1
ASIA ASSOCIATION OF MEDICAL LABORATORY SCIENTISTS (AAMLS) MINUTES OF THE 16th BOARD OF DIRECTORS MEETING HELD ON April 17, 2016 Lifu Hall, China Medical University Taichung, Taiwan Time: Attendance Present: James Chang Endang Hoyaranda Man Gil Yang Leila Florento Eddie Han San Ang Lim Back Seng Palanee Ammaranond Tae Bok Lee
9:00 – 12:00 AM
Chairperson 1st Vice Chairperson 2nd Vice Chairperson Secretary Treasurer Director Director Director
TAMT PATELKI KAMT PAMET SAMLS MIMLS AMTT KAMT
Director Director Advisor
HKIMLS PAMET AMTT
Apologies: Haji Mohamad Haji Kassim Yoshifumi Miyajima
Director Director
BAMLS JAMT
Observers: Kyoko Komatsu
JAMT (representative from JAMT)
Kwok Chi Lim Romeo Joseph Ignacio Rachana Santiyanont
M. Iwagami K. Shimoda Chuan-Liang Kao Kuok Cheong Nang Kossa Leong Sok Wa
JAMT JAMT TAMT Macau Macau
Minutes of 16th BOD Meeting Taichung, Taiwan,17 April 2016
2 MINUTES 1. Confirmation of Quorum Quorum was declared with 10 member countries represented. Apologies were made for Dr. Haji Mohamad Haji Kassim and Yoshifumi Miyajima . 2. Chairperson’s Address James Chang thanked the AAMLS Board for the attendance to the Asia Forum of Biomedical Laboratory Science and the AAMLS board meeting. Picture taking of the BOD was done at 9:00 AM. The meeting started at 9:20AM. Chair James Chang requested to make brief discussion in each topic since there are many issues to tackle and we have limited time. 3. Confirmation of Minutes and Matters Arising Minutes of the 15th Board of Directors Meeting held on October 3, 2015 at Yogyakarta Indonesia was read. The approval of minutes was moved by Mr. Romeo Ignacio and seconded by Mr. Lee. 4. Update on Membership dues Dr. Eddie Ang presented the membership dues. He noted that there are bank charges incurred for those who paid thru bank draft. Also, we cannot confirm who paid such amount because there is no paper trail. It was requested that written notice shall be submitted to the treasurer / secretary regarding the deposit of payment so that we will be notified of the transaction. Mr. Lee Tae Bok confirmed that KAMT made the payment thru bank draft. The excess payment made by KAMT for the membership dues in 2015 will be deducted in the membership dues for 2016. Dr. Eddie Ang would like to ask the bank how much charges are being made. 5. Update on Financial Accounts Dr. Eddie Ang reported the statement of receipts and payments and the balance sheet for July to September, 2015, October to December, 2015 and January to March, 2016. Cash on hand as of March, 2016 is $30,288.54. 6. Updates on the proposed AAMLS Activity Plan for the different Committees: 6.1. Education Committee (KAMT) 6.1.1 Visiting lecture program for 2016 Minutes of 16th BOD Meeting Taichung, Taiwan,17 April 2016
3 KAMT would like to send 2 lecturers (1 from AAMLS and 1 from KAMT) to the developing countries that AAMLS BOD is going to designate. All the expenses for the program will be exempted by KAMT. A proposal guide will be prepared related to this. 6.2. Certification Committee (Dr. Eddie Ang) AEC overview will be given during the forum. However, it was suggested that this matter be scaled down to ASEAN. 6.3. Scientific Committee (Yoshifumi Miyajima) 6.3.1 Photo Survey Dr. Kyoko informed the BOD that many years ago, they sent the photo survey to different countries but received very small numbers of responders. During the IFBLS World Congress in Kobe, Japan, they will show all the pictures. After this, they will coordinate will all members to discuss what to do next. 6.4 Publication The BOD chose the blue color for the journal. Instructors to authors will be released in the website. Two (2) issues per year have been proposed. BOD will recommend reviewer per country (peer-reviewer) for the journal. The journal publication is an e-journal. Proposals for articles to submit can be review articles, original, English translation. 6.5 Committee for Awards (Dr. Rachana Santiyanont) Dr. Rachana Santiyanont presented the revised guideline and rank rating for the AAMLS award. The scope will be divided into practice and academic. AAMLS Award will consist of: 1. Plaque 2. Free registration for the conference which will be sponsored by the HOST of AAMLS congress 3. Free accommodation and airfare We will not ask for sponsorship for the AAMLS award. Sponsorship may be sought for Travel Awards. Poster Award: 20 Posters will get $100 each. Guideline will be released in the web-site. Minutes of 16th BOD Meeting Taichung, Taiwan,17 April 2016
4
6.6 Committee for Organization Development (Dr. Endang Hoyaranda) 6.6.1 Membership Kit It was suggested to post the brochure in the web site. 6.6.2 Renew Congress Contract PATELKI did not submit the signed contract. 6.6.4 Registration (legality of the organization) Nothing was discussed related to this. 6.6 Other Activity Plans 6.6.1 Web-site All BOD were asked to provide photos, information and news for updating the website. The 1st announcement for the next AAMLS conference in Korea will also be uploaded in the website. 7. Update on the status of membership Invitations will be sent to other organizations who are interested to join the organization. 8. Application of new members Approval of new members shall be made during the general council meeting. 9. Confirmation of the final copy of the amended statutes Statutes Amendment to Constitution shall be made during the general council meeting. In preparation, the board shall meet in Kobe, Japan to specifically discuss amendment to constitution particularly membership and membership dues. Membership Fee New proposal fee structure for membership to AAMLS has been submitted. This will be presented to each national association to review and for discussion in the next meeting. 10. Other matters Minutes of 16th BOD Meeting Taichung, Taiwan,17 April 2016
5 The next BOD meeting will be in Kobe, Japan on September 4, 2016. 12. Closing of meeting There being no other business to discuss, the meeting was adjourned by the Chairperson at 1:00PM.
Recorded by: Leila M. Florento, PhD Secretary AAMLS
Minutes of 16th BOD Meeting Taichung, Taiwan,17 April 2016
