STATE OF COLORADO
COMMUNITY CORRECTIONS Rating the Colorado Community Corrections Standards June 2011
Department of Public Safety James Davis – Executive Director Division of Criminal Justice Jeanne Smith – Director Office of Community Corrections Glenn A. Tapia – Director
Alexandra Walker, Project Manager
The Community Corrections Rating the Community Corrections Standards Report is a project undertaken by the Division of Criminal Justice, Office of Community Corrections. Each staff member of the Office of Community Corrections made significant contributions to the analysis and provided input into its design. The contributing staff in the Office of Community Corrections are as follows: Glenn A. Tapia Program Director Alexandra Walker Interagency Criminal Justice Specialist Mindy Miklos Community Corrections Specialist Christine Schmid Community Corrections Auditor Valarie Schamper Community Corrections Auditor Arlene Duran Community Corrections Financial Officer Laura Altobelli Community Corrections Technician James Pyle Community Corrections Auditor
OFFICE OF COMMUNITY CORRECTIONS 700 Kipling Street, Suite 3000 Denver, CO 80215 (303) 239-4442 Fax: (303) 239-4411 The Division of Criminal Justice would also like to acknowledge the members of the following organizations for their participation and contribution to the Community Corrections Risk Factor Analysis: The Governor’s Community Corrections Advisory Council The Colorado Department of Corrections The Colorado Association of Community Corrections Boards The Colorado Community Corrections Coalition
Table of Contents
Subject Matter Expert Panel…….……………….……………………………………..…………….
1
Rating Process……….……………….….……………………………………………..……………..
1
Rating Results by Subject Matter Expert......……………………………………………………….
3
Rating Results by Standard Section.…………………………………………….………………….
6
Rating Results by CCCS Standard………………………………………..…………………………
7
Score Band A….….…………………………………………………..……………………………….
11
Score Band B…………..……………………………………………………………………..……….
12
Score Band C…………..……………………………………………………………………..……….
13
Score Band D and E…..……………………………………………………………………..……….
14
Appendix A: Rating Worksheet……………………………………………………….…..…………
15
REPORT: Rating the Colorado Community Corrections Standards In 2008, the State of Colorado Division of Criminal Justice (Office of Community Corrections) developed and facilitated a formal process to rate the Colorado Community Corrections Standards (CCCS). In 2011 the CCCS were revised, requiring a new rating of these standards. This report briefly describes the rating process and summarizes the overall results. Subject Matter Expert Panel The Office of Community Corrections (OCC) assembled a panel of Subject Matter Experts (SME) to rate the standards. The SME panel consisted of representation from community corrections providers, boards, referral agencies, oversight agencies, and the Governor’s Community Corrections Advisory Council. The SME panel members are as follows: Mindy Miklos – Division of Criminal Justice Christine Schmid – Division of Criminal Justice Valarie Schamper – Division of Criminal Justice Alexandra Walker – Division of Criminal Justice Esther Smith – Correctional Management, Inc Shannon Carst – Correctional Management, Inc Matt Sullivan – Mesa County Community Corrections Doug Erler – 19th Judicial District Community Corrections Board Angie Riffel – Arapahoe County Residential Center Kevin Nelan – Chief Probation Officer, 19th Judicial District Ken Gaipa – Addiction Research and Treatment Services – Peer I Greg Mauro – 2nd Judicial District – Community Corrections Board ShawnDee Ingo – Department of Corrections Cindy Talkington – Correctional Alternative Placement Services Joe Ferrando – Larimer County Community Corrections Brad Kamby – 18th Judicial District Community Corrections Board Brian Hulse – Intervention Community Corrections Services Rating Process The OCC developed a formal rating process to be used by the SME panel. Prior to the administration of the rating process in 2008, the OCC pilot-tested the rating scale with internal staff in order to determine its efficiency and application to the project goals. In 2011 the rating scale was expanded to a 9 point scale to provide additional insight into the perceived impact of each standard on the three dimensions discussed below. Dimensions The standards were rated individually across three dimensions. The executive leadership of the Colorado Department of Public Safety conceptualized these three dimensions as prominent dimensions applicable to the Colorado community corrections system. The three dimensions and their working definitions were as follows: 1) Public Safety - Protection of the safety of the community, staff, and offenders 2) Offender Treatment - Achieving or facilitating successful treatment or rehabilitative outcomes 3) Offender Management - Effectively and efficiently monitoring offender behavior and behavioral progress
1
Rating Scale For each of the three dimensions, the standards were rated on a 9-point scale. The SME panel was instructed to rate each standard and its effect on each dimension. The standards were rated individually using the following scale: 0 points – No Effect 1 and 2 points – Minimal Indirect Effect 3 and 4 points – Moderate Indirect Effect 5 and 6 points – Moderate Direct Effect 7 and 8 points – Significant Direct Effect The SME panel members were given a worksheet to rate the standards over two weeks prior to the meeting date. The worksheet is attached as Appendix A. Rating Procedures The SME panel met on May 9, 2011 to formally rate the standards. Panel members were instructed to independently rate the standards prior to the meeting and to document their initial ratings without conferring with other SME members. This was done so that each panel member could document their own professional opinion of the standard without external influence of other members. Before discussing their scores at the meeting, the SME panel members were sensitized to several types of errors that are common in evaluative processes. They were given brief training on each of the following rating errors: • • • • • • • • •
HALO EFFECT – Tendency to rate several or all measures based on an overall impression or judgment on one factor. A conscious effort must be made to rate each measure independently, not allowing other factors to improperly influence the rating. LENIENCY and STRINGENCY EFFECTS – Tendencies to rate all measures low or high. Both errors will cause a tight grouping of programs and will not result in the desired variance in scores necessary for differentiating the performance of programs. CENTRAL TENDENCY EFFECT – Tendency to use only the middle portions of the rating scales. Has the same effect as leniency and stringency effects. CONTRAST EFFECT – Tendency to under- or over-rate a measure or program because of a strong or weak showing of a previous measure or program. CHANGE IN RATING STANDARDS – This is due to evaluator fatigue or a diminishing recollection of earlier measures. CONTAMINATION ERROR – Making inaccurate ratings due to an evaluator’s insufficient or vague understanding of the performance measures. PERSONAL BIAS – Can prevent objective ratings if the evaluator allows conscious or subconscious prejudices and attitudes about different stereotypes or idiosyncratic perceptions to affect his/her judgment. SNAP JUDGMENTS – Based only ratings made in the first part of the evaluation and then attending only to those elements that confirm this initial judgment. IMBALANCE TOWARD NEGATIVE RATINGS – Tendency to place more weight mentally on the negative aspects of the performance measures. It is important to integrate both positive and negative information into the proper perspective and balance. This does not, however, require an even or proportional balance of negative and positive ratings.
2
After the brief training, the SME panel reported their individual scores, which were subsequently entered into a database. In cases where raters had divergent opinions among their scores, they were required to discuss their professional opinions to justify their ratings. They were allowed to change their ratings based on the group discussion if they felt appropriate. However, the raters were not required to reach formal consensus on their individual ratings. The purpose of this was to capture the different perspectives of the group based on the diversity of their backgrounds and roles in the overall community corrections system. The strength of the standards rating procedure lies within the overall group rating process and not within any individual rater’s scores. Rating Results Subject Matter Expert Tendencies After rating each of the standards, the data was analyzed to report the tendencies of each individual rater. This was done in order to determine if any individual rater had a bias toward or against any particular dimension. Table A1 and Figure A report the average score for each of the three dimensions across all 14 raters. Table A1 – Average Raw Score for Each Dimension (By Subject Matter Expert)
Mindy Miklos Christine Schmid Valarie Schamper Alexandra Walker Esther Smith Shannon Carst Matt Sullivan Doug Erler Angie Riffel Kevin Nelan Ken Gaipa Greg Mauro ShawnDee Ingo
Public Safety Effect 4.2 4.2 4.0 5.1 4.6 5.1 4.2 4.9 4.4 5.4 3.9 4.7 5.4
Offender Offender Treatment Effect Management Effect 2.5 4.4 3.3 4.4 2.8 4.3 3.5 4.6 4.0 4.7 4.2 4.4 3.8 4.2 3.7 4.8 3.6 4.7 3.9 5.2 2.7 5.0 3.1 4.5 4.1 5.2
Cindy Talkington
4.1
2.6
4.0
Joe Ferrando
4.7
3.7
4.6
Brad Kamby
4.6
3.4
4.5
Brian Hulse
5.3
3.8
4.3
ALL Subject Matter Experts
4.6
3.4
4.6
3
Figure A – Average Raw Score for Each Dimension (By Subject Matter Expert)
Based on the data, each individual SME Panel Member had different average scores. However, the relative profile each member generated with respect to the average scores per dimension was identical. Specifically, each panel member rated the Public Safety and Offender Management Dimension higher than the Offender Treatment Dimension. Based on the data, it can be concluded that the SME panel tendencies speak to the perceived effects of the standards on the dimensions rather than on any rater’s individual bias toward or against any particular dimension. It is important to note that the tendency to rate overall standards as having a lower effect on offender treatment may be misleading. The rating scale was designed to distinguish between direct and indirect effects as determined by the SME panel. These results indicate that, on average, the standards are perceived to have an indirect effect on Offender Treatment. When the average raw scores are divided into the six content sections, however, the direct effect of the case management standards on offender treatment becomes more apparent. This can be seen in Table A2.
4
Table A2 – Average Raw Score for Each Dimension by Content Section Standard Section Section 1-000 - Administration Section 2-000 - Personnel Section 3-000 - Management Controls Section 4-000 - Security Section 5-000 - Facilities Section 6-000 - Case Management
Public Safety Effect 1.7 4.3 4.6
Offender Treatment Effect 1.4 3.8 3.5
Offender Management Effect 1.7 4.4 4.7
6.1 3.8 4.2
3.3 1.6 4.9
5.8 2.7 5.0
Figure A2 – Average Raw Score for Each Dimension by Content Section Public Safety Effect Offender Treatment Effect Offender Management Effect
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Weighted Values The OCC assigned weights to each of the three dimensions. Table B shows the weighted values for each dimension:
Table B – Weighted Values for Each Dimension Dimension Public Safety Effect Offender Treatment Effect Offender Management Effect
Weighted Value 5 4 3
Percent of Total Score 41.6% 33.3% 25.0%
5
The SME panel individual scores for each dimension were weighted according to the values in Table B. The weighted scores were then averaged across all raters for each dimension. The weighted and averaged dimension scores were then summed to create a total score for each standard as follows: Average Weighted Score (Public Safety Effect) + Average Weighted Score (Offender Treatment Effect) + Average Weighted Score (Offender Management Effect) = Total Score The minimum possible Total Score for each standard is 0 points. The maximum possible Total Score for each standard is 96 points.
Results by Standard Group The CCCS are organized into six (6) sections according to their content. The data was analyzed to report the average score per standard section. Table C and Figure C report the scores by section. Table C – Average Scores by Standard Section
Avg Total Score 61.0 55.5 51.4 49.7 33.7 18.8
Section 4-000 - Security Section 6-000 - Case Management Section 3-000 - Management Controls Section 2-000 - Personnel Section 5-000 - Facilities Section 1-000 - Administration
Figure C – Average Scores by Standard Section
Average Total Score by Section (Max is 96) 70 60 50 40 30 20 10 0
61
55.5
51.4
Avg Total Score
49.7 33.7 18.8
Security Case Facilities Administration Management Personnel Section 4-000 Management Controls Section 2-000 Section 5-000 Section 1-000 Section 6-000 Section 3-000
6
Results by Standard The data was analyzed to report the overall results by each standard. Table D reports the total score for each standard and is sorted from highest total score to lowest total score. Table D – Total Scores by Standard (Sorted) Legend: PSE Public Safety Effect
OTX Offender Treatment Effect Raw Score
ID
Standard
Sum Of Weighted Score
OTX
OMGT
PSE(W)
OTX(W)
OMGT(W)
Random Off-Site Monitoring
7.7 7.2 6.9 6.8 6.5 6.3 5.8 6.1 7.5
7.5 7.1 6.8 6.5 7.4 7.2 7.2 7.2 4.5
7.5 7.5 7.0 7.1 6.4 6.4 6.8 6.1 7.2
38.5 36.2 34.7 34.1 32.6 31.5 29.1 30.6 37.6
30.1 28.2 27.1 26.1 29.6 28.9 28.9 28.9 18.1
22.6 22.4 21.0 21.4 19.1 19.2 20.5 18.4 21.5
91.2 86.8 82.8 81.6 81.4 79.6 78.5 77.9 77.3
Treatment Services for Domestic Violence Substance Abuse Testing
6.2 6.4
7.1 6.1
5.9 6.5
30.9 32.1
28.5 24.5
17.8 19.4
77.2 75.9
6.0 6.4 7.0 6.6 4.9 7.2 6.9 5.8 7.1 5.6 4.5 6.2 5.5 6.9 5.1 5.1 5.4 6.1 7.0 6.2 5.3 6.8 5.1
7.0 5.9 4.4 5.1 7.1 3.9 4.4 5.7 3.2 5.7 6.6 4.6 5.6 3.2 5.8 5.7 5.7 4.8 2.6 4.5 4.7 2.6 5.5
5.8 6.6 6.8 6.4 6.4 6.9 6.5 6.1 7.1 6.2 6.6 6.5 6.0 6.8 6.3 6.3 5.5 5.5 6.9 5.5 6.7 6.7 5.6
30.0 31.8 35.0 32.9 24.7 35.9 34.4 29.1 35.3 27.9 22.6 30.9 27.6 34.7 25.3 25.3 27.1 30.3 35.0 31.2 26.5 33.8 25.3
28.0 23.8 17.6 20.2 28.5 15.5 17.6 22.8 12.9 22.8 26.4 18.6 22.6 12.9 23.3 22.8 22.8 19.3 10.4 18.1 18.8 10.6 21.9
17.5 19.8 20.3 19.2 19.2 20.6 19.6 18.4 21.4 18.5 19.9 19.4 18.0 20.3 18.9 18.9 16.6 16.6 20.6 16.4 20.1 20.1 16.8
75.5 75.3 72.9 72.4 72.4 72.1 71.6 70.3 69.6 69.3 68.9 68.9 68.2 67.9 67.5 67.0 66.5 66.2 66.0 65.7 65.4 64.5 63.9
Supervision of Sex Offenders
2-111
Sex Offender Supervision Training
4-110
Interim Urine Samples
4-130
BA’s and UA’s For Alcohol
6-162
Treatment Services for Sex Offenders
6-090
Assessments
6-100
Supervision Plan
6-164
Treatment Services for Mental Illness
4-160 6-163
6-165
Weighted Score
PSE
3-080
4-080
OMGT Offender Management Effect
3-010
Treatment Services for Substance Abuse Policy and Procedure Manual
4-170
Passes
3-220
Non-Residential Level of Supervision
6-160
Offender Treatment Monitoring
4-161
Job Search Accountability
4-171
Furloughs
2-070
Ethical Relationships
4-220
Contraband
4-100
Entry Urine Samples
6-110
Structured Progress Feedback
2-100
Staff Orientation Training
2-110
Staff Annual Training
4-150
Isolation/Observation Of Offenders
6-070
Weekly Meetings
6-080
Chronological or Progress Notes
4-040
Medication
2-080
Staff Criminal Conduct
4-240
Security Staff Staffing Pattern
4-120
Exit Urine Samples
3-120
Disciplinary Hearings
4-181
On-Grounds Surveillance
2-150
Program Administrator Education
7
2-101
PREA Training
3-020
Monthly Staff Meetings
3-030
Acceptance Criteria
2-040
Background Check
4-200
Random Headcounts
4-210
Recording Authorized Absences
3-190
Self-Audits of Operations and Programming
4-260
Escape
6-120
Movement of Offenders
4-090
Confirming Positive Test Results
3-171
PREA Notification
4-230
Work Stoppages
2-152
Staff Age Requirement
2-160
Volunteers
4-261
Non-Residential Absconders
3-110
Family/Community Activities
6-130
Employment Services
6-220
Driving Privileges
4-182
Off-Grounds Surveillance
3-060
Program Compliance
4-180
Law Enforcement Contact
2-140
Case Manager Education
6-161
Treatment Services for DOC Clients
3-130
Grievance/Appeals Procedure
6-010
Case Record
4-190
Use of Physical Force
3-191
Unannounced Facility Checks
6-170
Termination/Transfer Summary
4-010
Offender Advisement
3-090
Victim Notification
4-011
PREA Advisement
2-151
Security Staff Education
6-060
Assignment of Case Manager
6-180
Offender Budget
3-160
Offender Time Credits
6-040
Release of Information
4-050 3-170
Staff Response To Medical Emergencies Incident Notification
4-030
Health Inventory
4-250
Transportation of Offenders by Staff
5-140
Access to Nutritional Meals
3-210
Documentation
5-130
Health and Sanitation Codes
6-140
Educational Review
6-030
Confidentiality of Case Records
5.6 4.7 5.8 6.2 6.8 6.9
4.6 5.5 4.8 4.2 2.0 2.0
5.8 6.0 5.2 5.1 7.1 6.6
28.2 23.5 28.8 31.2 33.8 34.4
18.4 22.1 19.3 16.9 8.0 8.0
17.3 18.0 15.5 15.2 21.4 19.9
63.9 63.6 63.6 63.3 63.2 62.4
5.4 7.5 4.7 5.0 6.0 6.3 5.3 5.6 7.3 4.1 4.4 6.4 6.6 4.9 6.6 4.1 3.7 4.1 4.1 6.2 5.7 3.8 4.4 6.9 5.1 4.4 3.5 3.2 3.6 4.3
4.6 0.9 5.0 5.1 3.6 3.1 4.5 4.4 1.3 5.5 5.2 2.7 2.4 4.9 2.1 4.9 5.7 3.9 4.5 2.1 2.4 5.0 3.3 1.7 2.8 3.7 4.5 4.5 3.7 4.4
5.5 6.9 6.0 5.3 5.5 5.7 5.5 5.2 6.4 6.1 5.9 5.6 5.5 4.9 5.5 5.6 4.5 6.1 5.2 4.8 5.1 4.8 5.9 3.8 5.1 4.9 5.3 5.6 5.9 3.8
27.1 37.6 23.5 25.0 30.0 31.5 26.5 27.9 36.5 20.3 22.1 32.1 33.2 24.7 33.2 20.6 18.5 20.6 20.3 30.9 28.5 18.8 21.8 34.4 25.6 22.1 17.6 16.2 18.2 21.5
18.4 3.5 20.0 20.5 14.6 12.5 17.9 17.4 5.2 22.1 20.9 10.8 9.6 19.8 8.2 19.5 22.8 15.8 17.9 8.2 9.4 20.0 13.2 6.8 11.3 14.8 17.9 18.1 14.8 17.6
16.6 20.6 18.0 15.9 16.6 17.1 16.6 15.5 19.2 18.4 17.6 16.9 16.4 14.6 16.4 16.8 13.6 18.4 15.5 14.5 15.2 14.3 17.8 11.5 15.2 14.6 15.9 16.9 17.6 11.5
62.0 61.8 61.5 61.4 61.2 61.1 60.9 60.9 60.9 60.8 60.6 59.8 59.3 59.1 57.9 56.9 54.9 54.7 53.7 53.6 53.1 53.1 52.8 52.7 52.1 51.5 51.4 51.2 50.7 50.6
5.5 5.6 4.2 5.5 3.6 3.9 4.7 2.5 3.1
2.2 2.0 3.5 1.6 3.3 3.3 2.4 4.4 4.0
4.2 4.0 4.1 3.9 4.8 4.2 3.5 3.9 3.5
27.6 27.9 20.9 27.6 18.2 19.7 23.5 12.4 15.3
8.9 8.0 13.9 6.6 13.2 13.2 9.4 17.6 16.0
12.7 12.0 12.2 11.6 14.3 12.7 10.6 11.8 10.4
49.3 47.9 46.9 45.9 45.7 45.6 43.5 41.8 41.7
8
5-100
Separate Space
3-150
Referral Agency Reports
6-190
Financial Transactions
2-060
Performance Appraisals
5-110
Visitation Space
5-150
Property and Safety
3-180
Systematic File Review
6-150
Offender Treatment
3-070
Receiving Offenders
4-060
First Aid/CPR Certification
3-100
DNA Testing
5-060
Storage of Hazardous Materials
2-010
Personnel Policies
2-130
Training Events
5-070
Conducting Fire Drills
3-200
Organized Information Collection
6-210
Contract Approval
4-020
Intake Interview
5-020
Compliance with Fire Authority
6-050
Storage of Case Records
6-202
Child Support Enforcement
5-010
Building/Zoning Codes
5-090
Minimum Floor Space
5-160
Housecleaning Assignments
2-120
Ancillary and Administrative Training
4-070
Offender Property
5-040
Automatic Sprinkler System
5-120
Toilets, Basins, Showers
5-050
Fire Alarm and Detection System
6-020
Separate Medical Files
5-170
Offender Bedding
5-080 3-230
First Aid Manual and Medical Supplies Administrative Review
1-040
Fiscal Operations
2.2 3.1 2.6 3.1 2.9 4.3 2.6 2.8 4.3 5.5 5.6 5.5 3.3 3.0 5.4 3.0 3.4 3.6 5.3 3.2 2.4 3.4 2.6 2.1 3.1 3.3 5.2 2.5 5.4 2.5 2.7
4.1 3.5 3.4 3.2 3.1 1.6 3.5 3.9 1.5 0.6 0.8 1.3 2.6 2.8 0.5 2.4 1.9 1.1 0.5 2.5 2.5 1.6 1.7 2.2 1.6 0.8 0.4 1.6 0.3 2.4 1.6
4.3 3.5 4.5 3.8 4.2 3.8 3.9 3.1 3.5 2.3 1.9 1.3 3.1 3.2 2.2 3.7 3.5 3.3 1.2 2.1 3.4 2.6 3.7 3.8 2.9 3.6 0.8 3.7 0.6 2.6 2.9
11.2 15.6 12.9 15.3 14.4 21.5 12.9 13.8 21.5 27.4 27.9 27.4 16.5 15.0 27.1 15.0 17.1 17.9 26.5 16.2 11.8 17.1 13.2 10.6 15.3 16.5 26.2 12.6 27.1 12.6 13.5
16.2 13.9 13.4 12.9 12.5 6.4 14.1 15.5 5.9 2.6 3.1 5.2 10.4 11.3 2.1 9.6 7.8 4.5 2.1 9.9 10.1 6.4 6.8 8.9 6.6 3.1 1.6 6.4 1.2 9.4 6.4
12.9 10.6 13.6 11.5 12.7 11.3 11.6 9.2 10.4 6.9 5.6 3.9 9.4 9.7 6.7 11.1 10.6 9.9 3.7 6.2 10.1 7.8 11.1 11.5 8.8 10.8 2.3 11.1 1.8 7.9 8.6
40.3 40.1 39.9 39.7 39.6 39.1 38.7 38.5 37.8 36.8 36.6 36.4 36.2 36.0 35.9 35.8 35.4 32.3 32.3 32.2 31.9 31.2 31.2 31.0 30.7 30.3 30.1 30.1 30.0 30.0 28.5
0.9 1.5 2.2 1.8 1.2 0.3 2.1 1.2 1.1 1.0 1.1 1.2 1.2
1.5 3.0 2.5 2.2 2.1 0.9 1.8 1.6 2.6 2.2 0.9 0.9 1.4
20.3 12.6 7.9 9.7 11.8 16.5 6.5 10.0 7.4 7.9 10.0 9.4 6.2
3.5 5.9 8.7 7.3 4.9 1.2 8.2 4.9 4.2 4.0 4.5 4.7 4.7
4.6 9.0 7.4 6.7 6.4 2.6 5.3 4.8 7.9 6.5 2.8 2.6 4.1
28.4 27.5 24.1 23.7 23.1 20.3 20.0 19.7 19.5 18.5 17.3 16.8 14.9
0.9 0.2
1.6 0.1
6.2 7.9
3.5 0.9
4.8 0.4
14.5 9.2
2-020
Job Descriptions
3-140
CCIB Compliance
5-030
Flame Retardant Mattress and Pillow
2-030
Equal Employment
1-030
Organizational Chart
6-191
Limited Power of Attorney
1-010
Legal Entity
2-050
Personnel File
1-060
Insurance
1-050
Independent Fiscal Audit
4.1 2.5 1.6 1.9 2.4 3.3 1.3 2.0 1.5 1.6 2.0 1.9 1.2
3-040
Written Response To Referral Agencies Employee Medical Records
1.2 1.6
2-051
9
Table E reports basic descriptive statistics regarding the CCCS ratings. Figure E also shows a graphical distribution of scores for all 124 standards. It can be gleaned from the data that the distribution of scores across all standards was normal given very similar mean and median scores. It can also be deduced that the SME panel used the entire scale given a wide range of scores based on a 96-point possible total score. Table E – Descriptive Statistics Mean Score Median Score Standard Deviation
50.7 52.8 18.9
Lowest Score Highest Score Range
9.2 91.2 82.0
Figure E – Distribution of Scores for all Standards 100.0 90.0 80.0 70.0 60.0 50.0 40.0 30.0 20.0 10.0
3-080 6-162 4-160 3-010 4-161 4-100 4-150 2-080 4-181 3-030 3-190 3-171 4-261 4-182 6-161 3-191 4-011 3-160 4-030 5-130 3-150 5-150 4-060 2-130 4-020 5-010 4-070 6-020 1-040 2-030 2-050 2-051
0.0
10
Using intervals of one standard deviation from the mean as a marker, Tables F1 through F5 show bands of scores for the CCCS. Table F1 – Band A (Two Standard Deviations Above the Mean) ID
Standard
3-080
Supervision of Sex Offenders
2-111
Sex Offender Supervision Training
4-110
Interim Urine Samples
4-130
BA’s and UA’s For Alcohol
6-162
Treatment Services for Sex Offenders
6-090
Assessments
6-100
Supervision Plan
6-164
Treatment Services for Mental Illness
4-160
Random Off-Site Monitoring
6-163 4-080
Treatment Services for Domestic Violence Substance Abuse Testing
6-165
Treatment Services for Substance Abuse
3-010
Policy and Procedure Manual
4-170
Passes
3-220
Non-Residential Level of Supervision
6-160
Offender Treatment Monitoring
4-161
Job Search Accountability
4-171
Furloughs
2-070
Ethical Relationships
4-220
Contraband
Total Score 91.2 86.8 82.8 81.6 81.4 79.6 78.5 77.9 77.3 77.2 75.9 75.5 75.3 72.9 72.4 72.4 72.1 71.6 70.3 69.6
11
Table F2 – Band B (One Standard Deviation Above the Mean)
ID
Standard
4-100
Entry Urine Samples
6-110
Structured Progress Feedback
2-100
Staff Orientation Training
2-110
Staff Annual Training
4-150
Isolation/Observation Of Offenders
6-070
Weekly Meetings
6-080
Chronological or Progress Notes
4-040
Medication
2-080
Staff Criminal Conduct
4-240
Security Staff Staffing Pattern
4-120
Exit Urine Samples
3-120
Disciplinary Hearings
4-181
On-Grounds Surveillance
2-150
Program Administrator Education
2-101
PREA Training
3-020
Monthly Staff Meetings
3-030
Acceptance Criteria
2-040
Background Check
4-200
Random Headcounts
4-210
Recording Authorized Absences
3-190
Self-Audits of Operations and Programming
4-260
Escape
6-120
Movement of Offenders
4-090
Confirming Positive Test Results
3-171
PREA Notification
4-230
Work Stoppages
2-152
Staff Age Requirement
2-160
Volunteers
4-261
Non-Residential Absconders
3-110
Family/Community Activities
6-130
Employment Services
6-220
Driving Privileges
4-182
Off-Grounds Surveillance
3-060
Program Compliance
4-180
Law Enforcement Contact
2-140
Case Manager Education
6-161
Treatment Services for DOC Clients
3-130
Grievance/Appeals Procedure
6-010
Case Record
4-190
Use of Physical Force
3-191
Unannounced Facility Checks
6-170
Termination/Transfer Summary
Total Score 69.3 68.9 68.9 68.2 67.9 67.5 67.0 66.5 66.2 66.0 65.7 65.4 64.5 63.9 63.9 63.6 63.6 63.3 63.2 62.4 62.0 61.8 61.5 61.4 61.2 61.1 60.9 60.9 60.9 60.8 60.6 59.8 59.3 59.1 57.9 56.9 54.9 54.7 53.7 53.6 53.1 53.1
12
4-010
Offender Advisement
3-090
Victim Notification
4-011
PREA Advisement
2-151
Security Staff Education
6-060
Assignment of Case Manager
6-180
Offender Budget
3-160
Offender Time Credits
52.8 52.7 52.1 51.5 51.4 51.2 50.7
Table F3 – Band C (One Standard Deviation Below the Mean)
ID
Standard
6-040
Release of Information
4-050
Staff Response To Medical Emergencies
3-170
Incident Notification
4-030
Health Inventory
4-250
Transportation of Offenders by Staff
5-140
Access to Nutritional Meals
3-210
Documentation
5-130
Health and Sanitation Codes
6-140
Educational Review
6-030
Confidentiality of Case Records
5-100
Separate Space
3-150
Referral Agency Reports
6-190
Financial Transactions
2-060
Performance Appraisals
5-110
Visitation Space
5-150
Property and Safety
3-180
Systematic File Review
6-150
Offender Treatment
3-070
Receiving Offenders
4-060
First Aid/CPR Certification
3-100
DNA Testing
5-060
Storage of Hazardous Materials
2-010
Personnel Policies
2-130
Training Events
5-070
Conducting Fire Drills
3-200
Organized Information Collection
6-210
Contract Approval
4-020
Intake Interview
5-020
Compliance with Fire Authority
6-050
Storage of Case Records
6-202
Child Support Enforcement
Total Score 50.6 49.3 47.9 46.9 45.9 45.7 45.6 43.5 41.8 41.7 40.3 40.1 39.9 39.7 39.6 39.1 38.7 38.5 37.8 36.8 36.6 36.4 36.2 36.0 35.9 35.8 35.4 32.3 32.3 32.2 31.9
13
Table F4 – Band D (Two Standard Deviations Below the Mean) ID
Standard
5-010
Building/Zoning Codes
5-090
Minimum Floor Space
5-160
Housecleaning Assignments
2-120
Ancillary and Administrative Training
4-070
Offender Property
5-040
Automatic Sprinkler System
5-120
Toilets, Basins, Showers
5-050
Fire Alarm and Detection System
6-020
Separate Medical Files
5-170
Offender Bedding
5-080
First Aid Manual and Medical Supplies
3-230
Administrative Review
1-040
Fiscal Operations
2-020
Job Descriptions
3-140
CCIB Compliance
5-030
Flame Retardant Mattress and Pillow
2-030
Equal Employment
1-030
Organizational Chart
6-191
Limited Power of Attorney
1-010
Legal Entity
2-050
Personnel File
1-060
Insurance
1-050
Independent Fiscal Audit
3-040
Written Response To Referral Agencies
Total Score 31.2 31.2 31.0 30.7 30.3 30.1 30.1 30.0 30.0 28.5 28.4 27.5 24.1 23.7 23.1 20.3 20.0 19.7 19.5 18.5 17.3 16.8 14.9 14.5
Table F5 – Band E (Three Standard Deviations Below the Mean)
ID 2-051
Standard Employee Medical Records
Total Score 9.2
14
Appendix A Rating Sheet Subject Matter Expert Rating Sheet for Colorado Community Corrections Standards Name of Subject Matter Expert
Title Agency
Instructions: Using the 9-point scale below, please rate each standard with respect to its impact or effect on each of the 3 dimensions (Public Safety Effect, Offender Treatment Effect, and Offender Management Effect). Category Score
No Effect 0
Minimal Indirect Effect 1 2
Moderate Indirect Effect 3 4
Moderate Direct Effect 5 6
Significant Direct Effect 7 8
As a reminder, the three dimensions are defined as follows: 1) Public Safety - Protection of the safety of the community, staff, and offenders 2) Offender Treatment - Achieving or facilitating successful treatment or rehabilitative outcomes 3) Offender Management - Effectively and efficiently monitoring offender behavior and behavioral progress We will be recording and discussing these ratings at the meeting. However, it is important that your independent and individual “first impression” rating is recorded before group discussion. EXAMPLE: ID Standard 1-010 Legal Entity 1-020 Mission Statement 1-030 Organizational Chart 1-040 Fiscal Operations 1-050 Independent Fiscal Audit 1-060 Insurance 1-070 Annual Report
Public Safety Effect
Offender Treatment Effect
Offender Management Effect
2 4 3 1 3 0 0
1 6 2 2 2 1 2
5 6 2 2 3 1 1
15
ID
Standard
1-010
Legal Entity
1-030
Organizational Chart
1-040
Fiscal Operations
1-050
Independent Fiscal Audit
1-060
Insurance
2-010
Personnel Policies
2-020
Job Descriptions
2-030
Equal Employment
2-040
Background Check
2-050
Personnel File
2-051
Employee Medical Records
2-060
Performance Appraisals
2-070
Ethical Relationships
2-080
Staff Criminal Conduct
2-100
Staff Orientation Training
2-101
PREA Training
2-110
Staff Annual Training
2-111
2-130
Sex Offender Supervision Training Ancillary and Administrative Training Training Events
2-140
Case Manager Education
2-150
Program Administrator Education
2-151
Security Staff Education
2-152
Staff Age Requirement
2-160
Volunteers
3-010
Policy and Procedure Manual
3-020
Monthly Staff Meetings
3-030
3-060
Acceptance Criteria Written Response To Referral Agencies Program Compliance
3-070
Receiving Offenders
3-080
Supervision of Sex Offenders
3-090
Victim Notification
3-100
DNA Testing
3-110
Family/Community Activities
3-120
Disciplinary Hearings
3-130
Grievance/Appeals Procedure
3-140
CCIB Compliance
3-150
Referral Agency Reports
2-120
3-040
Public Safety Effect
Offender Treatment Effect
Offender Management Effect
16
3-160
Offender Time Credits
3-170
Incident Notification
3-171
PREA Notification
3-180
3-191
Systematic File Review Self-Audits of Operations and Programming Unannounced Facility Checks
3-200
Organized Information Collection
3-210
3-230
Documentation Non-Residential Level of Supervision Administrative Review
4-010
Offender Advisement
4-011
PREA Advisement
4-020
Intake Interview
4-030
Health Inventory
4-040
4-060
Medication Staff Response To Medical Emergencies First Aid/CPR Certification
4-070
Offender Property
4-080
Substance Abuse Testing
4-090
Confirming Positive Test Results
4-100
Entry Urine Samples
4-110
Interim Urine Samples
4-120
Exit Urine Samples
4-130
BAs and UAs For Alcohol
4-150
Isolation/Observation of Offenders
4-160
Random Off-Site Monitoring
4-161
Job Search Accountability
4-170
Passes
4-171
Furloughs
4-180
Law Enforcement Contact
4-181
On-Grounds Surveillance
4-182
Off-Grounds Surveillance
4-190
Use of Physical Force
4-200
Random Headcounts
4-210
Recording Authorized Absences
4-220
Contraband
4-230
Work Stoppages
4-240
Security Staff Staffing Pattern
4-250
Transportation of Offenders by Staff
4-260
Escape
3-190
3-220
4-050
17
4-261
Non-Residential Absconders
5-010
Building/Zoning Codes
5-020
5-040
Compliance with Fire Authority Flame Retardant Mattress and Pillow Automatic Sprinkler System
5-050
Fire Alarm and Detection System
5-060
Storage of Hazardous Materials
5-070
5-090
Conducting Fire Drills First Aid Manual and Medical Supplies Minimum Floor Space
5-100
Separate Space
5-110
Visitation Space
5-120
Toilets, Basins, Showers
5-130
Health and Sanitation Codes
5-140
Access to Nutritious Meals
5-150
Property and Safety
5-160
Housecleaning Assignments
5-170
Offender Bedding
6-010
Case Record
6-020
Separate Medical Files
6-030
Confidentiality of Case Records
6-040
Release of Information
6-050
Storage of Case Records
6-060
Assignment of Case Manager
6-070
Weekly Meetings
6-080
Chronological or Progress Notes
6-090
Assessments
6-100
Supervision Plan
6-110
Structured Progress Feedback
6-120
Movement of Offenders
6-130
Employment Services
6-140
Educational Review
6-150
Offender Treatment
6-160
Offender Treatment Monitoring
6-161
Treatment Services for DOC Clients Treatment Services for Sex Offenders Treatment Services for Domestic Violence Treatment Services for Mental Illness Treatment Services for Substance Abuse
5-030
5-080
6-162 6-163 6-164 6-165
18
6-170
Termination/Transfer Summary
6-180
Offender Budget
6-190
Financial Transactions
6-191
Limited Power of Attorney
6-202
Child Support Enforcement
6-210
Contract Approval
6-220
Driving Privileges
19
