BOARD OF EDUCATION UPPER SANDUSKY EXEMPTED VILLAGE SCHOOL DISTRICT 419-294-2306

AGENDA FOR THE REGULAR MEETING September 21, 2015

______________________________________________________________________________ WELCOME! THE SCHOOLS ARE YOURS The Upper Sandusky Exempted Village School District is governed by the laws of the United States, the State of Ohio, and by policies established by the local Board of Education. Many of the policies and procedures that directly concern you and your children are adopted locally by the Board of Education. WHO ARE THE MEMBERS OF THE BOARD OF EDUCATION? The Board of Education is a governing body elected by the citizens of the school district to be legally responsible for the education of the children of the district. The Board is comprised of five (5) citizens elected to serve overlapping terms of four (4) years each. Current board members and the expiration date of their term are: Gary Book (2015) Jeff Conley (2017) Neil Kinley (2017) Mark McQuown (2017) James Morris (2015) Administration Laurie Vent, Superintendent of Schools Nathan Lynch, Treasurer James Clifford, Upper Sandusky High School Principal Tony Fenstermaker, Upper Sandusky High School Ass’t Principal / Dean of Students Brad Ehrman, Upper Sandusky High School Athletic Director James Wheeler, Upper Sandusky Middle School Principal Matt Harp, Union Elementary School / Upper Sandusky Middle School Ass’t Principal/MS Athletic Director Angela Murphy, South & East Elementary School Principal Janine McMillan, Union Elementary School Principal / Curriculum/Staff Development Coordinator Michael Courtad, Food Services Director Kim Graboski, Transportation Director Jim Frye, Technology Coordinator Brenda Adams, Special Education Supervisor WHAT ARE THE DUTIES OF THE BOARD? The Board of Education is the policy-making body of the school district. The policies which it establishes are executed by the administration and faculty/staff of the district. Policy decisions of the Board are duplicated in the Board Policy Book, copies of which have been placed in each school office of the district and the offices of the superintendent and the treasurer. Questions concerning “what is policy” are best answered by reading the appropriate section of the policy manual. WHEN CAN THE BOARD HOLD AN EXECUTIVE SESSION? All regular meetings of the Board are open to the public. Closed, executive sessions may be held to consider the following topics: personnel matters, the purchase or sale of property, imminent court action, negotiations, security arrangements, legal matters and items which are confidential under federal law (Section 121.22 Ohio Revised Code).

HOW CAN MATTERS OF CONCERN BE BROUGHT TO THE ATTENTION OF THE BOARD OF EDUCATION? Residents of the community may bring an issue to the attention of the Board of Education by letter. Letters should be addressed to the Board of Education, Upper Sandusky Exempted Village School District, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351. Questions of inquiry or statements of concern may also be addressed to any district and/or building administrator. HEARING of PUBLIC REQUESTS GUIDELINES Board meetings are held for the purpose of conducting the business of the schools and therefore are not public meetings, but meetings held in public. There are three types of Board meetings: regular, special and emergency. All regular meetings of the Board shall be open to the public. The Board desires to hear the viewpoints of citizens, students, and employees and shall schedule time at the opening of all regular meetings for them to be heard. Because of the nature of special and emergency meetings, these meetings normally will not be open to public participation unless a majority of the board votes to include public participation. The Board maintains a Sign-In Sheet for all visitors to sign as they enter the Board Meeting Room. Speakers must sign the register. For the Board of Education to fulfill its obligation to complete the planned agenda in an effective and efficient manner, a maximum of thirty (30) minutes of public comment may be permitted. All presentations must be done in an orderly fashion and must not impede the meeting either before, during or after presentations. a. Any individual desiring to speak shall give his/her name, address, and group, if any, that is represented. b. The presentation should be as brief as possible. Unless an extension of time is granted, each speaker shall be limited to three (3) minutes until the total time of thirty (30) minutes is used. c. If there are numerous requests to address the same topic, the president may select representatives to speak to each side of the issue. The Board has the right to overrule the president by a majority vote. d. The Board will not hear personal complaints about school personnel nor against any person associated with the school system. Other means are provided for Board consideration and disposition of legitimate complaints involving individuals. e. Recognition of individuals who are not citizens of the district is to be determined by a majority vote of the Board. f. Members of the Board and the superintendent may have the privilege of asking questions of any person who addresses the Board. The Board grants its president authority to terminate remarks of any individual when they do not adhere to the rules above. The Board shall not be obligated to consider the problem or request of a petitioner unless the matter has been presented to each individual member of the Board, in writing, at least forty-eight (48) hours in advance of the meeting, excluding Sunday and legal holidays. Written business to be brought before the Board must be delivered to the Board of Education Office, 800 North Sandusky Avenue, Suite A, Upper Sandusky, Ohio 43351, before 4:00 p.m. on the Wednesday before the regular Monday Board meeting. Members of the public will not be recognized by the president as the Board conducts its official business, except when the Board schedules, in advance, an interim public discussion period on a particular agenda item. WHEN ARE BOARD MEETINGS HELD? Regular meetings of the Board of Education are held on the third Monday of each month. All meetings will be held in the high school library, 800 North Sandusky Ave., Upper Sandusky, Ohio 43351, or at other designated locations. All meetings of the Board of Education will begin at 6:00 p.m. unless otherwise announced. Special and emergency meetings may be called and will be publicized according to the provisions of the law.

UPPER SANDUSKY EXEMPTED VILLAGE SCHOOLS BOARD OF EDUCATION REGULAR MEETING September 21, 2015 6:00 p.m. Upper Sandusky High School Library I.

CALL TO ORDER

II.

ROLL CALL Book ______ Kinley _____

III.

PLEDGE OF ALLEGIANCE

IV.

PUBLIC PARTICIPATION

Conley ______

Morris ______

McQuown _____

Is there anyone present wishing to address the Board according to Hearing of Public Request Guidelines, beginning with: A. Students B. Employees C. Parents and/or Public; V.

TREASURER’S REPORT AND/OR CONSENT AGENDA Discussion Items The following items A – F will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the treasurer’s consent agenda prior to approval by the Board? The treasurer recommends: A. to approve the minutes of the August 17, 2015, Regular Board Meeting; B. to approve the financial statements for the month of August as presented; these statements include bank reconciliation, balancing, and the payment of bills; C. to approve permanent appropriations as submitted; D. to approve Petty Cash Accounts as submitted; E. to approve the renewal of a three year contract with Computer Site Columbus for Meraki Wi-Fi Access for the entire school district for $16,575.00; F. Other

Motion ____________________________ Second _______________________________ Book ______ Kinley _______ VI.

SUPERINTENDENT’S REPORT

VII.

CONSENT ITEMS

Conley ________

Morris _______

McQuown _____

The following items A – N will be approved under one consent motion unless otherwise specified. Are there any items which need to be removed from the consent agenda for further discussion or separate voting prior to approval by the Board? One resolution: A. to approve the following individuals as certified substitutes for the 2015 -16 school year: (hours not to exceed 29 hours per week); Janey Arnold Hannah Bradley Rebecca Droll Anna Gile Scott Gottfried Catherine Helge Eric Lessig (retroactive 8/26/15) Sarah Minehart B. to approve the following individuals as classified substitutes for the 2015 -16 school year: (hours not to exceed 29 hours per week); Veronica Brodman Aundrea Cheney Patricia Davidson Ashley Garza Kristen Harris Sarah Minehart C. to offer one-year limited supplemental contracts to the following individuals for the 2015-16 school year: Sandy Emerick – USMS student council Aaron Frazee – USHS Quiz Bowl Jim Frye – US district technology coordinator Julia Massara – USHS Fall Play business manager Gary McCreary – USHS Musical lighting/Tech, USHS Cabaret lighting/Tech, USHS Fall Play lighting/Tech Mary Brocklesby – SLO chairperson ELA Regina Cameron – SLO chairperson K-12 art Emily Coakley – SLO chairperson MS social studies Jean Fox – SLO chairperson K-12 special ed. Kristine Gottfried – SLO chairperson foreign language Lisa Hoffbauer – SLO chairperson HS English Pam Karg – SLO chairperson K-12 physical education Patti Kromer – SLO chairperson HS math Jason Morris – SLO chairperson K-12 music Tim Pohlman – SLO chairperson HS science Sarah Richards – SLO chairperson MS math Shelly Simon – SLO chairperson district technology/work & family/Vo-Ag/Business Lynda Smith – SLO chairperson MS science Graham Treadway – SLO chairperson HS social studies;

D. to approve Jane Bricely, Jean Fox and Ryan McDannell (retroactive to 9/11/15) as home instruction tutors at the rate of $24.53 per hour for the 2015-16 school year; E. to rescind the February 9, 2015 (Item H) hiring Amanda Conley as the HS assistant girls soccer coach and to approve Ty Calvin as the HS assistant girls soccer coach; F. to approve the following individuals as supplemental volunteers for the 2015-16 school year: Alex Kenner - USHS wrestling Bill Thornton – USMS wrestling Jason Smith – USHS baseball Amanda Conley – USHS girls soccer G. to approve 2 additional extended days for Vicki Washburn, for the 2015-16 school year; H. to accept the retirement/resignation of Patricia Riedel, US transportation, effective September 1, 2015 with much appreciation for her many years of service to the Upper Sandusky E.V. School District; I.

to approve a 3 year contract with Fuel Education, LLC for A+ courses, including Credit Recovery;

J. to approve a contract between Courtad-Holman Counseling, LLC for student counseling services for the 2015/2016 school year; K. to approve as the First & Second Reading, the Upper Sandusky Exempted Village Schools Career Advisory Policy as presented, per Ohio Revised Code 3313.6020; L.

to approve the following over-night trips: FFA Greenhand Camp – Camp Glen, Tiffin FFA National Convention -Louisville, KY

10-4-15 / 10-5-15 10-27-2015 / 10-31-2015;

M. to accept the following donations: Union Parent Boosters funding for KG field trip to pumpkin farm Woods’ Antiques donation to MS Athletic account Ram Boosters USHS Competition Cheerleading Uniforms (50%) American Legion Post #225 donation of American flag to High School

$ 360.00 $ 50.00 $ 948.40

and to direct the superintendent to send a Thank You to the above individuals/groups for their charitable acts of kindness in support of the school district; N. Other. Motion ____________________________ Second _______________________________ Book ______ Kinley _______

Conley _______

Morris _______

McQuown ______

VIII.

BOARD BUSINESS

Be it resolved that the Upper Sandusky Board of Education of the Upper Sandusky Exempted Village School District does hereby approve the support and the annual payment of $7000.00 to the U.S. Community Outreach Program during the existence of the U. S Community Outreach Program here in Upper Sandusky. Motion ____________________________ Second _______________________________ Book ______ Kinley _______

IX.

Conley _______

Morris _______

McQuown ______

ADJOURNMENT Motion ____________________________ Second _______________________________ Book ______ Kinley ________

Conley _______

Morris _______ McQuown _______

The Upper Sandusky Board of Education will hold their next regular meeting on October 19, 2015, at 6:00 p.m. at South Elementary School.