BOARD OF EDUCATION UPPER SANDUSKY EXEMPTED VILLAGE SCHOOL DISTRICT 419-294-2306

AGENDA FOR THE REGULAR MEETING April 20, 2015

______________________________________________________________________________ WELCOME! THE SCHOOLS ARE YOURS The Upper Sandusky Exempted Village School District is governed by the laws of the United States, the State of Ohio, and by policies established by the local Board of Education. Many of the policies and procedures that directly concern you and your children are adopted locally by the Board of Education. WHO ARE THE MEMBERS OF THE BOARD OF EDUCATION? The Board of Education is a governing body elected by the citizens of the school district to be legally responsible for the education of the children of the district. The Board is comprised of five (5) citizens elected to serve overlapping terms of four (4) years each. Current board members and the expiration date of their term are: Gary Book (2015) Jeff Conley (2017) Neil Kinley (2017) Mark McQuown (2017) James Morris (2015) Administration Michael J. Eaglowski, Superintendent of Schools Nathan Lynch, Treasurer James Clifford, Upper Sandusky High School Principal Tony Fenstermaker, Upper Sandusky High School Ass’t Principal / Dean of Students Brad Ehrman, Upper Sandusky High School Athletic Director James Wheeler, Upper Sandusky Middle School Principal Janine McMillan, Union Elementary Principal / Curriculum & Staff Development Coordinator Matt Harp, Union Elementary / Upper Sandusky Middle School Ass’t Principal Bert Dible, Upper Sandusky Middle School Athletic Director Laurie Vent, East & South Elementary School Principal Michael Courtad, Food Services Director Jim Frye, Technology Coordinator Kim Graboski, Transportation Director Brenda Adams, Special Education Supervisor WHAT ARE THE DUTIES OF THE BOARD? The Board of Education is the policy-making body of the school district. The policies which it establishes are executed by the administration and faculty/staff of the district. Policy decisions of the Board are duplicated in the Board Policy Book, copies of which have been placed in each school office of the district and the offices of the superintendent and the treasurer. Questions concerning “what is policy” are best answered by reading the appropriate section of the policy manual. WHEN CAN THE BOARD HOLD AN EXECUTIVE SESSION? All regular meetings of the Board are open to the public. Closed, executive sessions may be held to consider the following topics: personnel matters, the purchase or sale of property, imminent court action, negotiations, security arrangements, legal matters and items which are confidential under federal law (Section 121.22 Ohio Revised Code).

HOW CAN MATTERS OF CONCERN BE BROUGHT TO THE ATTENTION OF THE BOARD OF EDUCATION? Residents of the community may bring an issue to the attention of the Board of Education by letter. Letters should be addressed to the Board of Education, Upper Sandusky Exempted Village School District, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351. Questions of inquiry or statements of concern may also be addressed to any district and/or building administrator. HEARING of PUBLIC REQUESTS GUIDELINES Board meetings are held for the purpose of conducting the business of the schools and therefore are not public meetings, but meetings held in public. There are three types of Board meetings: regular, special and emergency. All regular meetings of the Board shall be open to the public. The Board desires to hear the viewpoints of citizens, students, and employees and shall schedule time at the opening of all regular meetings for them to be heard. Because of the nature of special and emergency meetings, these meetings normally will not be open to public participation unless a majority of the board votes to include public participation. The Board maintains a Sign-In Sheet for all visitors to sign as they enter the Board Meeting Room. Speakers must sign the register. For the Board of Education to fulfill its obligation to complete the planned agenda in an effective and efficient manner, a maximum of thirty (30) minutes of public comment may be permitted. All presentations must be done in an orderly fashion and must not impede the meeting either before, during or after presentations. a. Any individual desiring to speak shall give his/her name, address, and group, if any, that is represented. b. The presentation should be as brief as possible. Unless an extension of time is granted, each speaker shall be limited to three (3) minutes until the total time of thirty (30) minutes is used. c. If there are numerous requests to address the same topic, the president may select representatives to speak to each side of the issue. The Board has the right to overrule the president by a majority vote. d. The Board will not hear personal complaints about school personnel nor against any person associated with the school system. Other means are provided for Board consideration and disposition of legitimate complaints involving individuals. e. Recognition of individuals who are not citizens of the district is to be determined by a majority vote of the Board. f. Members of the Board and the superintendent may have the privilege of asking questions of any person who addresses the Board. The Board grants its president authority to terminate remarks of any individual when they do not adhere to the rules above. The Board shall not be obligated to consider the problem or request of a petitioner unless the matter has been presented to each individual member of the Board, in writing, at least forty-eight (48) hours in advance of the meeting, excluding Sunday and legal holidays. Written business to be brought before the Board must be delivered to the Board of Education Office, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351, before 4:00 p.m. on the Wednesday before the regular Monday Board meeting. Members of the public will not be recognized by the president as the Board conducts its official business, except when the Board schedules, in advance, an interim public discussion period on a particular agenda item. WHEN ARE BOARD MEETINGS HELD? Regular meetings of the Board of Education are held on the third Monday of each month. All meetings will be held in the high school library, 800 North Sandusky Ave., Upper Sandusky, Ohio 43351, or at other designated locations. All meetings of the Board of Education will begin at 6:00 p.m. unless otherwise announced. Special and emergency meetings may be called and will be publicized according to the provisions of the law.

UPPER SANDUSKY EXEMPTED VILLAGE SCHOOLS BOARD OF EDUCATION REGULAR MEETING April 20, 2015 6:00 p.m. Upper Sandusky High School Library I.

CALL TO ORDER

II.

ROLL CALL Book ______

McQuown ______ Morris ______

III.

PLEDGE OF ALLEGIANCE

IV.

PUBLIC PARTICIPATION

Conley _______

Kinley _______

Is there anyone present wishing to address the Board according to Hearing of Public Request Guidelines, beginning with: A. Students B. Staff C. Public V.

TREASURER’S REPORT AND/OR CONSENT AGENDA Discussion Items The following items A – F will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the treasurer’s consent agenda prior to approval by the Board? The treasurer recommends: A. to approve the minutes of the March 18, 2014 Regular Board meeting; B. to approve the financial statements for the month of March as presented; these statements include bank reconciliation, balancing, and the payment of bills; C. to approve Griffin Agencies, Ltd., of Mount Vernon, Ohio, as the student insurance carrier for the Upper Sandusky Schools for 2015-2016; D. to approve an agreement with ComputerSite Columbus for computer and system maintenance at $41,958.00 for the 2015-2016 school year; E. to approve hardware warranties on all district servers with ComputerSite Columbus at $7,495.00 for the 2015-2016 school year; F. to approve an agreement with P.T. Services for Occupational Therapy and Physical Therapy services for the 2015-2016 school year;

G. Other; Motion ____________________________ Second _______________________________ Book _______ VI.

McQuown ______

Morris ______ Conley _______

Kinley ________

SUPERINTENDENT ITEMS A. to commend the Music Department and the City of Upper Sandusky for earning the “Best Community for Music Education Award” for the 5th consecutive year;

VII.

CONSENT ITEMS The following items A – Y will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the consent agenda for further discussion or separate voting prior to approval by the Board? A. to approve the resignation for retirement purposes of Jan Bair, with appreciation for her many years of service to the Upper Sandusky School District, effective May 31, 2015; B. to approve the resignation for retirement purposes of Sue Kitzler, with appreciation for her many years of service to the Upper Sandusky School District, effective May 31, 2015; C. to approve a one (1) year limited certificated contract to Janet Engle, USHS Math instructor, at MA/Step 0, effective the beginning of the 2015-2016 school year; D. to approve, upon the recommendation of the superintendent, a three (3) year contract to Brenda Adams, special education coordinator, effective the 2015-2016 school year; E. to approve 1 year limited contracts to the following certificated individuals, effective the start of the 2015-16 school year: Kerri Thiel Kim Webb (.50 fte) Devan Bramel Diane Knepper (.4 fte) Andrea Jacobs Jacki Haley Ryan McDannell; F. to approve 2 year limited contracts to the following certificated individuals, effective the start of the 2015-16 school year: Justin Richardson Graham Treadway Jeff Winslow Lauren Morris Matthew McConnaughey Scott Emerick Kelly Fahle Marla Ritter Angela Morris Tracy Leonard Jeff Fett Bert Dible Jen Miles Deanna Oney Cheryl Anspach Erica Shadley; G. to approve the following individuals as certificated substitutes for the reminder of the 20142015 school year (not to exceed 29 hours per week): Ashleigh Kline Jake Moyer Kristal Bryant Sarah Minehart (retroactive to 4/6/15) Karen Smith (retroactive to 4/6/15);

H. to approve a 1 year limited contract to the following classified personnel, effective the start of the 2015-16 school year: Laura Young Lauren Bush Lisa Johnson Tricia Kirian; I.

to approve a classified continuing contract to Mike Barth, effective the start of the 2015-2016 school year;

J.

to approve Alicia Shumaker as a classified substitute for the remainder of the 2014-2015 school year (not to exceed 29 hours per week);

K. to approve Jim Ulrich as a long-term substitute teacher to teach art one day per week for 37 days for the 2015-16 school year; Mr. Ulrich is to be placed at BA+20/Step 0 for 1/5 of a teacher contract; L.

to approve Marie Kin-Renteria as the District ESL tutor, up to 29 hours per week, for the 2015-16 school year;

M. to approve JoAnne Rollison as the District translator for our ESL program, hours on an as-needed basis, at district tutor rate, for the 2015-16 school year; N.

to approve Jane Bricely as a home instruction tutor for the Upper Sandusky Schools for the remainder of the 2014-2015 school year, effective 3/24/2015;

O.

to approve 10 extended days as district testing coordinator to Alison Cheney, for the remainder of the 2014-2015 school year;

P.

to approve one year limited contracts to the following individuals for the 2015-2016 school year: Laura Leightey – St. Peter’s Auxiliary Clerk Jaynee Bramel – St. Peter’s Auxiliary Tutor Mary Lee McCrady – St. Peter’s Auxiliary Tutor;

Q.

to approve a one year limited supplemental contract to Scott Barnett as the Middle School girls head track coach for the 2014-2015 school year;

R.

to approve Chris Shasteen as a supplemental volunteer Middle School and High School track coach for the 2014-2015 school year;

S.

to approve the following individuals as supplemental volunteers for the 2015-2016 school year: Chris Shasteen – USHS Track Alex Kenner – USHS Wrestling;

T.

to approve the following individuals as mentor teachers/resident educator coordinator for the ODE required resident educator program, for the 2015-2016 school year: Resident Educator Coordinator – Rhonda Caudill Mentors – Shelly Simon Buffy Reinhart Darcy Washburn Alan Lortz Regina Cameron Jean Fox Pam Karg Heather Cano Erin Plymale Tracy Leonard Kelly Gelinas Sandy Emerick Beth Richman Wendy Searfoss;

U.

to approve the purchase of Algebra 2 student textbooks for the total cost of $12,297.18;

V.

to approve a contract between Wyandot Counseling Associates and the Upper Sandusky Schools for school based counseling services from July 1, 2015 through June 30, 2016;

W. to approve the following overnight field trip: State FFA Convention Columbus, OH X.

April 30 – May 1, 2015;

to approve the resignation of Jim Wheeler from the Board of Trustees of the Upper Sandusky Community Library, and to approve the appointment of Amy Aldridge-Ritchey to fill Mr. Wheeler’s vacated term, which expires December 31, 2015;

Y. to accept the following donations: Woods Antiques ‘n More $50.00 Toledo Mud Hens-Walleye Transportation Fund Rams Boosters $3,250.00

Middle School Athletics $325.00 Muddy Buddies Boys & Girls Track Uniforms (50%);

and to direct the superintendent to send a thank you to the above individuals/groups for their charitable acts of kindness in support of the school district. Z. Other. Motion ____________________________ Second _______________________________ Book _______ McQuown ______ Morris _______ Conley _______ Kinley ________ VIII.

BOARD BUSINESS A.

UPPER SANDUSKY EXEMPTED VILLAGE SCHOOL DISTRICT RESOLUTION NO. _________________________ RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX AND REQUESTING THE COUNTY AUDITOR TO CERTIFY MATTERS IN CONNECTION WITH A PROPOSED TAX LEVY

BE IT RESOLVED by the Board of Education of the Upper Sandusky Exempted Village School District (herein the “School District”). SECTION 1. That it is hereby declared that the amount of taxes which may be raised in this School District within the ten-mill limitation by levies on the current tax duplicate will be insufficient to provide an adequate amount for the necessary requirements of this School District. SECTION 2. That pursuant to the provisions of Section 5705.21 of the Ohio Revised Code, it is necessary that an additional tax be levied in excess of the ten-mill limitation for the benefit of this School District, for the purpose of permanent improvements, at a rate not exceeding two (2.0) mills for each one dollar ($1.00) of valuation for a continuing period of time.

SECTION 3. That the question of the adoption of said tax levy shall be submitted to the electors of the school district at the election to be held on November 3, 2015. If approved by the electors, said tax levy shall first be placed upon the 2015 tax list and duplicate, for first collection in calendar year 2016. SECTION 4. That pursuant to Section 5705.03 of the Ohio Revised Code, the county auditor is hereby requested to certify to this board of education the total current tax valuation of this school district and the dollar amount of revenue that would be generated by the number of mills specified in SECTION 2 hereof, and the treasurer of this board of education be and is hereby directed to certify forthwith a copy of this resolution to the county auditor so that said county auditor may verify such matters in accordance with Section 5705.03 of the Ohio Revised Code. SECTION 5. It is found and determined that all formal actions of this board of education concerning and relating to the adoption of this resolution were adopted in an open meeting of this board of education, and that all deliberations for this board of education and of any of its committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code, and the rules of this board of education adopted in accordance therewith. Motion ____________________________ Second _______________________________ Book _______ McQuown ______ Morris ________ IX.

Conley ________

Kinley ______

BOARD BUSINESS A.

to approve a three-year Superintendent contract from August 1, 2015 through July 31, 2018 for Laurie Vent according to the terms and conditions of the Superintendent contract;

B.

to approve a Superintendent consultant contract from July 1, 2015 through July 31, 2015 for Laurie Vent at a rate of $370.00 per day on an as needed basis with a limit of 20 days; Motion ____________________________ Second _______________________________ Book _______ McQuown ______ Morris ________

X.

Conley ________

Kinley ______

ADJOURNMENT Motion ____________________________ Second _______________________________ Book _______ McQuown ______ Morris _________ Conley _______

Kinley ______

The Upper Sandusky Board of Education will hold their next regular meeting on May 18, 2015, at 6:00 p.m. in the Upper Sandusky High School library.