Instruction

Student Information System

Jim Rieflin, Management

Student Teachers

Kirstine Barber, Supervisor of Human Resources

Summer School - Secondary

Curtis Hicks, Assistant Superintendent for Instruction

Summer School - Elementary

Diane Washenberger, Director of Instruction

Technology: Instructional

Jennifer Dean, Supervisor of Instructional Technology and Accountability

Technology: Informational

Jim Rieflin, Supervisor Management,

Assessment

Jennifer Dean, Supervisor of Instructional Technology and Accountability

Tuition Assistance

License Renewal Advisor, then Diane Washenberger, Director of Instruction

Textbooks

Curtis Hicks, Assistant Superintendent for Instruction

Transportation

Doug Honaker, Transportation Supervisor, or Mike Bryant, Assistant Superintendent

Vision

Lucinda Casey, Vision Teacher

Worker's Compensation

Kristine Barber, Supervisor of Human Resources

Supervisor

of

of

Technology

Technology

Please also note the staff’s assignments. They are listed here for your reference. Kathy Jordan, Clerk of the Board and Executive Secretary to the Superintendent 4

and

and

Data

Data

David Atkins, Accounting/Finance Specialist Shannon Bennett, Transportation Office Aide Jennifer Bishop, Employee Benefits/Payroll Specialist Dana Chadd, Administrative Secretary to the Assistant Superintendent Dana Crouse, Administrative Secretary to the Supervisor of Human Resources Michelle Lemon, Administrative Secretary to the Directors of Instruction and Instructional Technology and Accountability Lisa Capito, Administrative Secretary to the Assistant Superintendent for Instruction and Supervisor of Technology and Data Management Nicole Scott, Grant Specialist Susan Young, Administrative Secretary to Student Services Caren Saunders, Administrative Secretary Teresa Walker, Receptionist Listed here are central office staff members in various departments. Coordination of Fine and Performing Arts Curtis Hicks, Assistant Superintendent for Instruction Gifted Coordinators: Beverly Nicely Christopher Taibbi School Nurses: Denise Dowell – G.W. Carver Elementary School Susan Whisnant and Lindsay Millard – Salem High School Angie Bryant – South Salem Elementary School Anna Haymaker – Andrew Lewis Middle School Angela Schuyler-Meadows – East Salem Elementary School Connie Ramsey – West Salem Elementary School Student Services: Deborah Coker Paige Nielsen Kerry Sweeney Elizabeth Arthur Lucinda Casey Becky Cairns Marty DeBord Lindsay Horner

School Psychologist School Psychologist School Psychologist Coordinator of Alternative Education and Attendance Vision Teacher Speech Pathologist Speech Pathologist Speech Pathologist

Technology Department: James Rieflin Supervisor of Technology and Data Management Randy Studebaker Network Administrator William Minter Programmer & Computer Support Specialist Ken Mangone Computer System Technician: Salem High School Michelle Sluder Computer System Technician: Andrew Lewis and West Salem 5

Dave Smith

Computer System Technician: Carver, East Salem and South Salem

Interdepartmental Mail (PONY) Courier: George Vineyard Central Office Custodian: Kathy Andrews This memorandum does not by any means list all the duties performed by central office staff. It does, however, provide you with some guidance in directing your calls and inquiries. I am confident that you will find the staff ready, willing, and able to assist you.

HAS:kaj

6

2016-2017 Central Office Serv who to call memo.pdf

Mike Bryant, Assistant Superintendent. Jennifer Dean ... Diane Washenberger, Director of Instruction ... 2016-2017 Central Office Serv who to call memo.pdf.
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