OJAI DAY 2017 APPLICATION CHECKLIST Spaces will not be reserved for incomplete applications. If you have any questions, please email [email protected]

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Application Form

Proof of Ojai Valley residency (only applies Ojai Avenue Primary vendors applying for a Ojai Valley Resident Discount), ie, piece of mail showing Ojai or Oak View as your incoming mail address. Not applicable if you are not applying for the Ojai Valley discount. Check for the total amount of the booth fee, Please make checks payable to the Ojai Recreation Department Cleaning Deposit, Must provide a separate check in the amount of $50 and made payable to the Ojai Recreation Department. Should your booth space be clean at the conclusion of the event, deposit check will either be returned by your zone leader or it will be destroyed. If there are issues with your booth space, you will be contacted within a week of the conclusion of the event. Photos of Items to be sold or examples of information to be handed out, If you would like your photos to be returned, please include a self-addressed, stamped envelope with enough postage for the return. Please note, your images will be kept on file until after the event and they will be at Ojai Day for onsite verification if needed. Photos of your booth display and shade structure.

Signed License Agreement. The release waiver must be completed and returned with your application. If you do not submit the license agreement, we cannot process your application.

ACTIVITY VENDORS ONLY: Activity vendors are those who are bringing something interactive for example, rock climbing wall, petting zoo, face painting, etc.

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Certificate of insurance naming the City of Ojai as additionally insured on your $1,000,000 policy

October 21, 2017 | www.ojaiday.com

Office Use Only

OJAI DAY, October 21, 2017 www.ojaiday.com | [email protected] Ojai Recreation Department: 510 Park Rd., Ojai, CA 93023

Vendor Type ___________

Applications are due September 8, 2017

App. Rept. Ack. ________

Merch. Type ___________

Applications received after September 8 will be charged a late submission fee.

C  I  

Waiver Deposit CK #___________

B-./01.. N341 Merchandise Pic.

C506376 N341

Canopy Pic.

B5568 A76/9/6/1. 30:/5< I614. >5< S3@1

Vendor Input Please include photos of the items you will be selling. Sales of items not represented in photos will not be permitted during the event.

Check Processed

M3/@/0B A::<1..

Vendor Acpt. Ack. ______

C/6C

Renting __________

S6361

Z/E

E43/@ W1H./61 P
A@6. P8501

V  T#  E%  A (Please see the Ojai Day website for information on Areas and Vendor Types) Ojai Avenue Primary

Ojai Avenue Secondary

Libbey Park

Commercial: $400 Food Sampling: $300 Artist/Handmade: $225 Non-Profit: $175

Commercial: $200 Food Sampling: $150 Artist/Handmade: $115 Non-Profit: $90 School or Non-Profit Youth: $55 Go Green: $50

Commercial: $200 Artist/Handmade: $115 Non-Profit: $90 School or Non-Profit Youth: $55 Activities Initial Activity: $200, Additional Activity: $150

V  T# A 15% Ojai Valley resident discount (applies to Ojai Avenue Primary space only )

F $ Subtract 15% $

10% Discount (on fee only) if postmarked by July 7 15% Late submission fee if postmarked after September 8 (applies to fee only) 25% Late submission fee if postmarked after September 29 (applies to fee only)

Subtract 10% $ Add 15% $ Add 25% $

Electricity

Add $75

Y

$

Electricity is not available in Libbey Park. Electricity will effect booth placement.

For Activity Vendor only:

$200 + Number of additional activities____ x $150 per activity T

$ $

Please make checks payable to: Ojai Recreation Department.

Remember to include separate refundable deposit check of $50. A  – O

 U O  Date Received _____

Total Due _________

Total Paid ________

Check # _________

Balance __________

OJAI DAY VENDOR LICENSE AGREEMENT DATE:

________________, 2017

VENDOR:

Contact Name: ___________________________ Business Name: __________________________

1. Vendor License. City hereby grants to Vendor and its employees, agents and contractors the nonexclusive, nonassignable, personal right and license to enter upon the grounds of Ojai Day and vend services and products in accordance with the terms of this license. 2. Vendor Information and Guidelines. Vendor has read and understands the provided Ojai Day Vendor Information and Guidelines attached to this Agreement and agrees to act in accordance with them. 3. Media Release. Participant, and his or her parent or legal guardian, (if the participant is under 18 years old), hereby gives permission to the City of Ojai to photograph, film and/or tape by any method Participant’s participation in such activities and to use, reproduce, exhibit, and publish Participant’s photograph in any manner and in all media, publications, advertising and publicity. 4. Release, Hold Harmless and Assumption of Risk. Vendor accepts and assumes such risks and responsibilities however caused or alleged to be caused by any party with the exception of those risks caused by gross negligence, fraud, willful misconduct or violation of law. In consideration for Vendor being permitted to participate in Ojai Day hereby waives, releases, discharges, indemnifies and holds harmless the City of Ojai, its boards and commissions, employees, agents, and any other related parties (“City”), from any and all claims for damages for wrongful death, personal injury, or property damage arising out of Vendor’s participation in the Ojai Day and caused by negligence (passive or active), strict liability or otherwise (except for such injury, wrongful death or property damage caused by the City’s gross negligence, fraud, willful misconduct or violation of law).

VENDOR

CITY

Signature: ____________________________

Signature: __________________________

Name: _______________________________

Name: ________________________

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Ojai Day 2017 Vendor Information and Guidelines Ojai Day 2017 will be on Saturday, October 11 from 10 am to 5 pm. Submitting your Vendor Application Vendor applications are due on September 8, 2017. Applications postmarked on or before July 7 will receive a 10% early submission discount. Applications postmarked on or after September 8 will be charged a 15% late submission fee. Applications postmarked on or after September 29 will be charged a 25% late submission fee. Please use the provided Vendor Application Checklist or Food Vendor Application Checklist to ensure that your application is complete and contains all elements that are necessary for the Ojai Day staff to be able to process your application. Incomplete applications will not be processed. Activity, food vendors, and vendors sampling product must submit a $1,000,000 insurance policy naming the City of Ojai as additionally insured. After your Application has been Received A status email will be emailed to you within 14 days of receiving your application with payment. If you do not hear from Ojai Day staff within 14 days of submitting your application, please email the vendor liaison at [email protected], as there may have been an error with the email message sent by Ojai Day staff or your application may not have been received. Booth Placement All vendors will be placed on a first come, first serve basis with consideration to product and electricity needs. Only complete applications will be considered for placement. Please use the provided Ojai Day Event Map to determine which area is the most appropriate for your booth. Cancellations The event will be held rain or shine. There will be no refunds for any reason after October 1. Any cancellation made after September 1 will receive a refund less a 20% administration fee. Refunds may not be processed until December 1. Vendor Information Packet An information packet will be mailed to the address you provided on your vendor application. The information packet will include your vehicle ID tag, your booth space number, an event overview map, traffic instructions and general information. After you have received the packet, please feel free to contact Ojai Day staff by email with any additional questions. Set Up Arrival times for Non-Food Vendors are between 7 am and 8 am. Your specific time will be in your instruction packet. - Arrival time for Food vendors is at 6 am. -

We ask that all vendors arrive at their designated arrival time and NOT before.

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Upon arrival you will find your booth space and check in with the Ojai Day Team Leader for your zone prior to beginning your set up.

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After unloading your vehicle in your booth space, you must move your car out of the event area immediately. Vehicles must be moved from the unloading area before setting up your booth.

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Ojai Day hours are from 10 am to 5 pm. Sales are not allowed before 10 am and vendors must maintain their booths until 5 pm.

Take Down - Because it is important to clear Ojai Avenue of pedestrian traffic at the end of the event, sales after 5:15 pm are not permitted. At 5:00 vendors may begin taking down their booth. Vehicles will be allowed to enter the event area after 6:15 pm. -

After the conclusion of the event Ojai Day Team Leaders will do booth area inspections. Please check in with your team leader to retrieve your deposit check. Deposit checks that are not retrieved at the conclusion of the event will be shredded.

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Cars will be permitted to enter the event area for booth take-down no earlier than 6:15 pm. All vehicles must be clear of the event area by 7:30 pm.

Product Criteria All items for sale and/or information to be distributed by vendors must be disclosed on the vendor application and represented in the submitted photographs. Items and information that have not been disclosed and represented will not be allowed. Any items sold by vendors who have registered as an Artist/Handmade vendor must be handcrafted and shown by the artist. Ojai Day reserves the right to select applicants based on this criteria and its own judgment. Ojai Day reserves the right to prohibit the exhibit and/or sale of items that are not in keeping with the community nature of the event. On the day of the event, Ojai Day Team Members will be inspecting booths to check the authenticity of each artisan’s wares. Items that are determined not to be handmade by the vendor will be ineligible for sale. All spaces are designed to be informational and sales only. Vendors may not have activities, demonstrations, music or amplified sound in booth spaces without making arrangements with Ojai Day staff prior to the event. Any live demonstration or shows must be arranged with Ojai Day staff prior to the event. Edible Products If you will be selling or distributing food or any edible product, you must provide all fees and forms required by the Ventura County Health Department. Any vendor whose application is incomplete on October 7 will forfeit their booth space at Ojai Day and any fees paid to Ojai Day

Booth Criteria Spaces and Displays Each vendor is responsible for his/her own display, with no display over 8 feet tall. Two or more vendors may share a space, but each must be present at the event and their names listed on the application.

Page 4 of 4 Tables All tables must be draped to the ground. Tables must be draped in a color that conforms to your booth’s overall color scheme, or it may be draped in navy blue or white. Signs All signs must be professionally created and produced to ensure that a uniform appearance is maintained. If you need a number for a banner company, please contact us at 646-5581 x 304 or at [email protected]. Flyers and Handouts Ojai Day strongly discourages flyers and handouts as they increase our trash considerably at the end of the event. However, if you do hand out flyers or other materials, all distribution may only be done from your booth. Please try to help us in our efforts to keep our event and our environment green by not handing out excess flyers. Rentals Vendors may rent tables, chairs, linens, canopies, and umbrellas from Ojai Day. Please use the rentals form to do this. Rentals must be requested by October 6. Rental requests on the day of the event will not be accommodated. Electricity If you require electricity, you must note this on your application and pay the additional $75 fee. Electricity is not available in all areas. Any vendor who would like to use his/her own generator must make arrangements with Ojai Day staff prior to the event. Vendors who have not disclosed the use of a generator prior to the event will not be allowed to use the generator during the event. Food Vendors: the electrical fee is included in your space fee. Please indicate if you will need electrical and voltage your require and we will arrange to plug you into our generator. You will be responsible for providing your own cords from the generator to your booth. Disclaimer All persons, companies or organizations reserving booth space at Ojai Day, do so as independent contractors and not as employees or agents of the City of Ojai, the Ojai Day committee, the State of California, the event sponsors or its agents. For further questions, please contact the Ojai Day office at [email protected].