“Facilities that promote innovation, opportunity and success.”

History of the Process • December 12, 2016 – RFQ Approved • January 27, 2017 – Response Deadline • February 8, 2017 – Presentation and Interview

Program Manager Architecture

Construction Management

FJJ/WSN/KA Team and Brainerd Schools • Lowell, Baxter, Riverside, Garfield, Mississippi Horizons, Nisswa, High School • IAQ projects • Energy savings projects • Remodeling • All utilizing Program Management Model • High School remodeling and Forestview Middle School

Forestview Middle School — Baxter, MN

OVERALL GOAL FACILITIES THAT PROMOTE INNOVATION, OPPORTUNITY AND SUCCESS Eight District Objectives: • Safe and secure facilities • Mechanical and educational adequacy updates • Space required for enhancing best practice instruction & high-quality 21st Century educational learning opportunities • Create spaces that promote robust opportunities in the areas of academics, arts, activities, & athletics • Increased community collaboration & ownership • Visionary technology integration • Transparency, engagement, and community trust-building • Highest quality educational opportunities for our taxpayers’ generous investment

PHASES OF THE FACILITIES PLAN EXECUTION • Phase 1 – Comprehensive District Communications Planning • Phase 2 – Stakeholder Engagement: Internal & External Listening Sessions • Phase 3 – Potential Surveys & Assessments • Phase 4 – Develop Project Scope Options & Alternatives • Phase 5 – Bond Referendum Election Process • Phase 6 – Comprehensive Construction Management Service

PHASE 1 – Comprehensive District Communications Planning

School District’s Two Communications Objectives 1. Communicate a vision for educational achievement 2. Provide residents with the information they need to evaluate the bond referendum proposal

PHASE 2 – Stakeholder Engagement and Listening Sessions

Community Leader Engagement

Education Based Listening Sessions

Community Stakeholder Listening Sessions

Community Leader Engagement

Education Based Listening Sessions and Engagement Opportunity to gain feedback from… •

Students

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Certified Staff

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Non-certified Staff

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Administrators

Community Stakeholder Listening Sessions and Engagement Opportunity to gain feedback from… •

School Board

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Parents

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Civic Groups

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Business Community Partners

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School Centered Neighborhoods

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Community Members

PHASE 3 – Potential Surveys and Assessments • • • •

Public Polling and Survey Data Voter Profile Analysis Review of Demographic and Enrollment Data GIS Student Mapping

Gain & Document Stakeholder Input

District Financial Review

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MN Statute 123B.65 (Energy Efficiency)

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MN Statute 123B.595 (Long-Term Facility Maintenance)

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MN Statute 123B.57 (Health & Safety)

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Abatement Levy Authority (Parking Lots)

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MN Statute 126.40 (Lease Levy Authority)

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New Market Tax Credit (NMTC)

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Building Bond Referendum

PHASE 4 – Develop Project Scope Options and Alternatives School Board

Facilities Committee

Administrative Committee

Comprehensive Long Range Planning Committee

Decide and Finalize The Proposal for Voters • Project Budgeting • Quantifying and Comparing Operating Costs/Savings • Plan For Existing Facilities • Assist in Site Selection & Property Acquisition • Financial Impact To Taxpayers • Timeline Impacts To Project Costs • Implementation Leadership and Planning • Transition Planning • Review and Comment Approval and Approve Ballot Language

PHASE 5 - Bond Referendum Election Process

TRANSPARENCY! The more informed your residents are, the more likely they are to support your vision for their schools.

School District’s Two Communications Objectives

1. Communicate a vision for educational achievement 2. Provide residents with the information they need to evaluate the bond referendum proposal

Community Outreach and Public Engagement Plan Our Strategies and Outcomes •

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Build on past communication Encourage public review of the proposed facilities plan and tax impacts

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Dedicate a website to serve as the “library” of information

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Connect district leadership to the community

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Use traditional and social media to encourage interaction

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Commit to a quick response protocol

A facilities plan expresses the community’s education priorities and fulfills its commitment to invest in the future.

Estimated Cost for Services – Phases 1 - 5 SERVICES INCLUDED Com m un i t y Pl an an d Suppor t Li st en i ng Sessi on s Li st en i ng Sessi on s - Feedback I n f or m at ion Pr ocessing an d Ref i n em en t Fi n an cial St r at egy & Revi ew / Budget I m pact M odel i n g Assem bl e / Fi n al i ze Pl an Oper at ion s Revi ew - Pl an Cost in g an d Pr oject im pl em en t at ion t i m el i n e Facil i t at ion of Task For ce M eet i n gs i f desi r ed Di st r i ct Leader sh ip Revi ew Com m i t t ee Suppor t Assi st an ce/ Suppor t w i t h Com m un i t y & Boar d m eet i n gs about t h e pl an M i sc. Coor di nat ion / Suppor t / St r at egy/ Pr esen t at ions, et c. Revi ew an d Com m en t - M N Depar t m en t of Educat ion Ref er en dum Ser vi ces Pl ann in g Com m un i cat i on , Suppor t

SERVICES NOT INCLUDED 3rd Party Public Survey and Polling GIS Student Modeling/Demographic Review and Verification if necessary Architectural Renderings if desired Tax calculations for referendum (by financial advisor) Building Design And Construction Documents

*Estimated Cost for FJJ/WSN/KA Services $125,000

Cost of Services for Phases 6

Building Construction

• The Size and Scope of Phase 6 will be developed During Phases 1 – 5. • Phase 6 costs will be negotiated separately at the time of construction planning. • Costs will be negotiated at verifiable market rates given the size and scope of the construction project(s).

Phase 6 Phases 1 - 5 Planning Services For School Referendum

Legal and Regulatory Costs

Professional and Technical Services

Recommendation The Interviewing Team Unanimously recommends to the Board of Education to enter into an agreement for professional services with Foster, Jacobs and Johnson for Program Management Services

Questions?