U-PASS Advisory Board Regular Meeting May 20th, 2016 I.

Present:  Adam Khan – Advisory Board Chair (ASUW)  Anna Wittow – GPSS Representative  Timmy Bendis – ASUW Representative  Alice Crowe – ASUW Representative  Hakikat Bains (proxy assigned by Tyler Wu – ASUW Representative)  Cooper Smith – U-PASS Liaison  Zack Howard – Transportation Services

II.

Five Minute Public Comment Period Acknowledged April 8th, April 22nd, and May 6th Minutes approved at 2:15pm Agenda approved at 2:16pm

III.

Action Item: Vote to Approve Joint Statement on U-PASS Distance Learning Exemptions Adam: You have the document in front of you, let me know if you have any amendments. *no amendments presented* Adam: Motion to pass. Alice: Seconded. Adam: All in favor say ‘aye’. Joint Statement on U-PASS Distance Learning Exemptions passed unanimously at 2:20pm

IV.

Action Item: Vote to Approve Resolution 5.03 in Support of a Universal Faculty Staff U-PASS Cooper: Hester (GPSS Vice-Chair, author of the resolution) is not able to be here today, but I’ve printed out her resolution per her instructions and have been asked to bring a couple of suggestions to the board on her behalf. First she asked that the board consider the last “WHEREAS” statement which currently requires new language to connect it to the Joint Statement this board just passed. Second, the board should also consider a comprehensive list of whom this document should be sent to, to be added to the final “THAT” statement. Adam: We will take amendments at this time. Timmy: I would amend the last “WHEREAS” statement to read, “WHEREAS the Advisory Board supports the Joint Statement on U-PASS Distance Learning Exemptions published on May 20th, 2016;” Alice: Motion to consider the amendment.

Adam: Seconded. Amendment 1, passed unanimously at 2:23pm Adam: I propose an amendment to change the final “THAT” statement to read, “THAT a copy of this resolution be forwarded to UW President Ana Mari Cauce, UW Provost Gerald Baldasty, the UW Board of Regents, the University Transportation Committee, the Chair of the UW Faculty Senate Norm Beauchamp, Interim Director of UW Transportation Services James Angelosante, and the signatories of the May 20th, 2016 Joint Statement on U-PASS Distance Learning Exemptions.” Timmy: Motion to consider the amendment. Alice: Seconded. Amendment 2, passed unanimously 2:27pm Alice: With consideration to advice given about the statistics cited from the UW Campus Transportation Survey, I propose an amendment to strike from the fifth “WHEREAS” statement all language through the word ‘yet’ such that the clause now reads, “WHEREAS, more than 80% of employees agree that U-PASS is a benefit of working for UW; and”. Timmy: Motion to consider the amendment. Adam: Seconded. Amendment 3, passed unanimously at 2:30pm Timmy: I propose an amendment to the first “THAT” clause to add in the words “Advisory Board” after “U-PASS” and with consideration to the employee pass being on a Fiscal Year basis, updating the due date from January 1st to July 1st, 2017. Alice: Motion to consider the amendment. Adam: Seconded. Amendment 4, passed unanimously at 2:33pm Adam: Are there any further amendments? *no further amendments proposed* Adam: Motion to vote on Resolution 5.03 as amended. Timmy: Seconded. Adam: All in favor say “aye”. Resolution 5.03 passed unanimously at 2:35pm

V.

Advisory Board Summary of Activities Cooper: What I’ve presented to you today is a single page summary of the work the Advisory Board has done this year, as requested, in lieu of a comprehensive Annual Report. I’m happy to take suggestions at this time, and hope you will consider voting official approval of this document so that it may be hosted on the AB website. *amendments proposed to change formatting of document, and edit wording* Adam: Motion to approve this document with understanding that amendments will be incorporated before publication. Alice: Seconded. Advisory Board Summary of Activities approved unanimously at 2:44pm

VI.

Appointments update Adam: ASUW application closed two days ago, we should have an idea of who our new appointees are by Thursday of next week at the earliest. Zack: I’d also suggest that part of the appointment process include that applicants agree to come to the June 3rd orientation. Cooper: I’d also suggest that someone be clearly assigned the role of contacting me, or future Liaisons, when appointments are made official so that the roster can be updated on the website and elsewhere. Of our current members, who has re-applied for next year? Timmy: I will be graduating, so I have not. Adam: I have re-applied. Alice: I have also re-applied. Adjourned at 2:51pm