THE COMMUNITY EDUCATION/KIDS KLUB OFFICE IS LOCATED AT: THE CSISD ADMINISTRATIVE BUILDING 1812 WELSH (BLDG. A) COLLEGE STATION, TX 77840 979-764-5430 Email: [email protected] Website: http://kidsklub.csisd.org Facebook: www.facebook.com/thekidsklub Twitter: @thekidsklub

Table of Contents Kids Klub Program Overview

1-2

Registration, Fees, Withdrawal/Refunds, & Reduced Tuition

3

Payment Methods, Operational Dates/Times, All Day Kids Klub Information

4

Pick Up Policy, Important Phone Numbers

5

Kids Klub Behavior Expectations & Discipline Management plan

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Health & Well Being of Children, Insurance Information

10

Parent Involvement & Emergency Preparedness

11

Contact Information

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The College Station Independent School District does not discriminate on the basis of race, religion, color, national origin, sex, or handicap in providing education services. Monica James, Director of Human Resources, 1812 Welsh, College Station, Texas 77840 ( 979-764-5411) has been designated to coordinate compliance with the nondiscrimination requirements of Title IX. Molley Perry, Director of Special Education, 1812 Welsh, Suite 120, College Station, TX 77840 (979-764-5433) has been designated to coordinate compliance with the nondiscrimination requirements of Section 504 of the Rehabilitation Act.

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Who We Are Kids Klub operates through the College Station ISD Community Education Department. This program is designed to offer quality recreational based after-school care for K-6th school age children. Our staff is composed of high energy college students who desire to foster positive relationships and provide a unique after school experience for the children enrolled in the program.

Our Goals 1. Promote physical, social, emotional, and cognitive development of the children who are involved in the program. 2. Provide experiences that contribute to the growth and development of healthy, intelligent, and productive members of society. 3. Support and strengthen the family unit through special activities and open communication between students, staff, and parents. 4. Provide an atmosphere where children can develop a sense of independence and learn about responsible self care.

Our History The Kids Klub began in 1987. It was after the tragic abduction and murder of 9 1/2 year old Kandy Kirtland, a latch key child in Bryan, that the founders decided something must be done. The program was designed as a joint venture of the City of College Station - Parks and Recreation Department and the College Station Independent School District- Community Education Department with the philosophy that the unique partnership would foster one of the best recreational based after school programs in the nation. In June 2014, the program transitioned from a City of College Station and College Station ISD joint venture to the school district having the honor of fully directing and managing the program through the Community Education Office. The program has grown from approximately 365 children and operating in four elementary campuses in 1987 to over 1,300 children and operating in eight elementary and two intermediate school campuses today.

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The Kids Klub Program To enhance each student’s experience, Kids Klub participants are grouped according to grade: JR Club - K-1st grade, SR Club - 2nd 4th grade, Intermediate - 5th –6th grade. Each afternoon, attendance is taken to make sure that every child is checked-in and safely accounted. After attendance has been completed the children have the opportunity to eat snack, work on homework and participate in vigorous structured play in the gym, outdoor play or organized games and activities in the cafeteria and other common areas. Once a week, we provide the opportunity for children to explore specific interests. Club Day (Wednesdays) is designed for small group interaction with an emphasis on one particular theme or subject area. Each six weeks, students will have the opportunity to participate in a club of their choosing. Some past examples include: Discovery Earth, Engineering, Theatre, Dance, Football, Road Trip USA, Scrapbooking and Heart Healthy. Please visit our website to view the daily schedule, activities, & clubs planned at each campus.

Kids Klub Staff The Kids Klub staff members are carefully selected from a variety of applicants. Staff members possess qualities that contribute to the positive development of the children in their care. Each Kids Klub site is managed by a supervisor and assistant supervisor who have experience working with children. We maintain an adequate staff to child ratio to ensure the quality of your child’s care. This allows us to have excellent supervision as well as an opportunity for our staff to build meaningful relationships with your child.

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Registration Information Registration opens Monday, July 17, 2017 @ 10:00am

To Register 1. 2. 3. 4.

Step 1- http://kidsklub.csisd.org Step 2– Go to Registration & Payments Step 3– Click “HERE” to register and/or make payments Step 4- Log into Existing Account or Create a New Account

To ensure a place for your child, we encourage you to register early. Each school has a limited number of spaces. If there is a waiting list for that school, you will have the option of being placed on the waiting list. You will be contacted as soon as there is an opening.

Fees  

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$35.00 Non-refundable registration fee per child. Monthly Tuition - 9 payments of $125.00 each.  Invoices are generated in the registration system on the 26th of each month for the following month’s tuition payment Semester Tuition - 2 payments of $535.00 each.  Invoices are generated in the registration system on Aug. 26th & Dec. 26th Payments are due on the 1st day of each month, beginning September 1st. Other Fees  A $15.00 late fee per child will be applied after the 3rd calendar day of the month. If payment is not received in full by the 10th of the month the student will be removed from Kids Klub.  If a child is removed for non-payment, the parent or guardian may re-enroll the child once all past due balances are paid. The parent/guardian will be required to pay a new registration fee of $30.00. Enrollment will be contingent upon space available at the campus.  There will be a $15.00 charge on all bank returned checks.

Withdrawal & Refunds 

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Should you withdraw your child from Kids Klub we will refund any unused tuition. If you need to withdraw your child from Kids Klub, please notify the Program Office at: 979.764.5430 or [email protected]. Refunds: There will be no refunds for circumstances beyond our control (i.e. weather closings, behavioral suspensions of less than one week, and building emergencies.)

Reduced Tuition Kids Klub offers a reduced tuition rate for those students who qualify and can demonstrate a need for after school care: To qualify you must: 1. Be working or attending school during the time Kids Klub is in session. 2. Provide a copy of your C.S.I.S.D. Child Nutrition approval letter. 3. Provide a printed class schedule and/or a letter on your employers letterhead with the following information: your position and the hours and days that you are scheduled to work. 4. To receive the reduced rate for the first tuition payment the above information must be received in the Community Education office on or before September 1, 2016.

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Payment Methods Pay On-Line: with a debit or credit card through the registration system Pay by Mail: mail check or Money Order; must be received in the office by the 1st Please include child’s name and mail to: Kids Klub, 1812 Welsh Ave., College Station, TX 77840 In Person: With Check or Cash  Community Education, 1812 Welsh Ave., Building A  Office hours are 8:00 – 4:30, Mon. – Fri.  Check – Please include your child’s name.  Cash – Exact amount (change for cash payments may not KIDS KLUB TAX ID: always be available)  For your protection, no Debit or Credit Card payments 1-74-6000528-7 are taken in the office or over the phone. Kids Klub site personnel are not authorized to accept payments at the school.

After-Hours : Check or Money Order ONLY  Drop Box located at 1812 Welsh in Building A – to the left of the double doors. Please include your child’s name with your payment to insure payment is applied to the correct account.

OPERATIONAL TIMES Monday—Friday Elementary Campuses Intermediate Campuses

2017- 2018 Kids Klub “All Days”

3:05pm—6:00pm 3:50pm—6:15pm

There are 12 days during the school year that CSISD students have a holiday and Kids Klub provides all day child care from 7:30 a.m. to 6:00 p.m. A reservation is made by paying the fee on or before the payment deadline (see below). There is a child limit on “All Days”. Registration is on-line and on a first come-first served basis. We cannot accept drop-offs.

Kids Klub All Days August 14 - 18 August 21 - 25 October 9 February 19

CSISD Early Release Days December 22 May 31

$30/day Location: Pebble Creek Elementary

All Day August 14-18 August 21-25 October 9th February 19

Kids Klub will be provided during early release time for no extra fee 

NO KIDS KLUB September 4 November 22—24 December 25 - January 5 January 15 March 12 - 16 March 30 & April 2 May 28

1812 Welsh Ave. College Station, TX 77840

Labor Day Thanksgiving Winter Break Martin Luther King Jr. Day Spring Break Good Friday / Student Holiday Memorial Day

Tel 979.764.5430

Fax 979.764.5483

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Registration Deadline August 9th August 16th October 4th February 14th

All Day fees are $30.00/child/day & must be paid when you register for the All Day. Registration for “All Days” is not accepted through the mail. If your child is unable to attend, Kids Klub must have 24 hours notice (weekends not included) in order for a refund to be issued. Students must provide 2 snacks, a lunch, drinks, and a rest time towel or blanket.

Email [email protected]

Website: kidsklub.csisd.org

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Pick-Up Policy     

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Anyone picking up a child from Kids Klub must sign the child out with the appropriate Kids Klub staff member. Anyone attempting to pick up a child must provide proper personal (photo) identification. Children will only be released to persons listed as someone who is authorized to pick-up that child. Children will not be released to persons not authorized to pick-up that child If a sibling or minor is to sign out your child, their name should be listed as someone who is authorized to pick-up your child. The minor or sibling will need to provide a photo ID and be at least 13 years of age. Due to the purpose of our program, we do not allow children to walk home from our program. Late Pick Up Policy  Children must be picked up no later than:  6:00pm for elementary campuses  6:15pm for intermediate campuses  A late fee of $1 per minute will be charged to the child's account for late pickups starting after 6:05pm at elementary campuses and after 6:20 at intermediate campuses.  Times are based on the school clock.  Chronic late pick-ups will be up for review to be removed from the program. This will occur at the discretion of program leadership. Unless your child is absent from school or you have made other arrangements, we are going to expect to see them each day. If you have made alternate plans for your child after school, please use one of the options listed below to inform us. Alternate plans are defined as, but not limited to, walking home, riding the bus home, participating in an extracurricular activity, going home with a friend, etc.  Student Absence Notification form - located at kidsklub.csisd.org  Family Passcode -used when communicating alternate pick up arrangements via “Student Ab-

sence Form”, parent note, or phone—this is located under your student’s profile in the registration system  Parent note containing...  the current date  full name of the person authorized to pick up your child  The date (s) the person is authorized to pick up your child  family passcode  Parent signature  Call the Community Education office or your child’s site cell phone before 1:30pm  Personally inform us the day before at the site

IMPORTANT CONTACT NUMBERS Community Education

979-764-5430

Oakwood

979-450-6733

College Hills

979-450-5881

Pebble Creek

979-450-6533

Creek View

979-204-7372

Rock Prairie

979-450-5884

Cypress Grove

979-450-6833

South Knoll

979-450-5882

Forest Ridge

979-450-6433

Southwood Valley

979-450-5883

Greens Prairie

979-200-9822

Spring Creek

979-324-7891

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Participant Behavior Expectations Each Kids Klub site is considered to be a large, caring family. Like any family, there are rules and expectations that must be followed to ensure the rights of others are respected. Should it become necessary to correct a student, the staff will do so in accordance with the Kids Klub discipline management plan. By observing the following rules and expectations, we will practice: -Respecting ourselves, others, the school, and the staff. 1. I will respect myself and others -Listening and acting in a safe manner. 2. I will follow directions -Using appropriate ways to gain attention 3. I will seek attention appropriately -Safety and appropriate physical interaction. 4. I will keep my hands and feet to myself -Safety and respect for each other’s physical space. 5. I will stay in my personal space *Verbal and/ or physical abuse of any staff member by students or parents can result in immediate dismissal.

Kids Klub Discipline Management Plan At Kids Klub, two main forms of redirection are used: 1. Time out—during this time, a child will be asked to consider alternative actions that would have been more appropriate than the action the child chose 2. Natural & Logical consequences—these are consequences that are used within reason and in relation to an incorrect choice on the child’s part. Examples: practicing appropriate behavior, loss of privileges, apology letter, student/parent phone call. Occasional misbehavior is expected; however, excessive or extreme misbehavior (i.e. fighting, inappropriate language, disrespect to staff, other students or school facilities, etc) may result in one or all of the following:  Written documentation  Parent conference with staff and/or Program Leadership  Develop Student Behavior Plan  Suspension (length TBD)  Removal from program Nonviolent Crisis Intervention Policy “The Nonviolent Crisis Intervention program is a safe, non-harmful behavior management system designed to help human service professionals provide for the best possible Care, Welfare, Safety and Security of disruptive, assaultive and out-of-control individuals.” ~ Crisis Prevention Institute, Inc.  Kids Klub staff are certified annually in Nonviolent Crisis Intervention.  It is the policy of Kids Klub to use Crisis Intervention Restraint Protocol when the child has become a danger to themselves or others.  If Crisis Intervention Restraint Protocol must be implemented with a Kids Klub participant on more than three occasions, the student’s participation in Kids Klub will be reviewed Program Director reserve the right to alter and/or modify from the policy as appropriate.

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Health and Well-being 

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Children should be able to participate comfortably in activities. A child should need no greater care than the staff would normally provide, without compromising the health, safety, and supervision of the other children. Children must be free of any communicable disease (head lice, strep throat, flu, etc), stomach upset (diarrhea, vomiting, within 24 hours). Parents are to notify Kids Klub if their child has been exposed to a contagious disease. If your child is recovering from a communicable disease, your child may return after taking antibiotics for 24 hours or upon written approval of the child’s physician. If your child is running a temperature above 99.4 under the arm, they should not attend Kids Klub. Kids Klub will notify parents if their child has been exposed to a contagious disease while at Kids Klub. Accidents  First Aid will be administered  Injury report will be completed and signed by appropriate staff and parent  Minor injuries will be reported upon dismissal  Extreme injuries, parents will be notified as soon as possible  Emergency care needed, camp staff will call 911

Insurance Information If a child is injured at Kids Klub, the following procedures will be followed:  Parent or legal guardian of the child will be notified and an Injury Report will be completed by Kids Klub Staff.  If the child requires professional medical services, the site supervisor will give the parent/legal guardian an insurance claim form. The parent/legal guardian is responsible for getting this form completed by the physician.  Parent/legal guardian returns the form and medical bills to the insurance agency to be processed.  This will be filed as supplemental insurance only.  For insurance questions, contact insurance provider.

1812 Welsh Ave. College Station, TX 77840

Tel 979.764.5430

Fax 979.764.5483

Email [email protected]

Website: kidsklub.csisd.org

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Parent Involvement 

Parents/guardians are welcome to visit the Kids Klub site at any time to observe their child, the program activities, building and equipment. Parents/guardians who do so must check in at the roll table and obtain a Visitor Tag. The parent or guardian must provide a picture ID.

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Parents/guardians may participate in small group activities and planned special events. However, for the safety of all involved, parents will not be allowed to participate in gym games but are welcome to observe.

Emergency Preparedness In the event of an emergency (fire, tornado, etc),  Kids Klub staff will follow the school district’s emergency preparedness plan. This plan is available upon request by the parent.  Children will be moved to the designated safe area and accounted for by using daily child accountability documentation and the Kids Klub registration system.  Parents/Guardians and local authorities will be contacted by school district/Kids Klub officials by phone or email.  In the event of an emergency that requires the evacuation of the school grounds Parent and emergency contact phone numbers and Authorization for emergency care documentation will be transported to the relocation site by Kids Klub personnel.

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COMMUNITY EDUCATION We appreciate your input. If at any time you have registration or payment questions please contact the Community Education office at 979-764-5430. Questions, grievances, or concerns, about daily operations or programming should be directed to your child’s site supervisor or assistant site supervisor first. If further assistance is needed, please call or email the Kids Klub Program Leadership using the contact information below. Our staff handbook/operational policies will be made available to the parent per their request. Email: [email protected] Website: kidsklub.csisd.org Office Phone: 979-764-5430 Fax: 979-764-5483 Kids Klub Program Leadership Director of Community Education - Chad Gardner Coordinator of Community Education- Lindsey Sericano Facilitator of Community Education– Rickey Meza Community Education Office Staff: Sara Foster Child Abuse Hotline Phone: 1-800-252-5400 Policy Changes & Important Information If there are any policy changes or important information to be distributed, parents will be notified by one of the following     

Email College Station ISD Kids Klub website: http://kidsklub.csisd.org Handouts that will be available during pick up Kids Klub Facebook page: www.facebook.com/thekidsklub Twitter @thekidsklub

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Providing a quality after-school program for elementary and intermediate age children for 30 years.