Book III Student Affairs

© 2016 Nueva Vizcaya State University

TITLE ONE CHAPTER I THE STUDENT AFFAIRS AND SERVICES Section 1. General Statement – The Office of Student Affairs Services (SAS) serves as the center of all student services, information and activities which aims to develop the individual student socially, intellectually, physically, morally, and spiritually. Its thrusts include positive discipline through social empowerment and cooperative living/learning development of student leaders for school and community responsibility. Section 2. Vision – The Office of Student Affairs Services shall become model center for student programs and services supportive of all co-curricular and extra-curricular needs essential for values education and citizenship training. Section 3. Mission – The Office of Student Affairs and Services shall assist the student to use his/her potential and endowment to develop social and personal values imperative to make him/her become a well- rounded and productive citizen. The student therefore, involves himself/herself in co-curricular and extra-curricular activities of the university which provide opportunities for his/her personality development and character formation. Section 4. Objectives 4.1 To initiate and maintain specific programs which enhance the students’ personal and social development; 4.2 To provide opportunities for students to actively participate in campus organizations and functions that will train them to become leaders; 4.3 To offer programs and services in the area of welfare, control and development functions. Section 5. Organizational Structure 5.1 The SAS is headed by a Director who spearheads and coordinates the activities and services provided by the office. The Director is assisted by one (1) Associate Director, heads and coordinators of the different units and a secretary. 5.2 The SAS Director is designated by the University President whose primary function is to coordinate the operation of units or departments in charge of student personnel services. Section 6. Duties of the SAS Director 6.1 Administrative Functions 6.1.1 Manages and administers the affairs and operations of the SAS in accordance with pertinent provisions of constitutional laws, articles, SUC policies, memos issued by the University President and/or Vice President for Academic Affairs, and CHED memos/orders; 6.1.2 Represents the SAS in the Administrative Council; 6.1.3 Attends all meetings called by the University President and/or the Vice President for Academic Affairs, his/her duly authorized representative as well as other university offices or agencies that may need his/her participation as requested; 6.1.4 Creates pertinent/interim/italics committees based on SAS needs and whose nature of existence shall be co-terminus with the disposal of the purpose for which it was created;

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6.1.5 Conducts regular and special meetings of the SAS staff, encouraging a participative and friendly discussion; 6.1.6 Attends meetings of the USSC as may be deemed necessary; 6.1.7 Collaboratively plans and programs yearly activities of the SAS with the staff; 6.1.8 Coordinates all SAS activities/issues with the Deans, VPAA, University President and other offices needed for their concern and assistance; 6.1.9 Implements the reward system, and recommends deserving students and staff, appropriate awards of achievements to higher authorities for approval; 6.1.10 Recommends and/or endorses to higher authorities of the university courses of actions on all matters affecting student discipline and/or any violation of the student handbook, laws, rules and regulations, university policies based on the results of fair investigation, trial and judgment; in consideration with due process of law; 6.1.11 Represents the university in all students’ community programs; 6.1.12 Exercises other duties as may be assigned by higher authorities of the university. 6.2 Supervisory Functions 6.2.1 Supervises and assists the SAS Section Chiefs and their staff in their activities such as: 6.2.2 Effective implementation of the standards and guidelines of scholarship, accreditation of student organizations, election of USSC officers, cultural, sports and recreational activities, and other activities related to the welfare and services of the students; 6.2.3 Implementation of the guidance program; 6.3 Continuous leadership enrichment program through Conducts collaborative supervision and periodic evaluation of SAS activities with the section chiefs; such as trainings/seminars/workshops and conferences, sponsored institutionally, locally, nationally or internationally; 6.4 Performs other supervisory functions as may be ordered by higher authorities which are student related; 6.5 The SAS Director reports directly to the Vice President for Academic Affairs as regards administrative matters; coordinates with the Director, Auxiliary Services and the Vice President for Administration and Finance on matters pertaining to student housing and dormitories; 6.6 The coordinators of the various service units shall assist the Director/Associate Director in implementing the respective programs in the other campus; and 6.7 In the absence of the coordinator when duly delegated, the coordinator of the other campus shall assume the functions, duties and responsibilities of the former, until the end of prescribed period. Section 7. SAS Service Units 7.1 Student Welfare and Services – basic services and programs needed to ensure and promote the well-being of students. 7.1.1 Information and Orientation Services – informative activities and materials designed to facilitate students’ adjustment to life in tertiary/higher education. 7.1.2 Guidance and Counseling Services 7.1.2.1 Guidance Service – set of services using an integrated

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7.1.3

7.1.4

7.1.5 7.1.6 7.1.7

approach to the development of well-functioning individuals primarily by helping them to utilize their potentials to the fullest. 7.1.2.2 Counseling – individual and/or group intervention designed to facilitate positive change in student behavior, feelings, and attitudes. 7.1.2.2.1 Gender sensitive individual and group counseling shall be provided by a licensed counselor. The acceptable ratio of counselor to student population is at least 1:1000. 7.1.2.2.2 A counseling room shall be provided to ensure the privacy and confidentiality of counseling sessions. The records and/or counseling notes are maintained and kept confidential. 7.1.2.2.3 Appropriate and pro-active intervention programs and strategies may be adopted by HEIs to ensure that every student’s need for guidance and counseling and psycho-social services may be provide in a timely manner. Appraisal – gathering information about students through the use of psychological tests and non-psychometric devices. 7.1.3.1 The Guidance Office shall maintain student’s cumulative records which contain relevant information about the student like family background, test data, disability records, etc. Records shall be appropriate, usable and regularly updated. 7.1.3.2 There shall be provision for a well-planned assessment program for students with appropriate standardized psychological tests administered, scored and interpreted by qualified personnel. The test results are interpreted to students, teachers and parents. Follow-up – a systematic monitoring to determine the effectiveness of guidance activities, in general, and placement in particular. 7.1.4.1 There shall be adequate and appropriate Follow-up and Referral Schemes known to students and concerned parties. Referral – coordination with multi-disciplinary team of specialists. Career and Job Placement Services – the assistance provided for vocational and occupational fitness and employment. Economic Enterprise Development – services and programs that would cater to the other economic needs of students such as but not limited to (1) student cooperatives, (2) entrepreneurial, (3) income generating projects, and (4) savings. In case the university opted to organize a cooperative, the same must be registered with the Cooperative Development Authority (CDA).

7.2 Student Development Services – services and programs designed for the exploration, enhancement and development of the student’s full potential for development, leadership, and social responsibility through various institutional and/or student-initiated activities. 7.2.1 Student Activities – supervision, recognition, and monitoring of student organizations and their activities such as leadership programs, student publication, student organizations, sports © 2016 Nueva Vizcaya State University

7.2.2 7.2.3 7.2.4

7.2.5 7.2.6

development, volunteerism, peer helper program. Student Organizations and Activities – the recognition or accreditation, supervision and monitoring of student groups including the evaluation of their activities. Leadership Training – are programs and opportunities to develop and enhance leadership effectiveness in the personal level and student organizations. Student Council/Government – the student body duly organized and elected at large by the students, with due recognition and authority from the university as the students’ official representative in matters affecting them. Student Discipline – the judicious implementation of institutional rules and regulations governing student behavior and conduct. Student Publication/Year Book – the official publication/organ/journal/yearbook and such other studentoriented print and non-print media of the university and/or college.

7.3 Institutional Student Programs and Services – refers to the services and programs designed to pro-actively respond to the basic health, food, shelter, and safety concerns of students including students with special needs and disabilities and the school. 7.3.1 Admission Services – services that take care of the processing of students’ entrance and requirements. 7.3.2 Scholarship and Financial Assistance (SFA) – the management, generation and/or allocation of funds for scholarship and financial aid to deserving students. 7.3.3 Food Services - the insurance of available, adequate, safe and healthful food within the campus and immediate vicinity in accordance with the food, safety and sanitation guidelines of the university and of the Department of Health. 7.3.4 Health Services – the provision of primary health care and wellness programs. 7.3.5 Safety and Security Services – the provision of a safe and secure environment and that of the members of the academic community. 7.3.6 Student Housing and Residential Services – the assistance provided to ensure access to accommodation that is safe and conducive to learning. 7.3.7 Multi-Faith Services – the provision of an environment conducive to free expression of one’s religious orientation in accordance with institutional principles and policies. 7.3.8 Foreign/International Students Services – the provision of assistance to address the needs of foreign students. 7.3.9 Services for Students with Special Needs and Persons with Disabilities – programs and activities designed to provide equal opportunities to Persons With Disabilities (PWDs), indigenous peoples, solo parents, etc. (academic accommodation for learners with special needs). 7.3.10 Cultural and Arts Programs – the set of activities designed to provide opportunities to develop and enhance talents, abilities and values for appreciation, promotion and conservation of national culture and multi-cultural heritage. 7.3.11 Sports Development Programs – programs designed for physical fitness and wellness of students. 7.3.12 Social and Community Involvement Programs – programs and © 2016 Nueva Vizcaya State University

opportunities designed to develop social awareness, personal internalization and meaningful contribution to nation building.

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CHAPTER II STUDENT SUPREME COUNCIL Section 1. General Statement – The Student Supreme Council (SSC) is the highest policymaking student body. It is autonomous and maintains a coordinative relationship with the Office of the Student Affair Services. Section 2. Membership – All officially enrolled students of the Nueva Vizcaya State University shall be members of the Student Supreme Council. (Sec. 1, Article IV, CBL) Section 3. Membership Fee – There shall be a membership fee of fifty pesos (Php 50.00) for every semester, which shall be collected by the University Cashier during the enrolment period. (Sec. 2, Article IV, CBL) Section 4. Rights of the Members 4.1 The right to have access to all records and documents of the organization. 4.2 The right to hear and to be heard of grievances, views and opinions in accordance with duly established university procedures and policies for the good of the studentry should not be denied. 4.3 The right to organize and join legitimate organizations, clubs and associations, whose purposes are relative to the goals and objectives of the USSC and the university, provided it would not in any way affect his/her academic standing and duties. 4.4 The right to an equal treatment, protection and opportunity irrespective of gender, course, racial or ethnic group, economic and social status, religion, education, physical and mental capability. 4.5 The right of any officially enrolled student of the NVSU to be elected to an office in any recognized organization and in the NCSSC or SCSSC provided he/she meets the qualifications as provided for in the USSC Constitution and by-laws. 4.6 The right to vote in any matter concerning the welfare of the organization. Section 5. Officers – The governing body shall be composed of the following officers: 5.1 Executive Chamber 5.1.1 President 5.1.2 Vice President 5.2 Officers under the Executive Chamber 5.2.1 Secretary 5.2.2 Treasurer 5.2.3 Auditor 5.2.4 Public Relations Officer 5.3 Legislative Chamber 5.3.1 Four (4) Senators 5.3.2 Congressmen 5.3.3 College Governors Section 6. Qualifications of Officers 6.1 President and Vice President 6.1.1 Must be a bona fide student of the university for at least two (2) years. 6.1.2 Must be a third year student and beyond, provided that he/she must not have On-the-Job Training (OJT) and Practice Teaching (PT)

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that will require the student to be on study leave. 6.1.3 Must be of good moral character. 6.1.4 Must be available at all times when needed to discharge his duties, functions and responsibilities as President and Vice President of the organization. 6.1.5 Must possess and exhibit exemplary leadership. 6.1.6 Must be knowledgeable of parliamentary procedures. 6.1.7 Must be computer literate. 6.2 Secretary, Treasurer, Auditor, PRO, Senators and Congressmen 6.2.1 Must be a bona fide student of the university. 6.2.2 Must be of good moral character. 6.2.3 Must maintain a good scholastic record. 6.2.4 Must be available at all times to discharge his/her duties as Secretary, Treasurer, Auditor, PRO, Senators and Congressmen. 6.2.5 The PRO must be proficient in both verbal and written communication skill. 6.2.6 Must be knowledgeable of parliamentary procedures. 6.2.7 Must be computer literate. Section 7. Manner of Election and Term of Office 7.1 Campus elections shall be managed by the Committee on Elections (COMELEC) and perform functions as stated in the Implementing Guidelines of the Office of the Student Affairs Services. 7.2 The whole studentry shall elect (1) President, (1) Vice President, (1) Secretary, (1) Treasurer, (1) Auditor, (1) PRO, (4) Senators and College Congressmen. 7.3 The officers elected at-large of each campus shall compose the NVSUUSSC. 7.4 No President may run for re-election except for those who just succeeded the position. 7.5 Election of officers shall be by secret balloting. 7.6 Election of campus council officers shall be synchronized with the election of mother organization officers. 7.7 Any candidate for an office shall file his/her candidacy with the chair of the COMELEC at least one (1) week before the election. The Director of the Student Affairs Services shall appoint a Coordinator in the screening of candidates. 7.8 Election result shall be published the day after the election and winners shall be proclaimed the following Monday after the election by the COMELEC, to be attested by the Coordinator of Student Organizations, Coordinator of Student Welfare and Services and by the Director of Student Affairs Services. 7.9 The term of office of all elected or appointed officers shall be one (1) school year, starting May 1 to April 30. Section 8. SSC Advisers 8.1 There shall be three (3) advisers of the SSC. 8.2 The advisers shall be screened by the officers and approved by the Administration. 8.3 One of the advisers shall be one of the signatories in the withdrawal of SSC fund. 8.4 Qualities of SSC adviser 8.4.1 Must be a member of the faculty or staff of the university.

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8.4.2 Must be of good moral character and with scholastic performance or leadership records during his/her college days. 8.4.3 Possesses and exhibits exemplary leadership. 8.4.4 Must be knowledgeable of parliamentary procedures. 8.4.5 Must be willing to accept SSC advisorship without mental reservations nor seek extra compensation for his/her work as an adviser. 8.4.6 Must have the trust and confidence among and between the SSC officers and Administration.

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CHAPTER III STUDENT ORGANIZATIONS AND ACTIVITIES Section 1. Policy Statement - The Student Organization Unit is directly involved in the operation, control, and supervision of all student organizations. It is concerned with the planning, programming, and identifying the existing resources that can be fully utilized by the different student organizations for the benefit of their members and the NVSU studentry. 1.1 The Student Organization Unit shall be headed by a Unit Head, designated by the Campus Administrator upon recommendation of the SAS Campus Coordinator, with the following functions: 1.1.1 To assist the SAS Campus Coordinator in implementing the rules and regulations regarding Student Organization (SO) activities and in formulating policies regarding general administration and supervision of the different SOs; 1.1.2 To assist in settling conflicts among members of student organizations as well as those that may arise between and among the members of the different student organizations; 1.1.3 To manage the unit activities; 1.1.4 To coordinate with the faculty advisers and heads/presidents of the different organized student organizations and activities. 1.1.5 To process the papers of student organizations seeking for renewal and recognition; and 1.1.6 To perform other duties given by the SAS Campus Coordinator. Section 2. Services/Programs – The SO takes charge of all student organizations recognized in the university. Supervision starts from the planning to the approval, implementation and completion of the different activities of the student organizations and making the corresponding reports. In effect, the strength and weaknesses of the different programs are identified and the student organizations are properly equipped as they move towards the realization of their objectives. Section 3. Monitoring of SO Activities – Monitoring includes keeping records of the attendance and participation of SO members in the different activities like meetings, initiations, and socio-cultural activities. Proper documentation of the activities is also required. Section 4. SO Recognition and Awards Night – The status of every student organization is evaluated yearly. As a result, those that meet the standard using the prescribed criteria are given recognition and a permit to operate within the school year. Furthermore, worthwhile activities and the outstanding performances of SO advisers and student leaders are recognized during the Annual SO Recognition and Awards Night which usually conducted during the first semester. Section 5. Trainings – In recognition of the potentials of many students who emerge as leaders, the Office of Student Affairs Services, through the Student Organization Unit, sends student delegates to conferences, trainings and workshops. The selection of student delegates is based on their qualifications, performance and interview. Section 6. Skills Enhancement Training for SO Advisers and Leaders – The SO, in cooperation with the Guidance Services Unit, sponsors leadership and skill

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enhancement trainings for faculty advisers and leaders in school campus organization advising, organizational development, planning and implementation of the different activities of student organizations toward the attainment of the university goals in particular and the community in general. Section 7. SO Requirements – The SO officers shall accomplish all the necessary requirements for the yearly accreditation/recognition of organizations based on the approved Standard Operating Instruction (SOI).

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CHAPTER IV FINANCIAL AID AND SCHOLARSHIP GRANT Section 1. The Scholarship Financial Assistance (SFA) – It provides opportunities for access to higher education to financially handicapped but deserving students through programs of the government, private institutions and philanthropists. It administers the scholarship program of the university. Section 2. Government Scholarship Programs 2.1 Armed Forces of the Philippines (AFP) 2.2 Bureau of Fisheries and Aquatic Resources (BFAR) 2.3 Commission on Higher Education (CHED) 2.3.1 CHED Full Merit 2.3.2 CHED Half Merit 2.3.3 CHED SSGP-CD 2.3.4 ESGP-PA 2.3.5 CHED Tulong Dunong 2.4 Congressional/Party List Scholarship Programs 2.4.1 Ang National Coalition of Indigenous Peoples Action Na (ANAC-IP) 2.4.2 Butil Farmers Party (Butil) 2.4.3 Citizens’ Battle Against Corruption (CIBAC) 2.4.4 Cooperative-National Confederation of Cooperatives (CoopNATCCO) 2.4.5 LPG Marketers’ Association (LPG-MA) 2.4.6 Rep. Padilla (Nueva Vizcaya) 2.4.7 Rep. Baguilat (Ifugao) 2.4.8 Rep. Dalog (Mt. Province) 2.4.9 Rep. Agyao (Kalinga) 2.5 Department of Agriculture-Agricultural Competitiveness Enhancement Fund (DA-ACEF) 2.6 Department of Science and Technology (DOST) 2.7 Government Service Insurance System (GSIS) 2.8 Iskolar ng Bayan 2.9 LGU Funded Scholarships 2.9.1 Alfonso Castañeda 2.9.2 Aritao 2.9.3 Sta. Fe 2.9.4 Provincial Government of Nueva Vizcaya 2.10 National Commission on Indigenous Peoples (NCIP) 2.11 Overseas Workers Welfare Administration (OWWA) 2.12 Philippine Veterans Affairs Office (PVAO) Section 4. Institutional/University Scholarship Programs 4.1 Entrance 4.1.1 Valedictorians 4.1.2 Salutatorians 4.2 Academic 4.2.1 University 4.2.2 College 4.3 Privilege 4.3.1 NVSU employees’ children 4.4 Service 4.4.1 Agricultural Engineering Scholarship Program (AESP) 4.4.2 Athletes to regional/national competitions © 2016 Nueva Vizcaya State University

4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.4.8 4.4.9 4.4.10

Band Member BS Fisheries Corps Commander Cultural 4.4.6.1 Choral Group Member 4.4.6.2 Dance Troupe Member Editor-in-Chief and Managing Editor, Official School Publication LGU Barangay Scholars for the Environment (SFE) USSC President

Section 5. Special Scholarships/Scholarships from Private Institutions 5.1 Caritas Youth Servant Leadership and Education Scholarship Program (YSLESP) 5.2 CLASS Clan 5.3 FCF Minerals 5.4 National Grid Corporation of the Philippines (NGCP) 5.5 Oceana Gold Corporation 5.6 Skills Enhancement and Educational Development for Students (SEEDS) – Jollibee Foods Corporation 5.7 Tan Yan Kee Foundation, Inc.

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CHAPTER V STUDENT PUBLICATION Section 1. Student Publication – refers to the official publication/ organ/ journal/ yearbook and such other student-oriented print and non-print media of the university and/or college. The publication is guided by journalism code of ethics. As such, all members of the editorial board must strive to uphold fairness, accuracy, and clarity. The operations of the university student publication as an autonomous organization is also protected by Republic Act No. 7079, also known as the Journalism Act of 1991. 1.1 The Varsity Courier – The official student publication of the Nueva Vizcaya State University-Bayombong campus. 1.2 The University Gazette – The official student publication of the Nueva Vizcaya State University-Bambang campus. Section 2. Editorial Policy of Varsity Courier – The publication stands by the policy, “Witness. Interact. Investigate. Motivate. Circulate.” As the official student publication of NVSU-Bayombong, the Varsity Courier releases at least one (1) issue per semester/summer. These issues, which may come in different formats (i.e. newsletter, tabloid, broadsheet, and literary folio), include various articles that cover university activities and tackle matters of importance to the students in different contexts. Unsigned articles, notably editorials, express the opinion of the VC Editorial Board as a whole. Meanwhile, columns that appear under a byline, letters to the editor as well as contributed creative works reflect the ideas and opinions of the individual writers or artists. The VC editorial board, the publication moderator, and the university administration do not necessarily reflect their views. Section 3. Editorial Policy of University Gazette – The University Gazette, the official student publication of NVSU-Bambang, is published at least twice a year in any of the following forms: broadsheet, literary folio or newsletter. Unsigned editorials in the broadsheet and/or newsletter issues are the opinion of the UG Editorial Board and do not necessarily reflect the opinion of the individual student writers or editors, publication advisers, or school administration. On the other hand, signed columns and/or letters to the editor reflect the opinion of the writer and serve as an open forum for the expression of facts or opinion of interest to the UG readers. Section 4. Editorial Board 4.1 Editor-in-Chief – The editor-in-chief is the highest-ranking member of the publication board. He/She edits all articles and is ultimately responsible for all contents published. He/She serves as the face of the paper to the public and thus, he/she upholds the vision and safeguards the future of the paper. One of the most important responsibilities of the editor-in-chief is to set measurable long-term and short-term goals for the staff. 4.2 Associate Editor – The second-in-command, the associate editor fulfills the responsibilities of the editor-in-chief in his/her absence. He/she prepares the assignments of the staff in consultation with the editor-in-chief and sees to it that plans and activities are properly carried out. 4.3 Managing Editor – The managing editor is responsible in maintaining the effective operations of the paper. He/She is in-charge in preparing and processing financial documents. He/She also prepares the layout of the paper and paging of the same in consultation with the editor-in-chief. 4.4 Circulation Manager – The circulation manager is responsible in managing © 2016 Nueva Vizcaya State University

4.5 4.6

4.7 4.8

4.9 4.10 4.11

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incoming and outgoing communication including publication shared by other schools. It is also part of his/her job to ensure that the distribution of published issues is done effectively. News Editor – The news editor is in-charge of generating, assigning, and editing content in the news pages of the issues to be published. Also, he/she is tasked to train news writers/reporters. DevCom Editor – The devcom editor is in-charge of generating, assigning, and editing content in the developmental communication pages of the issues to be published. Also, he/she is tasked to train writers/reporters for devcom articles. Filipino Editor Features and Literary Editor – The features and literary editor is in-charge of generating, assigning, and editing feature and creative articles in the features and literary pages of the issues to be published. Also, he/she is tasked to train feature writers and creative writers. Sports Editor – The sports editor is in-charge of generating, assigning, and editing content in the sports pages of the issues to be published. Also, he/she is tasked to train sports writers/ reporters. Operations Manager Graphics Editor – The graphics director is in-charge of generating, assigning, and critiquing graphic and visual contents of the issues to be published. Also, he/she is tasked to train artists in various fields of visual arts. Layout Artist – The layout artist is charged with the responsibility of designing the layout of the issues to be published in consultation with the managing editor and the editor-in-chief. One of his/her most important roles is to create visually stimulating ways of presenting information which is found to enhance readership. Photojournalist – The photojournalist is in-charge of generating photographs and videos to be used in the issues to be published and/or to be posted on the publication’s social media account. Staff Writers/Reporters – Staff writers are responsible for producing content relevant to the interests of the readers. This is an entry-level position for individuals who wish to become part of the student publication. Artists – The artists are responsible for the creation of different visual arts – editorial cartoons, comic strips, or graphic illustration for various articles in the different sections of the paper. This is an entry-level position for individuals who wish to become part of the student publication. Moderator – The moderator is charged with the responsibility of supervising the activities of the publication. He/She should provide guidance in decision-making, but he/she should not meddle with decisions made by the editorial board. Advisers -

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CHAPTER VI STANDARD UNIFORM Section 1. Standard Uniform for Laboratory High School Students 1.1 All students are required to wear the prescribed uniform in the campus from Monday to Friday. 1.2 For female students, the prescribed uniform is a checkered green and yellow skirt, white blouse with checkered neck tie. 1.3 For male students, white polo and black pants. 1.4 A pair of black closed shoes is worn with the uniform. Section 2. Standard Uniform for College Students – As a basic requirement for maintaining propriety and dignity, the university prescribes uniform and dress code, the use of which shall be guided by the following rules: 2.1 The prescribed uniform for female students is a checkered green and yellow skirt, white blouse with checkered collar. For male students, white polo and black pants. A pair of black closed shoes is worn with the uniform. 2.2 All students are enjoined to wear the appropriate university and college uniforms on the following schedule: 2.2.1 Monday – university uniform 2.2.2 Tuesday – college uniform 2.2.3 Wednesday – university uniform 2.2.4 Thursday – college uniform 2.2.5 Friday – civilian dress 2.3 All students are advised to enter the university premises with the proper uniform assigned on a particular day. However, students may use the specific uniform for Field Study, Field Work, or Laboratory, only during the definite class hours. 2.4 Students who are not in uniform on designated days shall be denied entry to the campus. 2.5 On-the-Job Training uniform and modifications of existing uniforms are to be approved by the President, Campus Administrator through the Director of Student Affairs Services. Section 3. Physical Education Uniform 3.1 For female and male students, the PE uniform consists of yellow shirt with NVSU logo and green jogging pants with printed NVSU PE at the side. 3.2 Paired with any closed rubber shoes. Section 4. Exceptions – Any decent attire can be used on Fridays except the following: 4.1 For female students 4.1.1 Tight-fitting pants, knee-length pants, slashed or ripped denim jeans. 4.1.2 Very tight skirts and mini-skirts. 4.1.3 Blouses that are or with 4.1.3.1 plunging necklines, 4.1.3.2 bare back, 4.1.3.3 holstered and flimsy without undershirts, 4.1.3.4 short or hanging which expose the stomach or mid rib. 4.2 For male students: 4.2.1 Slashed or ripped denim jeans. 4.2.2 Shorts. © 2016 Nueva Vizcaya State University

CHAPTER VII CONDUCT AND DISCIPLINE Section 1. General Statement – The Nueva Vizcaya State University is committed to the development of man through the integration of spiritual, liberal, moral, vocational, scientific and technological education for leadership in national development. It shall aim to: 1.1 develop quality graduates who are responsible, self-disciplined and productive through vocational, technological, scientific and professional education; 1.2 to advance knowledge and competencies of graduates in teacher education, science and technology through relevant and functional research and curricular programs; 1.3 to contribute to the solution of socio-economic problems through effective utilization of human and natural resources; 1.4 to develop citizens responsive to community development and extension services; and 1.5 to develop leaders in the fields of education, science and technology. Section 2. Coverage – The NVSU Student Code of Conduct and Discipline shall apply to all bona fide college students of the Nueva Vizcaya State University. Section 3. Rights of Students – All students shall be entitled to the rights herein set forth without distinction of sex, social status, religion, political antecedents and other factors. 3.1 Students have the right to quality, affordable education relevant to the needs of the community. 3.2 Students have the right to organize, join organizations and societies recognized by the university. They have the right to invite resource speakers during assemblies, symposia and other activities, provided these do not disrupt classroom instruction and other academic activities and are not designed to directly or indirectly overthrow the government. 3.3 Students have the right to access to their school record, the confidentiality of which the school shall maintain. 3.4 Students have the right to a wholesome environment that is provided with adequate guidance and counseling. 3.5 Students have the right to be free from contributions except those approved by their own organizations and those authorized by law. Section 4. Responsibilities of Students – Students, regardless of their sex, religion, social status, and political affiliation shall: 4.1 strive to study conscientiously and endeavor to achieve academic performance they are capable of; 4.2 uphold the basic principles and ideals of the university and contribute to attain its objectives; 4.3 exercise their rights in a manner that they do not infringe on public welfare and the rights of others; 4.4 promote and maintain peace and order in the university by complying with its rules and regulations and developing harmonious relationship with fellow students, faculty members and administrative/facilitative staff; and 4.5 maintain a wholesome environment and protect the same. Section 5. Rules and Regulations – In any university, there must be rules and regulations to protect the welfare of individuals, groups and the university as a whole. The © 2016 Nueva Vizcaya State University

university works hand in hand with the large community in upholding the laws of the land of which it is part. Students shall observe such laws, rules and regulations of the university and the standards of the society. Section 6. Hearing Procedures 6.1 Composition of Student Disciplinary Tribunal (SDT) 6.1.1 Chairperson - Director of Student Affairs Services 6.1.2 Members: 6.1.2.1 Chief, Guidance and Counseling Services, 6.1.2.2 NCSSC/SCSSC Campus and/or Federation President and Advisers, 6.1.2.3 Head, Guidance Services, 6.1.2.4 Dean and Guidance Counselor of the College concerned, 6.1.2.5 Chief of Security Services. 6.1.3 The chair and members of the tribunal shall designate, whenever requested, the student members to sit with the body. 6.2 Administrative Due Process 6.2.1 Jurisdiction. The Tribunal or the designated administrative official has the original jurisdiction over cases involving students and student organizations allegedly violating university regulations. 6.2.2 Referral of Case. Complaints are brought to the Tribunal by the Dean of the College or designee upon the request of any member of the college or by the Chief of Security Services. 6.2.3 Procedural Interview. A student charged with misconduct shall be afforded due process which shall include the following: 6.2.3.1 He/She must be informed in writing of the nature and cause of the complaint filed against him/her; 6.2.3.2 He/She shall have the right to answer the charges against him/her, with the assistance of a counsel, if desired and if necessary; 6.2.3.3 He/She shall be informed of the pieces of evidence attached to the complaint; 6.2.3.4 He/She shall have the right to adduce pieces of evidence in support of his/her answer; 6.2.3.5 The evidence must be duly considered by the Tribunal. 6.2.4 Filing of Charges. The complainant or the aggrieved party shall file a written charge duly subscribed, specifying the acts or commission constituting the misconduct. Upon the filing to the Tribunal, an entry shall be made in an official entry book kept for the purpose, specifying the person/s charged, the witnesses, if any, the date of the offense and the substance of the charge. 6.2.5 Preliminary Inquiry. Upon receipt of the complaint which is done under oath, the Tribunal shall determine whether such report is sufficient to warrant formal investigation. In case the formal complaint is found substantial, formal charges shall be filed and served upon the respondent and his parent/guardian. 6.2.6 Answer. Each respondent shall be required to answer the charge in writing within five (5) days from receipt of the charge. 6.2.7 Notice of Hearing. All parties concerned shall be notified and a notice of the set date of hearing shall be served at least three (3) days before the scheduled hearing. Notice to counsel or duly authorized representative/s of a party shall be considered sufficient notice to a party. 6.2.8 Hearing/Duration. The hearing shall begin not earlier than five(5) © 2016 Nueva Vizcaya State University

6.2.9

6.2.10 6.2.11

6.2.12 6.2.13

6.2.14

6.2.15

days or not later than ten(10) days after receipt of the respondent’s answer. No hearing of any case shall exceed two (2) calendar months. Failure to Appear at Hearing. Should a party fail to appear in a scheduled hearing of serious charges despite due notice and without justification, the investigation may be rescheduled. If a complainant fails to appear during the succeeding hearings, the complaint may be dismissed. 6.2.9.1 In case that the alleged offender deliberately evades hearing, he or she shall be ipso facto imposed with the penalty commensurate to the gravity of the offense. 6.2.9.2 For grave offenses, as in cases of theft/robbery and serious physical injuries, should the offender evade the university, proper action may be recommended to higher outside authorities. Postponement. Request of motion for postponement may be granted for good cause. However, not more than three (3) postponements per party shall be allowed. Decision by the SDT/Investigating Committee. The SDT shall decide on each case within fifteen (15) days after the termination of the hearing. It shall attach the complete records of the case, its findings, analysis, conclusion(s) and recommendation(s) on which the decision is based. Copies of the decision shall be furnished to the complainant and the respondent. Decision by the Dean. The Dean shall submit the report together with his decision to the President of the university within ten (10) days after receipt of the committee report. Appeal to the President. The President of the university shall act on the recommendations of the Dean, the appeal filed by the respondent regarding the decision of the SDT within ten (10) days after receipt. In cases of expulsion, the President shall consult the Administrative Council. The decision of the President may be appealed to the Board of Regents within ten (10) days after respondent had received a copy of the decision. Decision by the Board of Regents (BOR). The BOR shall review the appeal and the decision of the President of the university when the penalty is expulsion or suspension of more than one (1) academic year or other penalty of equivalent severity. Rights of Respondents. Every respondent shall enjoy the following rights: 6.2.15.1 to be subjected to any disciplinary penalty only after the requirements of due process shall have been fully complied with; 6.2.15.2 to be convicted only on the basis of substantial evidence(s) the burden of proof being on the person filing charges; 6.2.15.3 to be convicted only on the basis of evidence introduced at the proceedings of which the respondents have been properly apprised and given the opportunity to rebut the same; 6.2.15.4 to enjoy, pending final decisions on the charge, all his rights and privileges as a students; and 6.2.15.5 to defend himself personally, or by counsel or by representative of his own choice. If the respondent © 2016 Nueva Vizcaya State University

desires, and he is unable to secure the services of a counsel, he shall manifest at least two (2) days before the date of hearing and request a counsel from among the members of the faculty and staff. 6.2.16 Effectivity of Decision. The decision shall take effect as provided in the aforementioned rule, provided that the final decision of suspension or dismissal shall be rendered within thirty (30) days prior to any final examination and shall take effect during the semester immediately subsequent to the semester/summer in which decision was rendered,; provided further, that if the respondent is graduating, in which case, the penalty shall be effected immediately. 6.2.17 Report. All proceedings before the Tribunal shall be taken down in writing by a competent stenographer. Original records pertaining to student discipline shall be under the custody of the Director of Student Affairs. Such records are hereby declared confidential and no person shall have access to the case for inspection or copying unless he is officially involved therein or unless he has a legal right which cannot be protected or vindicated without access to such record with an official request. An employee of the university who shall violate the confidentiality of such records shall be subjected to disciplinary action. 6.2.18 Sanctions 6.2.18.1 Disciplinary action may take the form of reprimand or censure with warning, suspension, exclusion, dismissal and expulsion from the university, withholding of graduation and other privileges, or expression of apology by the student. The gravity of the offenses committed shall determine the nature of the disciplinary action/penalty to be imposed. 6.2.18.2 Any disciplinary action taken against a student shall immediately be reported to his/her guardians. 6.2.18.3 Refusal to submit to the jurisdiction of the university by a student not enrolled at a time a charge against him is filed or pending litigation shall be a reason for on-acceptance in any unit of the university. 6.2.18.4 The following are the forms of penalties that may be meted on a student(s) for the commission of misconduct defined in this code: a. Reprimand or censure with warning. This sanction is imposed by way of admonishing or censuring the offender with a warning that repetition of the same or similar offense shall be dealt with severely. b. Suspension. The offender may be refused admission in his/her classes for a number of days. c. Exclusion. An offender may be allowed to finish the semester or term he/she was enrolled in but is not allowed to enroll in the university during the succeeding term. d. Dismissal. This is an extreme form of administrative disciplinary action whereby an offender is immediately dismissed from the university during the semester or term. e. Expulsion. This is the most severe form of disciplinary © 2016 Nueva Vizcaya State University

action whereby an offender is expelled from the university and loses his/her chance of enrolling in the future. 6.2.19 Summary Investigation by the Dean and/or referral of the case to the Student Disciplinary Tribunal. Notwithstanding the provisions of the foregone sections, the Dean may proceed summarily or refer the case to the Tribunal of his/her unit for any of the following acts: 6.2.19.1 Misconduct committed in the presence of family members of the unit or in the course of an official function sponsored by the unit; and 6.2.19.2 Misconduct committed by the student in his/her unit in the classroom or premises in the course of an official activity. 6.2.19.3 The respondent shall be summoned to appear before the Dean of the unit, informed of the charges against him/her and afforded the opportunities to present his/her side. 6.2.19.4 Every decision rendered under this article shall be put in writing which shall include the statement of facts to the case and the basis of the penalty imposed. Such decision shall be final and executory. 6.2.19.5 The Tribunal of a unit shall be composed of three (3) members appointed by the Dean one of whom shall be a student of the unit. Section 7. Bases for Disciplinary Action 7.1 Insulting, uttering derogatory remarks or flagrant indecency in language and intentional infliction of emotional distress directed against a faculty member, staff, visitor, student and any person in authority. 7.1.1 1st offense - Suspension for 5 school days and a letter of apology 7.1.2 2nd offense - Suspension for 10 school days and a letter of apology 7.1.3 3rd offense - Suspension for 3 weeks with a letter of apology 7.2 Immorality 7.2.1 That may result to pregnancy on the part of the woman and the act to impregnate on the part of the man 7.2.1.1 Suspension for 1 school year 7.2.2 Illicit relations 7.2.2.1 Suspension for 1 school year 7.2.3 Acts of lasciviousness – Indecent acts like necking, public kissing, embracing, indiscreet acts of intimacy on campus and in public, except in shows: 7.2.3.1 1st offense - Suspension for 1 semester 7.2.3.2 2nd offense - Suspension for 1 year 7.2.3.3 3rd offense – Dismissal 7.3 Drinking intoxicating beverages and drunkenness. 7.3.1 Drinking alcoholic beverages and/or drunken behavior within college jurisdiction or in possession of alcoholic drink(s) 7.3.1.1 1st offense - Suspension for 5 school days 7.3.1.2 2nd offense - Suspension for 10 school days 7.3.1.3 Subsequent offense - Suspension for 1 month 7.3.2 Any drunkenness resulting to the public scandal, physical injuries or alarm. 7.3.2.1 1st offense - Suspension for 1 month © 2016 Nueva Vizcaya State University

7.3.2.2 2nd offense - Suspension for 1 semester 7.3.2.3 Subsequent offenses - Suspension for 1 school year 7.4 Fighting or resorting to physical force or violence to settle disputes; provided that the party who acted in self-defense shall be exempted from punishment mentioned hereunder: 7.4.1 Slight physical injuries: 7.4.1.1 1st offense - Suspension for 2 weeks and payment of hospitalization/medical bills of the injured 7.4.1.2 2nd offense - Suspension for 1 semester and payment of hospitalization/medical bills of the injured 7.4.1.3 3rd offense - Suspension for 1 school year and payment hospitalization/medical bills of the injured 7.4.2 Less serious physical injuries – Offended parties incapacitated for labor for 10 days or more 7.4.2.1 1st offense - Suspension for 5 school days 7.4.2.2 2nd offense - Suspension for 10 calendar days 7.4.2.3 3rd offense - Suspension for 3 weeks 7.4.3 Serious physical injuries – Injured person shall become insane, imbecile, impotent, blind, shall have lost an eye, a hand, a foot, an arm, or leg or shall have no use of any body member or shall have been incapacitated for the work in which he/she was therefore, habitually engaged (Art. 263, Revised Penal Code). 7.4.3.1 Dismissal 7.4.4 Homicide or murder 7.4.4.1 Expulsion 7.5 Gambling in campus 7.5.1 1st offense - Suspension for 5 school days 7.5.2 2nd offense - Suspension for 2 weeks 7.5.3 3rd offense - Suspension for 1 semester 7.6 Robbery and theft - In crimes of robbery and theft, the culprit is directed to pay the value or replace the items taken or with another of the same value, quality or quantity. 7.6.1 Cases involving values of P100 or less 7.6.1.1 1st offense - Suspension for 1 month and payment of damages 7.6.1.2 2nd offense - Suspension for 1 semester and payment of damages 7.6.1.3 3rd offense - Dismissal 7.6.2 Attempted theft 7.6.2.1 1st offense - Suspension for 1 month 7.6.2.2 2nd offense - Suspension for 1 semester 7.6.2.3 3rd offense - Dismissal 7.6.3 Consummated theft 7.6.3.1 1st offense - Suspension for 5 months 7.6.3.2 2nd offense - Suspension for 1 school year 7.6.3.3 3rd offense – Expulsion 7.7 Forging signature, falsifying public documents, impersonating or giving fictitious name, misrepresentation of facts, plagiarism. 7.7.1 1st offense - Suspension for 1 month 7.7.2 2nd offense - Suspension for 1 semester © 2016 Nueva Vizcaya State University

7.7.3 3rd offense – Dismissal 7.8 Cheating in examination and quizzes 7.8.1 1st offense - Grade of 5.00 in the affected examination 7.8.2 2nd offense - Grade of 5.00 in the affected subject 7.8.3 3rd offense – Dismissal 7.9 Scandalous disturbances of public order 7.9.1 1st offense - Suspension for 1 week 7.9.2 2nd offense - Suspension for 1 month 7.9.3 3rd offense - Suspension for 1 semester 7.10 Bribery - In view of previously committed offense, or as form of coercion 7.10.1 1st offense - Suspension for 1 month 7.10.2 2nd offense - Suspension for 5 months 7.10.3 3rd offense – Dismissal 7.11 Unauthorized holding of firearms, explosives, toxic or dangerous chemical substances or compounds and other lethal weapons on campus or in dormitories. 7.11.1 1st offense - Suspension for 5 months 7.11.2 2nd offense – Dismissal 7.12 Criminal sexual conduct. Criminal sexual conduct includes but is not limited to sexual contact undertaken without the other person’s consent through emotional psychological coercion, verbal pressure, intimidation, threat or physical force. Sexual contact is the intentional touching of another’s private part or the intentional touching of the clothing covering the immediate area of another’s private part. 7.12.1 1st offense - Suspension for 1 month 7.12.2 2nd offense - Suspension for 5 months 7.12.3 3rd offense – Dismissal 7.13 Setting of fire on college property and unauthorized use of fire alarms. 7.13.1 1st offense - Dismissal and replacement of destroyed equipment 7.14 Violation of Dormitory Rules. Non-compliance of residents to dormitory rules shall be a ground for terminating the contract of the resident without prejudice to the penalties imposed for acts contained in the code. 7.14.1 1st offense - Termination of contract with the dorm 7.14.2 2nd offense – Exclusion 7.14.3 3rd offense – Dismissal 7.15 False Testimony/Information. Knowingly offering false testimony at any disciplinary hearing or confrontation. 7.15.1 1st offense - Suspension for 1 month 7.15.2 2nd offense - Suspension for 1 semester 7.15.3 3rd offense - Suspension for 1 school year 7.16 Unauthorized representation/Unauthorized use of College name. Acting as an agent of the College without authority to do so. 7.16.1 1st offense - Suspension for 1 month 7.16.2 2nd offense - Suspension for 1 semester 7.16.3 3rd offense – Dismissal © 2016 Nueva Vizcaya State University

7.17 Coming late to class 15 minutes after start of classes/leaving classes without due permission. 7.17.1 1st offense - Secure admission slip signed by the college Guidance Counselor 7.17.2 2nd offense - Warning and secure admission slip signed by the college Guidance Counselor 7.17.3 Subsequent offenses - Dropped from the subject 7.18 Walking around the campus or going inside classrooms without ID. 7.18.1 1st offense - Warning with promissory letter submitted to the adviser 7.18.2 2nd offense - Suspension for 3 school days 7.18.3 Subsequent offenses - Suspension for 1 week 7.19 Absence during Mass Work, Intramural Meets, Parades, Flag Ceremonies and other activities called for by the university/college. 7.19.1 Fine prescribed by the respective colleges 7.20 Not wearing prescribed uniform on designated days/occasions. 7.20.1 Reprimand with fine as prescribed by the respective colleges 7.21 Picking of fruits or flowers; cutting of trees; shooting; slinging, catching or killing birds; and fishing shall be punishable as follows: 7.21.1 1st offense - Reprimand with Php 300.00 fine 7.21.2 2nd offense - Suspension for 1 week 7.21.3 3rd offense - Suspension for 1 month 7.22 Smoking in classrooms and within the school campus shall be punishable as follows: 7.22.1 1st offense - Reprimand with promissory letter noted by the adviser and submitted to the Dean 7.22.2 2nd offense - Suspension for 1 week 7.22.3 3rd offense - Suspension for 1 month 7.23 Violation of legally posted signs, such as “No Trespassing”, “Keep Off the Grass”, “Off Limits”, etc. shall be punishable as follows: 7.23.1 1st offense - Reprimand with warning 7.23.2 2nd offense - Suspension for 1 week with promissory letter 7.23.3 3rd offense - Suspension for 1 month 7.24 Removing legally posted signs and notices. 7.24.1 1st offense - Reprimand with warning 7.24.2 2nd offense - Suspension for 2 weeks 7.25 Posting signs, notices, manifestos, etc., without permission from the Student Affairs Services or the duly designated representative shall be punishable as follows: 7.25.1 1st offense - Reprimand with warning 7.25.2 2nd offense - Suspension for 1 week 7.25.3 3rd offense - Suspension for 1 month 7.26 Littering or scattering trash in public places, classrooms, surroundings shall be punishable as follows: © 2016 Nueva Vizcaya State University

7.26.1 1st offense - Reprimand with warning 7.26.2 2nd offense - Suspension for 1 week 7.27 Vandalism or destruction of public property, such as writing on the walls, chairs, tearing pages of the library books, magazines, destruction of public buildings and furniture, unauthorized acquisition and removal of property shall be punishable as follows: 7.27.1 1st offense - Suspension for 1 week with payment or replacement of the damaged property 7.27.2 2nd offense - Suspension for 2 weeks with payment or replacement of the damaged property 7.27.3 3rd offense - Suspension for 1 school year 7.28 Showing objectionable films and/or participation in shows, literary and musical programs contrary to the directives of the state as mentioned below shall be punishable by dismissal from the university. 7.28.1 Inciting subversion, insurrection or rebellion against the state; 7.28.2 Undermining the faith and confidence of the people in the government and/or duly constituted authorities; 7.28.3 Glorifying criminal and condoning crimes; 7.28.4 Serving no other purpose but satisfying for sex or violence; 7.28.5 Offending race or religion; and 7.28.6 Trafficking drugs and women. 7.29 Brawls or engaging in a rumble between and among members of fraternities and organizations. 7.29.1 1st offense - Suspension of permit/authority to legally operate of fraternity/organizations for 5 months, and suspension of concerned members for 5 months 7.29.2 2nd offense - Cancellation of fraternity’s permit to operate in the university and dismissal of members involved 7.30 Each of the following offenses shall be punishable: 7.30.1 Connecting or disconnecting electrical wires and plumbing devices without permission from authorities concerned; 7.30.2 Sleeping, cooking and doing toilet necessities in unauthorized places; 7.30.3 Undue noise or disturbances in classrooms, library, quarters, public places or gathering; 7.30.4 Climbing and/or jumping over the boundary fence of the college; 7.30.5 Unauthorized use of university property; 7.30.6 Breaking and or illegal/unauthorized entry; and 7.30.7 Wearing of earrings by the males. 7.31 These following acts shall be punishable by expulsion: 7.31.1 Brutal and cruel acts of hazing or any form of conduct which tends to threaten and endanger health and safety of any person inside the school premises; 7.31.2 Any act which tarnishes the name of the College such as shoplifting or violations of the laws of decency; 7.31.3 Bringing “trouble makers” within the school premises for the purpose of committing crime or felony; and 7.31.4 Conspiracy.

© 2016 Nueva Vizcaya State University

CHAPTER VIII EDUCATIONAL FIELD TRIP OR LAKBAY-ARAL AND OTHER OFF-CAMPUS ACTIVITIES Section 1. Policy Statement – Lakbay-Aral or educational field trips for General Education (GE) courses as well as for technical and major courses are categorized as learning enhancement activities, not a course requirement per se. The narratives and other paper work derived from the Lakbay-Aral shall be considered as the requirements. Hence, those who have failed to join the Lakbay-Aral may opt to fulfill equivalent requirements, as agreed upon by the teacher and students concerned. Section 2. Requirements for Approval – Faculty members who wish to include LakbayAral as part of their learning enhancement activities must fulfill the following approval requirements before transacting business with other agencies: 2.1. A copy of the approved syllabus of the course, which includes the justification as to the necessity of the activity in relation to the course or topics in the course. 2.2. A copy of the approved itinerary and the corresponding justification for the inclusion of the different places to be visited. 2.3. A letter requesting other faculty members to excuse students from their classes who will join the activity. 2.4. A sample copy of the waiver to be signed by the students. 2.5. Budgetary estimate of the trip, stating therein the cost of the trip per student. 2.6. Description of the requirements to be submitted by students who fail to join the field trip to their respective instructors/professors. Faculty members advocating the merits of Lakbay-Aral as learning enhancement activity should be open to other forms of enhancement activities. Proof of student-teacher agreement as to the requirements involved for those who fail to join the field trip should be submitted. There should be no deviation from whatever will be agreed upon between the students and the teacher. 2.7. Assurance that there will be provisions for group insurance, should the Lakbay-Aral pushes through. 2.8. Copy of Evaluation Instrument to be conducted after the activity is completed. 2.9. The proposed activity shall be properly endorsed by the Department Chair and the Dean of the college, recommended by the Director of Student Affairs Services and approved by the Vice-President for Academic Affairs. 2.10. The requesting party shall accomplish Request to Conduct Educational Field Trip Form in quadruplicate. Section 3. Special Provisions for Synchronized Lakbay-Aral 3.1 For GE courses, Lakbay-Aral l shall be synchronized and the schedule for said activity shall not be scheduled one (1) month before the final examinations. 3.2 If there are different groups of Lakbay-Aral activities for Social Sciences, Humanities, Biology, Chemistry and Physics subjects, students who decide to join one group may be excused from the other groups. Whenever possible, there should only be one group per semester that will integrate itineraries for the different GE subjects in the proposed

© 2016 Nueva Vizcaya State University

Lakbay-Aral. 3.3 The proposed activity shall be properly endorsed by the Department Chair and the Dean, recommended by the Director of Student Affairs Services and approved by the Vice President for Academic Affairs. Section 4. Rules and procedures regarding the conduct of bidding for companies or agencies that shall serve the needs of the Lakbay-Aral: 4.1 A public bidding for prospective companies or agencies that shall provide the buses or manage the Lakbay-Aral shall be conducted under the auspices of the following who shall serve as the Ad Hoc Bids and Awards Committee for the proposed Lakbay-Aral: 4.1.1 (1) student representative from the USSC; 4.1.2 (1) disinterested faculty member, preferably from the Faculty Association; 4.1.3 (1) representative from the Internal Audit; and 4.1.4 (1) non-voting administrative personnel, preferably from the Supply Office who shall conduct and manage the bidding process. 4.2 The public bidding shall follow the rules and procedures governing the regular bidding process conducted in government offices. Section 5. Rules and Regulations on the Conduct of Lakbay-Aral 5.1 Students and faculty members shall conduct themselves decently and transact business with honor and dignity outside the University premises. 5.2 No liquor or other intoxicating substances are allowed. 5.3 Obscene and morally degrading activities are strictly not allowed. 5.4 Faculty members who serve as chaperons are restrained from fraternizing with the students. The appropriate social distance between teachers and students must be observed in the entire duration of the Lakbay-Aral. 5.5 Participants are discouraged from soliciting any amount from donors for the conduct of the Lakbay-Aral. If necessary, other fund raising activities may be resorted to in order to raise funds to subsidize their expenses. 5.6 Benefits derived as a result of the Lakbay-Aral or non-perishable gifts from companies catering to students and teachers shall be properly submitted for inventory and consequently considered as University property. 5.7 In case of rebates, these should be properly declared and accounted for. If the coordinators of the Lakbay-Aral decide to use the money for projects that will redound to the benefit of their units or departments, the project shall be made known to the Dean of the college and properly approved by the Vice President for Academic Affairs, upon the endorsement of the Dean. Section 6. Evaluation and Post-Auditing of the Trip 6.1 Evaluation and post-auditing after the Lakbay-Aral are required in order for the coordinators to prove to all and sundry that all transactions made have been above board, and that no coordinator has derived any material benefit from the activity. © 2016 Nueva Vizcaya State University

6.2

The students shall evaluate the activity and freely express their views regarding the concluded activity. The evaluation shall be conducted by a panel consisting of the following: 6.2.1 (1) disinterested faculty member who shall be nominated by the students and consequently appointed by the VPAA; 6.2.2 (1) student representative from the USSC or any disinterested student designated by the USSC; and 6.2.3 (1) representative from the coordinators of the field trip. 6.3 Coordinators who fail to submit their audited financial reports and evaluation results shall be barred from coordinating future Lakbay-Aral activities.

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TITLE TWO CHAPTER I LIBRARY SERVICES Section 1. NVSU Library Specific Objectives 1.1 To develop the collection consistent with the instruction, research, extension and training programs of the university. 1.2 To maintain and provide access to whatever materials found in the library and to circulate and manage these materials. 1.3 To extend its services to others who do not have access to library services. 1.4 To aid in the dissemination of publications, and information materials that will help in the attainment of the goals of the university and the national government. Section 2. Services Offered 2.1 Research Service – The library is open to students who wish to stay and do research work. The librarian as well as the library staff and student assistants are there to serve the clientele. 2.2 Library Orientation – One of basic library services is the Library Instruction/ Orientation Program intended for college freshmen. It usually starts at the beginning of the school year and continues throughout the year. The objective of the program is to welcome the freshmen and to introduce to them the available information sources, facilities and services that the NVSU library offers. 2.3 Reserve Book Service – The reserve section consists of books which have been identified by faculty members required for their respective courses. Books in reserve section which are placed in an open shelf may be borrowed for room use only for one (1) hour and may be renewed another hour if there is no demand for them. 2.4 Graduate School – This section includes both foreign and local titles and is adopting the open shelves system, meaning the readers are allowed direct access to the bookshelves. Materials found in this section are theses and dissertations, journals, books and other materials such as techno guides, and other special collections. Theses and dissertations are strictly for “ROOM USE ONLY.” 2.5 Reference Service – The library has a well-organized Reference Section. The general reference books are books consulted for facts or information. These are broad in scope and not limited to any single subject. The collections consist of ready reference materials such as dictionaries, encyclopedias, handbooks, yearbooks, almanacs, important textbooks and special collections. The materials in this section are for “ROOM USE ONLY.” General reference books may be issued for classroom use upon the request of a faculty member, but these shall be returned within the day. 2.6 Periodicals – Materials found in this section are retrospective and current issues of local and foreign magazines, technical journals, newspapers and clippings. The periodical collections are “FOR ROOM USE ONLY” to be read at the specified area but may be borrowed for photocopying within the library. 2.7 Filipiniana Service – This section houses books about the Philippines regardless of author and/or works by Filipinos. Books are also on open shelves to give the clients a greater access to the collection. 2.8 Circulation Service – The Circulation Section of the library contains books and other materials that can be brought out by library clientele. Library © 2016 Nueva Vizcaya State University

2.9

2.10 2.11

2.12

2.13

2.14

2.15

circulation service comprises the activities around the lending of books and other materials to users. The circulation is one of the sections in the library where all library transactions transpire. Vertical Files Information – A file of important articles from newspapers, magazines and are clipped, organized for future references. They are classified by subject and kept in expanding envelops/folders for ready reference to constitute the vertical files. To facilitate easy access to the vertical file, a subject index is provided at the top of the cabinet. 2.9.1 Modern courses of study require up to date information on a wide variety of subjects. 2.9.2 Up-to-date materials on a subject are on newspaper, magazines, pamphlets, bulletins, clippings, booklets and brochures rather than in books. New Acquisitions – The library continuously acquires materials to update the library collections and provide the clientele with current editions of books and other reference materials. Instructional Media (Non-Print Collection) – Collections include maps, educational videotapes, slides, transparencies, slide tapes, slide projectors CD ROMS, and other electronic resources are also available inside the instructional media room or the e-lib. NVSU students, faculty and staffs who intend to use media equipment and materials inside the instructional Media Room or e-lib must secure permission from the Head Librarian. Internet/WiFi – In a fast-paced and highly information conscious world the use of the internet is deemed necessary, if not a priority. Access and retrieval of knowledge has been done through information technology. The NVSU computer center finds this demand compelling and for this reason it has provided internet terminals. The library is a WiFi zone. Students, faculty and staff must register or obtain their internet account from the computer Center. Inter-Library Consortium – It is a service where students can conduct research in other libraries or institutions in the same manner that other institutions are welcome to send their students in the library to conduct research subject to its policy. Photocopying – The library has provided photocopying station so as to facilitate easier research among its users. One photocopying station is located at the ground floor. 2.14.1 Materials that cannot be photocopied 2.14.1.1 Theses and dissertations 2.14.1.2 Rare materials 2.14.1.3 Materials that are not in good condition 2.14.1.4 Maps 2.14.1.5 Manuscripts 2.14.2 Rules in Photocopying: 2.14.2.1 Library materials to be photocopied should be issued out and properly received. 2.14.2.2 Only NVSU graduate school students are allowed to photocopy theses/dissertations with a maximum of fifteen (15) pages. 2.14.2.3 Off-campus researchers are not allowed to photocopy any NVSU library materials. Library Homepage – The university library has developed its own home page designed to provide all the necessary information about the library, its services, staff, collection and other pertinent information to the different library users through the use of internet. © 2016 Nueva Vizcaya State University

2.16 Binding Services – The library prepares materials/document and sent to the bindery section for binding. Worn out books and back issues of periodicals are also sent to the bindery for binding, mending and minor repairs. 2.17 Weeding – Weeding is the process of removing or discarding resources and other materials from the library collection which are no longer essential to the collection and no longer useful to the students/clientele of the university. Weeding may also be called de-selection, de-acquisition, book retirement, or pruning. Since this process is an essential component of collection development program, the NVSU library (Bambang campus) considers this as necessary activity. Hence, the Policy, Criteria for Weeding is stated on the Collection Management Policy Statement (Selection/Acquisition/Deselection) of the Nueva Vizcaya State University Library System. Thus, the policy for responsible weeding of library serves to increase accessibility, improve the collections and services to users. 2.18 Library Automation – The university library is starting to adopt the KOHA integrated library system for fast and easy access and retrieval of library materials. Books and other library materials are still on the process of encoding. 2.19 Library Service Hours 7:30 AM – 5:00 PM Monday to Friday No Noon Break 7:30 AM - 5:00 PM Saturdays (Graduate School Library) No Noon Break *the bell rings 15 minutes before the library closes Section 3. General Rules and Regulations of the Library 3.1 Library Users 3.1.1 All bona fide students, faculty and employees, officials of the university 3.1.2 Retired faculty and staff 3.1.3 Alumni-graduates of NVSU could still avail of library resources but for room use only 3.1.4 Visiting scholars with university appointments 3.1.5 Graduate students with referral letter from other schools 3.1.6 Government and private researchers 3.2 Requirements for Library Privileges 3.2.1 Students’ Identification Card (ID) 3.2.2 Library Card valid for the current semester 3.2.3 Faculty and Staff – Identification Card (ID) 3.2.4 Graduate students/private and government researchers must present a letter from the Head of Agency requesting the use of the library and their office ID 3.3 Fees 3.3.1 Students are paying their library fee (Php 100.00) and library card (Php 20.00) 3.3.2 Faculty, staff, retirees and alumni – Free 3.3.3 Private researchers from outside NVSU – Php 20.00 3.4 Borrowing Privileges 3.4.1 Undergraduates – 1 circulation book for overnight 1 fiction/week 3.4.2 Graduate Students – 2 books/week (renewable) 3.4.3 Non-NVSU users – for room use only

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3.5 Any book on loan may be recalled if: 3.5.1 Official of the university have an urgent need of the book 3.5.2 A book is to be placed on “Reserve” for a course or to be given shorter loan period 3.5.3 If it is overdue 3.5.4 The library is conducting their mandated annual inventory Section 4. Fines – Failure to return a circulation book on its due date or after recall shall pay a fine of Php 20.00/day exclusive of Sundays and holidays. For the first hour or a fraction thereof after the hour appointed to return, Php 5.00; for each hour after the first, Php 1.50 (Php 1.00); for each full day, Php 20.00 (Php 13.00). Section 5. Loss of Library Card 5.1 The library personnel should immediately be notified for the lost library card so that its use can be terminated. 5.2 A students should submit 1X1 ID picture and pay Php 20.00 at the Cashier’s Office for the replacement of the lost card. Section 6. Falsification and Use of Someone Else’s Library Card – Any person who uses a library card not his/her own shall be deprived of his/her library privileges for not more than one semester. Section 7. Loss of Library Resources 7.1 Loss of Circulation books. Any person who losses or fails to return a book within seven (7) days after due date or recall will pay its current replacement value at the Cashiers’ office and present the receipt to the Librarian. 7.2 Loss of Periodical. Any person who losses or fails to return a periodical will pay its current replacement value at the Cashier’s Office and present the receipt to the Librarian. Section 8. Refusal or Failure to Settle Library Accounts 8.1 Any person who after due notice shall refuse or fail without just cause to settle the library accounts or obligations shall not be allowed to register. 8.2 Shall not be permitted to use the library. 8.3 Shall not be issued university clearance. Section 9. Research in Other Libraries (Referral Letter) 9.1 Where there is a need for a library material that is not available at the NVSU Library, the researcher is referred to other libraries. The NVSU student is furnished with a request letter addressed to the librarian of the institution where the NVSU student wishes to visit. 9.2 The NVSU library reciprocates this service by allowing qualified researchers from other institutions. 9.2.1 Students must inform the library personnel the day before the research and present a validated library card upon requesting for permit. 9.2.2 One permit is good for five (5) students. 9.2.3 Research should be made during weekdays only or depending upon the schedule of the library a student wishes to visit. 9.2.4 Research permit is valid only on the date stated. 9.2.5 The student is required to observe/follow rules, regulations and policies by the library.

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Section 10. Disorderly and Disruptive Behavior – Any person engaged in disorderly conduct such as the following shall be asked to leave the library and be subjected to suspension of the library privileges for not more than two (2) weeks: 12.1 Drunken behavior; 12.2 Creating disorder; 12.3 Disruptive behavior; 12.4 Excessive noise; 12.5 Loud discussion or improper behavior - (e.g. smoking, eating within the library premises). Section 11. Library Clearance – Any student applying for transcript of records, certification of grades at the Registrar’s Office shall accomplish a clearance. The Library has a separate set of clearance to be signed by the different section-in-charge. Students with library obligation such as unreturned book/loss/unsettled overdue fines shall not be cleared unless properly settled. Faculty/staff also required to pass clearance when they are applying for retirement, resignation/transfer to other agency, vacation/ sick leave, maternity leave, separation from the service, or study leave for more than one month.

© 2016 Nueva Vizcaya State University

ORGANIZATIONAL STRUCTURE OF THE LIBRARY (Bayombong Campus)

President Campus Administrator

Campus Coordinator,

LIBRARY ADMINISTRATION SERVICES DIVISION Library Office & Administrative Section Computer Services Section Maintenance & Janitorial Services Program

USER EDUCATION & SERVICES DIVISION Graduate Section Circulation Section Reference Section

LIBRARY ADVISORY COMMITTEE

TECHNICAL SERVICES DIVISION Acquisition & Cataloguing Section Bindery & Repair Section Audio- Visual Section

Periodicals Section Filipiniana Section

Duplicating Services Section

Museum & Archives Media Center Sentinel Section

© 2016 Nueva Vizcaya State University

ORGANIZATIONAL STRUCTURE OF THE LIBRARY (Bambang Campus)

President Campus Administrator

Campus Coordinator,

College Librarian I

College Librarian I

LIBRARY ADVISORY COMMITTEE

College Librarian III

Administrative Aide

Student Assistants

Library Clientele

© 2016 Nueva Vizcaya State University

CHAPTER II GUIDANCE SERVICES Section 1. Guidance Services – The Guidance Services Unit shall provide programs and activities that aims at helping students adjust to college life, to understand themselves better, to improve interpersonal relationship, to make intelligent decisions and to prepare for a lifelong career. It shall provide information to enable the students to explore occupational areas and identify prospects for employment. 1.1 The Guidance Services shall be headed by a Unit Head who will be responsible for the implementation of the unit’s programs and services, as described below. The Head shall be assisted by Guidance Counselors from each college and from the Laboratory School. The Head shall be under the direct supervision of the Director. 1.2 For Bambang Campus, the Guidance Services shall also be headed by a Unit Head, who shall be in charge of the unit’s operations in the campus and shall be under the direct supervision of the Associate Director. Section 2. Services and Programs 2.1 Information and Inventory Service 2.1.1 This service aims to equip students with vital information to help them adjust to their environment and make intelligent decisions. Information regarding University policies, programs, services and facilities are provided through the annual opening exercises, freshmen orientation program, dormitory visitations and college survival kit or brochures. 2.1.2 All freshmen shall accomplish the Individual Information Sheet (Guidance Form I) as part of the inventory service. 2.2 Counseling Service 2.2.1 This is the heart of the guidance program which aims to help each individual understand himself/herself better, cope with the stresses of life, make sound decisions and life goals, and achieve self-direction. 2.2.2 Students are assisted through individual personal counseling, individual career counseling and group counseling. Residence hall counseling is also provided where the students are visited in their dormitories at specified schedules. 2.2.3 Each college has a counselor to render guidance and counseling service. 2.3 Testing Service 2.3.1 This service aims to help the students discover their capabilities and limitations (e.g., aptitudes, interests and habits) to enable them to know themselves better and make wise career decisions. Psychological tests are also used for purposes of career counseling and job placement. The testing service is extended to the Laboratory School. 2.4 Group Guidance/Learning Assistance Program (LAP) 2.4.1 This program aims to assist groups of students with common problems/needs in order to facilitate their adjustment to college life. The group guidance program implements Pep Talk and Small

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Group Discussion on relevant topics such as “How to Study Effectively”, “Love, Courtship and Marriage”, “Entrepreneurship” and the like. 2.4.2 Under the Learning Assistance Program (LAP), group sessions on subjects like Math, Chemistry, English, etc. are conducted in coordination with the student organizations. University-wide symposia and convocations on topics such as drug abuse, prevention and control are also conducted. Career days and career orientation for freshmen are also programmed to guide the students in making career decisions. 2.5 Human Resource Development Program 2.5.1 The objective of this program is to harness the potentials and sharpen the skills of students through sensitivity and leadership training. Group process activities that focus on self-growth, social effectiveness, and leadership/management are implemented for student assistants, peer counselors and student leaders. 2.5.2 Skills enhancement trainings are also conducted for college guidance coordinators, faculty advisers, dormitory personnel and SAS counselors in coordination with the other services units. Requests for leadership training and other HRD activities from outside agencies may also be packaged by the GS. 2.6 Financial Assistance Program 2.6.1 To assist students in their financial needs is the concern of this program. This is carried through the Student Emergency Loan Fund (SELF) and the Student Registration Loan Fund (SRLF). The SELF program loans are given to students for their emergency needs at a very reasonable interest rate. Under the SRLF, students can enroll without cash by loaning the assessed amount. Both loans are payable within the semester.

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Revision on-going. CHAPTER III FOOD SERVICES AND COLLEGE-BASED CANTEENS Section 1. General Statement – Food services in the university may either be provided by the college-based canteens or the food court concessionaires located near the north gate. Section 2. Guidelines for College-based Canteens 2.1 The management and supervision of the college-based canteens shall be directly under the office of the Dean to be monitored by the Office of the Business Affairs-Auxiliary Services. These include the canteen operated by the College of Teacher Education, College of Forestry, College of Agriculture-WBT Program and the College of Human Ecology. 2.2 The Business Affairs-Auxiliary Services Program shall provide initial capitalization if needed by the college canteens. 2.3 The canteen in-charge shall be designated by the College Dean concurred by the Office of the Business Affairs-Auxiliary Services Program. The canteen-in-charge shall be responsible for monitoring the cleanliness of the surrounding, the waste management, submission of rentals and reports, security of the canteen, among others. 2.4 The college-based canteens shall be classified into: 2.4.1 Service – These canteens are operated because they are required by the accreditation to serve the students, faculty and staff of the college. 2.4.1.1 The canteen classified under service shall be required to submit/pay monthly rental of Php600.00 to Php1000.00 depending on the size of the canteen, every first week of the month to the university for the use of space. A photocopy of the Official Receipt shall be given to the ASP Office for monitoring and recording purposes. 2.4.1.2 They are required to install water and electric meter. If in case the electric and water meter are not yet installed, the canteen shall pay the computed amount provided by the PPSDS. 2.4.1.3 The canteens under College of Forestry and College of Education shall be under this classification. 2.4.2 Instruction – These canteens are operated because they are required by the course offered by the college. 2.4.2.1 The canteen in charge must be responsible for all the activities/operations of the canteen. The canteen-in-charge shall be responsible for the cash and be bonded by the regulating authority. She/he can hire personnel to help in the selling and other activities of the canteen. 2.4.2.2 The canteen in charge shall keep pertinent records and books such as cash sales journal, credit sales journal, expense journal among others. 2.4.2.3 A representative of the Internal Audit office shall conduct periodic inspection of books. 2.4.2.4 The canteen-in-charge shall submit monthly income statement using the pro-forma daily income and expense statement. Thirty percent (30%) of the monthly net income shall also be remitted as share of the university under the ASP Trust Fund (Rentals) every month. A photocopy of the © 2016 Nueva Vizcaya State University

official receipt together with the statement of income and expenses shall be submitted to the ASP Office every first week of the following month. 2.4.2.5 Each canteen shall be installed with an electric and water meter at their own expense except for the canteen operated under the College of Human Ecology. The monthly water charges are to be paid directly to the university while the electricity charges to the NUVELCO. If in case the electric meter is not yet installed, the canteen shall pay the computed amount provided by the PPSDO. 2.4.2.6 The canteens under College of Agriculture and College of Human Ecology shall be under this classification. 2.5 Each canteen shall have its Trust Fund Codes under ASP to determine their income which can be used for the improvement of the university facilities. 2.6 The canteen in charge approved by the Dean shall submit a report on the use of their share of income annually. 2.7 These guidelines shall take effect on July 2008 as approved by the parties concerned and the Administrative Council. Section 3. Guidelines for Food Court Concessionaires – 2.1 xxxx 2.2 xxxx 2.3 xxxx 2.4 xxxx 2.5 xxxx Section 4. Compliance to Existing Laws, Rules and Regulations on Food Safety – All food service providers in the university are mandated to comply with the requirements of laws, rules and regulations appertaining to food safety standards. (NVSU Circular No. 2015-001)

© 2016 Nueva Vizcaya State University

CHAPTER IV CAMPUS MINISTRY / MULTI-FAITH SERVICES Section 1. Policy Statement – The university recognizes the development of the whole person particularly its clientele, the students. With that premise, the recognition of sororities and fraternities, including students’ religious organizations, is an appropriate and beneficial effort of the Student Affairs Services (SAS). The campus religious organizations are significant partners in molding the hearts and minds of young students towards value formation and wholesome camaraderie among faculty members and staff and fellow students. Section 2. Objectives 2.7 To make Christ known and His power to change lives. 2.8 To share the work of Christ on the cross through regular fellowships, Bible studies, prayer meetings and other activities. 2.9 To uphold the standard of the Scripture (Bible) in all aspects of daily living. 2.10 To foster brotherhood and wholesome camaraderie among students, faculty, and staff. Section 3. Program and Activities 3.1 Regular fellowship, Bible studies, and prayer meetings. 3.2 Semi-beginner and semi-starter activities, day in prayer, planning and evaluation. 3.3 Community outreaches and other special activities, birthday harana, counseling, medical missions, hospital and jail visitations. 3.4 Concerts and other income generating projects. 3.5 Seminar and retreat. 3.6 Other inter-university gatherings. Section 4. Duties and Responsibilities of the Unit Head 4.1 To oversee the management of the affairs of the religious organization. 4.2 To coordinate with the SAS Office the activities, reports and other paper requirements for proper coordination and communication. 4.3 To plan, execute, and evaluate the planned activities in a semester’s term. 4.4 To represent the organization together with the student representatives, whenever needed by the SAS and the university as a whole 4.5 To be a winsome witness of the truths and values that the religious organization upholds not only to the students but to other professionals in the workplace.

© 2016 Nueva Vizcaya State University

CHAPTER V DORMITORIES (Bambang Campus) Section 1. Policy Statement - The University provides student housing services through dormitory facilities where residents live in simulated home conditions. The residents are expected to comply with the dormitory rules and regulations. These regulations shall bind the applicant for admission to the dormitory. Violators of any of the regulations shall be punished accordingly based on the Dormitory Code of Conduct and the University Code of Conduct and Discipline for Students. Policies and rules are formulated for every resident to observe as means of maintaining discipline and order. Everyone has a responsibility towards creating an environment, not only conducive for study, but also growth and development of enlightened, happy and morally upright individuals. Section 2. Dormitory Services/Programs and Activities 2.1 Accommodation It responds to the housing needs of the students. It maintains the implementation of dormitory rules and regulations, procedures and guidelines and other requirements for accommodation including transients. It is also responsible for the issuance of dormitory clearances to concerned students. 2.2 Dormitory Living It keeps individual records of student residents, their attitude and behavior toward dormitory relation with co-residents, proper use of dormitory facilities, maintenance and proper obedience to individual assignments given to them. 2.3 Guidance Activities It keeps records of student residents’ individual information data, such as room assignment, class schedule, observation, interview notes and copy of grades. It monitors the attitude and behavior of the students. It provides counseling services to student residents and shall likewise communicate with the parents with regard to student residents’ development or problems. It likewise does referral to concerned offices for further counseling and guidance. 2.4 Socio-cultural and other Activities It provides and conducts social and cultural activities for the residents, such as acquaintance/get-together party, open house, organization of cultural groups (music, theater, arts, drama, etc.), monthly birthday celebration/happy meal and dormitory culminating programs and activities. 2.5 Recreational Activities It help provides for the recreational needs of students and opportunities for indoor and outdoor games, tournaments and sports festivals. 2.6 Food Production and Dorm Area Beautification Activities It motivates and organizes student residents in food production and dorm area beautification activities. Each group or student resident shall maintain a vegetable and flower garden for student dormitory economic living sustainability. 2.7 Student Resident Leadership It organizes a council per dormitory to work activities every semester such as setting internal house rules and regulations which shall not contradict © 2016 Nueva Vizcaya State University

the general dormitory rules and regulations. The elected President of each dormitory shall be compensated with 50% discount of his/her dorm fees. 2.8 Dormitory Student Assistant Every semester, student residents are hired as dormitory assistants to be detailed at their respective dormitory that requires hourly services averaging 8-10 hours per week with functions to assist in the monitoring of dormitories and student residents activities. This is a personnel complement for better services of the dormitory they are assigned to. 2.9 Dormitory Canteen It organizes a dormitory canteen that will help provide the student interns their basic necessities at reasonable prices as they live in a simulated safe home. The dormitory canteen will provide the students easy access in buying their immediate needs. It will also minimize the dormers going/sneaking out of dormitory and out of the campus after curfew hours. Section 3. Admission and Check out 3.1 Students coming from remote areas of Nueva Vizcaya and other nearby provinces shall be given priority accommodation to the University Dormitories. 3.2 As long as dormitory space is made available, priority shall be given to freshmen. 3.3 All applicants are considered qualified irrespective of social and economic status. Priority shall, however, be given to the underprivileged or to those who belong to the minimum income earner bracket. 3.4 Students seeking accommodation in the University Dormitories shall file an application for admission with the dormitory manager or the dormitory in-charge/houseparent. If accepted, the student should accomplish all required documents i.e. personal data sheet, photocopy of assessment form, dormitory agreement, photocopy of identification card, two (2) pieces ID picture and photo copy of previous semester grades. 3.5 Students should check in at the dormitory one (1) or two (2) days before the start of classes as a confirmation of his/her stay at the dormitory. 3.6 Approved slots in the dormitories are non-transferrable. 3.7 Student residents shall not be permitted to move from one dormitory to the other within the semester except for valid reasons. 3.8 The dorm must ensure secured and safe accommodation and a nurturing environment for excellent scholastic performances of the student residents. Hence every semester, a dormer shall be evaluated based on these given five categories: 3.8.1 Observance and maintenance of cleanliness, orderliness of the assigned living room, kitchen, comfort rooms and etc. 3.8.2 Performance of assigned tasks. 3.8.3 Attitude and behavior. 3.8.4 Participation in dorm meetings and activities. 3.8.5 Academic performance. 3.9 Student residents shall not be allowed to leave the dormitory within the semester without the approval of the dormitory manager or the dorm incharge/houseparent. In this case, the student resident should pay the dormitory fee in full and refund of the dorm fee is not possible. 3.10 Student residents shall check out of the dormitory within three (3) days after the end of the semester. If the student wishes to extend his/her stay, he/she should notify in writing the management within five (5) days before the end of the semester. 3.11 Student residents should leave the dormitory clean and orderly every end © 2016 Nueva Vizcaya State University

of the semesters. Students may store their belongings over the summer vacation provided they will pay the corresponding fee of Php 25.00 per month. Any improperly stored articles will be disposed by the dormitory manager/houseparent/dorm in-charge. 3.12 Student residents should take all their belongings with them when they will no longer stay at the dormitory. 3.13 Student residents shall renew applications every semester. Section 4. Fees 4.1 Per BOR Resolution No. 03-05-13, s. 2015, the unified dormitory fee is three hundred pesos (Php 300.00) per month. 4.2 Student resident shall pay one month deposit and one month advance before checking in at the dormitory. Payments should be made at the cashier’s office upon presenting the billing/permit to pay form issued by the dormitory manager. Official receipts together with the billing/permit to pay form should be presented to the dormitory manager. 4.3 Student residents should pay the remaining dorm fees in full one month before the end of the semester. Failure to do so may result to nonrenewal/cancellation of dormitory privileges. 4.4 The use of electrical appliances other than those provided by the university shall be subjected to an additional fee of one hundred pesos (Php 100.00) per unit every month. 4.5 A resident may leave his/her personal belongings during semestral breaks and summer vacation for storage but must pay to the collecting officer a storage fee of twenty five pesos (Php 25.00) per month. All payments shall be made at the cashier’s office. 4.6 In between semestral breaks, students may be accommodated in the dormitories as transients, subject to the rates indicated for transients. 4.7 The NVSU Student Residents’ Association (NVSU-SRA) collects the following: 4.7.1 Membership Fee Php 20.00 - to be used by the Association for operational expenses 4.7.2 Monthly Dues Php 5.00 - will be collected and to be used by the respective dormitories as contingency fund. The unexpended fund shall be used for student residents’ projects / programs at their respective dormitories. 4.7.3 ID Fee Php 20.00 - student-residents proper identification for university and dormitory security and safety. Section 5. Activity Schedules, Rules and Regulations 5.1 Waking Up Time 5.1.1 The suggested waking up time is 5:00 AM to 5:30 AM. 5.2 Sleeping Time 5.2.1 The suggested sleeping time is at 10:30 PM. 5.2.2 All dormers must be in bed at 10:30 PM 5.2.3 Study time can be extended up to 11:30 PM only. 5.3 Meal Preparation, Time, Etiquette, Cleanliness 5.3.1 All student residents are suggested to prepare, take their meals and wash dishes at the designated places during the prescribed schedule: 5.3.1.1 Breakfast 5:00 AM to 7:30 AM 5.3.1.2 Lunch 11:00 AM to 1:00 PM 5.3.1.3 Dinner 5:00 PM to 8:00 PM 5.3.2 Etiquette - Table etiquette must be observed at all times. Students © 2016 Nueva Vizcaya State University

5.4

5.5

5.6

5.7

must minimize noise while eating. 5.3.3 Clean as you go - the following activities shall be strictly followed: 5.3.3.1 Wipe dining table after using or eating. 5.3.3.2 Sweep or pick up scattered food/trash on the floor. 5.3.3.3 Arrange the bench or chair after use. 5.3.3.4 Cooking and eating paraphernalia should be cleaned and orderly placed in the proper area. 5.3.3.5 Clean the kitchen sink after use. 5.3.3.6 Check the faucet if it is properly closed after use. Study Period 5.4.1 All student residents must develop a regular study period. The suggested period shall be from 8:00 PM to 11:30 PM Silence must always be observed during the study period. Use of Television 5.5.1 The following schedule regarding the use of the dormitory television is to be strictly followed: 6:00 AM - 8:00 AM Monday to Friday (news broadcast only) 5:00 PM - 8:00 PM Monday to Thursday (news broadcast only) 5:00 PM - 9:00 PM Fridays and days prior to holidays 10:00 AM - 1:00 PM & 5:00 PM - 9:00 PM Saturdays 10:00 AM - 1:00 PM & 5:00 PM - 8:00 PM Sundays 5.5.2 Proper decorum must be observed during viewing. 5.5.3 The volume of the TV must be properly regulated. 5.5.4 Use the television with utmost care. 5.5.5 Observe cleanliness and orderliness in the viewing area. Recreation and Use of the Recreation Facilities 5.6.1 Recreation facilities shall be made available to all residents who may wish to use them. 5.6.2 Dormers who wish to borrow the dorm’s sports equipment must register their names in the log book. 5.6.3 Indoor games are allowed in the designated areas. 5.6.4 Disruptive games are prohibited. Playing inside the room and playing during the curfew hours are strictly prohibited. 5.6.5 Dormers shall use the dormitory equipment with utmost care. 5.6.6 Student residents shall replace with identical item or the cash equivalent of the destroyed facilities under their custody for reasons other than usual wear and tear. Use of Comfort Room / Shower Room / Wash Area The proper use and upkeep of the comfort rooms / shower rooms / wash rooms shall be the responsibility of the users. The following rules shall be observed: 5.7.1 Sit properly on the toilet bowl. 5.7.2 Flush toilet bowls and urinals after use. 5.7.3 Control the flow of water in the faucets and in the showers. 5.7.4 Check the faucets and shower if these are properly closed after use. 5.7.5 In case of malfunctions of facilities, immediately inform the dormitory manager or the house parent. 5.7.6 Student residents shall replace with identical item or the cash equivalent of the destroyed facilities under their custody for reasons other than usual wear and tear. 5.7.7 The suggested schedule for washing of clothes is every Saturday and Sunday. It can be done during weekdays on dormers’ vacant

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time. Washing of clothes during the study period is prohibited. 5.7.8 Clean as you go. 5.7.8.1 Avoid leaving empty wrapper of soap, shampoo and the like. Throw tiny trashes in the proper garbage can to avoid clogging of drainage pipes. 5.8 Room Upkeep/Maintenance 5.8.1 Every student resident is required to fill out room inventory form upon checking in and checking out. 5.8.2 Residents are required to declare all electrical appliances upon checking in. Undeclared/unauthorized electrical appliances shall be confiscated and shall be redeemed after having paid the additional electricity charges at the cashiers’ office and after given the corresponding penalty as stipulated in the dormitory code of conduct by the disciplinary authorities. 5.8.3 Student residents are not permitted to make unauthorized electrical connections for appliances and other gadgets other than those provided for by the university neither they are permitted to tamper with dormitory facilities. 5.8.4 It is the responsibility of the students to maintain the cleanliness and orderliness of their room. 5.8.5 Clothing must be orderly and neatly arranged in proper places. 5.8.6 Beds must be neatly arranged as soon as one gets up at 5:00 AM to 5:30 AM 5.8.7 The room and the beddings must be arranged in an army barracks style. 5.8.8 Maintain a trash can in the room and keep it clean, orderly and neat. Garbage must be placed in the trash can and shall not be thrown out of the windows. Always observe proper waste segregation. 5.8.9 Vandalism (deliberately destroying tables, chairs, beds and lockers and other dormitory facilities and equipment, and also writing, drawing and painting on the walls) is strictly prohibited. 5.8.10 Student residents in every room must provide their own flashlight, rugs and doormats. 5.8.11 Meals are not allowed inside the room except when the student residents are sick and unable to go to the dining area due to ailment. Snacks are allowed provided that left over/wrappers are properly disposed of. 5.8.12 All defective facilities should be reported immediately to the dormitory manager. 5.8.13 Student residents must replace any damage they would incur in their room (e.g. clothes rack, beds, windows, tables, cabinets, doors and door knobs or locks and other room fixtures). 5.8.14 Student residents shall prepare daily room cleaning schedule. 5.9 Cleanliness, Orderliness and Sanitation To ensure cleanliness, orderliness and sanitation, the dormitory manager or the dorm in-charge/houseparent shall conduct inspection regularly. Orderliness and cleanliness of the dormitories shall be the concern of everyone. The student residents are expected to observe the following: 5.9.1 Cleaning own room and dormitory surroundings/areas using own cleaning materials. The daily cleaning and the weekly general cleaning schedules should be followed. 5.9.2 Chewing of beetle nuts “momma” is prohibited at the dormitory

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premises. A designated and appropriate area should be identified. For cleanliness, orderliness and sanitation at the area, the following should be observed: 5.9.2.1 Spitting on the designated area. 5.9.2.2 Observe sanitary and proper disposal of “momma”. 5.9.2.3 Clean as you go. 5.9.3 Student residents are required to render mass work or general cleaning once a week. 5.9.4 Voluntary picking of scattered pieces of paper or litters, putting chairs and tables or other facilities back on their proper places. 5.9.5 Making and keeping beds orderly at waking up time and at all times. 5.9.6 Arranging slippers, shoes, and sandals in proper places. 5.9.7 Wet clothes should be properly placed at the designated drying areas. Hanging of wet clothes inside the room, through the windows and at the bathrooms and comfort rooms are prohibited. 5.9.8 Soaked clothes that are left unattended for three (3) days will be thrown away. 5.9.9 Upkeep personal belongings/things. Things left unkempt will be confiscated by the dormitory manager or the house parent/dorm in-charge. 5.9.10 Keep cabinets and dressers neat and orderly. 5.9.11 No kettle/casserole/wok shall be left on top of the stoves. 5.9.12 Cooking and eating paraphernalia should be kept clean and in proper places. Unwashed and unkempt cooking and eating stuff shall be confiscated. 5.9.13 No animals should be kept in the buildings, halls or room or even in the premises. 5.9.14 Proper segregation and disposal of wastes should always be followed. 5.9.15 Warning and reminders will be done to ensure that the students are informed of the consequences of their negligence. 5.10 Curfew Hours All student residents are required to be inside the school campus/respective dormitory on or before the prescribed curfew hours: Dormitory curfew University curfew

8:00 PM everyday 9:00 PM everyday

5.10.1 All student residents are supposed to be in the dormitory from 8:00 PM to 5:30 AM. 5.10.2 Student residents arriving later than the curfew hour will be listed in the logbook as violators and will be dealt in accordance with the Student Code of Conduct and Discipline and the Dormitory Code of Conduct. 5.10.3 A student resident can be expelled from the dormitory on the ground of repeated violation of curfew hours. 5.10.4 Anyone caught entering or leaving the premises over the fence shall be dealt with accordingly based on the Student Code of Conduct and the Dormitory Code of Conduct. 5.10.5 Students must not engage in activities that cause a lot of noise, except for activities conducted by the Student Residents’ Association. 5.10.6 Silence must always be observed during the curfew hours.

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5.11 Visiting Hours 5.11.1 Visitors are required to register in the visitors’ logbook. Visitors should be accompanied by the student resident during their stay at the dormitory. 5.11.2 Visitors should be entertained in designated places only. No visitor/s should be allowed in the bedrooms without prior approval of the dormitory manager. Parents or family members of residents may stay overnight provided they should seek first the approval of the dorm manager and should pay a transient fee of Php 50.00. In case there is no space available in the dorm, the following rules shall be followed: 5.11.2.1 Inform the Guest House in-charge before 6:00 PM that dormer has visitor who will stay overnight. Visitors will be charged with the corresponding lodging fee for their overnight stay. 5.11.2.2 Student residents are not allowed to sleep with the visitors in the Guest House. 5.11.3 Visiting hours is from 8:00 AM to 6:00 PM. Visitors are not allowed to stay in the dormitory beyond 6:00 PM without prior notice or approval of the dorm manager/houseparent/dorm in charge. Other individuals who wish to hold any activity in the dorm must seek the permission from the dormitory management in advance. 5.11.4 Visitors should observe the “No Smoking” policy. 5.11.5 No visitors under the influence of liquor will be entertained. The immediate attention of dorm in-charge and/or security guard on duty is called for any visitor who proves troublesome. 5.11.6 Student residents are expected to observe proper decorum at all times and must observe the following: 5.11.6.1 Be respectful and courteous. 5.11.6.2 Be in proper attire when entertaining visitors. 5.11.6.3 Be responsible for the behavior of their visitors. 5.11.6.4 Keeping the visiting area clean and orderly. Section 6. Sickness and Injuries 6.1 Student residents must inform the dormitory management of cases of minor and major sickness or injury that may happen at any time. 6.2 Student residents who suffer from recurrent ailments of any kind should inform the dorm manager about their condition so that proper attention within the dormitory may be given them and for parents/guardians to be notified. 6.3 In case a student resident contracted a disease which may affect the health of other residents, his/her parents or guardian must be notified immediately and should be advised to go home or be at the hospital for proper care and medication. Section 7. Emergency Preparedness 7.1 Fire Safety 7.1.1 Fire drills shall be undertaken by the university once a year. 7.1.2 A fire extinguisher must be placed in the dorm in-charge’s quarter. 7.1.3 Use the fire escape in case of emergency. The key of the door leading to the fire escape is kept by the dormitory manager or the dorm in-charge. 7.1.4 Pull the fire alarm/buzzer in case of fire. 7.1.5 At no time should candles be used in the bedrooms even during © 2016 Nueva Vizcaya State University

brownouts. In case of power failure, student residents should use their own flashlights. 7.1.6 Unplug electric flat iron and other electrical appliances if not in use. 7.1.7 Cooking and heating food are not allowed in the rooms. 7.1.8 Turn off lights after use. 7.2 Earthquake Preparedness 7.2.1 A seminar and drill on earthquake preparedness shall be undertaken by the university once a year. 7.2.2 Each student resident shall keep and maintain an Earthquake Survival Kit Bag consisting of the following items: a small battery operated radio, flashlights, bottled water, whistle, ready-to-eat food (candies and biscuits), dust musk and first aid kit. 7.2.3 The First Aid Kit shall consist of alcohol, betadine solution, burn ointment, plaster, band aid, cotton balls, paracetamol, diatabs, kremil-S. Section 8. Other Safety and Security Measures 8.1 Room security and safekeeping of belongings is the responsibility of the student residents. 8.2 Unplug all electrical appliances after use/not in use. 8.3 Use of candles in the bedroom during brown out/black out is strictly prohibited. In case of power failure, dormer should use their flashlights. 8.4 Lights must be turned off after use. 8.5 Student residents should wipe spilled water along the corridors and staircases to avoid accidents. 8.6 Students must neither sit nor stay on the ledge. 8.7 Break the glass case of fire alarm in case of fire. 8.8 Whenever students go to place outside the campus, they should sign the prescribed log book. 8.9 Students should take all their belongings with them during long vacation. 8.10 Use of prohibited drugs is strictly not allowed. Section 9. Pass Slip - Since all student residents are supposed to be in the dormitory from 8:00 PM to 5:30 AM, permission and application for pass slip shall be accomplished when leaving the dorm. 9.1 Application for pass slip must be filed at least one (1) day before the date of intended leave: 9.1.1 Pass Slip (in going home) – used when the student resident goes home or goes out to his/her guardian’s house for the weekend 9.1.2 Pass Slip (for overnight) – used when the student resident has to stay overnight with friends, classmates, guardian, parents and will be back the following day 9.1.3 Pass Slip (during curfew hours) – used when student resident has to leave or stay outside the dormitory after the dormitory curfew hour of 8:00 PM. 9.2 The student resident should personally apply for the necessary/appropriate pass slip when leaving dorm premises. 9.3 They should approach the Dormitory Manager or the dorm in-charge before 6:00 PM and request for the Pass Slip Form. Accomplish the Form clearly and completely. The form should be noted by the Dormitory Manager or the dorm in-charge before leaving. 9.4 Duly accomplished pass slips should also be given to the dorm in-charge as

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soon as one arrived back at the dorm. 9.5 A log book is provided for them to log out and log in their actual time of departure and arrival. 9.6 In case that student resident with overnight or home pass slip decides to return to the dormitory on an earlier date and time, curfew hours must be observed. Section 10. Recognized Dormitory and University Organizations 10.1 Dormitory manager organizes a student dormitory council as governing body of dormers in their respective dormitory. Each dormitory council (Ladies’, Old boys’ & New Boy’s Dormitory) is composed of: President Vice President Secretary Treasurer Auditor PIO Business Manager Sergeant-at-Arms Every dormitory council will set internal house rules and regulations that do not run counter to the general dormitory rules and regulations, formulates activities in their respective dormitory and ensures that student residents follow rules and regulations. 10.2 The dormitory manager shall monitor and assist the university recognized Student Resident Organization. All bona fide student residents of the NVSU dormitories shall automatically be members of the Student Residents Organization and entitled to vote or to be voted upon as officers of the organization. The NVSU Bambang Campus Student Residents’ Association is the organization of all the resident students that is recognized by the university. The Council of the Association is composed of: President Vice-President on Internal Affairs Vice-President on External Affairs Secretary Assistant Secretary Treasurer Assistant Treasurer Auditor Assistant Auditor PIO Business Managers Sergeant-at-Arms Dorm Representative Old Dorm New Dorm PTCA Ladies Dorm Chairman, Spiritual Committee Chairman, Sports Committee Chairman, Social Committee

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10.3 The elected Association officers will work out and plan overall dormitory program of activities and projects with the assistance and monitoring of the dormitory manager/houseparent and advisers for the welfare of student residents every semester. They shall help in the implementation and monitoring of rules/regulations in the dormitories. They shall formulate resolutions that must be agreed upon by the student residents during the assembly. The said resolutions will be considered as a policy which dormers must follow. General Assembly is conducted once a month. Section 11. Behavior and Conduct 11.1 Student residents shall abide by the NVSU Student Code of Discipline, Dormitory Code of Conduct and other memoranda and circulars that apply to students. 11.2 Student residents must observe rules, regulation and instructions implemented by the university and the dormitory management. 11.3 Student residents must acquaint themselves and strictly follow the dorm policies, rules and regulations. 11.4 Vandalism, gambling, cigarette smoking, drinking liquor, taking in prohibited drugs and bringing dangerous weapons and pornographic materials are strictly prohibited. 11.5 Sneaking out of the dormitory/staying overnight at any boarding house is prohibited. 11.6 Room hopping is not allowed at all times. 11.7 Student residents must show respect to university authorities, faculty, staffs, parents, co-dormers and visitors at all times. Section 12. Dormitory Code of Conduct - The norms of conduct and responsibilities of student residents are stipulated in this manual. Violation of any of these is subject to disciplinary action by the university authorities. Sanctions are imposed for violations of the rules and regulation of the dorm. The NVSU Dormitory management and the Student Housing unit believe in the following rationale for the imposition of these disciplinary and corrective measures: 12.1 To strengthen the student residents character training in the university and the dormitory in support of their character training at home. 12.2 To maintain peace and order in the dorm so as to provide an atmosphere conducive to learning and resting. 12.3 To serve as a deterrent against violation of rules and possible repeated violations thereof. 12.4 To inculcate the university core values: academic excellence, cultural diversity, technological advancement and social responsibility. 12.5 To safeguard the students from the misguided influence of the lawbreakers. Disciplinary actions are classified in to three (3) levels. For each level, the specified misbehavior described shall be dealt with accordingly. 12.6 Light Offenses 12.6.1 Posting, removing and tampering materials and notices without permission from the university authorities. 12.6.2 Littering and improper disposal of waste materials. 12.6.3 Making unnecessary noise. Causing disturbances during silent/study hours by loud talk, playing loud music, running in the staircases and hallways, dribbling of balls and other unnecessary © 2016 Nueva Vizcaya State University

noises. 12.6.4 Improper use of bathrooms. 12.6.5 Borrowing money from dormers and/or staff and not paying back within the promised period. 12.6.6 Wearing improper attire at the dormitory hallways or lobby. 12.6.7 Leaving lights on and electric fans, radio and other electric appliances unplugged for more than fifteen (15) minutes. 12.6.8 Refusing to register electrical appliances which are for personal use. 12.6.9 Negligence in maintaining the orderliness and sanitation of assigned bedrooms/areas. Cleanliness rating should not fall below an average of three (3) points per month. 12.6.10 Not returning things on their proper places. 12.6.11 Improper use of TV, bathrooms, kitchen, dining areas, sala set, and other dorm/university facilities. 12.6.12 Leaving of things unattended especially at the lobby and other common places in the dorm. 12.6.13 Sleeping in the hallways, receiving area and in any other restricted areas. 12.6.14 Non-observance of sleeping, waking and study hours as well as meal time. 12.6.15 Non-compliance to Leave Pass and Logbook Out/In. 12.6.16 Failure to sign in the logbook when checking out. 12.6.17 Noncompliance to curfew and visiting rules. 12.6.18 Failure to sign in when borrowing recreational facilities, reading material, etc. from the dorm manager/houseparent/dorm in charge. 12.6.19 Negligence of cleaning schedule. 12.6.20 Non-attendance to dormitory meetings and activities. 12.6.21 Negligence in the assigned task on daily and weekly dormitory cleaning and mass work. 12.6.22 Violation of other house rules and regulations not specified hereto. 12.6.23 Other offenses not listed in the above but resulting in similar moral/physical injuries or material damages can be considered a light or minor offense. 12.6.24 Disciplinary authorities for light offenses - Dormitory Manager and /or the dormitory in-charge 12.6.25 Penalty: 12.6.25.1 First offense – warning 12.6.25.2 Second offense – reprimand 12.6.25.3 Third offense – non-renewal of dorm accommodation 12.7 Less Grave Offenses 12.7.1 Giving false testimony. 12.7.2 Forgery or using forged signature. 12.7.3 Disrespect to university employees and visitors. 12.7.4 Vandalism. 12.7.5 Tampering and/or connecting unauthorized electrical wiring. 12.7.6 Uttering derogatory remarks against co-residents and the management. 12.7.7 Possession of and/or cigarette smoking, drinking alcoholic beverages within the dorm premises.

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12.7.8 Gambling. 12.7.9 Admission of non-residents to stay or sleep in the rooms without permission/approval of the Dorm Manager or the dorm in-charge. 12.7.10 Entering and leaving the dorm by jumping over the fence. 12.7.11 Non-compliance to security and safety measures. 12.7.12 Bullying, extorting, threatening, intimidating, coercing or provoking others. 12.7.13 Fighting inside and outside dorm premises. 12.7.14 Possession of deadly weapons like knuckles, guns, knives, or other blades and pointed instruments. 12.7.15 Hazing or any form of initiation. 12.7.16 Use of abusive or obscene language (oral/written). 12.7.17 Behavior endangering one’s safety in the dormitory. 12.7.18 Sleeping in another room, room hopping, and using other resident’s things without permission. 12.7.19 False fire alarm. 12.7.20 Other offenses not included in the above list but resulting in similar moral, physical injuries or material damages. 12.7.21 Disciplinary authorities for less grave offenses - Dormitory Manager and/or the dorm in charge. SAS-WSPS-SH Faculty and staff. 12.7.22 Penalty: 12.7.22.1 First offense – reprimand 12.7.22.2 Second offense – non-renewal of dorm accommodation 12.8 Grave Offense 12.8.1 Drunkenness resulting to public scandal or alarm and physical injury. 12.8.2 Use/possession and distribution (giving or selling) of prohibited drugs and other dangerous substances. 12.8.3 Destruction of dormitory properties. 12.8.4 Destruction of the university properties. 12.8.5 Inflicting bodily harm. 12.8.6 Arson. 12.8.7 Stealing on or off campus/dorm. 12.8.8 Acts of lasciviousness/peeping. 12.8.9 Fighting resulting to physical injury to co-residents. 12.8.10 Deliberately causing damages on property of another. 12.8.11 Other offenses not included in the above list but resulting in similar moral, physical injuries or material damages. 12.8.12 Penalty - Violation or non-compliance of dormitory rules and regulations of residents shall be a ground for terminating the contract of the resident. All other unlawful acts not stated above shall be dealt with accordingly based on the penalties stipulated in the NVSU Student Code of Conduct and Discipline. 12.8.12.1 First offense – termination of contract with the dorm 12.8.12.2 Second offense – exclusion 12.8.12.3 Third offense - dismissal Section 13. General Premises 13.1 Student residents must cooperate/participate actively in the activities and meetings called by the dormitory management, NVSU Bambang SRA and the dormitory student officers. 13.2 A student resident must not only be conscious of his/her rights and © 2016 Nueva Vizcaya State University

privileges but also of others. 13.3 The dormitory management welcomes complaints and suggestions for the improvement of the dormitory; this should be submitted in writing to the dorm management. 13.4 The dormitory management shall facilitate the evaluation of the dormitory facilities/services and the implementation of rules and regulations to the student residents for the past semester. 13.5 Student residents are responsible for the safety of their belongings or valuables. 13.6 The dormitory management is not liable for any loss of belongings or valuables of the residents. 13.7 Matters affecting the safety of life, property and honor of any of the student residents must be reported immediately. 13.8 Student residents are encouraged to approach/call/ask the help of any of the security officer. 13.9 All dormers must maintain good academic performance. 13.10 Student residents must diligently state in the provided proper logbook their whereabouts for easy monitoring and information purposes. 13.11 Student residents shall secure dormitory clearance from the Dormitory Manager at the end of the semester. Section 14. Dormitory Admission Procedure 14.1 Dormitory Management Office/Student Housing Unit 14.1.1 Secure the Dormitory Application Forms. 14.1.2 Accomplish the needed information in the form. 14.1.3 Interview of the dormitory applicant. 14.1.4 Review and verification of Application Forms. 14.1.5 Endorse applicant to SAS Office for approval. 14.1.6 Upon approval, secure billing/permit to pay. 14.1.7 Present the Official Receipt together with the billing form after paying. 14.1.8 Submit dormitory admission requirements. (Approved Application Form, accomplished Personal Data, Assessment/Enrolment form, Certification of Grades for the previous semester, 2 pcs. 1x1 picture and photocopy of Identification Card) 14.1.9 Orientation of dormitory rules and regulations. 14.1.10 Accomplish and submit the Dormitory Agreement. 14.1.11 Room assignment. 14.1.12 Check in. 14.2 Cashier’s Office 14.2.1 Present billing form. 14.2.2 Pay the billed dorm fees. 14.2.3 Get Official Receipt of payment. Section 15. Dormitory Basic Necessities/Requirements - All student residents are required to bring the following basic necessities: 15.1 Prescribed school uniforms, decent clothing and other important personal necessities. 15.2 Beddings: bed cover, blanket, pillows, pillowcases and mosquito net. 15.3 Cooking paraphernalia: pail, basin, dipper, stove, table rugs, chopping board, placemat, pot holder, ladle, knife, casserole, frying pan, etc. 15.4 Eating utensils: plates, spoons, forks, bowl, drinking glasses, cups and saucers. © 2016 Nueva Vizcaya State University

15.5 15.6 15.7 15.8

Toiletries: tumbler, toothbrush, bath and face towels, and bathrobe, etc. Hangers and a sewing kit. Raincoat, umbrella, flashlight with batteries, emergency light. Room cleaning materials: broom, trash bin, dustpan, rugs, floor mats and sacks, etc. 15.9 Basic school supplies. 15.10 Earthquake Survival Kit. 15.11 First Aid Kit.

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CHAPTER V DORMITORIES (Bayombong Campus) Section 1. Policy Statement - The University provides student housing services through the dormitory system where residents live in simulated home conditions. The residents are expected to comply with the dormitory rules and regulations. Violators of any of the regulations shall be punished accordingly based on the Code of Conduct and Discipline for Students. Section 2. Admission / Withdrawal 2.1 All students seeking accommodation in the university dormitories shall file an application for admission with the dorm manager/houseparent. 2.2 As long as dormitory space is made available, priority shall be given to freshmen. 2.3 All applicants are considered qualified irrespective of social and economic status; priority shall, however, be given to the underprivileged/those who belong to the income bracket. 2.4 Students shall not be permitted to move from one dorm to the other within the semester except for valid reasons. 2.5 Students shall not be allowed to leave the dormitory within the semester without the approval of the dorm manager or houseparent. 2.6 Students shall renew applications every semester. Section 3. Facilities 3.1 Residents are permitted to use the facilities within their dormitories such as beds, cabinets, tables, lights water and other room fixtures. 3.2 Since all facilities are in good and operational conditions upon occupancy of the dormitory, the dorm manager or houseparent shall be immediately notified of any disorder or malfunction thereof. 3.3 Should facilities be destroyed for reasons other than usual wear and tear, replacement of identical item or penalty amounting to cash equivalent of destroyed facilities by the one responsible; or replacement in kind or cash equivalent shall be by all the residents in the room should there be no evidence to pinpoint one responsible. 3.4 Residents are required to check in/declare all electrical appliances up arrival. An additional fee of fifty pesos (P50.00) shall be charged for each appliance every month. Undeclared appliances, when caught, shall be confiscated and shall be redeemed after having paid fifty pesos (P50.00). An official receipt shall be issued. 3.5 Residents are not permitted to make unauthorized electrical connections for appliances and other gadgets other than those provided for by the University neither they are permitted to tamper with dormitory facilities thereat. 3.6 Outright confiscation of unauthorized/undeclared appliance(s) shall be made. 3.7 All defective facilities should be reported immediately to the dorm manager. 3.8 Vandalism shall not be allowed. Section 4. Cleanliness 4.1 Residents are responsible for the upkeep and cleanliness of their own room and surroundings using their own cleaning materials. They are required to render mass work and general cleaning every month. © 2016 Nueva Vizcaya State University

4.2 Beds must be neatly arranged as soon as one gets up in the morning. 4.3 Toilets, bathrooms and kitchen must be properly used and kept clean and sanitary always. 4.4 No animals should be kept in the buildings, hall or room or even in the premise. 4.5 Garbage must be properly disposed of. 4.6 Premises and buildings are to be kept clean and properly maintained. 4.7 Laundry should be hung at the clothesline provided for not in the room or inside the building except on rainy days. Section 5. Visitors 5.1 Visitors are required to register in the visitors’ logbook. 5.2 No visitors will be entertained in the bedrooms. 5.3 In case there is no space available in the dorm, the following rules shall be followed: 5.3.1 Inform the one in-charge of the university guest house before 6:00 PM that lodger has visitor who will stay overnight; 5.3.2 Visitors will be charged two hundred pesos (Php 200.00) for their overnight stay; 5.3.3 Students are not allowed to sleep with the visitor(s) in the guest house; and 5.3.4 Visitors are not allowed to stay in the dormitory beyond 6:00 PM. Section 6. Curfew Hours 6.1 All students are supposed to be in the dormitories from 8:00 PM to 5:30 AM Permission from the dorm manager/houseparent to stay out within this time frame is needed and should to be reflected in the logbook. 6.2 Silence must be observed from 8:00 PM to 5:30 AM. 6.3 Curfew hours shall be 9:00 PM Occupants arriving later than the curfew hour will be listed in the logbook as violators and will be reprimanded in accordance with the Student Code of Conduct and Discipline and Dormitory Rules. 6.4 Anyone caught entering or leaving the premises over the fence shall be dealt with accordingly based on the Student Code of Conduct and Discipline and Dormitory Rules. Section 7. General Premises 7.1 Whenever residents go to a place other than their classes they should sign the prescribed form. 7.2 Residents should take all their belongings with them during long vacation; no stockroom shall be provided for the purpose. 7.3 In between semestral breaks, students may be accommodated in the dormitories as transients, subject to the rates indicated for transients. Section 8. Penalty – Violations of dormitory rules and regulations shall be treated in accordance with the NVSU Code of Conduct and Discipline. 8.1 Dormitory managers/house parents must be informed of all violations (long or short) or transfer of domicile made by the residents. 8.2 Residents are obliged to SIGN IN and SIGN OUT in the furlough logbook when going to a place outside NVSU. Section 9. Classification of Dormitory Offenses and Their Corresponding Penalty 9.1 Light Offenses 9.1.1 Entering and leaving the dorm by jumping over the fence © 2016 Nueva Vizcaya State University

9.1.2 Non-compliance to curfew and visiting rules 9.1.3 Inability to perform cleaning as schedule 9.1.4 Removing/Marring legally posted signs Penalty: 1st offense 2nd offense 3rd offense

Warning Reprimand Non-renewal of dorm accommodation

9.2 Less Grave Offenses 9.2.1 Tampering and/or connecting unauthorized electrical wiring 9.2.2 Possession of and/or drinking intoxicating beverages/drinks or taking drugs within the dorm premises 9.2.3 Uttering derogatory remarks against co-students Penalty: 1st offense 2nd offense

Reprimand with fine of Php 50.00 Non-renewal of dorm accommodation

9.3 Grave Offenses 9.3.1 Drunkenness/drug use resulting to public scandal or alarm and physical injury 9.3.2 Vandalism or destruction of dormitory properties 9.3.3 Theft and robbery 9.3.4 Acts of lasciviousness/peeping 9.3.5 Possession of deadly weapon/drugs Penalty: Ejection from the dorm within 72 hours upon receipt of notice/memorandum. Section 10. All other unlawful acts not stated above shall be dealt with accordingly based on penalties stipulated in the NVSU Student Code of Conduct and Discipline.

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CHAPTER VI SPORTS AND RECREATION Section 1. Policy Statement – NVSU is very aware of the significant role of sports and recreation to the physical, mental, emotional, and social development of the individual. As part of its commitment, it shall provide ample opportunities for growth as an important aspect of human pursuit towards self-realization. Section 2. Objectives 2.11 Provide opportunities to all members of the NVSU community for participation to sports and recreational activities; 2.12 Coordinate with the Sports, Recreation and Cultural Affairs (SRCA) Director, the different colleges of the university, and other entities pertaining participation to sports and recreation; and 2.13 Submit reports to the SRCA Director and the Campus Administrator regarding sports and recreation. Section 3. Programs and Activities 3.1 Intramural Program 3.1.1 College Sports Fests 3.1.2 University Intramurals 3.1.3 ADFA Intramurals 3.2 Extramural Program 3.2.1 Dual SCUAA Meet 3.2.2 Dual ADFA Meet 3.2.3 Regional SCUAA Meet 3.2.4 National SCUAA Meet 3.2.5 ASCU-SN Athletic Meet 3.2.6 Selected Open Tournaments Section 4. Duties and Responsibilities of the Unit Head 4.1 Assist the SRCA Director in all his/her duties and functions. 4.2 Implement the policies, rules and regulations pertinent to sports and recreation. 4.3 Sports and Recreation is directly under the domain of the Campus Administrator but works hand-in-hand with the SRCA Director because their duties and responsibilities are directly interlinked.

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CHAPTER VII STUDENT DEVELOPMENT FUND (SDF) Section 1. Policy Statement – The studentry is the lifeblood of educational institutions. It brings about to the schools not only financial growth, but also intangible progress like recognition, respect and brilliance. 1.1 To equip NVSU students with diverse faculties, so they may become highly competitive citizens in their chosen fields. 1.2 It is in this light that student affairs must be understood. As students flock to the institution in quest of quality education and personal development, the school gets benefited, as it is gradually being known to be a “nurturing institution”, then the fruits will again inure to the school. 1.3 A new system of student development for the Nueva Vizcaya State University is therefore imperative. NVSU must invest in the development of its students so it may present itself to all as a sanctuary of educational excellence that recognizes the capacity of its students to grow and become competitive. 1.4 The Student Development Fund (SDF), sourced from student fees, is the fund given to students/groups to promote their welfare both on cocurricular and extra-curricular activities. 1.5 Such fund allocation is being implemented by various state colleges and Universities as well as private institutions in the country. Being an institution of higher education, NVSU should also implement systematized student development machinery. Section 2. Objectives – The SDF aims for the following: 2.1 To equip NVSU students with diverse faculties, so they may become highly competitive citizens in their chosen fields; 2.2 To fund all student projects that will benefit the studentry on campuses; 2.3 To award due incentives to achievers who represented the University; and 2.4 To aid NVSU students in their curricular, co-curricular and extra-curricular activities. Section 3. Fund Sourcing – The SDF shall form part of the total fees to be paid by students who enroll in the University. An amount of Php250.00 shall be collected from each student upon enrolment. Section 4. Fund Appropriation – Appropriation of the SDF shall be as follows: 4.1 Students’ Projects (infrastructure/development) – 75% 4.2 Trainings and Seminars – 10% 4.3 Incentives/Cash awards – 10% 4.4 Procurement of instructional equipment/supplies – 5% Prioritization of student projects shall be made through the SDF committee upon consultation and/or recommendation of the University President. Requests to withdraw SDF shall be made only through duly completed withdrawal forms or resolutions from the University Supreme Student Council (USSC) with endorsement by the Director of Student Affairs Services, Vice President for Academic Affairs, and approval by the University President. All withdrawals shall be subject to standard auditing and accounting procedures of the University.

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Section 5. Procedure 4.1 Qualifications – The SDF is open to any student or group of students who are: 4.1.1 Bona fide NVSU student/s. 4.1.2 Student Organizations recognized by the University through SOSAS including USSC and Varsity Courier / University Gazette. 4.1.3 Going to attend seminars/trainings/workshops, conventions and the like. 4.1.4 Going to conduct seminars/trainings/workshops, conventions and the like. 4.1.5 Officially representing the University in co-curricular and extracurricular activities outside the campus. 4.2 How to Apply – The following requirements must be submitted to the Student Affairs Services (SAS): 4.2.1 Individual Student 4.2.1.1 Application letter addressed to the USSC President, copy furnished the Director of Student Affairs Services. 4.2.1.2 Duly accomplished SDF Form 1 (Student Delegate) 4.2.1.3 Program/invitation to seminar/ training/ workshop/ convention. 4.2.1.4 Recommendation letter from the respective college deans. 4.2.1.5 Photocopied ID and Form 6. 4.2.2 Students in Group 4.2.2.1 Application letter addressed to the USSC President, copy furnished the Director of Student Affairs Services. 4.2.2.2 Duly accomplished SDF Form 2 (Group Form). 4.2.2.3 Proposed program of activities of seminar/ training/ convention or similar activities. 4.2.2.4 Certification from SO-SAS that the group belongs to a recognized student organization. Application forms and requirements must be submitted at least two (2) weeks before the activity and at least one (1) month before conducting seminars/trainings/workshops/conventions or related activities. 4.3 Breakdown of Allocations 4.3.1 Attendance to seminars/trainings/workshops, conventions or related activities 4.3.1.1 National – limited to 2 delegates (max of P2,500 each) 4.3.1.2

4.3.1.3

Regional/Provincial – limited to 3 delegates (max of P1,500 each) Local – limited to 5 delegates (max of P500 each)

Only registration fee of delegates will be subjected to the SDF. Any student delegate/participant is privileged to avail the SDF once a year. Special cases are subject to the approval of the SDF Committee.

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Upon completion of the activity, the delegate must submit a full report to the USSC, a copy of which is furnished the Director of Student Affairs Services and the University President. 4.3.2 Winners in academic scientific technological competitions and other related activities.

skills,

arts,

Regional 4.3.2.1 First Place – Php 1,000.00 4.3.2.2 Second Place – Php 500.00 4.3.2.3 Third Place – Php 300.00 National 4.3.2.4 First Place – Php 2,500.00 4.3.2.5 Second Place – Php 1,500.00 4.3.2.6 Third Place – Php 1,000.00 Topnotchers in Board Examinations 4.3.2.7 Top Ten – Php 3,000.00 4.3.2.8 Top Twenty – Php 2,000.00 Winners of Search for Ten Outstanding Students of the Philippines or similar awards 4.3.2.9 Winner (runner-up or champion) – Php 3,500.00 4.3.2.10 Finalist – Php 2,000.00 Winners of Search for Mister and Miss NVSU 4.3.2.11 Mister and Miss NVSU - Php 3,000.00 - Php 2,000.00 4.3.2.12 1st Runner-up nd 4.3.2.13 2 Runner-up - Php 1,000.00 4.3.2.14 Consolation - Php 500.00 4.3.3 Sponsoring/Conducting Seminars - A group of at least four (4) SOs except for USSC and student publications may conduct a seminar. Funds from the SDF shall will serve as subsidy for those groups who are going to conduct seminars/trainings/workshops/conventions or related activities.

Classification

No. of Participants

Amount to be Granted

A

25-50

P3,500

B

51-75

P6,000

C

76-100

P8,000

D

101-above

P12,000

4.3.3.1 The fund to be given shall be based on the number of participants and shall be reimbursed after the submission of requirements. Any recognized group of the University can conduct only one seminar in a year which may be © 2016 Nueva Vizcaya State University

subjected to the SDF. 4.3.3.2 Upon accomplishment of the activity, the following must be submitted to the USSC of which a copy is furnished to the President: 4.3.3.2.1 List of participants/delegates who attended the activity 4.3.3.2.2 Duly audited financial report 4.3.3.2.3 Program/kit 4.3.3.2.4 Accomplishment report 4.3.4 Attendance to quiz bee, debates, contests, search and similar activities 4.3.4.1 Php500 per individual shall be appropriated for attendance to abovementioned activities. In case of a group, maximum of 10 participants shall be subjected to SDF. 4.3.4.2 Upon completion of the activity, the delegate must submit the following to the USSC of which a copy is furnished to the President: 4.3.4.2.1 Certificate of attendance/appearance 4.3.4.2.2 Accomplishment report duly noted by the coach / trainer 4.3.5 Other field activities related to student development subject to the approval of the SDF Committee. 4.3.5.1 All completion reports must be submitted within ten (10) working days after the activity, otherwise the released fund shall be refunded by the SDF grantees. Failure to comply shall bar them from final examinations. 4.3.5.2 All applications, which shall be made available at the USSC office and SAS, shall be filed with the recommending body, composed of the USSC President, the head student organizations unit, the Director of Student Affairs Services, to be approved by the VPAA and the respective Dean.

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