Administrative​ ​Procedure​ ​404

CONFLICT​ ​OF​ ​INTEREST Background The​ ​values​ ​of​ ​our​ ​faith​ ​commit​ ​the​ ​district​ ​to​ ​conduct​ ​its​ ​affairs​ ​with​ ​integrity.​ ​Consequently,​ ​the district​ ​requires​ ​and​ ​expects​ ​all​ ​of​ ​its​ ​employees​ ​to​ ​act​ ​in​ ​an​ ​honest,​ ​impartial​ ​and​ ​transparent manner.​ ​This​ ​standard​ ​of​ ​conduct​ ​is​ ​also​ ​required​ ​in​ ​order​ ​for​ ​the​ ​district​ ​to​ ​maintain​ ​its credibility​ ​and​ ​the​ ​public’s​ ​trust​ ​as​ ​a​ ​public-funded​ ​institution. Procedures 1. Ethical​ ​Standards 1.1

District​ ​employees​ ​shall​ ​act​ ​with​ ​honesty​ ​and​ ​uphold​ ​the​ ​highest​ ​ethical​ ​standards​ ​so that​ ​public​ ​confidence​ ​and​ ​trust​ ​in​ ​the​ ​integrity,​ ​objectivity​ ​and​ ​impartiality​ ​of​ ​the district​ ​are​ ​conserved​ ​and​ ​enhanced.

2. Public​ ​Scrutiny 2.1.

District​ ​employees​ ​have​ ​an​ ​obligation​ ​to​ ​perform​ ​their​ ​district​ ​duties​ ​and​ ​arrange​ ​their private​ ​affairs​ ​in​ ​a​ ​manner​ ​that​ ​will​ ​bear​ ​the​ ​closest​ ​public​ ​scrutiny,​ ​an​ ​obligation​ ​that is​ ​not​ ​fully​ ​discharged​ ​by​ ​simply​ ​acting​ ​within​ ​the​ ​law.

3. Decision-Making 3.1

District​ ​employees,​ ​in​ ​fulfilling​ ​their​ ​district​ ​duties,​ ​shall​ ​make​ ​decisions​ ​in​ ​the​ ​public interest​ ​and​ ​with​ ​regard​ ​to​ ​the​ ​merits​ ​of​ ​each​ ​case.

4. Private​ ​Interests 4.1

District​ ​employees​ ​shall​ ​arrange​ ​their​ ​private​ ​affairs​ ​in​ ​a​ ​manner​ ​that​ ​will​ ​prevent real,​ ​potential​ ​or​ ​apparent​ ​conflicts​ ​of​ ​interest​ ​from​ ​arising.​ ​If​ ​such​ ​conflict​ ​does​ ​arise between​ ​a​ ​district​ ​employee’s​ ​private​ ​interests​ ​and​ ​the​ ​official​ ​district​ ​duties​ ​of​ ​the employee,​ ​the​ ​employee​ ​shall​ ​notify​ ​their​ ​direct​ ​supervisor​ ​immediately.​ ​The​ ​conflict shall​ ​be​ ​resolved​ ​in​ ​favour​ ​of​ ​the​ ​district​ ​interest.

5. Gifts,​ ​Hospitality​ ​and​ ​Benefits 5.1

District​ ​employees​ ​shall​ ​not​ ​accept​ ​gifts,​ ​hospitality​ ​or​ ​benefits​ ​from​ ​any​ ​individual​ ​or organization,​ ​in​ ​the​ ​course​ ​of​ ​the​ ​performance​ ​of​ ​their​ ​assigned​ ​duties,​ ​except​ ​where allowed​ ​in​ ​limited​ ​circumstances​ ​described​ ​in​ ​this​ ​administrative​ ​procedure.

5.2

District​ ​employees​ ​shall​ ​not​ ​accept​ ​gifts​ ​that​ ​are​ ​payments​ ​of​ ​money.

5.3

District​ ​employees,​ ​who​ ​have​ ​been​ ​granted​ ​leave​ ​from​ ​their​ ​district​ ​duties​ ​in​ ​order​ ​to perform​ ​a​ ​service​ ​to​ ​another​ ​organization​ ​or​ ​body,​ ​may​ ​receive​ ​a​ ​nominal honorarium,​ ​with​ ​the​ ​prior​ ​approval​ ​of​ ​the​ ​superintendent,​ ​human​ ​resources.

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

April​ ​2016 Page​ ​1​ ​of​ ​3

5.4

District​ ​employees​ ​shall​ ​not​ ​solicit​ ​or​ ​accept​ ​transfers​ ​of​ ​economic​ ​benefit,​ ​other​ ​than incidental​ ​gifts,​ ​customary​ ​hospitality​ ​or​ ​other​ ​benefits​ ​of​ ​nominal​ ​value.

5.5

Gifts,​ ​hospitality​ ​or​ ​other​ ​benefits​ ​that​ ​could​ ​influence,​ ​or​ ​be​ ​perceived​ ​to​ ​influence, district​ ​employees​ ​in​ ​their​ ​judgment​ ​or​ ​in​ ​the​ ​performance​ ​of​ ​their​ ​duties​ ​and responsibilities,​ ​shall​ ​be​ ​declined. 5.5.1

5.6

5.7

Where​ ​there​ ​is​ ​doubt​ ​as​ ​to​ ​the​ ​appropriateness​ ​of​ ​accepting​ ​an​ ​offer​ ​of​ ​a​ ​gift, hospitality​ ​or​ ​benefit,​ ​irrespective​ ​of​ ​its​ ​value,​ ​the​ ​district​ ​employee​ ​must consult​ ​and​ ​obtain​ ​the​ ​prior​ ​written​ ​approval​ ​of​ ​the​ ​superintendent accountable​ ​for​ ​the​ ​district​ ​employee’s​ ​position.

The​ ​acceptance​ ​by​ ​district​ ​employees​ ​or​ ​members​ ​of​ ​their​ ​families​ ​of​ ​an​ ​offer​ ​of​ ​gifts, hospitality​ ​or​ ​other​ ​benefits​ ​arising​ ​out​ ​of​ ​activities​ ​associated​ ​with​ ​the​ ​performance of​ ​the​ ​district​ ​employee’s​ ​duties​ ​and​ ​responsibilities​ ​is​ ​not​ ​prohibited​ ​if​ ​such​ ​gifts, hospitality​ ​or​ ​other​ ​benefits: 5.6.1

Are​ ​within​ ​the​ ​normal​ ​bounds​ ​of​ ​propriety,​ ​a​ ​normal​ ​expression​ ​of​ ​courtesy​ ​or protocol,​ ​are​ ​within​ ​the​ ​normal​ ​standards​ ​of​ ​hospitality;

5.6.2

Are​ ​not​ ​such​ ​as​ ​to​ ​bring​ ​suspicion​ ​on​ ​the​ ​district​ ​employee’s​ ​objectivity​ ​and impartiality;

5.6.3

Would​ ​not​ ​compromise​ ​the​ ​integrity​ ​of​ ​the​ ​district.

Invitations​ ​to​ ​attend​ ​special​ ​events​ ​(such​ ​as,​ ​but​ ​not​ ​limited​ ​to,​ ​sporting​ ​events, performing​ ​arts,​ ​etc.)​ ​are​ ​not​ ​prohibited​ ​provided​ ​that: 5.7.1

Attendance​ ​serves​ ​a​ ​legitimate​ ​business​ ​purpose;

5.7.2

The​ ​person​ ​or​ ​representative​ ​of​ ​the​ ​organization​ ​extending​ ​the​ ​invitation​ ​is​ ​in attendance;

5.7.3

The​ ​value​ ​is​ ​reasonable​ ​and​ ​the​ ​invitations​ ​are​ ​not​ ​frequent.

5.8

Where​ ​gifts,​ ​hospitality​ ​or​ ​benefits​ ​offered​ ​exceed​ ​a​ ​value​ ​of​ ​$50,​ ​such​ ​gifts, hospitality​ ​and​ ​benefits​ ​must​ ​receive​ ​the​ ​prior​ ​written​ ​approval​ ​of​ ​the​ ​employee’s supervisor.​ ​Where​ ​gifts,​ ​hospitality​ ​or​ ​benefits​ ​offered​ ​exceed​ ​a​ ​value​ ​of​ ​$200,​ ​such gifts,​ ​hospitality​ ​and​ ​benefits​ ​must​ ​receive​ ​the​ ​prior​ ​written​ ​approval​ ​of​ ​the superintendent​ ​accountable​ ​for​ ​the​ ​district​ ​employee’s​ ​position.

5.9

Receipt​ ​of​ ​free​ ​transportation,​ ​including​ ​airline​ ​tickets,​ ​for​ ​employees​ ​to​ ​travel​ ​while supervising​ ​district​ ​approved​ ​field​ ​trips,​ ​is​ ​acceptable​ ​if​ ​approved​ ​by​ ​the​ ​supervisor, in​ ​consultation​ ​with​ ​the​ ​superintendent​ ​accountable​ ​for​ ​the​ ​employee’s​ ​position.

5.10

The​ ​individual​ ​accrual​ ​of​ ​frequent​ ​flyer​ ​or​ ​air​ ​miles​ ​as​ ​a​ ​result​ ​of​ ​district​ ​travel or​ ​reimbursement​ ​of​ ​district​ ​expenses​ ​is​ ​allowed,​ ​where​ ​the​ ​authorized​ ​district approval​ ​process​ ​for​ ​travel,​ ​expense​ ​reimbursement​ ​and​ ​district​ ​purchasing procedures​ ​are​ ​followed​ ​as​ ​outlined​ ​in​ ​district​ ​administrative​ ​procedures.

6. Insider​ ​Information 6.1

District​ ​employees​ ​shall​ ​not​ ​knowingly​ ​take​ ​advantage​ ​of,​ ​or​ ​benefit​ ​from,​ ​for personal​ ​gain,​ ​information​ ​that​ ​is​ ​obtained​ ​in​ ​the​ ​course​ ​of​ ​their​ ​district​ ​duties​ ​and responsibilities​ ​and​ ​that​ ​is​ ​not​ ​generally​ ​available​ ​to​ ​the​ ​public.

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

April​ ​2016 Page​ ​2​ ​of​ ​3

7. District​ ​Property District​ ​employees​ ​shall​ ​not​ ​directly​ ​or​ ​indirectly​ ​use,​ ​or​ ​allow​ ​the​ ​use​ ​of,​ ​district property​ ​of​ ​any​ ​kind​ ​(including​ ​schools)​ ​for​ ​anything​ ​other​ ​than​ ​officially​ ​approved district​ ​activities. 8. Employment​ ​of​ ​Relatives 7.1

8.1

The​ ​assignment​ ​of​ ​two​ ​members​ ​of​ ​the​ ​same​ ​immediate​ ​family​ ​to​ ​the​ ​same​ ​work location​ ​is​ ​to​ ​be​ ​avoided.​ ​In​ ​order​ ​that​ ​there​ ​be​ ​no​ ​conflict​ ​of​ ​interest​ ​in​ ​the supervision​ ​and​ ​evaluation​ ​of​ ​employees,​ ​at​ ​no​ ​time​ ​may​ ​an​ ​administrator​ ​be​ ​directly responsible​ ​for​ ​the​ ​supervision​ ​and/or​ ​evaluation​ ​of​ ​any​ ​employee​ ​that​ ​is​ ​a​ ​near relative​ ​of​ ​that​ ​employee.​ ​Near​ ​relative​ ​is​ ​defined​ ​as​ ​the​ ​spouse​ ​of​ ​the​ ​employee, grandparent,​ ​parents/legal​ ​guardians,​ ​brother,​ ​sister,​ ​child​ ​and​ ​grandchild​ ​(or​ ​their respective​ ​spouses)​ ​of​ ​the​ ​employee​ ​and​ ​of​ ​the​ ​employee’s​ ​spouse​ ​and​ ​other persons​ ​at​ ​the​ ​discretion​ ​of​ ​the​ ​chief​ ​superintendent​ ​or​ ​designate.

8.2

The​ ​district​ ​believes​ ​that​ ​family​ ​members​ ​who​ ​work​ ​for​ ​the​ ​district​ ​are​ ​to​ ​be​ ​placed​ ​in separate​ ​departments,​ ​separate​ ​work​ ​units​ ​and/or​ ​at​ ​separate​ ​sites.​ ​In​ ​the​ ​event where​ ​a​ ​marriage​ ​or​ ​district​ ​reorganization​ ​creates​ ​a​ ​situation​ ​which​ ​is​ ​in noncompliance​ ​with​ ​this​ ​administrative​ ​procedure,​ ​one​ ​employee​ ​will​ ​be​ ​transferred as​ ​soon​ ​as​ ​practicable​ ​to​ ​a​ ​vacancy​ ​for​ ​which​ ​the​ ​transferred​ ​party​ ​is​ ​qualified.

8.3

Exceptions​ ​may​ ​be​ ​granted​ ​in​ ​the​ ​best​ ​interest​ ​of​ ​the​ ​district​ ​and​ ​to​ ​avoid​ ​unfairness to​ ​an​ ​employee,​ ​but​ ​only​ ​with​ ​written​ ​permission​ ​of​ ​the​ ​chief​ ​superintendent.

8.4

Employees​ ​who​ ​find​ ​themselves​ ​in​ ​a​ ​potential​ ​or​ ​actual​ ​conflict​ ​of​ ​interest​ ​have​ ​a duty​ ​to​ ​notify​ ​their​ ​supervisors​ ​immediately​ ​upon​ ​becoming​ ​aware​ ​of​ ​such​ ​potential or​ ​actual​ ​conflict.

Approval​ ​Date:

April​ ​12,​ ​2016

Reference:

School​ ​Act​,​ ​Section​ ​18,​ ​20,​ ​60,​ ​61,​ ​113 Alberta​ ​Human​ ​Rights​ ​Act Freedom​ ​of​ ​Information​ ​and​ ​Protection​ ​of​ ​Privacy​ ​Act Personal​ ​Information​ ​Protection​ ​Act Canadian​ ​Human​ ​Rights​ ​Act Collective​ ​Agreements CUPE,​ ​Local​ ​520​   Unifor,​ ​Local​ ​Union​ ​No.​ ​1990​   The​ ​Alberta​ ​Teachers'​ ​Association,​ ​Local​ ​55 Acquire​ ​Guide

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

April​ ​2016 Page​ ​3​ ​of​ ​3

CONFLICT​ ​OF​ ​INTEREST

The​​conflict shall​​be​​resolved​​in​​favour​​of​​the​​district​​interest. 5. Gifts,​​Hospitality​​and​​Benefits. 5.1.
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