2016–2017

Guide to Library and Information Technology Services

Your guide to library and technology resources at the University of the South

Quick Reference Contacts and Links Dial extension 1369 email [email protected] or visit whd.sewanee.edu to report ANY technology related issues or questions Hardware • Software • A/V Network • Printing

Archives & Special Collections................................................................ 3212 Circulation (Library)................................................................................ 1664 Interlibrary Loan ..................................................................................... 1697 Print Services ......................................................................................... 1571 Reference (Library) ................................................................................ 1368 Sewanee Card Center (replacement ID cards)......................................... 1240 Technology & Access Services ................................................................ 1372 Technology Help Desk............................................................................. 1369 Telecommunications .............................................................................. 1240 Writing Center......................................................................................... 3232 Blackboard...............................................................sewanee.blackboard.com Campus Room Reservations (MRM)...............................calendar.sewanee.edu Directory Assistance..................................................... sewanee.edu/directory Library and Information Technology Services..............sewanee.edu/offices/lits Library.............................................................................. library.sewanee.edu Registrar’s Office............................................................ registrar.sewanee.edu Web IT Help Desk (submit/view trouble tickets).................... whd.sewanee.edu

Contents Map to Library and Information Technology Services Offices...........................1 Collections.....................................................................................................2 duPont Library Hours......................................................................................2 Interlibrary Loan.............................................................................................2 Reserve Items................................................................................................2 Copyright & Permissions................................................................................3 Faculty Library Services..................................................................................4 University Archives and Special Collections....................................................5 Media/Technology Support............................................................................6 Faculty Technology Coordinators.....................................................................6 Print Services (part of Marketing & Communications).....................................7 Telecommunications.......................................................................................7 Setting up Your Voice Mailbox.........................................................................8 Wireless Network Information.......................................................................10 Google Apps................................................................................................11 Blackboard Login Instructions......................................................................12 Campus Room Reservations/Meeting Room Manager..................................13 Screening Films...........................................................................................15 Streaming Video..........................................................................................16 Policy on Sharing Music and Movies.............................................................17

Library & Information Technology Services

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A duPont Library Academic Technology Center (ground floor) Center for Speaking (second floor) Center for Teaching (second floor) Mac and PC Classrooms (ground floor) Ralston Music Library (second floor) Service Desk (Reference and Circulation) (main floor) Technology Access and Support (TAS) (ground floor) Technology Help Desk (ground floor) Theology Library Resources and Staff (third floor) Video Conference Classroom (ground floor) Writing Center (main floor) B CompTel Center Project Management Office (ground floor) Strategic Digital Infrastructure (SDI) (main & ground floor) Telecommunications (main floor) C University Archives and Special Collections

GENERAL INFORMATION Collections Print volumes: 674,389 Periodicals: 7,000, print and electronic journals Government Documents: 266,000 Media Collection: 6,400 DVDs and BluRay; 7,500 records, tapes, and CDs Electronic Resources: 300 online research databases Need information about circulation policies? Visit library.sewanee.edu and click on Use the Library—Borrow, Renew, Request or contact the circulation staff: 598.1664 Regular Hours Monday–Thursday: 7:30 a.m.–1 a.m. Friday: 7:30 a.m.–10 p.m. Saturday: 9 a.m.–6 p.m. Sunday: 11 a.m.–1 a.m. Hours change during academic interim periods and in the summer. Need up-to-date library hours? Visit library.sewanee.edu or call the library’s automated phone line: 598.1364 Interlibrary Loan The library requests materials from other libraries for our patrons through an online program called ILLiad. Requests, tracking, renewals, and other personalized services can be managed online after registering with the system. Every effort is made to deliver items in as timely a fashion as possible. Need more information about interlibrary loan? Please contact Cari Reynolds in Interlibrary Services at 598.1697 or [email protected] if you need further information or if you would like to meet in person to discuss how interlibrary loan can expand your and your students’ research. Reserve Items Books, readings, and other items may be placed on reserve with a Reserve Request Form at the Circulation Desk. These items will be listed in the library catalog and students may search for them using a course or faculty name to find a specific call number that must be used at the Circulation Desk to retrieve items. Items can be checked out for one of the following loan periods: one-hour, three-hour, five-hour, 24-hour, three-day, or seven-day. Personal copies of books or other materials must be labeled and barcoded by the Circulation Department in order to circulate the items. A reserve list with circulation statistics will be sent to each faculty member near the end of the semester. Items are removed at the end of the semester unless otherwise directed. We are proud to continue our Course Books on Reserves program. All of the books that students need to purchase for their classes can be found in Reserves. These books can be checked out for a standard three-hour loan period.

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Copyright & Permissions Copyright law and compliance can be tricky, but we can navigate it together. Many of your questions can be answered by visiting www.library.sewanee.edu/copyright. You can also contact Courtnay Zeitler at [email protected] with any issues and concerns. It’s important to know a few basics about copyright, especially as you distribute multiple copies of someone else’s work to your students. The Fair Use Doctrine helps us evaluate the limits to which we can use a copyrighted work, and when we have to pay for permission to use it. Here’s when you will most likely encounter a need to get permission: •

Photocopies/class handouts (contact C. Zeitler)

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Printed course packs (handled by XanEdu/Barnes & Noble; contact Russell Green at [email protected] or ext. 1311).

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Electronic postings (brokered through Blackboard and SIPX; contact your assigned faculty technology coordinator).

Many faculty are choosing to use Blackboard, the University’s digital course management system, to post course content such as journal articles and book excerpts. This requires uploading your selected content into Blackboard, and your faculty technology coordinator is always available to assist you through the process. The Library has partnered with ProQuest SIPX to bring their innovative technology to Blackboard. SIPX interfaces seamlessly with Blackboard, and using them together will enable you to: •

create your own course reading lists directly from Blackboard and share your readings with students easily in a quick and cost effective manner;

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make sure your postings are copyright-compliant;

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automatically recognize library-subscribed and open content and eliminates redundant payments on copyright royalties and unnecessary cost in manually tracking down permissions;

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see aggregated data on student engagement and student ratings;

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get insight into whether your assigned readings are helpful to your students—and helpo our library have better awareness about what subscriptions we could buy to help further reduce the University’s costs.

We encourage faculty to use SIPX, as its pricing and analytics features will help all of us to satisfy the law, assign meaningful readings, and curtail unnecessary permissions charges.

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The Library has a number of services designed just for faculty. You can find them on the library website at library.sewanee.edu.

Here you will find information and instructions for: •

Requesting new library materials

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Book selection tools

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Reserves

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Copyright guidelines

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Library instruction for your students

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Journal Current Awareness Service

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Interlibrary Loan

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Off-Campus access to online resources

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Agreements with other libraries

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University Archives and Special Collections University Archives and Special Collections preserves, organizes, and promotes its collections to support teaching, learning, and research within the curricula of the University of the South. There are a variety of ways in which the department supports this mission: providing access to materials, describing and digitizing resources, offering individual and class instruction, installing exhibitions, furnishing programming and other forms of outreach, and enhancing the collections. Location University Archives and Special Collections is housed in its own building located between the Jessie Ball duPont Library and the Police Department. Description University Archives and Special Collections is comprised of the following divisions: University Archives, Book Collections, Personal Papers Collection, the Museum Collection, the Permanent Art Collection, and the Records of the Episcopal Church Dioceses of Tennessee. Research Whether you are conducting scholarly research, writing a paper, working on family history or simply curious about our collections, you are welcome to contact us to set up a visit or to request duplications of our materials. Please email [email protected] or call 931.598.3212. Since this department contains a closed-stacks library, most of our resources are located in secure areas and are only accessible in the Lytle Reading Room. Instruction and Presentations The staff of University Archives and Special Collections often partners with faculty to develop course-specific assignments and instruction using rare books, archival material, maps and other unique items held by the University. Classes can be hosted in the Lytle Reading Room. Faculty who are interested in these services may contact us at least one week in advance at [email protected] or submit the linked form on our website. Hours: Tuesday–Friday, 1–5 p.m. Email: [email protected] Phone: 931.598.3212 Web: library.sewanee.edu/archives/home

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Media Support Technology Access and Support provides classroom computing and audio-visual support to students, faculty, and staff at the University of the South. The Academic Technology Center, located on the lower level of duPont Library, contains two computer classrooms (Macintosh and PC); a videoconferencing classroom; and a 50-station computer lab that students can access 24 hours a day using their student ID. Requests for audio-visual support outside the classroom should be made when reserving the appropriate spaces within the Meeting Room Manager event scheduler at www.calendar.sewanee. edu, emailing [email protected], or calling x1372. Technology Help Desk/Computer Support Technology Access and Support provides faculty and staff computing support for all classrooms and offices across the campus including special and research labs. One of the major functions of TAS is the operation of the IT Help Desk. Any technology related issues or questions regarding, hardware, software, audio-visual, network (wired or wireless), telephones, or printing can be reported to the Technology Help Desk via phone at x1369, emailed to [email protected], or submitted via an online trouble ticket at whd.sewanee.edu. TAS staff will make every effort to solve your problem or answer your question as quickly as possible and will notify the proper departments or technicians if further action is required. Faculty Technology Coordinators Faculty technology coordinators are strategically located in academic buildings across campus whose goal is to maximize faculty instruction time and provide on-site, first-contact support for faculty in responding to technology related issues. When necessary, the FTC will act as a liaison between academic departments and other information technology areas to assist faculty. In addition to technical assistance, FTC staff will also provide administrative and clerical assistance to faculty as needed. FTC Staff Faculty Support Office Office: Gailor Hall G05 Serving faculty in Gailor Hall and Tennessee Williams Center Contact: x1487 Elizabeth Ellis Office: Woods Labs 115 Serving faculty in Woods Labs and Spencer Hall Contact: x1940 or [email protected] Dorothy Gates Office: Guerry Hall 114 Serving faculty in Guerry Hall, Bishop’s Common, Breslin Tower, and Nabit Art Building Contact: x1909 or [email protected] Faculty Support Office Office: Cleveland Annex 09 Serving faculty in Cleveland Annex, Carnegie Hall, and Walsh-Ellett Contact: x1488 6

Print Services (part of Marketing & Communications) Print Services offers a variety of printing and finishing options, including color printing, copying, and scanning; wide-format printing, copying, and scanning; booklets; binding; laminating, and a large selection of colored paper. To submit requests or to inquire about other services, please email [email protected] or call x1571. Hours: 8 a.m.–noon and 1 p.m.–4:30 p.m. Location: Beside the University Bookstore Telecommunications In addition to the miles of fiber optic and telephone lines that crisscross campus Telecommunications also provides and maintains telephone, voice-mail, faxing, identification cards, and directory services for all faculty, staff, and students. In 2013, the University of the South won the Association for College and University Technology Advancement Institution Excellence Award for their implementation of its Wireless and Network Infrastructure Project. In order to obtain a Sewanee identification card faculty, staff, and students will need to visit the Telecommunication Office which is located in the Comptel Building, just behind the University Bookstore. Take the sidewalk to the left of the bookstore and the Telecommunications office is the first door on the right. To reach the office by phone dial x1240 or dial “0” from any University telephone to reach the operator. The University fax number is 931.598.1145. Outgoing faxes must be delivered to the Telecommunications Office by 4 p.m. Monday through Friday in order for them to be transmitted that business day. You may either pay cash for your fax or charge it to your personal account number or department account number. Incoming faxes should include your name and telephone number in order for the attendant to properly route the documents to you. Faculty and departmental faxes are sent via email when the fax arrives on campus. Costs for receiving a fax is $1 per page. Costs for sending a fax is $1 per page, and international faxes are $2 for the first page and $1 for each additional page.

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Setting up Your Voice Mailbox Step 1: Mailbox Log In and Password Setup • Lift handset, dial extension 3000. • Enter your mailbox number plus #. Your mail box number is the last 4 digits of your phone number. • When asked to enter your initial password, press 598 plus your 4 digit mailbox number. (598 + mailbox number), plus #. • Enter in your new password, plus #. (Choose a password 4 digit password. It may not be an easy sequence i.e. 1111, 1234, etc.) • Enter in your new password again, plus #. • Your password has been changed. You will be returned to the main menu. (Share this password with your roommate as not to lock each other out of your mail box. After three invalid log-in attempts, your voice mail box will automatically be locked and you will need to dial 0 to have it set back to default). • To hang up from voice mail, enter 83. Log in to my own mailbox after the first time setup • Lift handset, dial extension 3000. • Enter your mailbox number ___ ___ ___ ___, then #. • Enter password ___ ___ ___ ___, then #. • You are now logged into your mailbox. Step 2: Record Your First and Last Name (Personal Verification) If you are not logged into your voice mailbox you will need to log in. Start with number 1 below, otherwise you may skip to number 5. • Lift handset, dial extension 3000. • Enter your mailbox number ___ ___ ___ ___, then #. • Enter password ___ ___ ___ ___, then #. • You are now logged into your mailbox. • Enter 829 to change your recorded name. • Press 5 to record, wait for the tone; then speak your first and last name followed by #. (If you have a roommate, it would be courteous to include both names). • Your personal verification will automatically be played. • To delete your name recording, press 76 and re-record. (Always delete, 76, the current name before re-recording.) • To return to the start of your mailbox, press 4. • To hang up, enter 83. Step 3: Record or Change the Greeting Callers Hear If you are not logged into your voice mailbox, start with number 1 below, otherwise you may skip to number 5. • Lift handset, dial extension 3000. • Enter your mailbox number ___ ___ ___ ___, then # (pound). • Enter password ___ ___ ___ ___, then # (pound). • You are now logged into your mailbox. • Enter 82 to record your greeting. • To record your external greeting, press 1. • To record your internal greeting, press 2. • To record your temporary greeting, press 3. 8

Note: Internal = On Campus (optional) External = Off Campus (required) • Press 5 to record, wait for the tone, record your greeting, enter # to stop recording. • To verify greeting, press 2; to delete your greeting, press 76. • To return to the start of your mailbox, press 4. • To hang up, enter 83. Hints To listen to your first new message, press 2. To go to the next message, press 6. To go to the previous message, press 4. To go to a specific message, press 86+ message number + #. Press 76 to delete message; either during play back or immediately following message playback. To play time and date stamp, press 72 while listening to message. (Includes a list of all recipients) Telecommunications & Technology Infrastructure Services has furnished a phone in every student dorm room and most common room areas. We ask that you use the University phone as it has a link button that allows proper operation of phone features and has a message waiting light that blinks letting you know you have a message. General Dialing Instructions • University Extensions—Dial the four digit extension • University Operator—Dial 0 • Local exchanges to Sewanee—236, 361, 386, 392, 458, 469, 598, 599, 636, 649, 962, 967, 968, (256) 448. Dial 9 + seven digits • Long Distance Domestic—Dial *999 + Authorization Code + 9 + 1 + Area Code + Number • Authorization code from a restricted phone—Dial 9 + 1 + Area Code + Number + Authorization Code • Authorization code from office phone (unrestricted)—Dial *999 + Authorization Code + 9 + 1 + Area Code + Number • International call from office phone—Dial 9 + 011 + country code + city code + number • International call from unrestricted phone—Dial *999 + Authorization Code + 9 + 011 + country code + city code + number • Toll Free 800, 887, or 888 calls—Dial 9 + 1 + 8?? + number • Collect and third number billed calls—Dial 9 + 0 + Area Code + Number*** Note: 0+ calls or third number billed calls cannot be billed back to the University. Inbound collect calls cannot be accepted. • AT&T calling card—Dial 9 + 0 + Area Code + Number • Other carriers calling cards—Dial the 800 number which is provided by the carrier (usually found on the back of your calling card) • BellSouth operator services—Dial 9 + 000 • AT&T operator services—Dial 9 + 001 • Emergency Services—Dial 1111 or 911 from any University extension

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Wireless Network Information Basic requirements and connecting To connect to the wireless network, you need a computer equipped with an 802.11b/g/n/ac (also known as “Wi-Fi”) wireless adaptor.

If you are unable to connect using the directions above, you may need to contact us at x1369 or temporarily connect to the Sewanee-Guest network. Click on the link on the introduction page there to go through the configuration for secure access. You may also need to clear your Wi-Fi access point cache. To connect a video game console or other internet device to the network, you will need to register it using the directions at help.sewanee.edu/internet-devices. The device will then be able to join the Sewanee-Registered network. If you need more help, please contact the Technology Help Desk at extension 1369 or go to www.sewanee.edu/offices/lits/sewaneehelpdesk. Only University approved access points will be allowed to operate within university buildings. To check your wireless connection: On a PC you can check your network status by looking at the status and activity indicators on the wireless PC Card Antenna. The status light will blink when a connection is made. The activity light will blink when data is transmitted. On a Mac you can check the airport indicator in the upper right-hand portion of the status bar across the top of the screen. Notes: Valid IP addresses for any Sewanee connection should start with 152.97.xxx.xxx **It is recommended to always use a wired connection when registering for classes!

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Google Apps Google Apps for Education is a suite of hosted communication and collaboration applications designed for colleges and universities, which includes email, calendaring, and several integrated collaboration tools (Google Docs, Sites, voice and video chat). Adopting Google Apps as our campus email enables us to provide rich, robust and flexible email, and personal calendaring. Offering word processing, spreadsheets, presentations, forms, and drawings, Google Docs provides an easy-to-use, integrated way for teachers and students to work together on projects, reports, and more, and to collect and share information in a secure online environment. Some of the advantages of using Google Docs include: •

•

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Anytime, anywhere access Web-based Google Docs safely stores documents online, making them accessible to authorized users from any computer or mobile device, whenever they’re needed. No need to save files to a USB drive, you can always access your files from any internet browser. Collaboration support Google Docs lets users easily invite others to work on the same document, at the same time, without the hassle of attaching and sending documents. Sharing privileges ensure access by only the right people or groups, and allow either editing or read-only access. Auto-save and revision history Continuous auto-save ensures that current work stays safe, preserving ongoing drafts and edits. A complete revision history makes it easy to review, compare, or revert to a prior version at any point.

Google Calendar makes it easy to schedule meetings, appointments, classes, or events with specific start and end times. A “calendar entry” is considered to be anything that you would add to your calendar—be it a two-day event, a one-hour class, or a three-hour dinner. You can schedule all of these things on Google Calendar, and even have entries overlap with each other. Some of the advantages of using Google Calendars include: •

Calendars can be shared.

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Collaborate with faculty, students, and others.

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Keep yourself organized.

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View your calendars, even without internet access.

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Customizable reminders help you stay on schedule.

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Access your Calendars from your mobile device.

To log in to your Sewanee email account and access Google Apps: gm.sewanee.edu/ For more information, training and/or help with any of the Google Apps please visit our site at apps.google.com/learning-center.

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Blackboard Login Instructions Blackboard is an online course management system that allows University of the South students to access course materials, receive assignments, collaborate with professors and peers, submit papers, and much more via a standard web-browser. This document will provide you with essential information on how to access your Blackboard account and navigate to your online course. The address you will use to access all of your courses is sewanee.blackboard.com. Your Blackboard account is already set up­. Your username is the same username you use to check your Sewanee email. Your password will be the same password you use for Banner Self-Serve. For our example, Leopold G. Bloom has an email address of [email protected]—his login name will be lgbloom. Please note that your username will have no capital letters. A successful login will bring you to your Blackboard portal page:

Students: You will be automatically enrolled into your courses. The module, “My Courses,” will list your current active Blackboard enrollments­—clicking on a course title will bring you into that particular course. Only active courses made available by your professors will show up here. Your professor will demonstrate the tools for his/her course and assist you with any problems you may have with the curriculum. All content questions should be referred to the professor of the course. If you have questions about non-curricular or technical related Blackboard issues, you should contact the Technology Help Desk at 598.1369 or [email protected] Faculty: Your courses will automatically be created for you and your enrolled students will also be added for you via a link with Banner. However, faculty members must make courses active if they decide to utilize Blackboard for their class. Faculty Technology Coordinators are a good resource for help with Blackboard and non-curricular or technical related Blackboard issues can also be directed to the Technology Helpdesk at 598.1369 or [email protected] Additional information can be found at en-us.help.blackboard.com.

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Meeting Room Manager Meeting Room Manager (MRM) is software the University uses to schedule a room or outdoor space on campus for any event. The software is web-based and requires a login to request a room and any necessary support services. The software works best through the Firefox and Safari browsers or Internet Explorer Version 9. There are display issues on the calendar when using Chrome so we do not recommend its use. All faculty, staff, and students will use the Banner self-service login that you are accustomed to using for public computers in the library or entering work time in Banner. The first time that you log in, MRM requires that you add your full email address, but it will not be needed for future logins. Go to the Calendars page from the Sewanee main web page calendar.sewanee.edu to access the link for MRM. You will see the AssureSpace Meeting Room Manager entry page below—all you need to do is click the login button. The account name will be filled in as “Sewanee” and the checkbox to “allow to enter credentials” should remain unchecked.

This will take you to the OneLogin screen. On this screen you will enter the username and password you normally use for Banner Self-Service. The Username is the name portion of your email address without the “@sewanee.edu.” The password is your password for Banner Self-Service. If you receive an error message that you have an invalid username or password, please send a message to [email protected] and we will work to resolve the problem. After you enter your Username and Password, click Login to go to the MRM home page for Sewanee shown below. Select the date and desired location from the choices on the left to see availability for any location across campus. To begin a reservation click your desired start time for the chosen location in the grid.

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The Reservation Details window will now open as shown below. Adjust your start and end times if necessary and then complete the details for your event. Some fields are mandatory. Click save and close and then confirm that you want to send a message to have your reservation confirmed in the pop-up window that will appear. Reservations are not official until you receive a confirmation email.

If you are having any trouble making reservations please contact your faculty technology coordinator or email [email protected].

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Screening Films While students have numerous online choices for viewing required or suggested films for your class there may be an occasion where you want students to view the film as a group or the film might not be readily available online. Films in duPont Library can be placed on reserve for students to check out for a limited time for viewing or if you prefer a group setting the film can be checked out and screened for your students at several locations. DVDs can be shown in classrooms across campus. Recommended spaces for film screenings include: •

Blackman Auditorium in Woods Labs (VHS, DVD, BluRay*)

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Gailor Auditorium G11 (VHS, DVD*)

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Gailor Screening Room G02 (DVD*, BluRay*)

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Gailor 225 Language Resource Center (VHS, DVD*)

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Gailor classrooms can be used when other spaces are in use (VHS, DVD*)

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Sewanee Union Theater (DVD, BluRay) Monday and Tuesday evenings only & $50 charge for screenings Contact Alex Bruce regarding the SUT at [email protected] * Denotes Region Free Player allowing for foreign films to be screened

All of these spaces should be requested through Meeting Room Manager with information in the Notes field about the film that will be shown and whether that film will be provided by the faculty member or needs to be checked out from duPont Library.  If you need assistance screening a film in your classroom during a normal class time please contact your faculty technology coordinator who will be glad to help. The recommended spaces listed above have work-study students available to assist with starting and stopping the film if needed. Support staff can also coordinate the acquisition and return of the film to duPont Library. Please include the title, director, and year of the film in your MRM reservation to help ensure the correct film is screened. Contact Helen Stapleton at x1468 or [email protected] to coordinate film acquisition in any of the Gailor Hall spaces. Contact Technology/Access and Support at x1372 or [email protected] to coordinate film acquisition in Blackman Auditorium.

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Streaming Video What is Streaming Video? Streaming video is a means of delivering video content to computer desktops via an Internet connection. A host (server) delivers the file to the receiving computer (client). Settings at the host’s end determine whether access is available to multiple simultaneous users or limited to a single user. Unlike video downloads which must transfer to the viewer’s desktop, streamed video plays almost immediately after the viewer hits the “play” button; some content must buffer before streaming begins. Streaming video also differs from video downloads in that no copy of the file is stored on the end-user’s computer, so files remain relatively secure. Streaming Video at Sewanee The Library provides access to thousands of streaming videos through several subscription packages such as: • • • • • • •

Swank Digital Campus Films on Demand Academic Video Online Kanopy Streaming Video Instant Flix Ambrose Video Prendismo Collection

Please note: All streaming videos in Sewanee’s media collection are purchased or licensed content, limited to authorized Sewanee students, faculty, and staff. Distributors use a variety of hosting systems and platforms.  If you are unable to access a video please contact Pat Dover at 598.1657 or prdover@sewanee. edu. Please indicate the specific video that you are unable to access, please also include information on your platform/device (Mac, PC, tablet, etc.) and browser. Library link page: library.sewanee.edu/streamingvideo

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Policy on Sharing Music & Movies The unauthorized distribution of copyrighted material, including through peer-to-peer file sharing, may subject you to criminal and civil penalties. Although using peer-to-peer file sharing technology in itself is not illegal, what you share and how you share it may violate the law (just as while driving a car is legal, driving a car on the sidewalk at 90 miles per hour is not). The laws that govern copyright are not specific to any one technology; you can violate the rights of a copyright holder using many different types of technology. Both uploading and downloading of files can pose a violation of the copyright law, and the law applies for songs, videos, games, textbooks, and any other type of creative content.  Use technology wisely. You are responsible for the choices you make and should be cautious when obtaining any copyrighted material. As a rule of thumb, before you download anything for free, you should research whether that source provides material licensed by the copyright owner. The University of the South recommends the RIAA list of licensed sources at whymusicmatters.com. Individuals who violate the copyright law, even unintentionally, by illegally uploading or downloading may be subject to civil penalties of between $750 and $150,000 per song! For those who download or upload dozens or hundreds of songs, penalties could reach into the millions of dollars. These penalties are established by federal law.  Content owners actively monitor file sharing networks and issue takedown notice to Internet Service Providers (including our college) requesting that the college remove these files or subpoenas requesting that the college turn over your contact information for the purpose of filing a lawsuit. Pursuant to state and federal law, the college must comply with all valid subpoenas.  In the past, pre-litigation settlements offered by copyright owners prior to filing lawsuits against students have ranged from $3,000 to $4,000 and up while juries have issued verdicts against illegal file sharers of hundreds of thousands and even millions of dollars. In addition, a court may, at its discretion, grant the copyright owner reasonable attorney fees. Although criminal prosecution of students for file sharing is extremely rare, federal law lays out criminal penalties for intentional copyright infringement which can include fines and jail time.  While it is generally accepted in copyright law that you may format-shift content, that is, you may rip a CD onto your computer and then listen to it on your iPod, it only applies for your own personal use. You may not then distribute that song file to others. To do so, is to violate the copyright law as is to download a file shared in this manner.  In addition to following the law, you must also follow college policy. Unauthorized distribution or receipt of copyrighted material is a violation of the College’s acceptable use policy. That policy states: Your Responsibilities at Sewanee with Respect to Copyright Law Many members of the Sewanee community have questions about their rights and responsibilities with respect to use of copyrighted material, particularly the sharing of music and movies in digital format over the Internet. This document provides an overview of Sewanee’s policies and procedures governing music and movie sharing and how we deal with alleged violations. Recent legal actions by the Recording Industry Artists Association (RIAA) against violators of music copyright have made it imperative that everyone understand the risks of their behavior when sharing music and movies with others. 17

Copyright Law The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material regardless of the format of that material. Copyright law is complicated and its interpretation is sometimes controversial. However, recent actions by the recording industry are clarifying legal interpretations of copyright law. Peer-to-Peer Programs (P2P) Spurred on by the widespread use of the Internet, P2P programs have been developed to allow people to share information in digital formats. In particular, programs like KaZaA, Gnutella, Morpheus, AudioGalaxy, and others are commonly used to share music and movies without regard to the restrictions placed on that material by the copyright owners. Most commercially produced music and movies are copyrighted and cannot be freely shared. This is the law. Sewanee does not examine the information content that is being transmitted (e.g. the music itself) but does monitor the type of information (e.g., that is an MP3 file) in order for us to give priority to academic uses of our network. Members of our community must follow the honor code. The code states that: Any adequate conception of honor demands that an honorable person shall not lie or cheat or steal. The Digital Millennium Copyright Act (DMCA) The DMCA specifies procedures that Sewanee must follow when notified an individual using our network is violating copyright laws. If the copyright holder contacts Sewanee about a violation we will stop network access for the individual, notify him/her of the notice we have received, and require removal of the offending material from his/her computer. The individual has the right to claim that the material is not protected by copyright and then a legal process begins. To date, every notice we have received has resulted in the offending material being removed. Recent Legal Actions Recently, the RIAA has taken further action to subpoena the names of people who are sharing large amounts of music. If Sewanee receives a subpoena, we are required to provide the name of the violator who is using our network. These subpoenas can lead to lawsuits, substantial financial penalties and perhaps jail time. In the spring of 2003, for example, four students at other colleges settled copyright claims against them out-of-court for approximately $15,000 each. The consequences of illegally sharing copyrighted material over the Internet are serious. Some people have argued that the recording industry has been overcharging for music CDs and that music sharing is justified. Others feel that the recording industry has been too slow to adopt legal ways for music to be distributed over the Internet at lower cost. Regardless, most music and movie-sharing violates the law that we are bound to uphold. If you distribute copyrighted music and videos you are putting yourself at risk of losing computing privileges, being charged by the Sewanee Honor Council, and facing prosecution under civil and criminal laws. Protecting Yourself Students found to be in violation of the copyright/file sharing policy or that are reported to us via a takedown notice from the RIAA/MPAA will have their network access blocked.

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If you have been blocked, you must contact Alex Bruce, Associate Dean of Students (ambruce@ sewanee.edu). The most up to date version of the copyright/file sharing policy can be located online here: www.sewanee.edu/media/academics/lits-/Policy-on-Sharing-Music-and-Movies.pdf Because of functionality built into file-sharing software resident on your computer, your audio and video files may be available for uploading over the Internet without your knowledge or permission. If you have further questions, contact Alex Bruce, Associate Dean of Students (ambruce@sewanee. edu).

Sites to Legally Download Music & Movies Amazon Prime Music www.amazon.com/primemusic AOL Music music.aol.com iTunes www.apple.com/itunes Spotify play.spotify.com Pandora www.pandora.com Napster us.napster.com Microsoft Groove www.microsoft.com/en-us/groove For a full list of legal sites provided by the RIAA please visit: whymusicmatters.com

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