Methow Valley School District Board of Directors Minutes of regular meeting held March 28, 2018 Members present:

Gary Marchbank, Chair Judith Hardmeyer-Wright, Vice Chair Dana Stromberger - absent Mary Anne Quigley - absent Frank Kline

Tom Venable, Superintendent CALL TO ORDER The meeting was called to order at 5:30 pm by Board Chair Gary Marchbank, followed by the pledge of allegiance and reading of norms and vision statement. CHANGES TO THE AGENDA Removed from the agenda - District Wide Assessment report. PUBLIC COMMENTS ON NON-AGENDA ITEMS No comments were heard from the public. VISITORS Visitors included Sheryl Wolfe, Bob Winters, Sarah Highfield, Deborah DeKalb, Chris Eckstrom, Sherry Sloan and Bud Hover. I. REPORTS Asset Preservation and Facility Improvement Update Director of Operations Bud Hover reported on the condition of Liberty Bell Jr-Sr High School building. The overall assessment score improved from 2016-2017 to 2017-2018 due to the recent capital improvements. The purpose of the asset preservation report is to assist in identifying deficiencies in the facility and to set priorities for improvements. It is also used by the State of Washington to maintain an inventory of assets and in determining the district’s eligibility for matching funds for new school construction. Mr. Hover noted that the district is not required to complete an asset preservation report for Methow Valley Elementary School since it was built prior to the implementation of the report. Capital Projects and Facilities Improvement Director of Operations Bud Hover updated the Board regarding capital projects and facilities improvements. Mr. Hover explained that the new playground will have updated play equipment and a multiuse path for bike riding, rollerblading and skiing. Mr. Hover reported that the district received a $35,000 grant from the Department of Energy to replace diesel buses older than 2001 with new, more fuel efficient buses. The district has one bus that qualifies and the money will be applied toward the purchase of three new buses scheduled to be purchase this year using funds from the Transportation Vehicle Levy. Eight of the ten routes will have new buses on a depreciation schedule for planned future replacement.

March 28, 2018 II. COMMUNICATIONS Superintendent’s update Superintendent Venable reported that the district is looking at staffing for next year as part of the budget development process. Budget information from OSPI is forecasting increased revenue for teacher salaries. The District is working with Methow Valley Education Association and Public School Employees collective bargaining units to review priorities. The District will strategically invest its limited resources to meet needs of students, to adequately and fairly compensate employees, provide professional development opportunities, preserve facilities and maintain adequate ending fund balance. Superintendent Venable shared that Kindergarten Roundup occurred March 20, 2018. MVE Principal Bob Winters anticipates Kindergarten enrollment for 2018-2019 will meet or exceed the current enrollment numbers. Superintendent Venable reported that the calendar committee completed the 2018-2019 school calendar. In support of student learning, the calendar will provide uninterrupted blocks of time for instruction. Parent conferences are scheduled earlier in October to provide support to families sooner in the school year. Superintendent Venable shared that the third session of Raising Balanced Children in a Digital World generated powerful discussion after viewing a video. Keeping children safe by creating a compassionate environment where it is safe to speak up and voice a concern was emphasized. III. FINANCIAL REPORT Superintendent Venable reported the budget continues to trend a slightly higher ending fund balance than forecasted. The District is in a good cash flow position. IV. CONSENT AGENDA The Board approved by consent: Vouchers and Payroll for December 2017 Payment for accounts payable check numbers 451010 through 451064 in the total amount of $135,795.50 and check numbers 451160 through 451226 in the total amount of $143,775.57 and general fund payroll and benefits check number 451103 and check numbers 451159, and direct deposit warrants 900011066 through 900011188 in the total amount of $614,919.89; as presented. Minutes Minutes from regular meeting on February 28, 2018 and March 14, 2018, as presented. Enrollment Enrollment for March 2018.

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March 28, 2018 Personnel Classified resignation Brianna Sullivan

MVE Secretary to the Principal

Classified employment Georgia Darwood

Special Education Secretary

Extracurricular resignation Craig Herlihy Ed Smith

Cross Country Assistant Coach HS Girls’ Basketball Head Coach

Exempt resignation Chase Rost

Activities Director

Calendar for 2018-2019 School Year Board approved the final draft of the 2018-2019 school calendar. A motion made by Frank Kline and seconded by Judith Hardmeyer-Wright to approve the consent agenda as presented; motion passed unanimously. V. ACTION Surplus Inventory List of old classroom furnishings presented as surplus inventory. A motion was made by Frank Kline and seconded by Judith Hardmeyer-Wright to approve the list of surplus property as presented; motion passed unanimously. VI. BOARD BUSINESS Board reviewed the calendar of upcoming events. ADJOURNMENT At 7:00 pm, the Board, having no further business, adjourned the meeting.

_____________________________ Tom Venable, Supt. pb

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_____________________________ Gary Marchbank, Board Chair