CCOA Executive Committee June 16th, 2015
Conference Call
Present: Ruth Long, Joe Urban, Jeanette Hensley, Tara Franck, Mindy Kemp •
This symbol means ACTION ITEM
General Business: • • • •
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Additional Agenda Items Approval of May Executive Committee meeting minutes: Joe Urban motioned to approved May minutes, Jeanette Hensley seconded, approved unanimously. Review of May meeting: Very informative, good speakers, a lot of CCOA business was done. Signing of HB15-1033??? Was anyone able to attend the signing? Jeanette Hensley was there but not as a CCOA representative. So was Ben Moultrie but for AARP. Mindy Kemp suggested that the next letter CCOA sends for approval to the CDHS Executive Management team that we include everything we’d like included beforehand; such as, can a member attend the bill signing, the timeline the Commission would like to see the letter approved, or anything else pertaining to the letter or the topic of the letter. Jeanette Hensley suggested that we put it into a policy that when a letter is approved, then a CCOA member should attend. Mindy will ask Dee Martinez if there are other Commissions and Boards that are allowed to attend bill signings.
Nomination committee: •
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Alice Langley, at the last meeting proposed amending the by-laws to allow the Chair to serve 3 terms. Review of current by-laws and Alice’s version of updated by-laws. Jeanette Hensley asked about sending out the updated by-laws 30 days prior to voting on it at the July meeting.
Jeanette is resigning from the Commission because she is moving back to Denver. Jeanette Hensley is moving in July, Ruth Long suggests that Jeanette 1|Page
Hensley apply for Ruth Long’s position in June of 2016 since we think where Jeanette Hensley is moving may be in CD2. Discussion about membership: • •
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Jeanette made a motioned to forward Debra Bailey for the CD3 R position, Ruth Long seconded, passed unanimously. Joe Urban made the amendment to the motion that she will be forwarded pending the outcome of Ruth Long’s phone interview with Ms. Bailey. Jeanette Hensley seconded. Approved unaimously. The next step is to set up a phone interview with her. Ruth Long will do this. Mindy Kemp brought up the Sunshine laws of having all of the Executive Committee on the call, we would need to have minutes taken and have the meeting posted. It was decided that only Ruth Long would interview her alleviating the need for minutes to be taken. Mindy Kemp suggested that the committee wait for more applications before we make a selection for CD. The general consensus is that we should wait until e of July 1st to see if we have gotten any other applications for CD6. Ruth Long asked if Sara Canfield has submitted her new app yet. Tara said no, but Ms. Canfield is working on it. What about Jeanette’s position? We cannot put out feelers until we have her resignation letter in hand. Jeanette Hensley will send her resignation letter to Mindy Kemp, Ruth Long, and Romaine Pacheco.
Task Force: •
Ben Moultrie and Christina Johnson are both interested in being on the HB151033 Task Force. Ruth Long does not think that she should be on the task force because she is only on the Commission for one more year. Ben Moultrie would be a good choice since he has been on the Colorado Aging Framework project and worked with other senior programs. Mindy Kemp says he will need to apply for the Task Force through the Governor’s Office of Boards and Commissions. Mindy Kemp will need to draft and send a letter of recommendation for Ben Moultrie.
July Meeting Agenda: • • • • •
Ann Meyer-state ombudsman (she is available Friday morning 7/24 at 9-10am) PACE- Bev Dahan (she is available Friday morning 7/24 10:15-11:15). Mary Katherine Rabbitt is not available. Ann Seanor-mental health (she is available Friday 7/24 at 1pm). Domestic Violence speaker??? 2|Page
Thursday Agenda: • • •
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Election of Officers Committee Reports District Reports Aging Framework-Mindy Kemp will send out the final document on Friday. Jeanette Hensley wants a hard copy of the Aging Framework and State Plan on Aging documents. Mindy Kemp will review the Allen Buckingham policies that Sara Canfield wrote, the by-laws changes that Alice Langley wrote, and the policy regarding communication with legislators via letters, etc… Strategic Planning Committee Conference Call this Friday is cancelled. Changed to 6/26 at 9am (Joe will contact Tara about rescheduling) Next CCOA Exectutive Committee meeting July 1, 2015 at 10am.
Meeting adjourned at 216.
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