Appendix 3 Page 1 of 3 MEMORANDUM OF AGREEMENT SCHEDULE OF TRANCHES Tranche 1 (31-Dec-12)
FESTIVAL VENUE Main Auditorium Workshop Pavilion 1 Workshop Pavilion 2 Workshop Rooms Secretariat's Room Exhibit Area Maintenance Fee Decoration, Signage, etc. TECHNICAL REQUIREMENTS Registration Computers Registration Software SMS Server Module Marketing Support Video Editing Rental Lights and Sounds Technical Management Fee PROGRAM Transportation International Speakers National Speakers National Artists Mindanao Artists Lodging International Speakers National Speakers National Artists Mindanao Artists Food Speakers National Artists 1
Tranche 2 (21-Jan-13)
Tranche 3 (after final report)
1
Subtotal TOTAL
54,800 54,800
220,600 0
220,600
15,000 15,000
0
17,500 30,000 19,000
TOTAL
16,000 20,000 15,000 117,500
160,400 126,000 91,000 45,600 18,000 27,000 24,500 16,800
18,000 27,000 24,500 16,800 4,200 3,600
These items are included in an exchange deal with Philippine Women's College (PWC) in Davao City in return for the attendance of over 2,000 PWC students and faculty in the event workshops. In principle, the actual value of all the plenary and workshop attendances of PWC students and faculty would be offset against the actual cost of venue usage. Thus, the actual value of the exchange deal would depend on the number of students and faculty attending. Due to this uncertainty, a budget provision of P220,600 may be made, for which disbursement shall be liquidated by official receipts.
Appendix 3 Page 2 of 3
Mindanao Artists Support Technical Communications Ritual Supplies Fees Coordiantion Meetings
Tranche 1 (31-Dec-12)
TOTAL
MARKETING AND PROMOTIONS Coordinator Staff Courier Service Food Transport Communications Van Rental Miscellaneous Support Promotions Billboard Video Shooting Flyers Press Conference TOTAL ORGANIZATION Secretary Bookkeeper Documentor Communications Transport Audio and Video Camera Supplies Conference Kits T-Shirts for Volunteers Printing of OR Booklets Office Rental & Utilities Food ELDOT Organizing Meetings Lunch & Dinner Travel-Festival Director Food & Lodging Festival Director National Organizing Team
20,000 5,000 7,000 6,000 19,200 566,500
Tranche 2 (21-Jan-13) 30,600
Tranche 3 (after final report)
124,700
0
0
0
30,000 14,000 6,000 3,000 6,000 2,400 12,500 5,000 25,000 5,000 5,000 20,000 133,900
10,500 5,000 10,000 8,200 10,000 10,000 58,100 45,000 20,000 3,000 11,100
10,500 5,000 10,000
10,000 44,000 28,000
TOTAL
7,000 24,800 304,700
7,000 24,800 57,300
0
Appendix 3 Page 3 of 3 Tranche 2 (21-Jan-13)
Tranche 3 (after final report)
20,000 12,500 50,700 500 1,300 85,000
0
0
120,000
0
0
TOTAL BEFORE CONTINGENCY
1,382,400
197,000
220,600
CONTINGENCY3
0
TBD
TBD
GRAND TOTAL
1,382,400
197,000
220,600
VOLUNTEERS Assistant Coordinator Recruitment Team & Capacity Building Transport Monitoring
Tranche 1 (31-Dec-12)
TOTAL
ADVANCES2
2
Expenditures covered by advances should be itemized and official receipts submitted before liquidation. Contingency is not part of the tranching schedule. It is a provision which may be tapped after the first tranche in case of expenditures due to unforeseen circumstances. To avail of contingency, a separate written application explaining the justification for funding shall be submitted to LifeBank Foundation (LBF) for approval. 3
