bizhub Connector for Google Drive

bizhub Connector for Google Drive User’s Reference Guide

© 2015 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. Konica Minolta and bizhub are trademarks of Konica Minolta, Inc.

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May 5, 2015

bizhub Connector for Google Drive User’s Reference Guide

CONTENTS Overview................................................................................................................................................1 Signing In...............................................................................................................................................1 Configuring The App..............................................................................................................................2 Access Google Drive..............................................................................................................................3 Working With Google Drive Folders.......................................................................................................4 Working With Google Drive Files............................................................................................................5 Uploading Documents To Google Drive.................................................................................................7 Searching For Files................................................................................................................................7

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Konica Minolta Business Solutions

bizhub Connector for Google Drive User’s Reference Guide

Konica Minolta Business Solutions

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May 5, 2015

bizhub Connector for Google Drive User’s Reference Guide

OVERVIEW The bizhub Connector for Google Drive app gives you access to all of your documents on Google Drive – even when you’re away from your desk. Google Drive documents can be printed out directly from your bizhub, giving you a hard-copy reference in seconds for later review. bizhub Connector for

This guide provides step-by-step instructions on how to use the app. In Google Drive icon order to begin, you will need to access it from your MFP’s control panel by tapping on the bizhub MarketPlace button; then tap on the bizhub Connector for Google Drive icon on the bizhub MarketPlace home screen.

SIGNING IN When you first access the bizhub Connector for Google Drive app, a Sign In screen appears, which allows you to sign into your Google Drive account. Do the following: 1. Enter the Google Drive account’s email address in the Email field. 2. Enter the password used for your Google Drive account in the Password field. 3. Tap on the Sign in button when you are done. Note: If you are having issues logging in, check your Google settings here: https://www.google.com/settings/security/lesssecureapps 4. Next, you will be asked to give the bizhub MarketPlace permission to access your Google Drive account; tap on the Accept button, as in the following illustration:

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Konica Minolta Business Solutions

bizhub Connector for Google Drive User’s Reference Guide

CONFIGURING THE APP You can configure the app by using the bizhub MarketPlace’s App Manager. When entering the App Manager, you will be asked to supply your bizhub MarketPlace credentials (user name and password). Enter credentials in the available fields; then tap on the Login button. To configure the app, tap on the Settings button next to the bizhub Connector for Google Drive listing. You can do the following: Enter Settings Information • Choose the language of the app using the Default Language dropdown list. • Choose whether or not to stay logged in using the Allow Keep Logged In drop-down list. If you specify “No” here, you will not be able to change this setting in the app’s Settings screen. • Tap on the Save button when you are done.

View User Information On the Users tab, you can view and/or delete users.

View App Information: On the About tab, you can view information about the app.

Konica Minolta Business Solutions

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May 5, 2015

bizhub Connector for Google Drive User’s Reference Guide

ACCESS GOOGLE DRIVE Once you log in, you will have immediate access to the documents in your Google Drive, as in the following illustration: Create new folder

Search

Upload

Log out Settings. Click on this button to specify whether or not you want to remain logged in and what language to use. You can also view how much Google storage you have used here.

Google Drive folders are listed on the left-hand side of the screen.

Google Drive files are listed on the right-hand side of the screen.

By tapping on or swiping the arrow on the files and folders listed, you can access additional functionality. You can also tap on the scroll bar or finger swipe the screen to scroll through folders and files.

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Konica Minolta Business Solutions

bizhub Connector for Google Drive User’s Reference Guide

Working With Google Drive Folders You can do the following: • Create a new folder or sub folder by tapping on the Create New Folder icon. The New Folder pop-up screen will appear, as in the following illustration:

• Enter a name for the new folder in the Name field; then tap on OK. The new folder will appear in the Folder area. • View a folder’s contents by tapping on the folder name. You can navigate around folders by tapping on the Previous arrow that appears. • View a list of actions that you can perform on the folder by swiping or tapping on a folder’s arrow. Swiping or tapping on the arrow again will hide those options.

Cut

Delete

a. To move a folder, tap on the Cut icon. A pop-up screen will appear, allowing you to choose where to move the folder. Tap on a folder to move the original folder into; then tap MOVE.

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May 5, 2015

bizhub Connector for Google Drive User’s Reference Guide

a. To delete a folder from Google Drive, tap on the Delete icon. A message will appear, asking you to confirm the delete operation. • Rename a folder by pressing and holding down on the folder name. The Rename pop-up screen will appear, as in the following illustration:

• Enter a new name for the folder in the blank field provided; then tap on the OK button. Working With Google Drive Files You can do the following: • View a list of actions that you can perform on the file by swiping or tapping on a file’s arrow. Swiping or tapping on the arrow again will hide those options. Delete

View

Print Cut

Copy

a. To move or copy a file, tap on the Cut or Copy icon. A pop-up screen will appear, helping you choose which folder to move the file into. Choose a folder to move the file into; then tap on the MOVE or COPY button.

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Konica Minolta Business Solutions

bizhub Connector for Google Drive User’s Reference Guide

b. To delete a file, tap on the Delete icon. A message will appear, asking you to confirm the delete operation. c. To print the file, tap on the Print icon. A pop-up screen will appear, which allows you to specify print options, such as number of prints, one-sided/two-sided, color or B/W, collating, stapling, and hole punch; then tap on the Print button when you are done.

d. To view a PDF file, tap on the Preview icon. You can choose to print, view, or save the file in the MFP’s User Box. Please note that PDFs over 5 MB may not be able to be previewed. • Rename a file by pressing and holding down on the file name. The Rename pop-up screen will appear, as in the following illustration:

• Enter a new name for the file in the blank field provided; then tap on OK.

Konica Minolta Business Solutions

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May 5, 2015

bizhub Connector for Google Drive User’s Reference Guide

Uploading Documents To Google Drive To scan a file into Google Drive, tap on the Upload icon. The File Upload pop-up screen will appear, as in the following illustration: • On this screen, you can do the following: • Specify a name for the uploaded file in the File Name field. • Choose scan settings: –– Color (Color or black/white) –– Resolution –– One-sided/Two-sided –– Density –– File Type. Swipe or tap on the arrow button to choose from a list of supported file types (PDF, Compact PDF, TIFF). –– Orientation (portrait/landscape) • Tap on the SCAN button when you are done. • The uploaded file will appear in Google Drive once the scan/upload operation is complete. Note: If you receive a “Job Failed” error when scanning a large file (high-resolution, etc.), you should change the length of time until a connection with the server times out. On the MFP, go to screen 3 of Web Dav Client Settings (System Settings > Admin Settings > Network Settings > Web Dav Settings > Web Dav Client Settings) to change the Connection Timeout value. The range is 5 to 300 seconds. Searching For Files To search for files, enter characters into the Search field; then tap on the Search icon. To release the filter, tap on the X icon.

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Konica Minolta Business Solutions

bizhub Connector for Google Drive User’s Reference Guide

Konica Minolta Business Solutions

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May 5, 2015