SOMERSET COUNTY LIBRARY OF NEW JERSEY
BUDGET 2017 Presented to the
Somerset County Library Commission April 5, 2017
BUDGET 2017 SOMERSET COUNTY LIBRARY OF NEW JERSEY
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2016 IN REVIEW We accomplished the following major objectives. Those in bold are 2016 budget objectives. Those in bold italics are strategic plan objectives. ● ● ● ● ●
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SCLSNJ was named a “Star Library” once again (four stars now, up from three) by Library Journal, one of only six in New Jersey. Continued consolidating and centralizing system-level activities such as money handling, bank deposits and reconciliations. Implemented CIPA compliant Internet filtering for public PCs and WiFi access -- taking place in very early 2017. Updated and modernized our network infrastructure system wide. Continued rolling out Chrome devices for staff desktop use and appropriately-scaled low-cost PCs elsewhere. Continued reviewing spaces and implementing “Community Commons” areas in branches. Expanded our partnership with the Literacy Volunteers of Somerset County to provide additional opportunities for learning English and becoming citizens. Expanded access to materials for users of County senior centers. Began systematizing copier contracts. Began planning for a new Integrated Library System. Began a complete revision of the Library’s website. Implemented household library cards. Expanded efforts at “pushing” information to users to market materials and programs. Began the transition to encumbrance-based purchasing. Reworked the performance evaluation process to take advantage of GSuite. Explored Open Borrowing. Enhanced system programming collaboration with new positions of system adult and youth program coordinators. Used outcome measures to evaluate the success of programs. Provided for the expansion of Sunday hours (three locations, year-round) beginning early 2017. Explored options for integrating health insurance with the County. Held down increases in the tax rate to the amount needed to accommodate negotiated pay increases, vendor price increases and increases to PERS. Began the update of our current personnel classification system, now more than twenty years old, by conducting a comprehensive classification and pay study using Hay methodology [carried over from 2013]. Completely revised the Library’s social media presence.
BUDGET 2017 SOMERSET COUNTY LIBRARY OF NEW JERSEY
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What’s in store for 2017? Despite maintaining essentially flat budget growth, our plan for 2017 continues to support the Library's strategic plan initiatives through a continued focus on streamlining, batching and consolidating workflows. Goals that specifically support our strategic plan are in bold.
We will ... ● ●
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Maintain or improve our “Star” rating. Finish rolling out Chrome devices for staff desktop use, and appropriately-scaled low-cost PCs elsewhere. [We estimate that we have saved 50-60% of the cost of fleet replacement through our approach, with additional savings in software costs annually.] Finish systematizing copier contracts; reduce the size of the desktop printer fleet. Offer a new fee-based passport service. Replace 10 municipal/local telephone systems with an integrated Voice Over IP (VoIP) system for the entire Library. Implement a new Integrated Library System. Streamline the hiring process for high turnover positions. Expand efforts at “pushing” information to users to enhance the promotion of patron resources. Implement a new website and events calendar. Complete the transition to encumbrance-based purchasing. Enhance system programming collaboration. Better focus on and promote preschool programming around early literacy skills through SCLSNJ’s new SOARS initiative. Use outcome measures to evaluate the effectiveness of most programs offered. Address accessibility issues system wide to better meet the needs of users with disabilities. Cap the tax increase at 2%, while improving efficiency and enhancing services. Find suitable space for the reorganized management team. Finish updating our current classification system, now more than twenty years old, by completing a comprehensive classification and pay study using Hay methodology [carried over from 2013]. Continue consolidating and centralizing system-level activities.
BUDGET 2017 SOMERSET COUNTY LIBRARY OF NEW JERSEY
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REVENUES
SOURCE Taxes General Reserves A&O Taxes State Aid Fines Copying Fees Interest Passport Fees Non-resident fees Total
2016 BUDGET
2016 ACTUAL YTD
$16,702,779 $400,000 $13,151 $92,058 $64,000 $2,500 $14,000
$16,702,779
$5,000 $17,293,488
$3,780 $16,973,755
$93,127 $92,058 $62,000 $589 $19,422
2017 PROPOSED
$17,036,929 $450,000 $9,564 $95,619 $72,000 $17,000 $17,000 $15,000 $3,750 $17,716,862
DELTA 2.00% 12.50% -27.28% 3.87% 12.50% 580.00% 21.43% -25.00% 2.45%
NOTES: There are several initiatives currently in play that, once settled, will ensure that the tax increase will be limited to no more than 2%.
BUDGET 2017 SOMERSET COUNTY LIBRARY OF NEW JERSEY
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EXPENSES – PERSONNEL
2016 Budget 110 113 115 136 920 137 139 410
Salaries FSA Claims and Administration Waivers In Lieu of Benefits Health Benefits Dental Benefits Social Security Pension Staff Development/Training/Conferences
Notes 1. 2.
2016 Actual
2017 Proposed
Delta to 2016 Budget
$9,978,710 $9,709,758 $10,269,482 $290,772 $5,200 $1,188 $7,299 $2,099 $101,000 $97,187 $98,000 -$3,000 $1,680,000 $1,678,004 $1,770,000 $90,000 $71,000 $68,665 $70,000 -$1,000 $771,097 $723,694 $793,112 $22,015 $1,021,637 $1,022,582 $1,050,158 $28,521 $89,960.00 $73,704.38 $115,225 $25,265 Total $13,718,604 $13,374,784 $14,173,275 $454,672
Delta to 2016 Budget
2.91% 40.36% -2.97% 5.36% -1.41% 2.86% 2.79% 28.08% 3.31%
Staff Development costs include training and conference costs. Industry standards call for a staff development budget of 1% – 3% of total personnel costs. Our staff development costs are 0.66% of the personnel budget. The proposed total for personnel includes year one of phasing in the implementation costs of the Hay study.
BUDGET 2017 SOMERSET COUNTY LIBRARY OF NEW JERSEY
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EXPENSES – RESOURCES
282 281 330 334 335 336 337 338 339
Notes 1.
Preservation Programs Books Periodicals Videos/DVDs Audio Materials Circulating CD-ROMS Electronic Databases & Microfilm Digital Books Digital Access (Internet/software/hardware) Total
2016 Budget 2016 Actual $500 $50 $134,000 $128,389 $1,093,000 $720,996 $115,000 $110,559 $190,000 $276,785 $170,000 $160,699 $15,000 $37,072 $225,000 $240,686 $190,490 $289,208 $2,132,990
$1,964,443
2017 Proposed $500 $157,700 $1,093,000 $115,000 $190,000 $170,000 $15,000 $225,000 $190,490 $244,493 $2,401,183
Delta to 2016 Budget
Delta to 2016 Budget
$23,700
17.69%
$244,493 $268,193
12.57%
Expenses that place content directly “into the hands” of customers total 13.5% of the total budget.
BUDGET 2017 SOMERSET COUNTY LIBRARY OF NEW JERSEY
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EXPENSES – OPERATING 2016 Budget 2016 Actual 201 210 220 232 230 250 260 265 270 280 285 283 284 450 510 530 570 360 740 940
Outside Contracts Advertising Postage Printing Marketing Auto Repairs Technology Expenses Equipment Service/Repairs/Leases Legal Audit Consultants Insurance/Bonding Municipal payments Travel expenses Vehicle Expenses Equipment Furniture/Fixtures Supplies Gasoline Bibliographic/Resource sharing services Total
Notes 1.
2017 Proposed
Delta to 2016 Budget
$8,700 $12,986 $11,000 $2,300 $750 $998 $1,000 $250 $15,000 $13,708 $15,000 $19,000 $9,691 $14,000 -$5,000 $11,000 $13,743 $18,000 $7,000 $6,000 $1,822 $5,000 -$1,000 $486,140 $639,351 $354,904 -$131,236 $11,000 $2,579 $12,500 $1,500 $40,000 $50,943 $50,000 $10,000 $6,975 $6,975 $12,000 $5,025 $40,000 $45,000 -$40,000 $97,850 $93,588 $96,500 -$1,350 $544,259 $466,117 $365,000 -$179,259 $22,000.00 $23,769.59 $25,000 $3,000 $6,000.00 $28,875.00 $9,000 $15,334 $24,000 $15,000 $32,000 $14,863 $32,000 $0 $60,200 $64,308 $65,000 $4,800 $6,000 $2,963 $4,500 -$1,500 $34,000 $36,962 $37,000 $3,000 $1,455,874 $1,544,576 $1,142,404 -$313,470
Delta to 2016 Budget
26% 33% -26% 64% -17% -27% 14% 25% 72% 100% -1% -33% 14% 167% 8% -25% 9% -22%
Technology Expenses are split across OPERATING and RESOURCES. Those expenses used to provide customer-facing digital access have been moved from general OPERATING to RESOURCES to better reflect their purpose as a direct service rather than as overhead.
TOTAL BUDGET PERSONNEL SERVICES OPERATING TOTAL
2016 Budget $13,718,604 $2,132,990 $1,455,874 $17,307,468
2016 Actual $13,374,784 $1,964,443 $1,544,576 $16,883,803
2017 Proposed $14,173,275 $2,401,183 $1,142,404 $17,716,862
Delta to 2016 Delta to 2016 Budget Budget $454,672 3.31% $268,193 12.57% -$313,470 -22% $409,395 2.37%
