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Research Method (II) — How H tto M Manage M My R Research? h? Wei-Tze Chang September 9th, 2009, National Taiwan University

Copyright Notice Some materials is modified from the lecture, “Project Management for Laboratory Scientists”, which was taught by Dr. Charles E. Cook in September 1818-29, 29 2006 2006.

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Outline • Project Management • Project • Planning • Scheduling Tools • Exercise

P j t Management M t Project

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Project Management Why is project management important? ¾ If you manager projects well, well you will be successful. ¾ If you are successful, you are more likely to be happy, rich, or both.

Goal ¾ To introduce you to a set of concepts and skills that you can use to manager your studies, your research projects, and your future work more efficiently.

http://changjiang-plastic.en.alibaba.com/

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P j t Project

What is a Project? ¾ A project is an activity with a beginning, middle, and end. ¾ A project has specific goals. ¾ A project has defined inputs (a budget) and deliverables.

http://www.irb.hr/en/research/projects/

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What is a Project? Scope Project (Goals/Objectives, Outcomes, Results)

Time Schedule (Start, End Dates, Events)

Cost

Resources (People, Funds, Equipment, Facilities, Information)

Components of Managing A Project ¾ Planning 9 Bar charts 9 PERT network diagrams 9 Mind set

¾ Doing 9 Organizing – specifying roles and responsibilities for people 9 Controlling performance

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Pl Planning i

Planning is More Important Than Doing ¾ Fail to plan, plan plan to fail !! ¾ Projects that are not planned will fail ¾ Common problems for science projects 9 Running late 9 The project is no longer following the original plan 9 Team members are not working well together 9 The project is not delivering the excepted results

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Components of Planning ¾ What are the desired outcomes? ¾ Who are the stakeholders, stakeholders how will the project affect them? ¾ Define objective, product, resource, schedule ¾ Define goals ─ Performance g goals & Outcome goals g

¾ Define deliverables ¾ Define risks ─ Technical failure & Contingency planning

Define the Project ¾Objective

¾Goals

¾Product

¾Deliverables

¾Resources

¾Risks

¾Schedule

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Define the Objective ¾ What are you try to achieve? ¾ Objective for a business project? ¾ Objective for a undergraduate student? ¾ Objective for a master research project? ¾ Objective Obj ti for f a Ph.D. Ph D research h project? j t?

http://www.nikon.com

Define the Product ¾ Product for a business project? ¾ Product for a undergraduate student? ¾ Product for a master research project? ¾ Product for a Ph.D. research project?

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Define the Goals ¾ Outcome Goals 9 There are what you want to accomplish with the project 9 For instance, the product of the project 9 Outcome goals may depend upon other people

¾ Performance Goals 9 These are goals to improve performance at some task or to learn something task, 9 Can be achieve even if the outcome goals are not 9 Depends upon your own performance – usually independent of outcome influences

¾ Your project should have both types of goals

Define the Deliverables ¾ Deliverables are the physical outputs of the project 9 The projects are deliverables 9 So are project progress reports

¾ What are the deliverables for 9 This class? 9 A university class? 9 A undergraduate/master/Ph.D. course?

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Define the Risks ¾ Risks management 9 Identify the risks 9 How can they be reduced? 9 How will you respond if something goes wrong?

¾ Risk management in real life 9 Insurance 9 Options 9 Hedge funds f nds

¾ Technical risk 9 Some experiments don’t work 9 Something the experiments works, but the results have no value

S h d li T l Scheduling Tools

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Scheduling Tools ¾ Bar Charts / Gantt Charts Gantt, H.L. (1910). “Work Work, Wages Wages, and Profit, Magazine, N.Y. Gantt H L (1910) Profit ” The Engineering Magazine NY

9 Activities – Span a time period 9 Milestones – Point events 9 Put progress reviews into the timetable ─ Use progress reviews to modify project

9 Critical path ─ What activities are critical? ─ What activities can wait?

¾ PERT Network Diagrams

Bar Charts / Gantt Charts

Wikipedia, http://www.wikipedia.org/

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PERT Network Diagrams ¾ Program Evaluation and Review Technique

http://www.mckinnonsc.vic.edu.au/la/it/ipmnotes/ganttpert/index.htm

Project Management Software ¾ Microsoft Project ¾ Microsoft Visio ¾ Excel, or any other spreadsheet ¾ Other software is available 9 http://home.houston.rr.com/interplan/ 9 http://en http://en.wikipedia.org/wiki/Project_management_ wikipedia org/wiki/Project management software/ 9 http://www.jiscinfonet.ac.uk/InfoKits/projectmanagement/software-tools

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Mind Map ¾ A mind map is a diagram used to represent words, ideas, tasks, or other items linked to and arranged around a central key word or idea. Mind maps are used to generate, visualize, structure, and classify ideas, and as an aid in study, organization, problem solving, decision making, and writing. Wikipedia, http://www.wikipedia.org/

Exercise ¾Try to define a project in which you are interesting in in. ¾Try to planning it. ¾Write it down.

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Th k for Thanks f Your Y Attention Att ti !!

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Copyright Notice

Why is project management important? ➢If you manager projects well you will be. Project Management .... Project Management Software. ➢ Microsoft Project.

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