Apply Leave

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Leave request Process flow

Leave request process • The Leave requestor logs into the Enterprise Portal. • Enter User Id and Password and Log On

1. Enter User 2. Enter Password 3. Click Log On

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• Click on The Employee Self Service tab

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• Click on Leave Management (on below screen)

• Below screen appears Click on Apply leave

Enter Appraisal Start Date: 01.04.2015

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• (Below screen appears) • Select type of leave from drop down 1. Select Type of Leave

• As required, complete/review the following fields

2. Enter Address

4. Select Permission to leave Head Qurtrs →Enter Details in Address line 1,2 & 3.3Enter Start →Enter Details in Leave start Date Date and End →Enter Details in Leave End Date

Date

→Click check box Permission to leave Head Qurtrs .

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• (Below screen appears) • Click on Check TAB to review and rectify the errors • Below message will appear 6. Click Send

5. Click Check

• Click on Send Button to apply leave request

• (Below screen appears) • Click on OK to submit the leave request

7. Click OK

• On (Below) Leave screen, a message appears as: • “Leave Request was sent successfully” will appear and the leave request status will update as “Approval Awaited”

Upload Certificates, Bonds or attachments 8

Upload Certificates, Bonds or attachments •

Based on nature of leave type it is mandatory to submit the leave request along with the attachment. Attachment is such as Medical certificates, Bond..etc

• However the attachment tab is provided to all applicable leave types as described in below table:

• Leave requestor will upload the attachment in leave request screen. • As applicable to the DOP norms, the leave requestor can also upload the attachments while submitting the Charge report. • Procedure to upload the attachment is explained in next slide… 9

• • • • •

The Leave requestor logs into the Enterprise Portal Click on The Employee Self Service tab Click on Leave Management Click on Apply Leave (Below screen appears)  Select type of leave from drop down As required, complete/review the Mandatory* fields

1. Click Attachment

• Click on attachment Tab as shown in the screen. • Browse the attachment from local system and upload it in portal. • After this step, Check and Send the leave request for approvals. • Leave sanction authority can open and view the attachments uploaded by Leave requestor. 10

Commute Leave Request

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Commute leave Request

Change Leave type process flowflow

On Successful creation of Leave request employee can overview the applied leave and able to Commute/Cancel the leave request • • •

To Commute the leave request From the Home page of SAP Net Weaver portal, choose Employee SelfService Below screen will appear, Select Employee-Self-Service .

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• Click on Leave Management (on below screen)

• Click on Leave Overview (on below screen)

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(Below screen appears)

• Click on

• (Below screen appears)

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• Click on Type of Leave to be changed  (on below screen) 3. Click Send

2. Click Check

•  After making the necessary changes, click the button and See the ‘Check of leave was successful” Message.

• Click on Send Button to apply leave request

1. Make Changes 15

Cancel/Delete Applied Leave Request 16

Cancel Leave Request process flowflow

Cancel/Delete applied leave request • From the Home page of SAP Net Weaver portal, choose Employee Self-Service

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• Click on Leave Management (on below screen)

• Click on Leave Overview (on below screen)

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(Below screen appears)

Click on Below pop-up message appears. Click on Yes

1. Click Action

The applied & Unapproved leave get cancelled immediately and removed from the Employee applied leave queue

2. Click Yes 19

Following approval work flow is applicable for Delete/Cancel of applied leave request.  If the cancel/delete leave request is completely approved then it requires: Employee: 1st level Leave Sanction Authority approvals Employee: 2nd Level Leave Sanction authority approvals Post completion of approval process, cancelled or deleted leave request gets deleted from Employee ESS queue and the leave requestor gets a notification email.  Unapproved leave requests doesn’t hit the above mentioned approval work flow, immediately it gets deleted once the Leave request is submitted for cancellation Conditional checks : Approved Leave can be canceled within 30 days of Leave start date. Else the below error message will appear

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• To Cancel/Delete approved leave (on below screen)  After making the necessary changes, click the button and See the ‘Check of leave was successful” Message.

1. Click Action • Click on • Below screen appears—> Click on Send

2. Click Send

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• Below screen appears • Click on Ok to Submit the leave cancellation request

2. Click OK

• Leave cancel success message will appear and in the leave data over view screen the leave status will changed to Approvals awaited

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View/ Download Holiday Calendar & Restricted Holiday List 23

View/ Download Holiday Calendar & Restricted Holiday List  From the Home page of SAP Net Weaver portal, choose Employee Self-Service  Click on Leave Management Click on Public Holidays (on Below screen).

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• Below screen appears , User can download the Holiday calendar list by clicking on Export tab 1. Click Export

• Click on Export tab • Can export the file to local system/desktop 25

View/ Download Holiday Calendar & Restricted Holiday List • From the Home page of SAP Net Weaver portal, choose Employee Self-Service • Click on Leave Management Clock on Restricted Holidays List

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• Below screen appears , User can download the RH calendar list by clicking on Export tab 1. Click Export

• Click on Export tab • And can export the file to local system/desktop 27

View Leave Account Balances

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View Leave Account Balances • From the Home page of SAP Net Weaver portal, choose Employee SelfService • Click on Leave Management Click on View Leave Account Balances

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• Below screen appears, the leave balance is shown. Leave screen is generally set for current year leave period.

• Click on Show from to view leave for the required or other than current period. • User can type or select the dates from calendar and click on Apply. 1. Click Show from

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Apply Un-availed Joining Time

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Apply Un-Availed Joining Time(Applicable for new joinees)

• From the Home page of SAP Net Weaver portal, choose Employee SelfService • Click on Leave Management Request Un-Availed Joining Time

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Fill & Submit Charge Report

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Charge Report Process Flow

Fill & Submit Charge Report  Once after the leave request is approved at all the levels, the leave requestor and the requestor’s manager will receive a mail notification.  The leave requestor’s Manager will initiate the Relinquish Charge Report when a employee goes on leave and initiates the Assuming Charge report when the employee reports back to manager or comes back from leave.  From ESS the Charge Report submission process is similar for Relinquishing & Assuming.  Below process explains how a DOP employee will fill & submit the Charge Report

 Login to the SAP Net Weaver portal

1. Enter User

2. Enter Password

3. Click Log On

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• From the Home page of SAP Net Weaver portal, Click on

1. Click Work

• Below screen appears-> Click on

2. Click Task (3/3) 35

• Below screen appears-> Click on

• Below screen appears

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• On Charge report screen, enter the required fields. 3. Enter Details

4. Click Print

5. Click Submit Form     

After filling the required details in C/R, Click on icon to print the charge report Click on to upload the attachments, certificates, mail copies, Bonds..etc Finally, Click on to submit the Charge report. On screen message appears. After Charge report submission, manager will review the request and approve the Charge report.

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