BOARD OF DIRECTORS MEETING Our MISSION as the SCOV Board is to lead in maintaining and enhancing the quality of life in Sun City Oro Valley as an active adult community.

BOARD OF DIRECTORS MEETING MINUTES

Thursday, November 14, 2013  9 AM  Welcome Center – Conference Room 3 A. Call to Order 9:00 Meeting of the Board of Directors of SUN CITY VISTOSO COMMUNITY ASSOCIATION, INC. (hereafter “Association”), an Arizona corporation, was held in the Welcome Center, Conference Room 3, on Thursday, November 14, 2013. Present at the meeting were: Board Members: Robert Hefner, Dick Brammell, Janice Fischer, Steve Knapp, Cathy Hartrich, Jon Olson, General Manager: Bob Mariani; Assistant General Manager: Robin Coulter and Recording Secretary: Coco Sullivan, Board newsletter recorder: Walter Hill Absent: Richard Babin B. President’s Remarks C. Town of Oro Valley Report, Councilmember Joe Hornat  The newly approved plan for Naranja Park will include a dog park, two multi-sport fields and 180 space parking lot has been approved  The new location at Steam Pump Ranch for the Farmers Market continues to be successful and well attended.  Oro Valley received a clean financial audit for the fiscal year 2012-2013; there is a 1.7M surplus.  Apartment projects: 274 apartments at Oracle and First, 270 apartment at Steam Pump Village and 220 at Oracle and Linda Vista.  New businesses include: Starbucks in Fry’s at Canada Hills, Alfonso Gourmet Olive Oil & Balsamic vinegar in the Trader’s Joe’s mall, El Molinito in the San Jose Plaza.  Holiday Events are Tree Lighting on Friday, December 6; Festival of the Arts on Saturday and Sunday, December 7 & 8, Holiday Parade on Saturday on December 14. D. Minutes Approval October 22, 2013 Board Meeting Minutes Approved by General Consent E. Financial Report Full report can be found online and in the library. F. General Manager’s Reports  The Association’s Annual Audit was recently completed and accepted by the Board. It was clean and indicated that there were no material weaknesses or significant deficiencies.  The Fitness Center Project is still on time and on budget. There are been a few unexpected issues but the project is still within the contingency amount.  AFC Pool information line is 917-8088 for information on pool closings.  Native American Rooms now have a new A/V system. The installation of the floor jacks will be done late Spring.  Rancho Vistoso Median landscaping continues, removal of dying trees will be replaces with new Palo Verde trees, flags mark locations for new low growing plants.  Desert Oasis tennis courts will get extensive warranty work starting December 2, and will be closed for about 12 days. Our apologies in advance for this inconvenience.  We are looking for a part-time librarian. Marny Goodbody has given her notice and will be leaving at the end of November.  Café refresh feedback has been mostly positive and a few negative comments but the general consensus is that the new décor is attractive and welcoming.  The Café happy hour was well attended and the plans are to have one next month.  Holiday golf cart parade will be on Saturday, December 21. Preregistration forms are available in the Tipster and the Welcome Center. Prizes will be awarded for the best decorated carts. Staff Marketing report by Robin Coulter  SEO - website analysis, keywords and phrases, competitive analysis, content and meta data.  There will be meet and greet dinners in January, February and March for renters and hosted by the Ambassadors.

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The View Golf Club has held several very successful golf schools for resident/tenants and the general public led by our golf pros, Kim Griggs and Rick Sample.  Marketing to outside golfers will include an information brochure under the score card in each golf cart.  The Posse is looking to fill three positions on the Posse board, Committee Chairperson, a Squad Leader and the Committee Secretary.  Dispose-A-Med in our Activity Center Lobby on the second Tuesday, every other month, 9-11AM, next one is January 14, 2014.  The Sock Drive for Tucson Homeless Veterans is on-going to December 15. They will take money or new, wrapped tube socks.  Work has started on the rehabilitation center known now as Copper Health Oro Valley at Rancho Vistoso Blvd. and Sun City Blvd.  How to Reduce Bad Stress is being presented in the auditorium on Friday, November 22 at 1PM. G. Department Manager’s Report, Pam Sarpalius  New shirts have been ordered for the monitors. They had a choice of three colors and will include our new logo.  New pool furniture for the AFC is on order. The chaise lounge will be higher than the current one and the webbing will be a basket weave.  Several events are planned; Joe Bourne and his Motown review on Saturday, January 4; Run Boy Run, a bluegrass group on Saturday, February 1; The Rave will present their 60’s music on Sunday, February 23; Gabriel Ayala Trio will be here Friday, February 28; Jovert Steel Drums will return on Friday, March 7. Free events include:  The Sonoran Desert Museum will introduce animal and provide a lunch.  The Arizona State Museum will be here to discuss the local Hohokam tribe.  The annual Health and Wellness Fair is Friday, February 28.  Courtyard sale is the last Saturday in March.  TSO Brass Quintet will be here Sunday, March 30. H. Committee/Task Force Reports I. Board Liaison Report 1. Golf Advisory Committee– discussed marketing options and planning a joint meeting with the Marketing Committee to promote The Views. Golf play is up and course is in wonderful condition. 2. Emergency Preparedness Committee met recently to focus on identifying individuals who can help in an emergency situation and the committee wants to develop a package for individuals as a guideline. A plan should be in place some time next year and information will be in GM report 3. Marketing Committee will continue its work with homes sales, the cafe and golf, and in December will present the new standards manual. 4. Finance & Budget will be meeting next week. 5. Architectural Review Committee had 21 requests, mostly for fencing 6. Properties Committee will meet next week. 7. Government Affairs Committee met yesterday and had a forum last night with our Mayor. 8. Nominating Committee, Debra Arrett announced the slate of four candidate for the two Board positions in 2014; Don Coleman, Bert Gustafson, Susan Jakosa and Jack Saatkamp. Any member in good standing can still become a candidate between now and January 11by petition. The committee has recommended a change in format for the candidate forums. 9. Strategic Projects Committee (SPC) a. SCOV General Manager Recruitment Plan – Approve the plan for the recruitment of a new general manager the next few years when Bob Mariani chooses to retire. b. SPC and Café Sub-Committee Goal – Create a comprehensive food services plan, that when implemented, will incorporate the highest and best Food Service practices. c. SPC Focus Sub-Committee – Report of the individual’s leading the focus areas the SPC will be studying. The focus will be financing capital projects and the certainty of financing for the future. The subcommittees include café, facilities (auditorium, lounge, pro-shop and pickleball), demographics, fiscal future, golf, marketing, succession plan, surveys and Chalk Creek long term issues. J. Consent Agenda 1. Approve Ruth Gitzendanner as a member of the Government Affairs Committee 2. Approve David Smoler, Juliet Williams, Michael Takerian, Ralph Hemminger to the Election Committee. Remove Grace Irby. 3. Finance & Budget – accept Li Chase resignation and approve Dave Chatterton as new member. 4. Approve new club – Folk Dance Club of Sun City Oro Valley. Motion to approve the consent agenda items; Ruth Gitzendanner as a member of the Government Affairs Committee; David Smoler, Juliet Williams, Michael Takerian, Ralph Hemminger to the

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Election Committee and remove Grace Irby; Finance & Budget will accept Li Chase resignation and approve Dave Chatterton as new member; formation of a new club – Folk Dance Club of Sun City Oro Valley (Brammell/Fischer). Motion passed unanimously. Unfinished Business New Business 1. Meeting cancellation policy Motion to approve meeting cancellation policy (Hartrich/Knapp) Motion passed unanimously 2. Bylaw amendment (process to present rewritten Bylaws to membership for a vote) The Board president reviewed how the Bylaws were changed. The next step is to invite several residents to meet with the Board and will review the changes as a committee for further refinement. The meeting is scheduled for Wednesday, December 4 at 9AM in the Navajo Room. 3. Chalk Creek Wash issues Bob Mariani invited the Board to review the erosion issues at Holes 11, 10 and 5. Most Board members responded will be available. 4. SCOV General Manager Recruitment Plan – Approve the plan for the recruitment of a new general manager the next few years when Bob Mariani chooses to retire. Motion to approve the recruitment plan for a new general manager to be used in the next few years when Bob Mariani chooses to retire (Hartrich/Brammell). Motion passed unanimously 5. SPC and Café Sub-Committee Goal – Approve the goal to create a comprehensive good services plan Motion to approve SPC and Café sub-committee goal to create a comprehensive good services plan (Knapp/Hartrich). Motion passed unanimously Call to audience Lou Gard reported that at the ARC meeting Ember Ridge and Green Tree did not respond to a letter regarding the front patio furniture sent by the committee. The matter is considered closed. Adjournment 10:35

Submitted by: _____________________________________ Coco Sullivan, Recording Secretary

Approved by: _____________________________________ Cathy Hartrich, Secretary

Board Meeting Minutes 11142013.pdf

The Sonoran Desert Museum will introduce animal and provide a lunch. The Arizona State Museum will be here to discuss the local Hohokam tribe.

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