DRAFT 10/28/2017

NJMEA All State Orchestra and Chorus

Production Notes Theater:

Prudential Hall

Sunday, November 19, 2017 Event Description: Event Code: 04-473 Payroll Code: 104473

This annual concert event, co-presented by NJPAC's Arts Education Department and the New Jersey Music Educators Association, brings together some of the very nest young vocalists from across the state for a dynamic group performance

Show Call - 2 hours out Dress Code: Standard Blacks

Standard Event Style: Performance

Contact Information Production Manager: Crick Staton [email protected] 973-353-8044 Producer: Craig Pearce - Programming 973-353-8003 [email protected] Stage Manager: Lighting Designer: NJPAC Electrics Department Tour/Client Company: NJMEA All State Orchestra and Chorus Company Contacts: Joe Cantaffa [email protected] 732-789-5559 Carpentry: Pit Setup: No Seats, Both Pits at Stage Level See attached Stage Plot for further details... Tower Setup: All State Bleachers: ‐ 'Rental City'...Doug Van Meter (Owner) @  Stair Setup: Not Needed Rental City (color is green) Phone: 856‐297‐7117 Main Used: Not Used Bleacher is 25'‐06" deep by 49'‐00" wide by 13'‐00" high ‐ Piano: to the top of the back safety railing 351 Orchestra Chairs Bleacher trailer arrives @ 7‐8am. Trailer will remain in  110 Music Stands

(16) Percussion needs music stands Have all orchestra chairs and stands on deck for last  minute adds Empty crossover hall of all gear since space is used  to stage chorus Clear path from fire stairs to US hall thru dock

dock till Monday morning. Stage Set‐up: Ceiling  and Forestage Reflector Deployed (2) ‐ conductor podiums Piano pivots in place between orchestra and chorus two piano benches and one turner chair US & State flags downstage of proscenium Take lid off of piano as opposed to mic. Choir prefers  that. Per Plot for Music Stands 2 Podiums for conductors (per plot)

Lighting: Light Plot: Repertory Light Plot - Colored & Focused Only Designer: NJPAC Electrics Department Shell Concert Lighting: focused and colored per NJPAC  Main Used: Not Used Electrics Designer For this event it we can use: Extra FOH lighting to cover choir on risers Fog/Smoke: No Hazer: No Specials on US & State flags on proscenium Moving Light: Yes Strobe Effects No Both pits at stage level, Need wash to cover full stage. #NJPAC No Lobby Specials No One piece on the performance requires a keyboard &  DVD Archive No

amp ‐ requesting an Edison cable standing by for  specific placement on day of; estimated placement is  next to up stage conductor. Empty crossover hall of all gear since space is used to  stage chorus Clear path from fire stairs to US hall thru dock

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Audio: FOH Speakers Pru - Tower Speakers FOH Engineer NJPAC Audio Dept.

using Room Standard Monitor Engineer Not Needed using Not Needed Pre Show Speech Jacques -Standard VOG Announce by other Pre Show Music Pandora Broadcast Feed Maybe CD-R Archive No Wired emergency announcement microphone backstage Lobby monitors, intercom and paging system operational

See Stage Plot for details. (Similar to past set‐ups) Empty crossover hall of gear since space is used to  stage chorus Clear path from fire stairs to US hall thru dock Archival Audio Recording: Brad (Traveling Tracks) Announce mic for conductor DS in bucket &  presentations & emergency PA backstage Announce mic in bucket US conductor Take lid off of piano as opposed to mic; Choir prefers  this VOG mic for start of concert announcement (off‐SR)

Backline: Piano: 9' CD95 (A440) Dressing Rooms & Artist Assistants Stage Towels

Backline Company: By NJMEA

Hospitality: Set tables and 12 chairs for catering in Green room catering   ‐

Bath Towels ‐ ‐ For Chaperones. Parking Stickers Reunite: Parents and students will reunite in the Rotunda post  ~525 # of People expected performance. Yes # under the age of 16 Dressing Rooms: 35 # of Chaperones (4) Chorus Rooms Caterer None Beverage Service Coffee and Water Bottles O Have other dressing rooms standing by in case needed. Dressing Rooms Per Notes

Chorus Entrances: The first in line of the chorus from SL will be in the last (or second to last) row on the SR end.. they  walk up the bleachers on the side they are coming from and then cross Be sure the SR chorus line up in the back hall SL chorus in the loading dock Bring as many chorus onto stage as you can.. multiple rows.. more on the black the better Began to move chorus from chase at 2:55 with anticipated start of 3:07. began to seat on stage at 3:05. took 5 min to  Front of House No Smoke/Fog No Merchandise: Yes Haze No ‐‐‐ Photographer selling photo orders in Lobby. Photos  Yes Strobe No taken during sound check, might need a ladder. Programming Intro by other Moving Lights Yes ‐‐‐ Archival Audio Recording, selling orders in Lobby. Restricted Production Hallway Access No Reunite: Parents reunite with students post show in  Client/Artist provided TV content No Rotunda. Social Media Pictures OK? Yes Social Media Video (Live) OK? Yes Late Seating Between song/scene Photo Policy Nothing Allowed but Respectful Stairs Not Needed Operations Support, Housekeeping, Engineering, Parking & Security Additional Backstage Security Needed? No Cars/SUV/Vans Stage Temperature Normal Box Trucks Pathways: Chase to Stage Hallway doors need to be unlocked prior to rehearsal for  Semi Trucks chorus entrances and Exits. Busses Parking: (3) reserved artist spots  Truck Arrival Time Joe will discuss validation stickers upon arrival for the additional staff. Artist ArrivalOpen Timetime. All Morning 6am MPG Adult Lang Merch Meet & Greet

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Miscellaneous Notes

Chase Room Set‐up: COMPLETED BY NJPAC Ops. ‐ Blinds should be closed. 13 rows of 27 Chairs each (351 chairs required). Please have extra chairs standing by. (2) Conductor Podium (Rehearsal Cube) & (1) Podium  Community Room used for singer personal items, back packs and such. Performer Check‐in Set‐up: COMPLETED BY NJPAC Ops. (1‐2) Table in Artist Lounge next to ice maker  (1‐2) Table in Production Hallway near elevator staircase Hallway Upstairs: Chairs NOTE: Pastery hall needs to be cleared for chorus path of all catering and ops support gear. Timeline Next Event: Previous Event: 11/18 Perlman/Zuckerman VIC: Kenyatta Other Events in Building: Sunday, November 19, 2017 6:30 AM Crew Call: for Towers, Seat Shift, Chairs, & Stands Bleachers Arrive - Piano to Chase Room Audio Call 8:00 AM Artist Assistant Call 8:30 AM Piano Tuning in Chase 9:00 AM Percussion Arrives 9:30 PM Piano Tuning in Pru 10:00 AM Orch to Dressing Room Choir to Chase Room 10:30 AM Complete Check of Riser Safety Complete Check of Percussion and Stage Plot 11:00 AM Rehearsal - Orch Only Onstage Meal Break - Catered Half Hour - Stagger 11:00 AM 12:00 PM 12:30 PM 1:30 PM 2:30 PM 2:40 PM 2:53 PM 3:00 PM 5:00 PM 7:00 PM

Choir joins Orch Onstage Est. End of Orch Rehearsal Est. End of Choir Rehearsal House Opens Orch seated, Choir standing by Load Chorus Performance Begins No Intermission Est. End of Performance Load-out Immediately after Est. End of Call Stage prepped for NJSO

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11/25 NJSO P-1 Crew 10C, 4E Add: 3A 5AA

Release: 8C, 2E, 1A

(2C, 2E, 2A)

Add: 8C @4:30