Berrien Regional Education Service Agency Financial Report with Supplemental Information June 30, 2015
Berrien Regional Education Service Agency Contents Independent Auditor's Report Management's Discussion and Analysis
1-3 4-11
Basic Financial Statements Government-wide Financial Statements: Statement of Net Position Statement of Activities Fund Financial Statements: Governmental Funds: Balance Sheet Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position Statement of Revenue, Expenditures, and Changes in Fund Balances Reconciliation of the Statement of Revenue, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities
12 13
14 15 16 17
Proprietary Fund - Internal Service Fund: Statement of Net Position Statement of Revenue, Expenses, and Changes in Net Position Statement of Cash Flows
18 19 20
Fiduciary Fund - Statement of Net Position
21
Notes to Financial Statements Required Supplemental Information
22-40 41
Budgetary Comparison Schedule - General Fund
42
Budgetary Comparison Schedule - Special Revenue Fund
43
Schedule of Berrien Regional Education Service Agency’s Proportionate Share of the Net Pension Liability MPSERS Determined as of the Plan Year Ended September 30, 2014
44
Schedule of Berrien Regional Education Service Agency's Contributions MPSERS Determined as of the Year Ended June 30. 2015
45
Note to Pension Required Supplemental Information Schedules
46
Other Supplemental Information Nonmajor Governmental Funds: Combining Balance Sheet Combining Statement of Revenue, Expenditures, and Changes in Fund Balances Federal Awards Supplemental Information
47 48 49 Issued Under Separate Cover
Independent Auditor's Report To the Board of Education Berrien Regional Education Service Agency Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Berrien Regional Education Service Agency (the "Agency"), as of and for the year ended June 30, 2015 and the related notes to the financial statements, which collectively comprise Berrien Regional Education Service Agency's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. 1
To the Board of Education Berrien Regional Education Service Agency Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Berrien Regional Education Service Agency as of June 30, 2015 and the respective changes in its financial position and, where applicable, cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matter As described in Note 1 to the basic financial statements, effective July 1, 2014, the Agency adopted the provision of Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions, and GASB Statement No. 71, Pension Transition for Contributions Made Subsequent to the Measurement Date. The Agency's unrestricted net position has been restated as of July 1, 2014 as a result of this change in accounting principle. Our opinion is not modified with respect to this matter. Required Supplemental Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, the major fund budgetary comparison schedules, the schedule of the Agency's proportionate share of the net MPSERS pension liability, and the schedule of the Agency's contributions to MPSERS, as identified in the table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board which considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplemental information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise Berrien Regional Education Service Agency's basic financial statements. The other supplemental information, as identified in the table of contents, is presented for the purpose of additional analysis and is not a required part of the basic financial statements.
2
To the Board of Education Berrien Regional Education Service Agency The other supplemental information, as identified in the table of contents, is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the other supplemental information, as identified in the table of contents, is fairly stated in all material respects in relation to the basic financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated October 19, 2015 on our consideration of Berrien Regional Education Service Agency's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements, and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Berrien Regional Education Service Agency's internal control over financial reporting and compliance.
October 19, 2015
3
Berrien Regional Education Service Agency Management’s Discussion and Analysis This section of Berrien Regional Education Service Agency’s (the “Agency”) annual financial report presents our discussion and analysis of the Agency’s financial performance during the year ended June 30, 2015. Please read it in conjunction with the Agency’s financial statements, which immediately follow this section. Using this Annual Report This annual report consists of a series of financial statements and notes to those statements. These statements are organized so the reader can understand Berrien Regional Education Service Agency financially as a whole. The Agency-wide financial statements provide information about the activities of the whole Agency, presenting both an aggregate view of the Agency’s finances and a longer-term view of those finances. The fund financial statements provide the next level of detail. For governmental activities, these statements tell how services were financed in the short term as well as what remains for future spending. The fund financial statements look at the Agency’s operations in more detail than the Agency-wide financial statements by providing information about the Agency’s most significant funds, the General Fund and the Special Education Fund, as well as information on the Agency’s Internal Service Fund, with all other funds presented in one column as nonmajor funds. The Agency’s Proprietary Internal Service Fund is reported separately from the governmental funds. The remaining statement, the statement of fiduciary net position, presents financial information about activities for which the Agency acts solely as an agent for the benefit of students and parents. Management’s Discussion and Analysis (MD&A) (Required Supplemental Information) Basic Financial Statements Agency-wide Financial Statements Proprietary Fund - Internal Service Fund
Fund Financial Statements Fiduciary Fund
Notes to the Basic Financial Statements (Required Supplemental Information) Budgetary Information for Major Funds Schedule of Agency’s Proportionate Share of Net Pension Liability Schedule of Agency’s Contributions Notes to the Required Supplemental Information Other Supplemental Information
4
Berrien Regional Education Service Agency Management’s Discussion and Analysis (Continued) Reporting the Agency as a Whole - Agency-wide Financial Statements One of the most important questions asked about the Agency is, “As a whole, what is the Agency’s financial condition as a result of the year’s activities?” The statement of net position and the statement of activities, which appear first in the Agency’s financial statements, report information on the Agency as a whole and its activities in a way that helps you answer this question. We prepare these statements to include all assets and liabilities, using the accrual basis of accounting, which is similar to the accounting used by most private sector companies. All of the current year’s revenue and expenses are taken into account regardless of when cash is received or paid. These two statements report the Agency’s net position - the difference between assets and deferred outflows of resources versus liabilities and deferred inflows of resources, as reported in the statement of net position - as one way to measure the Agency’s financial health or financial position. Over time, increases or decreases in the Agency’s net position - as reported in the statement of activities - are indicators of whether its financial health is improving or deteriorating. The relationship between revenue and expenses is the Agency’s operating results. However, the Agency’s goal is to provide services to our students, not to generate profits as commercial entities do. One must consider many other nonfinancial factors, such as the quality of the education provided and the safety of the schools, to assess the overall health of the Agency. The statement of net position and the statement of activities report the governmental activities for the Agency, which encompass all of the Agency’s services, including instruction, support services, and food services. Property taxes, unrestricted state aid (foundation allowance revenue), and State and federal grants finance most of these activities. Reporting the Agency’s Most Significant Funds - Fund Financial Statements The Agency’s fund financial statements provide detailed information about the most significant funds - not the Agency as a whole. Some funds are required to be established by State law and by bond covenants. However, the Agency establishes many other funds to help it control and manage money for particular purposes (the School Service Fund is an example) or to show that it is meeting legal responsibilities for using certain taxes, grants, and other money (such as bondfunded construction funds used for voter-approved capital projects). The governmental funds of the Agency use the following accounting approach: Governmental and Proprietary Funds - All of the Agency’s services are reported in governmental and proprietary funds. Governmental fund reporting focuses on showing how money flows into and out of funds and the balances left at year end that are available for spending. They are reported using an accounting method called modified accrual accounting, which measures cash and all other financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the operations of the Agency and the services it provides. Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the Agency’s programs. We describe the relationship (or differences) between governmental activities (reported in the statement of net position and the statement of activities) and governmental funds in reconciliations. The Agency’s Proprietary Internal Service Fund reports on the full accrual basis and presents the Agency’s self-insurance program for health benefits. 5
Berrien Regional Education Service Agency Management’s Discussion and Analysis (Continued) The Agency as Trustee - Reporting the Agency’s Fiduciary Responsibilities The Agency is the trustee, or fiduciary, for its student activity funds. All of the Agency’s fiduciary activities are reported in a separate statement of fiduciary net position. We exclude these activities from the Agency’s other financial statements because the Agency cannot use these assets to finance its operations. The Agency is responsible for ensuring that the assets reported in these funds are used for their intended purposes. The Agency as a Whole Recall that the statement of net position provides the perspective of the Agency as a whole. Table 1 provides a summary of the Agency’s net position as of June 30, 2015 and 2014: TABLE 1
Governmental Activities June 30 2015 2014 (in millions)
Assets Current and other assets Capital assets
$
16.1 $ 8.7
16.4 8.9
24.8
25.3
2.2
1.8
27.0
27.1
6.5 0.2 33.7
5.4 0.2 35.9
Total liabilities
40.4
41.5
Deferred Inflows of Resources Deferred inflows related to pensions
2.5
-
42.9
41.5
8.7 6.0 (30.6)
8.9 7.6 (30.9)
(15.9) $
(14.4)
Total assets Deferred Outflows of Resources Deferred outflows related to pensions Total assets and deferred outflows of resources Liabilities Current liabilities Long-term liabilities Net pension liability
Total liabilities and deferred inflows of resources Net Position (Deficit) Net investment in capital assets Restricted Unrestricted (deficit) Total net position (deficit)
$
6
Berrien Regional Education Service Agency Management’s Discussion and Analysis (Continued) The above analysis focuses on the net position (see Table 1). The change in net position (see Table 2) of the Agency’s governmental activities is discussed below. The Agency’s net position was ($15.9) million at June 30, 2015. The net investment in capital assets totaling $8.7 million is the original cost less depreciation of the Agency’s capital assets. Restricted net position is to be used for the exclusive purpose of special education and school services, totaling $6.0 million. The remaining amount of net position of ($30.6) million was unrestricted. As required by the Government Accounting Standards Board (GASB), the Agency adopted GASB Statement No. 68 and Statement No. 71. These standards required the inclusion of the Agency’s proportionate share of the Michigan Public School Employees’ Retirement Plan within the Agency’s financial statements, effective July 1, 2014. The effect of the adoption was to decrease July 1, 2014 beginning net position by $34.1 million and show the inclusion of the obligation, and related deferred inflows and outflows, in the June 30, 2015 financial statements. All governments participating in the retirement plan were required to adopt these new standards. The ($30.6) million in unrestricted net position of governmental activities represents the accumulated results of all past years’ operations. Without the effects of GASB Statement No. 68, total net position would be $18.1 million. This amount enables the Agency to meet working capital and cash flow requirements as well as to provide for future uncertainties. The operating results of the General Fund will have a significant impact on the change in unrestricted net position from year to year. The results of this year’s operations for the Agency as a whole are reported in the statement of activities (Table 2), which shows the changes in net position for the fiscal years ended June 30, 2015 and 2014.
7
Berrien Regional Education Service Agency Management’s Discussion and Analysis (Continued) Governmental Activities Year Ended June 30 2014 2015
TABLE 2
(in millions)
Revenue Program revenue: Charges for services Operating grants and contributions General revenue: Property taxes State foundation allowance Other
$
Total revenue Functions/Program Expenses Administration Center Blossomland Learning Center Lighthouse Education Center Juvenile Center Transportation Center Depreciation (unallocated) Total functions/program expenses (Decrease) Increase in Net Position Net Position (Deficit) - Beginning of year Impact of GASB Statements No. 68 and No. 71 Net Position (Deficit) - End of year
$
8
1.4 $ 22.4
1.2 21.4
17.7 1.6 1.8
17.1 1.5 1.7
44.9
42.9
28.7 7.4 5.1 0.6 4.1 0.5
25.2 7.0 4.7 0.5 3.4 0.5
46.4
41.3
(1.5)
1.6
(14.4)
18.1
-
(34.1)
(15.9) $
(14.4)
Berrien Regional Education Service Agency Management’s Discussion and Analysis (Continued) As reported in the statement of activities, the cost of all of our governmental activities this year was $46.4 million. Certain activities were partially funded from those who benefited from the programs ($1.4 million) or by other governments and organizations that subsidized certain programs with grants and contributions ($22.4 million). We paid for the remaining “public benefit” portion of our governmental activities with $17.7 million in taxes, $1.6 million in state foundation allowance, and with our other revenue, i.e., interest and general entitlements. The Agency experienced a decrease in net position of $1.5 million. The key reason for the change in net position was due to the excess fund equity payment of approximately $2.5 million that was paid to our LEAs. As discussed above, the net cost shows the financial burden that was placed on the State and the Agency’s taxpayers by each of these functions. Since property taxes for operations and unrestricted state aid constitute the vast majority of district operating revenue sources, the Board of Education and administration must annually evaluate the needs of the Agency and balance those needs with state-prescribed available unrestricted resources. The Agency’s Funds As we noted earlier, the Agency uses funds to help it control and manage money for particular purposes. Looking at funds helps the reader consider whether the Agency is being accountable for the resources taxpayers and others provide to it and may provide more insight into the Agency’s overall financial health. As the Agency completed this year, the governmental funds reported a combined fund balance of $8.8 million, which is a decrease of $1.5 million from last year. The primary reasons for the decrease are as follows: In the General Fund, our principal operating fund, the fund balance remained stable compared to the prior year, showing a slight decrease but staying constant at $2.77 million. Our Special Revenue Funds decreased approximately $1.5 million from the prior year to a fund balance of $6.0 million. This decrease was due to the excess fund equity payment made to the LEAs during the year. General Fund Budgeting Highlights Over the course of the year, the Agency revises its budget as it attempts to deal with unexpected changes in revenue and expenditures. State law requires that the budget be amended to ensure that expenditures do not exceed appropriations. The final amendment to the budget was actually adopted just before year end. A schedule showing the Agency’s original and final budget amounts compared with amounts actually paid and received is provided in required supplemental information of these financial statements. There were minor revisions made to the 2014-2015 General Fund original budget. Budgeted revenue was increased $0.9 million due to increased state aid revenue. 9
Berrien Regional Education Service Agency Management’s Discussion and Analysis (Continued) There were no significant variances between the final budget and actual amounts. Capital Assets and Debt Administration Capital Assets As of June 30, 2015, the Agency had $8.7 million invested in a broad range of capital assets, including land, buildings, furniture, and equipment. This amount represents a net decrease (including additions, disposals, and depreciation) of approximately $186,000 from last year.
Land Buildings and building improvements Furniture and equipment
$
Total capital assets Less accumulated depreciation $
Net capital assets
2015
2014
237,753 $ 15,634,429 2,059,492
237,753 15,345,753 2,085,732
17,931,674
17,669,238
(9,244,420)
(8,796,274)
8,687,254
$
8,872,964
This year’s additions of $288,676 included a new cooling tower, storage area network, CBI van, hot water storage tanks, and painting/flooring. No debt was issued for these additions. Several capital projects are planned for the 2015-2016 fiscal year. We anticipate capital additions for 2015-2016 will be approximately $0.50 million, an increase from the 2014-2015 fiscal year. We present more detailed information about our capital assets in the notes to the financial statements. Debt At the end of this year, the Agency had no bonds outstanding, same as the previous year. The other obligations include accrued vacation pay and self-insurance estimated liability. We present more detailed information about our long-term liabilities in the notes to the financial statements.
10
Berrien Regional Education Service Agency Management’s Discussion and Analysis (Continued) Economic Factors and Next Year’s Budgets and Rates Our elected officials and administration consider many factors when setting the Agency’s fiscal budget. One of the most important factors affecting the operating budget is state aid and property tax revenue provided to the Agency. Approximately 51 percent of the total General Fund revenue is from state sources and approximately 14 percent of total General Fund revenue is from local property taxes. Under state law, the Agency cannot assess additional property tax revenue for general operations. Similarly, approximately 26 percent of total Special Education Fund revenue is from state sources and approximately 47 percent of total Special Education Fund revenue is from local property taxes. Subject to voter approval, the Agency could assess additional property tax revenue for special education operations; however, there is insufficient support from our local school districts to pursue this. Since the Agency’s revenue is heavily dependent on state funding and the health of the State’s School Aid Fund, the actual revenue received depends on the State’s ability to collect revenue to fund its appropriation to public school districts, intermediate school districts, and regional education service agencies and how the SBBetate determines its funding allocation to each.
11
Berrien Regional Education Service Agency Statement of Net Position June 30, 2015 Governmental Activities Assets Cash and investments (Note 3) Receivables - Net (Note 4) Inventories Capital assets - Net (Note 5)
$ 10,645,563 5,401,285 12,361 8,687,254
Total assets
24,746,463
Deferred Outflows of Resources Deferred outflows related to pensions (Note 9) Total assets and deferred outflows of resources Liabilities Accounts payable Accrued payroll and other liabilities Unearned revenue (Note 4) Noncurrent liabilities (Note 7): Due within one year Due in more than one year Net pension liability (Note 9)
26,989,129 1,233,442 4,184,460 651,512 400,000 160,950 33,748,120
Total liabilities
40,378,484
Deferred Inflows of Resources Deferred inflows related to pensions (Note 9) Total total liabilities and deferred inflows of resources Net Position Net investment in capital assets Restricted for special education and school service Unrestricted (deficit)
2,485,602 42,864,086 8,687,254 6,054,732 (30,616,943) $ (15,874,957)
Total net position (deficit)
The Notes to Financial Statements are an Integral Part of this Statement.
2,242,666
12
Berrien Regional Education Service Agency Statement of Activities Year Ended June 30, 2015
Program Revenues Operating Charges for Grants and Services Contributions
Expenses Functions/Programs Primary government - Governmental activities: Administration Center Blossomland Learning Center Lighthouse Education Center Juvenile Center Transportation Center Depreciation expense (unallocated) Total primary government
$
28,664,999 7,364,043 5,153,177 588,003 4,148,808 474,386
$
1,234,629 13,836 6,036 176,240 -
$ 46,393,416
$
1,430,741
$
$ (16,337,246) (668,979) (1,352,200) 283,283 (3,972,568) (474,386)
$ 22,440,579
(22,522,096)
Total general revenue Change in Net Position Net Position (Deficit) - As restated (Note 1) Beginning of year Net Position (Deficit) - End of year
13
Governmental Activities
11,093,124 6,681,228 3,794,941 871,286 -
General revenue: Property taxes, levied for general purposes State aid not restricted to specific purposes Interest and investment earnings Other
The Notes to Financial Statements are an Integral Part of this Statement.
Net (Expense) Revenue and Changes in Net Position
17,679,584 1,559,343 12,033 1,819,095 21,070,055 (1,452,041) (14,422,916) $ (15,874,957)
Berrien Regional Education Service Agency Governmental Funds Balance Sheet June 30, 2015
Assets Cash and investments (Note 3) Receivables (Note 4) Inventories Total assets
General Fund
Special Education Fund
$ 3,519,700 1,012,058 6,464
$ 7,055,251 4,380,911 2,639
$
46,949 8,316 3,258
$
$ 4,538,222
$11,438,801
$
58,523
$ 16,035,546
$
$
$
2,808 -
Nonmajor Funds
Total Governmental Funds 10,621,900 5,401,285 12,361
Liabilities, Deferred Inflows of Resources, and Fund Balances Liabilities Accounts payable Accrued payroll and other liabilities Due to local school districts Due to other funds (Note 6) Unearned revenue (Note 4) Total liabilities
911,876 150,970 53,000 651,512 1,767,358
Deferred Inflows of Resources - Deferred inflow - Unavailable revenue (Note 4) Total liabilities and deferred inflows of resources Fund Balances Nonspendable - Inventories Restricted: Special education (Note 10) School service Assigned: Administrative center improvements Health and medical Unassigned Total fund balances Total liabilities, deferred inflows of resources, and fund balances
The Notes to Financial Statements are an Integral Part of this Statement.
-
318,758 2,343,286 1,060,058 1,053,128 4,775,230
2,808
664,554
-
$
1,233,442 2,494,256 1,060,058 1,106,128 651,512 6,545,396 664,554
1,767,358
5,439,784
2,808
7,209,950
6,464
2,639
3,258
12,361
5,996,378 -
52,457
5,996,378 52,457
23,438 250,000 2,490,962
-
2,770,864
5,999,017
$ 4,538,222
$11,438,801
14
-
$
23,438 250,000 2,490,962
55,715
8,825,596
58,523
$ 16,035,546
Berrien Regional Education Service Agency Governmental Funds Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position June 30, 2015 Fund Balance Reported in Governmental Funds
$
8,825,596
Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not financial resources and are not reported in the funds: Cost of capital assets Accumulated depreciation
$
Grants and other receivables that are collected after year end, such that they are not available to pay bills outstanding as of year end, are not recognized in the funds Deferred outflows related to pension payments made subsequent to the measurement date Long-term liabilities are not due and payable in the current period and are not reported in the governmental funds - Compensated absences Internal Service Fund assets and liabilities are included in governmental activities in the statement of net position Net pension obligations do not present a claim on current financial resources and are not reported as fund liabilities Deferred inflows related to pension investment returns and changes in assumptions are not reported in the governmental funds
8,687,254
664,554 2,242,666
(160,950) 99,645
(33,748,120)
(2,485,602) $ (15,874,957)
Net Position of Governmental Activities
The Notes to Financial Statements are an Integral Part of this Statement.
17,931,674 (9,244,420)
15
Berrien Regional Education Service Agency Governmental Funds Statement of Revenue, Expenditures, and Changes in Fund Balances Year Ended June 30, 2015
Revenue Local sources State sources Federal sources Governmental - Intergovernmental Total revenue Expenditures - Current Administration Center Blossomland Learning Center Lighthouse Education Center Juvenile Center Transportation Center Total expenditures Excess of Expenditures Over Revenue Other Financing Sources (Uses) Transfers in (Note 6) Transfers out (Note 6) Total other financing sources (uses) Net Change in Fund Balances Fund Balances - Beginning of year Fund Balances - End of year
The Notes to Financial Statements are an Integral Part of this Statement.
Other Nonmajor Governmental Funds
Total Governmental Funds
General Fund
Special Education
$ 2,262,183 4,869,597 1,041,873 1,044,701
$ 18,733,018 8,925,648 6,855,383 176,240
9,218,354
34,690,289
198,770
44,107,413
9,574,829 -
18,698,872 7,232,557 5,166,178 588,003 4,148,808
183,778 19,589 -
28,273,701 7,416,335 5,185,767 588,003 4,148,808
9,574,829
35,834,418
203,367
45,612,614
(356,475)
$
(1,144,129)
33,977 164,793 -
(4,597)
355,040 -
(355,040)
-
355,040
(355,040)
-
(1,435)
$
21,029,178 13,795,245 8,062,049 1,220,941
(1,505,201) 355,040 (355,040) -
(1,499,169)
(4,597)
(1,505,201)
2,772,299
7,498,186
60,312
10,330,797
$ 2,770,864
$ 5,999,017
16
$
55,715
$
8,825,596
Berrien Regional Education Service Agency Governmental Funds Reconciliation of the Statement of Revenue, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended June 30, 2015 Net Change in Fund Balances - Total Governmental Funds
$
(1,505,201)
Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures; however, in the statement of activities, these costs are allocated over their estimated useful lives as depreciation: Depreciation expense Capitalized capital outlay
$
(474,386) 288,676
(185,710)
Revenue is reported in the statement of activities when earned; they are not reported in the funds until collected or collectible within 60 days of year end
104,834
Change in pension expense related to deferred items
111,500
Compensated absences are recorded when earned in the statement of activities. In the current year, more was earned than paid out
(6,888)
Internal Service Funds are included as part of governmental activities
29,424
Change in Net Position of Governmental Activities
The Notes to Financial Statements are an Integral Part of this Statement.
17
$ (1,452,041)
Berrien Regional Education Service Agency Proprietary Fund - Internal Service Fund Statement of Net Position June 30, 2015 Governmental Activities Proprietary Internal Service Assets - Current assets Cash and cash equivalents (Note 3) Due from other funds (Note 6)
$
Total assets
1,129,791
Liabilities - Current liabilities Accrued liabilities Self-insurance estimated liability (Note 8)
630,146 400,000 1,030,146
Total liabilities $
Net Position - Unrestricted
The Notes to Financial Statements are an Integral Part of this Statement.
23,663 1,106,128
18
99,645
Berrien Regional Education Service Agency Proprietary Fund - Internal Service Fund Statement of Revenue, Expenses, and Changes in Net Position Year Ended June 30, 2015 Governmental Activities Proprietary Internal Service Operating Revenue - Charges to other funds
$
Operating Expenses Health benefits - Insurance Health benefits - Claims Health benefits - Administration
5,496,713 537,924 4,737,905 191,729 5,467,558
Total operating expenses Operating Income
29,155 269
Nonoperating Revenue - Interest and investment earnings Change in Net Position
29,424
Net Position - Beginning of year
70,221 $
Net Position - End of year
The Notes to Financial Statements are an Integral Part of this Statement.
19
99,645
Berrien Regional Education Service Agency Proprietary Fund - Internal Service Fund Statement of Cash Flows Year Ended June 30, 2015 Cash Flows from Operating Activities Receipts from other funds Payments to vendors
$
Net cash provided by operating activities
118,193
Cash Flows from Capital and Related Financing Activities Change in checks issued in excess of bank balance
(94,799) 269
Cash Flows from Investing Activities - Interest income Net Increase in Cash and Investments
23,663 -
Cash and Investments - Beginning of year Cash and Investments - End of year Reconciliation of Operating Income to Net Cash from Operating Activities Operating income Adjustments to reconcile operating income to net cash from operating activities - Changes in assets and liabilities: Due from other funds Accrued liabilities and self-insurance estimated liability Net cash provided by operating activities
The Notes to Financial Statements are an Integral Part of this Statement.
5,636,713 (5,518,520)
20
$
23,663
$
29,155 140,000 (50,962)
$
118,193
Berrien Regional Education Service Agency Fiduciary Fund Statement of Net Position June 30, 2015 Student Activities Agency Fund Assets - Cash and investments (Note 3)
$
38,165
Liabilities - Due to student groups
$
38,165
The Notes to Financial Statements are an Integral Part of this Statement.
21
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 1 - Summary of Significant Accounting Policies The accounting policies of Berrien Regional Education Service Agency (the “Agency”) conform to accounting principles generally accepted in the United States of America (GAAP) as applicable to governmental units. The following is a summary of the significant accounting policies used by the Agency: Reporting Entity The Agency is governed by an elected five-member Board of Education. The accompanying financial statements have been prepared in accordance with criteria established by the Governmental Accounting Standards Board for determining the various governmental organizations to be included in the reporting entity. These criteria include significant operational financial relationships that determine which of the governmental organizations are a part of the Agency's reporting entity, and which organizations are legally separate component units of the Agency. Based on the application of the criteria, the Agency does not contain any component units. Agency-wide and Fund Financial Statements The Agency-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenue, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. All of the Agency's district-wide activities are considered governmental activities. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenue. Direct expenses are those that are clearly identifiable with a specific function. Expenses are presented by activity in the statement of activities. Program revenue includes (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Taxes, intergovernmental payments, and other items not properly included among program revenue are reported instead as general revenue. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the district-wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements.
22
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 1 - Summary of Significant Accounting Policies (Continued) Measurement Focus, Basis of Accounting, and Financial Statement Presentation Agency-wide Financial Statements - The Agency-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenue is recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenue in the year for which they are levied. Grants, categorical aid, and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. As a general rule, the effect of interfund activity has been eliminated from the Agencywide financial statements. Exceptions to this general rule are charges between businesstype and governmental activities where eliminations of these charges would distort the direct costs and program revenue restricted for the various functions concerned. When an expense is incurred for purposes for which restricted and unrestricted net position or fund balance are available, the Agency's policy to first apply restricted resources. When an expense is incurred for purposes which amounts in any of the unrestricted fund balance classified could be used, it is the Agency's policy to spend funds in this order: committed, assigned, and unassigned. Amounts reported as program revenue include (1) charges to customers or applicants for goods, services, or privileges provided, (2) operating grants and contributions, and (3) capital grants and contributions. Internally dedicated resources are reported as general revenue rather than as program revenue. Likewise, general revenue includes all taxes and unrestricted state aid. Fund Financial Statements - Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenue is recognized as soon as it is both measurable and available. Revenue is considered to be available if it is collected within the current period or soon enough thereafter to pay liabilities of the current period. Revenue not meeting this definition is classified as a deferred inflow of resources. For this purpose, the Agency considers revenue to be available if it is collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, unrestricted state aid, intergovernmental grants, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenue of the current fiscal period. All other revenue items are considered to be available only when cash is received by the Agency. 23
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 1 - Summary of Significant Accounting Policies (Continued) Proprietary fund and fiduciary fund statements are also reported using the economic resources measurement focus and the accrual basis of accounting. Proprietary funds distinguish operating revenue and expenses from nonoperating items. Operating revenue and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. All revenue and expenses not meeting this definition are reported as nonoperating revenue and expenses. Expenses are presented by activity in the statement of revenue, expenditures, and changes in fund balances. The Agency reports the following major governmental funds: General Fund - The General Fund is the Agency's primary operating fund. It accounts for all financial resources of the Agency, except those required to be accounted for in another fund. Special Education Fund - The Special Education Fund, a special revenue fund, is used to account for all financial resources relating to the operation of special education programs of the Agency. Additionally, the Agency reports the following fund types: Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources that are restricted to expenditure for specified purposes. School Service Fund - The School Service Fund is used to segregate, for administrative purposes, the transactions of a particular activity from regular revenue and expenditure accounts. The Agency maintains full control of this fund. The School Service Fund maintained by the Agency is for food services. Food services are provided to the special education programs. Any operating deficit generated by this activity is the responsibility of the General Fund. Internal Service Fund - The Internal Service Fund is used to account for the Agency's self-insured health benefits. Costs are charged to the other funds on a costreimbursement basis. Fiduciary Funds - Fiduciary Funds are used to account for assets held by the Agency in a trustee capacity or as an agent. Agency Funds are custodial in nature (assets equal liabilities) and do not involve the measurement of results of operations. Activities (Agency) Fund - The Agency presently maintains an Activities Fund to record the transactions of student groups for school and school-related purposes. The funds are segregated and held in trust for the students.
24
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 1 - Summary of Significant Accounting Policies (Continued) Assets, Liabilities, and Net Position or Equity Cash and Investments - Cash and investments include cash on hand, demand deposits, and short-term investments with a maturity of three months or less when acquired. Investments are stated at fair value. Pooled investment income from the General Fund and Special Education Fund is generally allocated to each fund using a weighted average of balance for the principal. Receivables and Payables - In general, outstanding balances between funds are reported as “due to/from other funds.” Activities between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as “advances to/from other funds.” All trade and property tax receivables are shown net of an allowance for uncollectible amounts. The Agency considers all receivables to be fully collectible; accordingly, no allowance for uncollectible amounts is recorded. Property taxes are assessed as of December 31 and the related property taxes become a lien on December 1 of the following year. These taxes are due on February 14 with the final collection date of February 28 before they are added to the county tax rolls. Inventories - Inventories are valued at cost, on a first-in, first-out basis. Inventories of governmental funds are recorded as expenditures when consumed. United States Department of Agriculture Commodities inventory received by the School Service Fund is recorded as inventory and deferred revenue until used. Capital Assets - Capital assets, which include land, buildings, equipment, and vehicles, are reported in the governmental column in the Agency-wide financial statements. Capital assets are defined by the Agency as assets with an initial individual cost of more than $5,000 and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. Costs of normal repair and maintenance that do not add to the value or materially extend asset life are not capitalized. The Agency does not have infrastructure-type assets. Buildings, equipment, and vehicles are depreciated using the straight-line method over the following useful lives: Buildings and building additions Furniture and other equipment
15 to 50 years 5 to 10 years
25
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 1 - Summary of Significant Accounting Policies (Continued) Compensated Absences - The liability for compensated absences reported in the Agency-wide statements consists of earned but unused accumulated vacation pay. A liability for this amount is reported in governmental funds as it comes due for payment. The liability has been calculated using the vesting method, in which leave amounts for both employees who are currently eligible to receive termination payments at normal retirement age and other employees who are expected to become eligible in the future to receive such payments upon normal retirement are included. Long-term Obligations - In the Agency-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the statement of net position. Deferred Outflows/Inflows of Resources - In addition to assets, the statement of net position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element represents a consumption of net position or fund balance that applies to a future period and so will not be recognized as an outflow of resources (expense/expenditure) until then. The Agency only has one item that qualifies for reporting in this category. It is the deferred outflow related to the pension plan. In addition to liabilities, the statement of net position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of net position that applies to a future period and so will not be recognized as an inflow of resources (revenue) until that time. The Agency has two types of this item. The first item arises only under a modified accrual basis of accounting, and is therefore only reported in the governmental funds balance sheet. The governmental funds report unavailable revenue from grant funds not received within 60 days. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. The second item is deferred inflows related to the pension plan. Fund Balance - Fund balance classifications comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed on the use of the resources reported in governmental funds. Under this standard, the fund balance classifications are comprised of the following - nonspendable, restricted, committed, assigned, and unassigned. In the fund financial statements, governmental funds report the following components of fund balance: Nonspendable: Amounts that are not in spendable form or are legally or contractually required to be maintained intact Restricted: Amounts that are legally restricted by outside parties, constitutional provisions, or enabling legislation for use for a specific purpose 26
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 1 - Summary of Significant Accounting Policies (Continued) Committed: Amounts that have been formally set aside by the Board of Education for use for specific purposes. Commitments are made and can be rescinded only via resolution of the Board of Education. Assigned: Intent to spend resources on specific purposes expressed by the Board of Education or superintendent, who is authorized by a policy approved by the Board of Education to make assignments. Unassigned: Amounts that do not fall into any other category above. This is the residual classification for amounts in the General Fund and represents fund balance that has not been assigned to other funds and has not been restricted, committed, or assigned to specific purposes in the General Fund. In other governmental funds, only negative unassigned amounts are reported, if any, and represent expenditures incurred for specific purposes exceeding the amounts previously restricted, committed, or assigned to those purposes. Comparative Data - Comparative data is not included in the Agency's financial statements. Pensions - For purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions and pension expense, information about the fiduciary net position of the Michigan Public School Employees' Retirement System (MPSERS), and additions to/deductions from MPSERS fiduciary net position have been determined on the same basis as they are reported by MPSERS. MPSERS uses the economic resources measurement focus and the full accrual basis of accounting. Contribution revenue is recorded as contributions are due, pursuant to legal requirements. Benefit payments (including refunds of employee contributions) are recognized as expense when due and payable in accordance with the benefit terms. Related plan investments are reported at fair value.
27
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 1 - Summary of Significant Accounting Policies (Continued) Adoption of New Standard - The GASB issued GASB Statement No. 68, Accounting and Financial Reporting for Pensions, and GASB Statement No. 71, Pension Transition for Contributions Made Subsequent to the Measurement Date. Statement No. 68 requires governments providing defined benefit pensions to recognize their unfunded pension benefit obligation as a liability for the first time, and to more comprehensively and comparably measure the annual costs of pension benefits. Statement No. 71 is a clarification to GASB 68 requiring a government to recognize a beginning deferred outflow of resources for its pension contributions, if any, made subsequent to the measurement date of the beginning net pension liability The statements also enhance accountability and transparency through revised note disclosures and required supplementary information (RSI). In accordance with the statement, the Agency has reported a net pension liability of $35,879,565 and a beginning deferred outflow for pension contributions of $1,777,009 made subsequent to the September 30, 2013 measurement date, as a change in accounting principle adjustment to unrestricted net position as of July 1, 2014. Net position at June 30, 2014 Net pension liability Deferred outflow for pension contributions
$ 19,679,640 (35,879,565) 1,777,009
Net position at June 30, 2014 - As restated
$ (14,422,916)
Note 2 - Stewardship, Compliance, and Accountability Budgetary Information - Annual budgets are adopted on a basis consistent with generally accepted accounting principles and state law for the General Fund and all Special Revenue Funds. All annual appropriations lapse at fiscal year end. The budget document presents information by program. The legal level of budgetary control adopted by the governing body (i.e., the level at which expenditures may not legally exceed appropriations) is the program level. State law requires the Agency to have its budget in place by July 1. Expenditures in excess of amounts budgeted are a violation of Michigan law. State law permits districts to amend their budgets during the year. During the year, the budget was amended in a legally permissible manner. Unexpended appropriations lapse at year end; encumbrances are not included as expenditures. The amount of encumbrances outstanding at June 30, 2015 is not known. Excess of Expenditures Over Appropriations in Budgeted Funds - The Agency did not have significant expenditure budget variances.
28
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 3 - Deposits and Investments State statutes and the Agency's investment policy authorize the Agency to make deposits in the accounts of federally insured banks, credit unions, and savings and loan associations that have offices in Michigan. The Agency is allowed to invest in U.S. Treasury or agency obligations, U.S. government repurchase agreements, bankers' acceptances, commercial paper rated prime at the time of purchase that matures not more than 270 days after the date of purchase, mutual funds, and investment pools that are composed of authorized investment vehicles. The Agency's deposits are in accordance with statutory authority. The Agency has designated two financial institutions for the deposit of its funds. The investment policy adopted by the board in accordance with state statutes has authorized investment as listed above. The Agency's cash and investments are subject to several types of risk, which are examined in more detail below: Custodial Credit Risk of Bank Deposits - Custodial credit risk is the risk that in the event of a bank failure, the Agency's deposits may not be returned to it. The Agency's investment policy requires that financial institutions be evaluated and only those with an acceptable risk level be used for the Agency's deposits for custodial credit risk. At year end, the Agency's deposit balance of $10,741,250 had $10,241,250 of bank deposits (checking and savings accounts) that were uninsured and uncollateralized. The Agency believes that due to the dollar amounts of cash deposits and the limits of FDIC insurance, it is impractical to insure all deposits. As a result, the Agency evaluates each financial institution with which it deposits funds and assesses the level of risk of each institution; only those institutions with an acceptable estimated risk level are used as depositories. Custodial Credit Risk of Investments - Custodial credit risk is the risk that, in the event of the failure of the counterparty, the Agency will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The Agency's policy for custodial credit risk states that risk will be minimized by diversifying the investment portfolio, so that the impact of potential losses from any one type of security or issuer will be minimized. The Agency does not have investments with custodial credit risk.
29
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 3 - Deposits and Investments (Continued) Interest Rate Risk - Interest rate risk is the risk that the value of investments will decrease as a result of a rise in interest rates. The Agency's investment policy does not restrict investment maturities, other than commercial paper which can only be purchased with a 270-day maturity. The Agency's policy minimizes interest rate risk by requiring the structuring of the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities in the open market, and investing operating funds primarily in shorter-term securities, liquid asset funds, money market mutual funds, or similar investment pools and limiting the average maturity in accordance with the Agency's cash requirements. Credit Risk - State law limits investments in commercial paper to the top two ratings issued by nationally recognized statistical rating organizations. The Agency's investment policy does not further limit its investment choices. At year end, the maturities of investments and the credit quality ratings of debt securities (other than the U.S. government) are as follows: Investment Michigan Liquid Asset Fund
Fair Value $
507,882
Maturities
Rating
Rating Organization
Various
AAAm
S&P
Concentration of Credit Risk - The Agency places no limit on the amount the Agency may invest in any one issuer. The Agency's policy minimizes concentration of credit risk by requiring diversification of the investment portfolio so that the impact of potential losses from any one type of security or issuer will be minimized. All of the Agency's investments are in the Michigan Liquid Asset Fund. Foreign Currency Risk - Foreign currency risk is the risk that an investment denominated in the currency of a foreign country could reduce its U.S. dollar value as a result of changes in foreign currency exchange rates. State law and the Agency's policy prohibit investment in foreign currency.
30
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 4 - Receivables and Unavailable/Unearned Revenue Receivables as of year end for the Agency's individual major funds and the nonmajor funds are as follows:
General Fund Receivables: Accounts Intergovernmental Net receivables
Other Nonmajor Governmental Funds
Special Education Fund
Total
$
235,328 $ 776,730
1,258,510 $ 3,122,401
2,007 $ 6,309
1,495,845 3,905,440
$
1,012,058 $
4,380,911 $
8,316 $
5,401,285
Governmental funds report unavailable revenue in connection with receivables for revenue that is not considered to be available to liquidate liabilities of the current period. Governmental funds also report unearned revenue recognition in connection with resources that have been received but not yet earned. At the end of the current fiscal year, the various components of unearned and unavailable revenue are as follows: Governmental Funds Deferred Inflow Liability Unavailable Unearned Transportation services provided to the local districts Grant and categorical aid payment Total
31
$
664,554 $ -
651,512
$
664,554 $
651,512
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 5 - Capital Assets Capital asset activity of the Agency's governmental activities was as follows: Balance July 1, 2014
Disposals and Adjustments
Additions
Balance June 30, 2015
Governmental Activities Capital assets not being depreciated Land
$
Capital assets being depreciated: Facility - Administration Center Facility - Blossomland Learning Center Facility - Lighthouse Education Center Facility - Building Trades Center Facility - Transportation Center Furniture and equipment Subtotal Accumulated depreciation: Facility - Administration Center Facility - Blossomland Learning Center Facility - Lighthouse Education Center Facility - Building Trades Center Facility - Transportation Center Furniture and equipment Subtotal Net capital assets being depreciated Net capital assets
$
237,753 $
-
$
-
$
237,753
4,399,820 4,951,132 4,020,474 402,422 1,571,905 2,085,732
203,794 52,292 32,590 -
26,240
4,603,614 5,003,424 4,053,064 402,422 1,571,905 2,059,492
17,431,485
288,676
26,240
17,693,921
2,360,717 3,104,155 887,507 88,531 418,865 1,936,499
167,051 130,471 91,901 8,049 39,420 37,494
26,240
2,527,768 3,234,626 979,408 96,580 458,285 1,947,753
8,796,274
474,386
26,240
9,244,420
8,635,211
(185,710)
-
8,872,964 $
(185,710) $
-
8,449,501 $
8,687,254
Depreciation expense was not charged to activities as the Agency considers its assets to impact multiple activities and allocation is not practical. Note 6 - Interfund Receivables, Payables, and Transfers The composition of interfund balances is as follows: Fund Due From Special Education General Fund Fund
Total
$
1,106,128
Fund Due To Internal Service Fund
53,000 $
1,053,128 $
The interfund receivables from the General Fund and the Special Education Fund relate to services provided by the Internal Service Fund.
32
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 6 - Interfund Receivables, Payables, and Transfers (Continued) Interfund transfers reported in the fund financial statements are comprised of the following: Transfers Out Special Education Fund
Transfers In
$
General Fund
355,040
The transfer to the General Fund was a payment for services provided. Note 7 - Long-term Debt Other long-term obligations include compensated absences and self-insurance estimated liability. Long-term debt activity can be summarized as follows: Beginning Balance
Additions
Ending Balance
Reductions
Due Within One Year
Governmental Activities Compensated absences Self-insurance estimated liability Total governmental activities
$
154,062 512,614
$
6,888 -
$
112,614
$
160,950 400,000
$
400,000
$
666,676
$
6,888
$
112,614
$
560,950
$
400,000
Note 8 - Risk Management The Agency is exposed to various risks of loss related to property loss, torts, errors and omissions, and employee injuries (workers' compensation), as well as medical benefits, dental, and optical provided to employees. The Agency has purchased commercial insurance for general liability, property/casualty, and error and omissions claims and participates in the SET-SEG (risk pool) for claims relating to workers' compensation. The Agency is uninsured for medical claims up to $100,000 individually and $4,819,704 aggregately.
33
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 8 - Risk Management (Continued) The Agency estimates the liability for claims that have been incurred through the end of the fiscal year, including both those claims that have been reported as well as those that have not yet been reported. These estimates are recorded in the Agency-wide statements and in the Internal Service Fund beginning in the fiscal year ended June 30, 2014. Changes in the estimated liability for the past two fiscal years were as follows: 2015 Estimated liability - Beginning of year Estimated claims incurred - Including changes in estimates Claim payments
$
Estimated liability - End of year
$
512,614 $ 5,081,723 (5,194,337) 400,000 $
2014 599,495 4,032,846 (4,119,727) 512,614
Note 9 - Michigan Public School Employees’ Retirement System Plan Description - The Agency participates in the Michigan Public School Employees' Retirement System (MPSERS or the "System"), a statewide, cost-sharing, multipleemployer defined benefit public employee retirement system governed by the State of Michigan that covers substantially all employees of the Agency. The System provides retirement, survivor, and disability benefits to plan members and their beneficiaries. The System also provides postemployment healthcare benefits to retirees and beneficiaries who elect to receive those benefits. The Michigan Public School Employees' Retirement System issues a publicly available financial report that includes financial statements and required supplemental information for the pension and postemployment healthcare plans. That report is available on the web at http://www.michigan.gov/orsschools, or by writing to the Office of Retirement System (ORS) at 7150 Harris Drive, P.O. Box 30171, Lansing, MI 48909. Contributions - Public Act 300 of 1980, as amended, required the agency to contribute amounts necessary to finance the coverage of pension benefits of active and retired members. Contribution provisions are specified by state statute and may be amended only by action of the state legislature. Under these provisions, each agency's contribution is expected to finance the costs of benefits earned by employees during the year, with an additional amount to finance a portion of the unfunded accrued liability. An agency's contributions are determined based on employee elections. There are seven different benefit options included in the plan available to employees based on date of hire. Contribution rates are adjusted annually by the ORS.
34
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 9 - Michigan Public School Employees’ Retirement System (Continued) The range of rates is as follows: Agency July 1, 2013 - September 30, 2013 October 1, 2013 - September 30, 2014 October 1, 2014 - June 30, 2015
12.78% - 16.25% 15.44% - 18.34% 18.76% - 23.07%
Depending on the plan selected, plan member contributions range from 0 percent up to 7.0 percent of gross wages. Plan members electing into the defined contribution plan are not required to make additional contributions. The Agency's required and actual contributions to the plan for the years ended June 30, 2015 and 2014 were $3,190,296 and $2,920,762, respectively. Contributions include $1,147,656 and $651,200 of revenue received from the State of Michigan, and remitted to the system, to fund the MPSERS Unfunded Actuarial Accrued Liability (UAAL) Stabilization Rate for the years ended June 30, 2015 and 2014, respectively. Benefits Provided - Benefit provisions of the defined benefit pension plan are established by State statute, which may be amended. Public Act 300 of 1980, as amended, establishes eligibility and benefit provisions for the defined benefit (DB) pension plan. Depending on the plan option selected, member retirement benefits are calculated as final average compensation times years of service times a pension factor ranging from 1.25 percent to 1.50 percent. The requirements to retire range from attaining the age of 46 to 60 with years of service ranging from 5 to 30 years, depending on when the employee became a member. Early retirement is computed in the same manner as a regular pension, but is permanently reduced 0.50 percent for each full and partial month between the pension effective date and the date the member will attain age 60. There is no mandatory retirement age. Members are eligible for nonduty disability benefits after 10 years of service and for duty-related disability benefits upon hire. Disability retirement benefits are determined in the same manner as retirement benefits but are payable immediately without an actuarial reduction. The disability benefits plus authorized outside earnings are limited to 100 percent of the participant's final average compensation with an increase of 2 percent each year thereafter. Benefits may transfer to a beneficiary upon death and are determined in the same manner as retirement benefits, but with an actuarial reduction.
35
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 9 - Michigan Public School Employees’ Retirement System (Continued) Benefit terms provide for annual cost-of-living adjustments to each employee's retirement allowance subsequent to the employee's retirement date. The annual adjustment, if applicable, is 3 percent. For some members who do not receive an annual increase, they are eligible to receive a supplemental payment in those years when investment earnings exceed actuarial assumptions. Net Pension Liability, Deferrals, and Pension Expense - At June 30, 2015, the Agency reported a liability of $33,748,120 for its proportionate share of the net pension liability. The net pension liability was measured as of September 30, 2014 and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of September 30, 2013, which used update procedures to roll forward the estimated liability to September 30, 2014. The Agency's proportion of the net pension liability was based on a projection of its long-term share of contributions to the pension plan relative to the projected contributions of all participating reporting units, actuarially determined. At September 30, 2014, the Agency's proportion was 0.15322 percent, which, in the year of adoption, is unchanged from the proportion measured as of September 30, 2013. For the year ended June 30, 2015, the Agency recognized pension expense of $2,268,035, exclusive of payments to fund the MPSERS UAAL Stabilization Rate. At June 30, 2015, the Agency reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows of Resources Subsequent to Measurement Date Difference between expected and actual experience $ Changes of assumptions Net difference between projected and actual earnings on pension plan assets Changes in proportion and differences between the Agency's contributions and proportionate share of contributions The Agency's contributions subsequent to the measurement date $
Total
36
-
Net Deferred Inflows (Outflows) of Resources as of the Measurement Date $
2,242,666 2,242,666 $
(1,245,233) 3,730,868 (33) 2,485,602
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 9 - Michigan Public School Employees’ Retirement System (Continued) Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Years Ending June 30
Amount
2016 2017 2018 2019
$
608,910 608,910 608,910 658,872
Total $
2,485,602
In addition, the contributions subsequent to the measurement date will be included as a reduction of the net pension liability in the next year. Actuarial Assumptions - The total pension liability as of September 30, 2014 is based on the results of an actuarial valuation date of September 30, 2013 and rolled forward: Actuarial cost method
Entry age normal cost actuarial cost method
Assumed rate of return
7.00 to 8.00 percent, net of investment and administrative expenses based on the groups
Rate of pay increases
3.50 percent
Mortality basis
RP-2000 Combined Healthy Mortality Table, adjusted for mortality improvements to 2025 using projection scale BB
The actuarial assumptions used for the September 30, 2013 valuation were based on the results of an actuarial experience study for the period from October 1, 2007 to September 30, 2012. As a result of this study, the actuarial assumptions were adjusted to more closely reflect actual experience. Discount Rate - The discount rate used to measure the total pension liability was 7.00-8.00 percent depending on the plan option. The projection of cash flows used to determine the discount rate assumed that employee contributions will be made at the current contribution rate and that employer contributions will be made at contractually required rates. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments for current active and inactive employees. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability.
37
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 9 - Michigan Public School Employees’ Retirement System (Continued) The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense, and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. The target allocation and best estimates of arithmetic real rates of return for each major asset class are summarized in the following table: Target Allocation
Investment Category Domestic equity pools Private equity pools International equity pools Fixed-income pools Real estate and infrastructure pools Real return, opportunistic, and absolute pool Short-term investment pools
28 % 18 16 10 10 16 2
Long-term Expected Real Rate of Return 4.8 % 8.5 6.1 1.5 5.3 6.3 (0.2)
100 %
Total
Sensitivity of the Net Pension Liability to Changes in the Discount Rate - The following presents the net pension liability of the Agency calculated using the discount rate of 7.00 percent to 8.00 percent, depending on the plan option. The following also reflects what the Agency's net pension liability would be if it were calculated using a discount rate that is 1.00 percentage point lower (7.00 percent) or 1.00 percentage point higher (9.00 percent) than the current rate: 1.00 Percent Decrease (7.00 Percent) $
Current Discount Rate (8.00 Percent)
44,493,958 $
33,748,120 $
1.00 Percent Increase (9.00 Percent) 24,694,594
Pension Plan Fiduciary Net Position - Detailed information about the pension plan's fiduciary net position is available in the separately issued MPSERS financial report. Payable to the Pension Plan - At June 30, 2015, the Agency reported a payable of $349,807 for the outstanding amount of contributions to the pension plan required for the year ended June 30, 2015.
38
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 9 - Michigan Public School Employees’ Retirement System (Continued) Postemployment Benefits Other Than Pensions (OPEB) - Under the MPSERS act, all retirees participating in the MPSERS pension plan have the option of continuing health, dental, and vision coverage through MPSERS. Retirees electing this coverage contribute an amount equivalent to the monthly cost for Part B Medicare and 10 percent, or 20 percent for those not Medicare eligible, of the monthly premium amount for the health, dental, and vision coverage at the time of receiving the benefits. The MPSERS board of trustees annually sets the employer contribution rate to fund the benefits on a pay-as-you-go basis. Participating employers are required to contribute at that rate. The employer contribution rate ranged from 5.52 percent to 6.45 percent of covered payroll for the period from July 1, 2014 to September 30, 2014 and from 2.20 percent to 2.71 percent of covered payroll for the period from October 1, 2014 through June 30, 2015 dependent upon the employee's date of hire and plan election as noted above. Members can choose to contribute 3 percent of their covered payroll to the Retiree Healthcare Fund and keep this premium subsidy benefit or they can elect not to pay the 3 percent contribution and instead choose the Personal Healthcare Fund, which can be used to pay healthcare expenses in retirement. Members electing the Personal Healthcare Fund will be automatically enrolled in a 2 percent employee contribution into their 457 account as of their transition date and create a 2 percent employer match into the employee's 403(b) account. The Agency's required and actual contributions to the plan for retiree healthcare benefits for the years ended June 30, 2015, 2014, and 2013 were $374,760, $1,027,280, and $1,262,044, respectively. Note 10 - Restricted Fund Balance The Special Education Fund fund balance is restricted. Identified uses of the fund balance at June 30, 2015 include: Administration Center improvements Blossomland improvements Lighthouse improvements Health and medical Special education - General 2015-2016 budgeted operating deficit Total
39
$
70,313 348,250 23,000 750,000 4,017,638 787,177
$
5,996,378
Berrien Regional Education Service Agency Notes to Financial Statements June 30, 2015 Note 11 - Upcoming Accounting Pronouncements In February 2015, the Governmental Accounting Standards Board issued GASB Statement No. 72, Fair Value Measurement and Application. The requirements of this Statement will enhance comparability of financial statements among governments by requiring measurement of certain assets and liabilities at fair value using a consistent and more detailed definition of fair value and acceptable valuation techniques. This statement also will enhance fair value application guidance and related disclosures in order to provide information to financial statement users about the impact of fair value measurements on a government's financial position. GASB Statement No. 72 is required to be adopted for years beginning after June 15, 2015. The Agency is currently evaluating the impact this standard will have on the financial statements when adopted, during the Agency's 2016 fiscal year. In June 2015, the GASB issued Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions, which addresses reporting by governments that provide postemployment benefits other than pensions (OPEB) to their employees and for governments that finance OPEB for employees of other governments. This OPEB standard will require the Agency to recognize on the face of the financial statements its proportionate share of the net OPEB liability related to its participation in the MPSERS plan. The statement also enhances accountability and transparency through revised note disclosures and required supplementary information (RSI). The Agency is currently evaluating the impact this standard will have on the financial statements when adopted. The provisions of this statement are effective for the Agency's financial statements for the year ending June 30, 2018.
40
Required Supplemental Information
41
Berrien Regional Education Service Agency Required Supplemental Information Budgetary Comparison Schedule - General Fund Year Ended June 30, 2015 Original Budget Revenue Local sources State sources Federal sources Interdistrict sources
$
Total revenue Expenditures - Administration Center Excess of Expenditures Over Revenue Other Financing Sources Transfers in Net Change in Fund Balance
$
$
2,262,183 4,869,597 1,041,873 1,044,701
$
70,204 (519,585) (153,306) (7,565)
9,828,606
9,218,354
(610,252)
9,256,589
10,198,863
9,574,829
(624,034)
(364,607)
(370,257)
(356,475)
355,040
355,040
355,040
(15,217)
2,772,299 $
2,191,979 5,389,182 1,195,179 1,052,266
Actual
Over (Under) Final Budget
8,891,982
(9,567)
Fund Balance - Beginning of year Fund Balance - End of year
2,108,409 4,786,243 987,830 1,009,500
Final Budget
2,762,732
42
2,757,082
-
(1,435)
2,772,299 $
13,782
13,782
2,772,299 $
2,770,864
$
13,782
Berrien Regional Education Service Agency Required Supplemental Information Budgetary Comparison Schedule - Special Revenue Fund Year Ended June 30, 2015 Original Budget Revenue Local sources State sources Federal sources Interdistrict sources
$
Total revenue Expenditures Administration Center Blossomland Learning Center Lighthouse Education Center Juvenile Center Transportation Center Total expenditures
18,037,891 7,462,946 6,722,130 176,240
Final Budget
$
18,768,966 8,957,584 6,874,937 176,240
Actual
$
18,733,018 8,925,648 6,855,383 176,240 34,690,289
(87,438)
16,522,368 7,108,321 5,080,487 588,663 3,581,300
19,923,702 7,248,933 5,173,965 606,980 4,340,700
18,698,872 7,232,557 5,166,178 588,003 4,148,808
(1,224,830) (16,376) (7,787) (18,977) (191,892)
32,881,139
37,294,280
35,834,418
(1,459,862) 1,372,424
(2,516,553)
(1,144,129)
Other Financing Uses - Transfers out
(355,040)
(355,040)
(355,040)
Net Change in Fund Balance
(836,972)
(2,871,593)
(1,499,169)
7,498,186
7,498,186
7,498,186 $
(35,948) (31,936) (19,554) -
34,777,727
(481,932)
Fund Balance - End of year
$
32,399,207
Excess of Expenditures Over Revenue
Fund Balance - Beginning of year
Over (Under) Final Budget
6,661,214
43
$
4,626,593
$
5,999,017
1,372,424 $
1,372,424
Berrien Regional Education Service Agency Required Supplemental Information Schedule of Berrien Regional Education Service Agency’s Proportionate Share of the Net Pension Liability Michigan Public School Employees' Retirement System Determined as of the Plan Year Ended September 30, 2014 Agency’s proportion of the net pension liability
0.15322 %
Agency’s proportionate share of the net pension liability Agency’s covered employee payroll
$
33,748,120 12,961,515
Agency’s proportionate share of the net pension liability as a percentage of its covered employee payroll Plan fiduciary net position as a % of the total pension liability
44
260.37 % 66.20 %
Berrien Regional Education Service Agency Required Supplemental Information Schedule of Berrien Regional Education Service Agency's Contributions Michigan Public School Employees' Retirement System Determined as of the Year Ended June 30, 2015 Statutorily required contribution
$
Contributions in relation to the statutorily required contribution Contribution deficiency (excess)
2,990,222 2,990,222 -
Agency’s covered employee payroll
12,961,515
Contributions as a percentage of covered employee payroll
45
23.07 %
Berrien Regional Education Service Agency Note to Pension Required Supplemental Information Schedules Year Ended June 30, 2015
Benefit Changes - There were no changes of benefit terms in 2015. Changes in Assumptions - There were no changes of benefit assumptions in 2015.
46
Other Supplemental Information
47
Berrien Regional Education Service Agency Other Supplemental Information Combining Balance Sheet Nonmajor Governmental Funds June 30, 2015 Special Revenue Funds School Service Assets Cash and cash equivalents Accounts receivable Inventories
$
46,949 8,316 3,258
Total assets
$
58,523
$
2,808
Liabilities and Fund Balances Liabilities - Accounts payable Fund Balances Nonspendable - Inventories Restricted - School service
3,258 52,457 55,715
Total fund balances $
Total liabilities and fund balances
48
58,523
Berrien Regional Education Service Agency Other Supplemental Information Combining Statement of Revenue, Expenditures, and Changes in Fund Balances Nonmajor Governmental Funds Year Ended June 30, 2015 Special Revenue Fund School Service Revenue Local Federal
$ Total revenue
33,977 164,793 198,770
Expenditures Blossomland Learning Center Lighthouse Education Center
183,778 19,589
Net Change in Fund Balances
(4,597)
Fund Balances - Beginning of year
60,312 $
Fund Balances - End of year
49
55,715
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