SCAPPOOSE SCHOOL DISTRICT 1J 33590 SE High School Way Scappoose, OR 97056 POSITION DESCRIPTION

Accounts Payable/Program Specialist Department: Prepared by: Approved by:

Business Mitch Neilson Stephen Jupe, Superintendent

Date: Date:

10/7/10 6/29/16

Summary: Procedures are generally established and are regulated by administrative requirements. Problems encountered demand good judgment and adaptability. The Purchasing and Finance Specialist also contributes to the efficient operation of the district through assistance and support of administrators, building secretaries and departments within the district. Reports to:

Director of Finance and Operations

Range Assignment: 27 Qualifications: • High school diploma or General Education Degree (GED). • Good knowledge of the methods and practices of financial record keeping. • Good knowledge of accounting methods and terminology. • Good knowledge of computer spreadsheet and word processing programs. • Ability to perform responsible clerical work without continuous supervision. • Ability to make arithmetical calculations with speed and accuracy. • Ability to prepare accurate summaries and reports. • Ability to adjust to varying work assignments and to work well with other employees, professional staff and the public. • Ability to maintain confidentiality of information. • Good working knowledge of basic office procedures and the operation of common office equipment and machines. • Such alternative or additional qualifications as the Board or Superintendent may find appropriate or acceptable. • Knowledge of Infinite Visions Performance Responsibilities (essential job functions): Accounts Payable • Maintain district-wide fixed asset inventory. • Generate purchase orders on regular basis in a computer system. • Prepare District billings/invoices. • Generate AP invoices for payment • Screen invoices for accuracy and adherence to legal procedural requirements. Finance and Operations • Support Director of Finance and Operations

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Assists schools, departments and vendors in the resolution of disputes to ensure accurate payment • Advisor, train Infinite Visions program users pertaining to Purchasing, AP and budget access • Assist the Director of Finance and Operations in the annual budget process • Assist the Director of Finance and Operations in the annual audit process • Maintains historical records to ensure compliance with Federal, State and District requirements • Report and maintain Erate compliance with IMESD for Scappoose School District • Procurement Card Administrator • Accounts Receivable alternate • Payroll backup Mealtime • Process and maintain Free and Reduced meal applications. • NSLP direct certifications, migrant, homeless • Report SFA Verification report to ODE • Maintain weekly SIS student emergency file Physical Requirements: In an eight-hour day the employee may: • Stand/walk 3-5 hours • Sit 2-7 hours • Bend/kneel/squat/reach • Climb stairs or ladders • Use hands for repetitive motions • Lift and hold items to twenty-five pounds. Noise level in the work environment is usually quiet. Terms of Employment: This position is a 12 month position. Salary as negotiated with Scappoose Federation of Classified Employees. Performance of this position will be evaluated in accordance with the Collective Bargaining Agreement.

I, ___________________________ have read and understand the above requirements for this job position.

Signature ____________________________________ Date _____________