Dubois

K- 8

School

Employee Handbook

700 North First Street

P.O. Box 188

Dubois, WY 82513 (307) 455-2488 http://www.fremont2.org

TABLE OF CONTENTS Dubois Elementary/Middle School Personnel ....................... 3 District Mission, Goals & Belief Statements ......................... 4 Dubois K-8 School Goals ...................................................... 4 Accident Reporting ................................................................ 5 Accreditation ......................................................................... 5 Activities ............................................................................... 5 Assemblies & Programs ........................................................ 5 At-Risk Students .................................................................... 5 Attendance ............................................................................. 5 Care of Facility ................................................................... 5,6 Chain of Command................................................................ 6 Child Abuse Reporting .......................................................... 6 Committees ............................................................................ 6 Commons............................................................................... 6 Communications .................................................................... 6 Compensation for Professional Activities ............................. 6 Computer Use ........................................................................ 6 Confidentiality ....................................................................... 6 Copying ................................................................................. 6 Dangerous Devices ................................................................ 7 Discipline............................................................................... 7 Evaluation .............................................................................. 7 Emergency Drills ................................................................... 7 Facility Use............................................................................ 7 Field Trips ............................................................................. 8 Fund Raisers .......................................................................... 8 General Information .............................................................. 8 Handbooks ............................................................................. 8 Homework ............................................................................. 8 Illness ................................................................................... 8 Instructional Materials ........................................................... 9 Keys ....................................................................................... 9 Kitchen Use ........................................................................... 9 Leave Requests ...................................................................... 9 Leaving Campus .................................................................... 9 Lesson Plans .......................................................................... 9 MASSH ................................................................................ 9 Meal Accounts ....................................................................... 9 Media Center ......................................................................... 9 Meetings ................................................................................ 9 Movies in the Classroom ....................................................... 9 Parent Involvement ................................................................ 9 Parking................................................................................... 9 Media Center ......................................................................... 9 Meetings ................................................................................ 9 Movies in the Classroom ....................................................... 9 Ordering................................................................................. 9 Parent Involvement ................................................................ 9 Parties in the Classroom ........................................................ 9 Parking................................................................................. 10 Phones ................................................................................. 10 Planning Times .................................................................... 10

Purchase Orders ................................................................... 10 Press Releases ...................................................................... 10 Professional Meetings .......................................................... 10 Retention of Records ............................................................ 10 Room Repair and Care ......................................................... 10 Sexual Harassment ............................................................... 10 Sponsor Responsibilities ...................................................... 10 Sports Activities ................................................................... 11 Staff Conduct ....................................................................... 11 Student Activities ................................................................. 11 Student Belongings .............................................................. 11 Student Counseling .............................................................. 11 Student Health ...................................................................... 11 Student Instruction, Assessment & Reporting ..................... 11 Student Records ................................................................... 12 Supervision........................................................................... 12 Teacher Mentor .................................................................... 12 Time Sheets (classified staff) ............................................... 12 Tobacco Use......................................................................... 12 Volunteers in the Classroom ................................................ 12 Worksheets ........................................................................... 12 District Notification Letters: Liability & Insurance Items; Civil Rights Compliance; CODE JRA Student Records....................................... 13 CODE JRAC: Student Privacy Protection .................. 14 McKinney-Vento Homeless Act ................................. 14 CODE JRA-E(2): FERPA ........................................... 15 CODE JRA-E(3): P.P.R.A. ......................................... 16 CODE A.D.D. Unsafe School Option ......................... 17 Asbestos Abatement .................................................... 18 DEMS Computer Lab Guidelines ........................................ 19 DMS Activity Sponsor Guidelines ....................................... 20 Employee Use of Technology .............................................. 21 Employee Acceptable Use of Technology ......................22-25 *Crisis Management Plan .............................................27-28 2010-2011 K-8 Emergency Phone Tree ............................ 29

“What we are is more important than what we have been.” “And what we can become is more important than what we are.”

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FREMONT COUNTY SCHOOL DISTRICT #2 ADMINISTRATION: Dr. Gerry Nolan............................................ Superintendent/HS Principal…………[email protected] Mr. Larry Lewis……………………………..K-8 Principal………..…………………[email protected]

DUBOIS K-8 STAFF: Staff Member:

Position:

Tina

Baker

K-12 Physical Education Teacher

Jennet

Ballinger

6th Grade Teacher

Pat

Ballinger

Activities Bus Driver

Travis Susan Mary Lou Carol Kay Katrina Marty Earleen Carolyn Rosey Debbie Kathleen

Bartlett Bodar Carson Claar Elisson Fisher Gale George Gillette Graff Guthrie Haworth

K-12 School Resource Officer Kindergarten Teacher Aide Cook K-8 Part-time Custodian Speech Therapist MS Academics Resource Teacher Bus Driver K-8 Library Aide MS Social Studies / Language Arts Teacher Aide K-5 Academic Resource Teacher

Diane Peggy Cheryl Jason Becky Kelley Stephanie Janet Cindy Jo Ellen Tina Denny Pat Cheryl Sheryl William Malia Angelo Chris Chris Yvette Danita Katie Diana Craig Betty Kary Jo

Henry Hoadley Horn Horn Johnson Shawn Kunkel Lee Lewis McCabe Melin Mock Morgan O'Brien Overcast Phelps Qureshi Ravenello Riker Rule Sander Sayers Seabolt Shaw Smith Sorenson Thompson Wright

K-8 Custodian 3rd Grade Teacher 2nd Grade Teacher K-12 Music Teacher K-8 Head Custodian HS Custodian / Bus Driver K-12 Counselor 5th Grade Teacher School Nurse / Food Services Director K-8 Office Manager / Secretary MS Science / Math Teacher Mechanic / District Maintenance District Librarian Aide 4th Grade Teacher Technology Coordinator 1st Grade Teacher Bus Driver Maintenance Technology Director Academics Resource Aide K-12 Art Teacher K-8 Technology Facilitator Aide / Lights On Instructor MS/HS Shop Teacher Counselor Head Cook Instructional Facilitator / Curriculum Director

E-mail Address:

Ext #

Non-discrimination Statement: This explains what to do if you believe you have been treated unfairly. In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington DC 20250-9410 or call 1-800-795-3272 (voice) or 202720-5964 (TTY). USDA is an equal opportunity provider and employer. If you feel that you have been discriminated against in any manner, please refer to the District’s3Policy Manual for all grievance policies and procedures. Policy Manuals are located at the Principal’s Offices, The Libraries at each building and in the Central Office located in the High School. For further information, please contact the Superintendent at 455-2323.

Fremont County School District #2 District Statements Mission Fremont County School District #2 has a mission to strengthen American society by providing innovative educational leadership and progressive educational programs that develop the unique potential of each individual by creating a global community of lifelong learners who cherish the qualities of dignity, integrity, honesty, and intellect.

Goals Climate — The district will facilitate an educational atmosphere of caring, trust, and mutual respect, which is based upon cooperation, communication, and genuine appreciation throughout the system. Individuality — Each member of the learning community is an individual, and will be encouraged to develop and share his/her unique abilities to the fullest extent. Continuous Improvement — The district recognizes learning as a life-long process which is constantly evolving, and will support continuous improvement of people, ideas, programs, equipment, and facilities. Nature of Learning — The district values a global approach to learning, and will support programs which lead to independent thinking, understanding and dialogue, utilization of outside resources, exploration, and varied teaching methods in order to stimulate interest and refine thinking skills.

Beliefs We believe: 

in the worth of all individuals



in flexibility and understanding individual differences



all individuals have the potential to be successful learners and achievers



with rights come responsibilities to self and others



individuals grow with challenges and expectations

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compromise and cooperation increase mutual respect and builds trust



in honesty, dignity, integrity, mutual respect, and genuine appreciation



in fostering a safe and healthy environment



that the basic human needs include physical, emotional, intellectual, spiritual, and social well being



that learning is a life-long process

Dubois Elementary and Middle School Improvement Goals Reading All students will demonstrate an improvement in reading comprehension in order to: obtain the intended meaning, to synthesize information, and to make personal connections to the text. Math All students will improve their ability to demonstrate problem-solving strategies while increasing their mathematical knowledge base. Writing

All students will demonstrate improvement in writing skills.

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ACCIDENT REPORTING Accidents should be documented by the supervisor in charge of the activity. Forms are available through the office and should be completed as soon as possible. Please submit copies to the school nurse, the principal, and retain one for your personal records. ACCREDITATION Fremont County School District #2 is accredited by North Central Accreditation (N.C.A.) through the Wyoming Department of Education. ACTIVITIES Dubois students participate in many activities including sports, clubs, class activities, and other school-related events. Participation in co-curricular activities often contributes to the development of a well-rounded individual. It is in these events where students often develop leadership, perseverance, and other life skills necessary for success in later life. We encourage students and staff members to work together to provide ample opportunities for mutual growth outside the realm of the classroom. ASSEMBLIES AND PROGRAMS Assemblies and programs are presented during the school day by student council, the administration, or other organizations. Teachers are expected to attend with students and supervise for a safe, orderly event. Follow-up discussions within the classroom can ensure a meaningful experience for students. AT-RISK STUDENTS At risk students are defined as those who, for any of a wide variety of reasons, are not succeeding at a normal, acceptable academic level. These students are typically identified by their regular classroom teacher, but may be recognized by school specialists, other school staff, parents, social agencies, or other adults working with the child. When a classroom teacher identifies a student whom they feel is ―at risk‖, and feels the need of additional support in serving that student, they are to follow the procedure below. It is important to recognize that in the development and implementation of an AtRisk Plan as in the provision of support services, the regular classroom teacher always retains full accountability for the student’s academic growth and success. The function of the Building Intervention Team (BIT) is to provide regular classroom teachers with assistance in developing, implementing and monitoring an At-Risk Plan containing intervention strategies, and accommodations aimed at student success. 1. 2. 3.

4. 5.

6.

The BIT consists of the building principal, regular education teacher(s), and possibly the Title I teacher or counselor. The BIT meets as needed to assess new student referrals and to review and update the At-Risk Plans of identified students. The BIT will also consider other testing or referrals for services beyond those offered in the regular classroom. The process begins when a student’s regular classroom teacher obtains and completes a BIT Worksheet from the Principal, and schedules a BIT meeting. This worksheet identifies concerns, as well as a record of documentation and interventions already tried. At the initial BIT meeting, the team will review the worksheet and gather any other pertinent information on the case. All information will be recorded and an At-Risk File will be started. The team will develop a BIT Plan which may include testing, multi-disciplinary evaluations and recommendations to the regular education teacher for intervention strategies and accommodations to be tried in the classroom. Evaluations by special services personnel may result in referral for special education or other services. At the end of the school year, a copy of the BIT plan will follow the student to his or her new teacher. Teachers will review these plans, and continue with the intervention strategies, accommodations and modifications outlined in the plan as deemed necessary.

ATTENDANCE Please report absences and tardies at the beginning of each day. Please report any changes in attendance to the office immediately. Middle School teachers report attendance for each class period. Elementary teachers report a.m. and p.m. attendance. Please notify the principal of specific attendance concerns. CARE OF FACILITY Care of the facility is a continuing responsibility for all staff. Take the time to see that your room and the equipment in it are properly cared for. If we exhibit pride in the building, student attitude will be similar in most cases. Students who are unwilling or unable to take proper care of things should be dealt with immediately, in as constructive a manner as possible. The concession kitchen may be used for special occasions but should be scheduled. (Continued on page 6)

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(Care of Facility continued from page 5) Building security needs to be practiced by all staff. When leaving school for the day, please turn off all lights and lock your classroom door. When working after hours, please make sure all doors are locked and latched [both interior and exterior] when you leave the building. CHAIN OF COMMAND The appropriate procedure in seeking resolution to problems begins with first contacting your immediate supervisor or principal as appropriate. If further resolution is needed, the superintendent will be contacted. The final link in the local chain of command is the school board. To ensure that proper professionalism exists in the district, we all must follow this chain. The principal, teacher, parent and student must work cooperatively to resolve parent and student issues. CHILD ABUSE REPORTING If you suspect a child is being neglected or abused (physically, sexually or mentally), please report your concerns directly to the school principal. The school district is required by law to report abuse to either the Fremont County Department of Family Services or law enforcement officials. It is the responsibility of the principal to let you know the status of the incident report. If the complaint has not been reported, then you must report the complaint directly to DFS. Remember, it is not your role to investigate the situation, just to report. COMMITTEES All staff may be asked to serve on school improvement committees as necessary at the building and district levels. COMMONS The commons area is available for some classroom activities. The concessions kitchen and commons should be used for any celebration or special event where food or drink is provided. Please schedule use at the office. It is the responsibility of any group using the concessions kitchen to clean up for the next group! COMMUNICATIONS  Daily announcements and district information are disseminated electronically.  Please be sure to check both your e-mail and mailboxes daily.  Please establish a routine communication method with your student’s parents/guardian. COMPENSATION FOR PROFESSIONAL ACTIVITIES on non-contract days F.C.S.D. #2 will compensate certified employees for non-contract days through submission of form GCB-E prior to date of the approved activity. This will apply to district directed student supervision or professional development opportunities. COMPUTER USE  Teachers are required to use the district’s grading program on the computer as appropriate, as well as submit attendance and lunch count electronically.  Staff members should watch their computers carefully as confidential information may be released accidentally. Staff should also be alert to student damage or misuse of computers and/or the Internet.  All staff members will be required to submit a signed acceptable use contract.  Personal use of computers should be kept to a minimum and should not interfere with work related duties.  Staff should be familiar with how to backup their computers to the district server and do so frequently.  Students are not allowed to use employee computers.  The computer lab is available for use by all students and staff. Please see usage guidelines at the back of the handbook. CONFIDENTIALITY Information from teachers, counselors, nurses, or other sources is given in confidence to assist you in helping students. It is inappropriate to share that information with anyone else in the community. Staff discussion of students should be limited to a professional level of conversation and be based on a staff person’s need to know. COPYING We are subject to copyright laws and it is our duty to know the regulations pertaining to these laws. Overuse of the copy machines results in higher repair bills and paper costs. Please use the machines wisely, asking our secretary for help when needed. Aides can assist with copying, please use the copy request form and box in the teacher’s workroom.

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DANGEROUS DEVICES Please remember that if a student is found to have, or reports that he/she does have a knife, bullets or any other dangerous device or what could potentially be considered a weapon those items should be confiscated at the time and brought to the office to the principal's attention. Incidents which are truly accidental in nature i.e.: 22 ammo in a jacket pocket or a small knife in a backpack will not be considered a discipline infraction. They may be returned to the student or to the student's parents by the principal if it is determined that they were brought by accident and will not be used to harm others. Classroom teachers: Please inform students of the rules, encourage students to self-report or to report on others if infractions are observed. Please do no allow students to bring to school: swords, knives, guns, or other weapons for book reports or other demonstrations within your classroom. All Staff: Please bring dangerous items to the principal's attention. DISCIPLINE PLAN ―Generally, the teacher shall have the primary responsibility and authority for the maintenance of discipline in all school situations.‖ District policy, code JK Consistent and fair discipline procedures in the classroom are the key to effective instruction. Your classroom environment should reflect the organizational rules and practices you’ve established under the basic premise that all students deserve the opportunity to learn in a safe and orderly environment of high expectations. You should establish a system to deal with disruptive behavior that could include fair warning, detention, parent contacts or removal from the classroom. Please refer to the ―Student Behavior Plan‖ found in the student handbooks. Students may be referred to the office for extreme disruptions, dangerous situations and non-cooperation as quickly as possible. Although students may be ―timed out‖ in the office as necessary, please provide the principal with information to assist your efforts. The Principal will not attempt to resolve student issues until the student’s behavior is discussed with the teacher or referring staff member. This may result in the student missing recess, lunch or other privileges. The principal will reinforce classroom teacher’s discipline through time-out, detentions or suspensions, parent contact or other measures. All staff are responsible for enforcing school rules and to work with the school discipline plan as described in the student handbooks. Please review classroom and school-wide rules and general behavior expectations with students on a regular basis. 

CLASSROOM RULES Teachers will be responsible for formulating and posting classroom rules, which will establish the backbone model for their classroom. Consequences for breaking classroom rules should be addressed by the teacher, keeping in mind that discipline should be consistent, timely and as matter of fact as possible. Consequences should meet standards of RSVP — Reasonable, Simple, Valuable, and Practical.

The classroom teacher will enter in Powerschool all records on minor offenses, interventions and consequences as Log Entries. Staff other than the classroom teacher, must notify the classroom teacher or the office when rule infractions need to be recorded. EMERGENCY DRILLS We will conduct monthly fire drills and practice emergency procedures throughout the year. Evacuation routes are posted in the classrooms. Make sure all students leave the classroom in an orderly manner, go with them and use your class roster to make sure all students are accounted for. A bell will notify you to return. Please make sure your students understand what to do in the event of emergency drills when they are out of their classroom or away from their class. EVALUATION Employees will be evaluated according to district-established practice. FACILITY USE Off hours facility use by staff and students; You are welcome to open the gym or other facilities for students during non-school hours but please keep in mind the following guidelines: o Please notify the office prior to planned use of school facilities. o Students are to be directly supervised at all times. o The climbing wall, rope, gymnastic and other special equipment are off limits. o Please make sure all facilities are left in good shape and that all doors are locked upon leaving. o Please use common sense. o Violations or abuses will result in loss of opportunity. 7

FIELD TRIPS Field trips are an important component of instruction and provide students with opportunities for curriculum enrichment, for the chance to make connections between what they’re learning in class and the ―real world‖, and to learn and practice social skills in a public setting. Teachers are encouraged to actively seek opportunities for field trips throughout the year. Please avoid scheduling all or most of your trips in May. Procedures for field trips:  complete a field trip request form, stating the purpose of the trip  complete a transportation request upon administrative approval of the field trip  for trips out of the district, notify parents and obtain a signed permission form for each participating student for the specific trip  for local field trips parents should be notified in advance. While traveling, teachers should have in their possession, signed permission/medical release slips for each student.  provide the office secretary with a student roster and attach a copy of the field trip information form  provide information about meals, clothing, etc. pertinent to the trip  provide appropriate supervision and behavior expectations for students  encourage students to keep the bus clean during and after the trip Note that local field trips do not require parent permission form but do require parent notification of the trip. FUND RAISERS All fundraising activities must be approved first through the Principal and then Central Office.  All advertisements for school events must be approved first through the Principal and then Central Office. GENERAL INFORMATION ITEMS 1. Take extra precautions with cash. Use the office safe if necessary. 2. Students are to be under supervision at all times. 3. Checks will be delivered on the 20th of the month. If the 20th is on a Saturday or Sunday, Friday will be the payday. This is the only time checks will be issued ahead of schedule. 4. School business hours are from 8 a.m. to 4 p.m. with a professional work day of 8 hours. Staff/committee meetings may require extended hours. Certified staff may leave on Fridays after 3:15 p.m. unless other duties require their presence. 5. Strangers in the school building must be directed to the office. 6. Forms to copy may be found in the ―Copies‖ box located next to the copy machine. Also, some forms can be found on the District Web site. HANDBOOKS This handbook provides guidelines for employees at Dubois Elementary and Middle School. It should not be construed to be a contract as school board policy is the governing document. Please be familiar with both the Staff and Student handbooks. HOMEWORK The purpose of homework can best be summarized in four main areas: 1. Preparation — Homework assigned to prepare students for the next day’s lesson. 2. Practice — Homework assigned to reinforce skills from the day’s lesson. 3. Extensions — Homework assigned to extend or transfer skills taught. 4. Creativity — Homework that requires synthesis of skills and concepts previously taught. We also suggest you encourage reading for purpose and pleasure as a part of your regular homework routine. Please take into account the student activity schedules and recognize family time in evenings and on weekends. Students can be reinforced without ―overload‖. At the middle school level, please communicate with other staff regarding major assignments and test dates. ILLNESS Substitutes will be provided in cases of sickness or for other leave requests. All substitutes will be hired by an administrator or designee. Please call as soon as possible by 8:00 p.m. the evening prior to work day, or no later than 7:00 a.m. the day of illness. 455-2880 455-2282

Jo Ellen McCabe Larry Lewis

Please give details about lesson plans and assignments, as well as preference of a sub if you have one. Do not make commitments to substitutes unless you have the approval of the principal. 8

INSTRUCTIONAL MATERIALS Textbooks and instructional materials that are issued to students must be accounted for by classroom teachers through a check out process. Students are liable for missing or damaged textbooks and instructional materials. KEYS Building keys will be issued to each employee. Lost keys must be reported to the office/principal immediately. The cost to rekey a building is significant and subject to being charged to the staff member losing the key. The security of the building is compromised if a key is lost. Employees are responsible for their keys and they may not to be given to students or other individuals. KITCHEN USE The kitchen area and materials used for the school lunch program are off limits to students and staff. The concessions kitchen may be scheduled. Employees and students are responsible for cleaning up the area, utensils, etc. LEAVE REQUESTS Please submit requests for personal, planned medical, or professional leave to the office with at least 24 hour advanced notice. We will forward the requests to the central office and arrange for a substitute. Leave requests will be granted according to district policy. LEAVING CAMPUS Should a situation arise that requires you to leave campus for a brief time, please notify the office. If you leave for lunch, please let the office know. LESSON PLANS Daily or unit lesson plans are to be prepared and used in your classroom. Each teacher must have a comprehensive substitute plan available that explains classroom procedures and expectations that should be readily available within their classroom. Please advise the office of the location of the substitute folder within your room. MASSH Mandatory After School Study Hall The purpose of MASSH is to aid students in academic success. MASSH allows teachers to require students who are behind in their assignments the opportunity to catch up on their work. MASSH will generally take place within the classroom but may occur in a designated study area. Students must arrange with their parents to serve a MASSH assignment, a minimum of 24 hours will be allowed to schedule the MASSH. MEAL ACCOUNTS Each employee may ask for a meal account number. Please maintain a positive balance in meal accounts. Notification of a negative balance will require prompt payment. Daily lunch fees for adults is $4.00 and $2.50 for breakfast. MEDIA CENTER The media center is a hub of student activity. Teachers may use the center for research, computer use, AV checkout, and as a teacher resource area. Students using the area must be supervised by a staff member, and/or the librarian. Please sign the checkout calendar and return equipment on time. Please check with the librarian for schedule times. MEETINGS We will decide at the beginning of the school year which day best fits our schedule for holding faculty meetings. You should then schedule all other meetings and activities on other days, as your presence is essential to good teamwork and morale. MOVIES IN THE CLASSROOM Use of movies in the classroom can be beneficial to the learning process, if used properly. Please be prepared to address curricular needs with your request. Films purchased as part of the curriculum, or those available from the media center do not need approval. Movies rated PG-13 may only be shown with special approval from the principal. R-rated movies will not be allowed. Teachers should preview all videos for content and appropriateness to age level. Generally speaking consumer videos are not to be shown in the classroom. To avoid problems resulting from misuse of commercial videos, please request permission from the principal to show a movie. PARENT INVOLVEMENT It is our goal to involve parents actively in their child’s education. You should feel free to make calls to parents concerning their child in both positive and negative circumstances. Open house and parent/teacher conferences are sources of contact with some parents, but not nearly enough. Parental involvement is a critical element for student success. Please make an effort to communicate regularly with parents. Please keep a parent contact log in your classroom. PARTIES IN THE CLASSROOM When hosting classroom parties that involve food or drinks, please schedule the Commons area with the office. 9

PARKING Employee parking is on the west side of the school and in front of the building. PHONES Phones are available for local and long distance calling. When making business related long distance calls, please use your assigned code. Please do not allow telephone usage to interrupt student instruction. PLANNING TIMES Planning time is critical to effective teaching. You will be expected to use your planning time for grading, lesson planning and parent contacts. Should a situation arise that requires you to leave campus for a brief time, please notify the office. PRESS RELEASES In the interest of effective communication, the building principal must approve all information, articles, and photos for newspaper publication. PROFESSIONAL MEETINGS Attendance at professional meetings and conferences is encouraged, within budgetary limitations. Requests must be made in writing, with adequate notice. Please be prepared to discuss conference material with other staff as appropriate. Please complete travel expense form and file with the business office. Individual staff are responsible for making necessary arrangements for approved professional development opportunities. PURCHASE ORDERS When ordering materials, you must insure that you have sufficient funds in your account. No employee is to purchase materials or enter into any financial agreements without prior administrative approval. A purchase order template is available to staff on the district’s website and should be utilized in the preparation of orders. All purchase orders require an issued purchase order number which is available through school office. Shared staff must obtain a purchase order number applicable to the school building for which supplies are purchased. Local purchase orders are available for local businesses and do not require prior administrative approval. Activity accounts are to be maintained by sponsors. District credit card purchases must be accompanied by a purchase order and approved by your building administrator. RETENTION OF RECORDS Please be aware of the following record keeping guidelines: Accident Report, Major Accident Report, Minor Permission for Activity and Field Trips Personal Professional Files (including notes on students) Suspected Abuse Records (Unsubstantiated)

Retain 5 years Retain 1year Retain through current school year. Destroy at personal discretion Retain 5 years after last activity

All of the above records should be shredded when disposed of, additional specifications may be found in the office. ROOM REPAIR AND CARE When an item in your room requires repair, please complete a K-8 Request for Custodial & Maintenance Service work order form found in the staff work room. Minor items can be covered by our custodial staff; major items may require district maintenance staff., in which case, please submit an Online Maintenance Request form found on the school’s website. Students should be held accountable for proper room care and should help keep rooms clean, and keep their materials organized. SEXUAL HARASSMENT Sexual harassment is unacceptable in Fremont County School District #2. The district will discuss guidelines for students and staff on sexual harassment, and provide a sexual harassment officer to handle complaints. Classroom teachers will review sexual harassment guidelines within their classes at an age-appropriate level at the beginning of each school year. Please refer to District Sexual Harassment handbook. SPONSOR RESPONSIBILITIES FOR BUS TRAVEL Please remember that trip sponsors are responsible for student behaviors at all times while on activity or field trips. Bus drivers should not have to be involved with student discipline. Food Restrictions:  Please no popcorn, sunflower seeds, dairy products or peanuts in the shell.  All beverages are to have screw down lids or juice foil packs. Please arrange for student assistance with cleanup at the end of the trip. Coaches and sponsors are responsible for leaving the bus clean.

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SPORTS ACTIVITIES Staff will be compensated for working athletic events per district practice. STAFF CONDUCT School board policy GBEB best defines our expectations of staff conduct. ―The board reaffirms one of the oldest beliefs in education: one of the best methods of instruction is that of setting a good example. The board expects that the staff of the district will strive to set the kind of example for students that will serve them well in their own conduct and behavior which will contribute toward an appropriate school atmosphere. To that end, in dress, conduct, and interpersonal relationships, all staff should recognize that they are being continuously observed by students and that their actions and demeanor will be reflected in the conduct of the students. The relationship between the staff and the students should be one of cooperation, understanding, and mutual respect. The teacher has the responsibility to provide an atmosphere conducive to learning and to motivating each student to perform to his/her capacity. The staff will strive to secure individual and group discipline and should be treated with respect by the students. Employees should extend to students the same respect and courtesy which they, as staff members, have a right to demand. Although it is desired that staff show a sincere interest in students as individuals, partiality must be avoided and staff-pupil friendship must be on a staff-pupil basis.‖ A child may not remember what you said, but they will remember how you made them feel. STUDENT ACTIVITIES Staff members are expected to assist with the supervision of school activities. Game/worker schedules will be posted in the workroom for staff to sign up to assist with athletic/activity events. If we do not have enough participants, some assignments may be made. Staff will be compensated for working athletic events per district practice. STUDENT BELONGINGS Please take time to instruct students how to keep their materials in the proper place. Have students mark all clothing, equipment and materials with their name. STUDENT COUNSELING Counseling services are available to students within the district. Students with ongoing discipline and behavior problems may be referred for counseling by staff by submitting a counseling request form. STUDENT HEALTH In the case of a student illness in your class while you are teaching, please have another student escort the ill student to the nurse or, when the nurse is not present, to the office. We will take the appropriate action in the best interest of the student. In all cases, the office should be notified. No medications can be administered by staff (unless prior arrangements have been made). The district nurse will make special medical concerns known to teachers and/or staff in a confidential manner. STUDENT INSTRUCTION, ASSESSMENT AND REPORTING Our classroom teaching practices are founded on the understanding that we design instruction based on district and state standards. We should frequently assess student understanding and progress toward standards. Our daily instruction is guided by the results of assessments and evaluations that we make of students in relation to curricular objectives. Students should have multiple opportunities to be successful and to improve their knowledge base and grade standing. Instruction and assessment should be delivered through varied strategies which address student interest and learning styles. Progress Reports and Report cards  Middle school student grades are checked by the office at the beginning of each week. Teacher’s grades should be updated weekly by 8:30 a.m. of the first day of the week.  We have an obligation to objectively report student progress to parents on a frequent and consistent basis.  Middle school progress reports will be mailed home in the middle of each nine-week quarter.  Report cards are issued each 9 weeks for elementary & middle school. Make sure positive reports go home on a regular basis. A meaningful handwritten note, phone call, home visit, or progress report are viable communication methods. Parents of students who are not meeting academic expectations should be notified as soon as possible by their classroom teacher. Please schedule a meeting with the parents of failing or at risk students. Teacher’s make-up policies for missing assignments and student absence should be clearly communicated to students and parents. Students with missing assignments should be held accountable through assigned make-up time, parent contact and MASSH as appropriate. If failing work is a chronic problem, consider a referral to the Building Intervention Team (BIT), which may result in a referral to Title I, or Special Education.

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STUDENT RECORDS In accordance with federal law and school board policy, parents or legal guardians may inspect the records concerning their student. The school reserves the right to have appropriate staff present to interpret the contents of the records in accordance with district policy, parents who so request in writing may challenge the contents of the records. Student records may be released to the following persons: o Parent or legal guardian (for students under 18). o Students themselves (over 18). o Official or employees of public, private, parochial school in which a student has requested enrollment. o The district superintendent and members of the staff. o With an appropriate court order and parental permission, to law officers and court officials. In addition, records shall be furnished in compliance with any judicial order or pursuant to any lawfully issued subpoena. Remember that confidentiality issues related to students and staff can be in both verbal and in written form. If a staff member has no need to know certain information, it should not be discussed with them. SUPERVISION As school faculty members, students are entrusted to our care while they are at school. Supervision of all activities: classroom sessions, class meetings, passing times in the hallways, and on campus outside the building are our responsibility. It is our duty to make sure that whatever activity is going on is appropriately sponsored, to ensure the safety and well being of all students. Incidents of misbehavior, harassment, fighting, profanity, or other abuse by students become our collective responsibility. We all need to work together to guide our students and to consistently monitor student behaviors. TEACHER MENTOR Teachers are encouraged to team with other teachers in order to increase communication, facilitate problem solving, and assist one another. TIME SHEETS Classified timesheets should be turned in following the end of each pay period. Late submission may result in late payment of wages.

TOBACCO USE Fremont County School District #2 is a ―Drug Free‖ campus. Tobacco products in any form are not allowed. VOLUNTEERS IN THE CLASSROOM We encourage the use of volunteers within the classroom. When hosting a guest speaker(s), please notify the building principal of topics/subject of date and time. Please make sure all volunteers sign-in through the office. WORKSHEETS Please use the following guidelines for the use of worksheets. Caution should be used to ensure that worksheets are a viable component of learning. Construction 1. 2. 3. 4. 5. 6. 7. 8. Implementation

Limit amount of material placed on each page. Focus on only one concept at a time. Provide large, readable print or type. Make sure the worksheet teaches what you intend for it to teach. Do not use worksheets for busy work or punishment. Keep directions simple. Do not hand out numerous worksheets at a time. When a student finishes one worksheet be careful not to hand out another.

1. 2. 3. 4. 5. 6. 7. Evaluation 1.

Provide short, clear directions. Present all directions orally and visually. Be sure students clearly understand directions. Have students color-code or highlight directions. Present only one worksheet at a time. Allow students to work with a buddy when completing the worksheet. Allow students to complete part of the worksheet or odd/even sections.

2. 3.

Provide self-correcting worksheets. Answer cards may be used for checking answers or a completed worksheet may be posted. Permit students to correct their own worksheets. If worksheets are turned in, be sure they are corrected and returned. 12

LIABILITY AND INSURANCE INFORMATION All Employees Any outside source requesting information must be directed to the principal. You are not to disclose any information without approval of the principal. Legal Liability Teachers and the school district share a heavy responsibility for the safety of students in the classroom and during school-related activities. To establish that a teacher was negligent in any accident, the following four recognized legal elements must be met: 1.

2. 3. 4.

That a duty was owed to the student. A teacher is in a position of extraordinary responsibility. The extent of an existing duty depends on the definition of behavior by a ―reasonably prudent teacher‖ under similar circumstances. The ―reasonable teacher‖ must exercise ―due care‖ to prevent injury to students within his/her charge. There was a breach of duty by the teacher. The teacher’s breach of duty was associated with an accident. The student suffered injury or damages. In some court decisions large judgments have been awarded for relatively minor injuries.

To mitigate the possibility of legal action, these suggestions are made: 1. Students are to be supervised at all times and informed of expected behaviors. 2. Give students instruction in the proper use of equipment and safe work habits. 3. Obtain parent permission slips for activities outside of the school building. This does not relieve the teacher of responsibility, but does evidence proper concern for the welfare of students and notification of parents. 4. Report the circumstances of an accident on district form after notification of a principal. FCSD #2 carries liability insurance for all its teachers except in the case where negligence is proven, and then the teacher’s personal liability insurance provides coverage. The district carries a Workman’s Compensation policy to protect those injured on school time. Check with the business office regarding eligibility. CIVIL RIGHTS COMPLIANCE Fremont County School District #2 does not discriminate on the basis of race, color, national origin, sex, age, disability, or handicap in admission or access to, or treatment or employment in, its educational programs or activities. Inquiries concerning Title VI, Title IX, and Section 504 may be referred to Fremont County School District #2 Compliance Officer, Superintendent Richard Barton, P.O. Box 188, Dubois, WY 82513, or to the Office of Civil Rights, U.S. Department of Education, Federal Bldg., Suite 310, 1244 Speer Boulevard, Denver, CO 80204-3582. Code: JRA STUDENT RECORDS An accurate cumulative record shall be maintained for every child enrolled in the schools of this district. Data in the cumulative record shall be factual and objective. The cumulative records shall be limited to identifying data, academic work completed, level of achievement, attendance data, health data, standardized test scores, and family information. Parents shall have an opportunity for a hearing to challenge the content of their child's school records, to insure that the records are not inaccurate, misleading, or otherwise in violation of the privacy or other rights of students, and to provide an opportunity for the correction or deletion of any inaccurate, misleading, or otherwise inappropriate data contained therein. Access to a student's cumulative record shall be limited to authorized school personnel, the students, parents and legal guardians of the student. Any other access will require a subpoena or the written permission of the parent or legal guardian. Whenever a student has attained eighteen years of age, or is attending an institution of post secondary education, the permission or consent required of and the rights accorded the parents of the student shall be accorded to the student. District officials will forward transcripts form the cumulative record upon the request of bona fide educational institutions, parent, legal guardian, or the student if he has attained eighteen years of age or is attending an institution of post secondary education. With the exception of the high school transcript, high school grade reports, and attendance records, all material in the student cumulative record shall be destroyed five years after the student has or would have completed the 12th grade in the school district. Adoption Date: June 19, 1997 / Amended: December 17, 2003

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CODE: JRAC STUDENT PRIVACY PROTECTION AND PARENTAL RIGHT OF INSPECTION TO CERTAIN MATERIAL The parents of a student enrolled in Fremont County School District Number Two shall have the right to inspect, upon written request, a survey created by a third party before the survey is administered or distributed by the school to the student. Upon receiving such written request, the school shall provide the parent requesting such survey information, a copy of the survey within two (2) business days of receiving the request. The school shall ensure that it will give a copy of the survey to the parent prior to administering or distributing the survey to that parent's child. The school district recognizes that students are not required to respond to surveys requesting certain types of information. Specifically, the student is not required to provide information regarding the following issues: political affiliations or beliefs of the student or the student's parent; mental or psychological problems of the student or the student's family; sex behavior or attitudes; illegal, antisocial, self-incriminating, or demeaning behaviors; critical appraisals of other individuals with whom respondent has close family relationships; legally recognized privilege or analogous relationships, such as those of lawyers, physicians, and ministers; religious practices, affiliations or beliefs of the student or the student's parents; and income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program). Upon the school's receipt of a survey requesting information described by any of the subjects above, the school district shall, within a reasonable time before distributing that survey, give notice to parents of the students to whom the survey is directed. This notice shall inform the parents of their right to inspect the survey. The notice shall further notify the parents that their child is not required to respond to those particular subjects listed above. If a parent desires that his/her child shall not take the survey, that parent must notify the school in writing of his/her request. Any parent of a student of Fremont County School District Number Two may, upon written request of the parent, inspect any instructional material used as part of the educational curriculum for the student. Such written request shall be delivered to the Principal's office. Upon receiving such written request, the Principal, or his/her designee shall respond to the written request by notifying the parent when he/she may inspect the requested material. The Principal or his designee shall respond within a reasonable time following the receipt of such written request, and shall make the requested materials available for inspection within a reasonable time following receipt of such written request. The materials shall be open to inspection by the parent who requested such inspection during the normal business hours of the sch ool. From time to time, the school district may deem it necessary to perform physical examinations or screenings on students. Such screenings may include, but not be limited to, hearing screening, vision screening, physical examinations, and other examinations or screenings for the general health and welfare of the students. Each year at the beginning of the school year, the school district shall directly notify the parents of the specific or approximate dates during the school year when the physical examinations or screenings are scheduled or expected to be scheduled. The school district may require students to obtain physical examinations prior to participating in any athletic or extra-curricular activities. The school shall notify the parents of any non-emergency, invasive physical examination or screening that is a) required as a condition of attendance; b) administered by the school and scheduled by the school in advance; and c) not necessary to protect the immediate health and safety of the student or of other students. Parents who do not want their child to participate in such screening or examination must deliver written notice prior to the date of such scheduled screening or examination, and such written notice shall specifically state that the parent does not want his/her child to be subject to the particular screening or examination. The school district may also perform physical examinations or screenings without notice to the parents in an emergency situation where a student has been injured in a manner which requires immediate attention. Occasionally, the school may administer surveys involving the collection, disclosure or use of personal information collected from students for the purpose of marketing or for selling that information, or for otherwise providing that information to others for that purpose. The school district shall notify parents at the beginning of the school year when such surveys may be administered, or when they are expected to be scheduled. In the event of the administration of such a survey, the school district will take measures to protect student privacy, according to District Policy and Procedures JRA and JRA-R. Each parent of a student at Fremont County School District Number Two shall have the right, upon written request, to inspect any instrument used in the collection of personal information in the above paragraph before the instrument is administered or distributed to the students. THE MCKINNEY-VENTO HOMELESS ASSISTANCE ACT Subtitle VII-B, is the federal law that entitles children who are homeless to a free, appropriate public education, and requires schools to remove barriers to their enrollment, attendance, and success in school. Fremont County School District No. 2 complies with all facets of this legislation. Please visit the following websites for additional information about this act: (Please note that these links will take you outside of the Fremont County School District #2 website.) http://www.ed.gov/programs/homeless/guidance.pdf http://www.serve.org/nche/downloads/briefs/who_is_homeless.pdf

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JRA-E(2) FREMONT COUNTY SCHOOL DISTRICT NUMBER 2 NOTIFICATION OF RIGHTS UNDER FERPA FOR ELEMENTARY AND SECONDARY SCHOOLS The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age ("eligible students") certain rights with respect to the student's educational records. These rights are: (1) The right to inspect and review the student's educational records within 45 days of the date the School receives a request for access. Parents or eligible students should submit to the School principal (or appropriate school official) a written request that id entifies the record(s) they wish to inspect. The School official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. (2) The right to request the amendment of the student's educational records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. Parents or eligible students who wish to ask the School to amend a record should write the School principal (or appropriate school official), clearly identify the part of the record they want changed, and specify why it should be changed. If the School decides not to amend the record as requested by the parent or eligible student, the School will notify the parent or eligible student of the decision and advise them of their right to a hearing heading the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing. (3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational intere sts. A school official is a person employed by the School as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the School has contracted as its agent to provide a service instead of using its own employees or officials (such as an attorney, auditor, medical consultant, or therapist); or a person or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the School discloses education records, including disciplinary records relating to suspension and expulsion, without consent to officials of another school district in which a student seeks or intends to enroll. (4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School District to comply with the requirements of FERPA. The name and address of the office that administers FERPA are: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-5920 Fremont County School District No. 2 will make available to the public directory information pertaining to students at Fremont County School District No. 2. Directory information includes the following: the student's name, address, telephone listing, date and place of birth, participation in officially recognized activities and sports, weight and height of members of athletic teams, date of attendance, the most recent previous education agency or institution attended, and degrees and awards received. If you are unwilling to allow any or all of the above-described directory information to be released without your consent, you must notify the Office of the Superintendent within thirty (30) days from the date of this notice.

Adoption Date: March 20, 2007

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JRA-E (3) FREMONT COUNTY SCHOOL DISTRICT NO. 2

NOTIFICATION OF RIGHTS UNDER THE PROTECTION OF PUPIL RIGHTS AMENDMENT (PPRA) PPRA affords parents certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. These include the right to:

•

•

•

Consent before students are required to submit to a survey that concerns one or more of the following protected areas ("protected information survey"] if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED) 1. Political affiliations or beliefs of the student or student's parent; 2. Mental or psychological problems of the student or student's family; 3. Sex behavior or attitudes; 4. Illegal, anti-social, self-incriminating, or demeaning behavior; 5. Critical appraisals of others with whom respondents have close family relationships; 6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers; 7. Religious practices, affiliations, or beliefs of the student or parents; or 8. Income, other than as required by law to determine program eligibility. Receive notice and an opportunity to opt a student out of1. Any other protected information survey, regardless of funding; 2. Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and 3. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others. Inspect, upon request and before administration or use  Protected information surveys of students;  Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and  Instructional material used as part of the educational curriculum.

These rights transfer from the parents to a student who is 18 years old or an emancipated minor under State law. The School District has developed and adopted policy/administrative regulation JRAC, in consultation with parents, regarding these rights, as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. The School District will directly notify parents of these policies at least annually at the start of each school year and after any substantive changes. School District will also directly notify, such as through U.S. mail or email, parents of students who are scheduled to participate in the specific activities or surveys noted below and will provide an opportunity for the parent to opt his or her child out of participation of the specific activity or survey. School District will make this notification to parents at the beginning of the school year if the District has identified the specific or approximate dates of the activities or surveys at that time. For surveys and activities scheduled after the school year starts, parents will be provided reasonable notification of the planned activities and surveys listed below and be provided an opportunity to opt their child out of such activities and surveys. Parents will also be provided an opportunity to review any pertinent surv eys. Following is a list of the specific activities and surveys covered under this requirement:   

Collection, disclosure, or use of personal information for marketing, sales or other distribution Administration of any protected information survey not funded in whole or in part by ED. Any non-emergency, invasive physical examination or screening as described above.

Parents who believe their rights have been violated may file a complaint with: Family Policy Compliance Office / U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-5920

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Adoption Date: March 20, 2007

Code: ADD UNSAFE SCHOOL CHOICE OPTION Fremont County School District No. 2 does hereby adopt, in accordance with the Safe and Drug-Free Schools and Communities Policy adopted by the Wyoming Department of Education and in order to be in compliance with No Child Left Behind, the following policy relating to unsafe school choice option: Definition of a PDS. A school will be considered a persistently dangerous school if the following condition exists: In any two consecutive years, the school has experienced expulsions (as defined by the Wyoming State Education Code) for drug, alcohol, weapons, or violence that exceed an expulsion rate of two percent (2%) per year of the student body or four (4) students, whichever is higher, as figured from the most currently available year’s enrollment. Definition of Violent Criminal Offense: For purpose of this definition a ―violent criminal offense‖ shall mean homicide, rape, robbery, and/or aggravated assault (as defined by the Wyoming Violent Index Offenses). Once the School District receives notice from the Wyoming Department of Education that one of its schools has been identified as a PDS, the District will: 1. 2.

3. 4. 5.

Notify the parents of each student attending the school within ten (10) days that the state has identified it as a PDS. Offer all students the opportunity to voluntarily transfer to a ―safe‖ public school within the district. If there is not another school in the district, the district will explore other options, such as an agreement with a neighboring school district to accept transfer students. For those students who accept the offer, complete the transfer within thirty (30) days, or as near to thirty (30) days as practicality allows. Develop a corrective action plan within thirty (30) days. Pursue timely implementation.

In the case of transfers: 1.

2. 3.

The district will allow students to transfer to a school that is making adequate yearly progress and is not identified as being in need of school improvement, corrective action, or restructuring, if a transfer is possible. Guidelines for transfer will include: A. Any in-district school of appropriate grade level that is within practical distance. B. A nearby out-of-district school at a practical distance if the receiving school agrees to take the student and pay the transportation costs. The potential out-of-district receiving school is not obligated for either. Transfers may be temporary or permanent, but must be in effect as long as the original school is identified as persistently dangerous. The No Child Left Behind transfer policy as it applies to a PDS allows the student the administrative option of attending a safer school. It neither compels a student to transfer to another school o nor compels a receiving school to pay for transportation costs. The No Child Left Behind transfer option is not applicable when no practical options exist.

Corrective Action Plan The correction action plan must be submitted to WDE for approval. The WDE will provide technical assistance and monitor the district’s actions throughout the system. Note: All official expulsions must be promptly reported to the Health & Safety Unit Director in the Wyoming Department of Education, Cheyenne, Wyoming. Students Who Have Been Victims of a Violent Criminal Offense The district will provide safe school options, when possible, to a student who has been a victim of a violent criminal offense from another student at that same school, while in or on the grounds of the public school that the student attends: 1.

The district will, within ten (10) days, offer an opportunity to voluntarily transfer to a safe public school within the district if one is available.

2.

When another school is not available within the district, the district will review other appropriate options, such as an agreement with the neighboring district to accept the student. Adopted: June 19, 2007 17

A

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Dubois Elementary/Middle School Computer Lab Guidelines Room Usage: 

Computer Lab may only be occupied by students with supervision.



No food or drink of any type is permitted in the room including water bottles.



The room door should be locked at all times that the room is not supervised.



School rules apply within the lab.

Computer Usage: 

Lab is to be utilized solely for educational purposes.



Personal email or surfing for entertainment is not allowed.



Please report a blocked website to the supervisor.



Students may purchase disks from school store for personal storage.



To save, students may create a folder for themselves in "My Documents". Or use the district file server.



Students are not allowed to play personal CD’s, download music from the internet, or have other music access on computers

Supervision: 

Students are required to log in on the computer use form for each period of use. Supervisor must maintain records of student use.



Record all problems with blocked web sites.



All users must have signed an Internet use agreement.



Supervisors are responsible for student use and behavior.



Violation of room use practices or school behavior expectations may result in loss of privilege or detention.



Please report technical problems to Tech Services.

Lab Sign-up: 

Sign up sheet for lab usage will be posted in the teacher workroom.



Please sign up for lab use by the month- no long term blocking.



Tech classes and whole class activities will be given priority for use.

Software: 

Tech Services will install all software. Users or other staff may not install software.

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Dubois Middle School Activity Sponsor Guidelines Coach’s Duties: 1. Be certain that each athlete has all the necessary paperwork completed and on file in the A.D. office. Athletes may not practice or participate without physical and consent forms on file with the A.D. No exceptions!! 2. Provide copies of the roster for the A.D. and Middle School offices. Please notify the middle school office and parents when a student is either consistently absent from practice or quits the activity. (Activity withdrawal form) 3. Recruit managers if needed and inform them of the duties they are expected to perform. 4. Define and communicate expectations for student behavior, attendance, travel and sport involvement to both athletes and parents. 5. In the event of team disciplinary action that involves loss of playing time, coaches will have direct contact with a student’s parent or guardian. 6. The office will inform you weekly of your players’ eligibility status. Please help us convey to students the importance of keeping their grades up to remain eligible. Coaches may not establish higher standards for participation than has already been established by the school district. 7. Check out uniforms and see that all equipment is returned at the end of the season. 8. Plan to end practice at a consistent time to allow parents to pick up their student at a regular time. Do not leave students in the building unsupervised after practice. 9. Locker rooms will be supervised at all times. Coaches and their assistants should plan for supervision both before and after practice. 10. Have first aid equipment handy at all times. 11. Please be familiar with student behavior and activity guidelines in the student handbook. School behavior expectations, rules and discipline policies apply to students while being transported to and from school, on field trips and activities. 12. Insure that the district accident report form is filled out correctly and turned in as soon as possible following any injury to an athlete. Copies should be made to the middle school office, the school nurse and the AD’s office. 13. Students who have been excused from physical activity as a result of injury, surgery or other medical condition will be required to have a physician’s consent to participate in activities or other school events that require physical participation. Forms are available from the office or the AD. 14. Coaches may hold team events or awards at their discretion. Please keep family schedules in mind when planning events and provide positive awards or comments for athletes. Coaches’ Responsibility for home events: 1. The gym may be in use until 3:30 p.m. on school days. Please allow the P.E. teacher to continue class without athletes on the gym floor. If locker rooms or the gym are needed prior to 3:30 please make arrangements with the PE teacher. Coaches’ Responsibility for away events: 1. Make sure that all travel requests are filled out appropriately and delivered to the MS Principal or A.D.’s office. Please notify the kitchen if students will be gone for lunch. Sack lunches available per prior arrangement. 2. Please provide the middle school office with the following information: date and time of event, departure and return times, and event location. A roster of participants for each trip should be left with the middle school office, please inform the office if a student does not leave with the team when departing on school days. 3. Each player will dress and act according to the rules established by the coach and the student handbook. Coaches should set standards of behaviors and maintain a positive image for the Dubois Schools. 4. Coaches are responsible for the behavior of their athletes on buses and during away activities. The bus driver is responsible for the transportation of the team; please help them do their job by maintaining discipline and keeping the bus clean. Bus behavior expectations may be found in the student handbook. 5. While on away activities coaches should insure that facilities their team uses are left in as good condition. 6. Activity busses are for students and their sponsors only. Additional riders are allowed only by prearrangement and as required for supervision of students.

Middle School philosophy implies that all students will have the opportunity to participate during regular season contests. Teams may be divided into A& B squads according to skill level. Tournament teams will involve all players who have been a regular part of the A level team and may include players from the B level team as well. The opportunity for tournament playing time may not occur for all players. 8/08

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EMPLOYEE USE OF TECHNOLOGY The Governing Board recognizes that technological resources can enhance employee performance by offering effective tools to assist in providing a quality instructional program, facilitating communications with parents/guardians, students, and the community, supporting district and school operations and improving access to and exchange of information. The Board expects all employees to learn to use the available technological resources that will assist them in the performance of their job responsibilities. As needed, employees shall receive professional development in the appropriate use of these resources. Employees shall be responsible for the appropriate use of technology and shall use the District’s technological resources primarily for instructional, educational and administrative purposes. Employees shall be notified that computer files and communications over electronic networks, including e-mail, voice mail and Internet access, are not exclusively private. It should be understood that through routine maintenance the Technology Department may inadvertently see information. The Technology Department is obligated to maintain confidentiality regarding information about students, employees, or district business that they come in contact with except as directed by the Superintendent or his designee. When the administration believes an employee may have engaged in misconduct or as a result of routine monitoring to assure compliance with this policy and the accompanying exhibit, the administration has the right to review computer usage and/or information accessed or stored.

Online/Internet Services The Technology Department under the direction of the Superintendent or designee shall ensure that all District computers with Internet access have a technology protection measure that is intended to prevent access to visual depictions that are obscene or child pornography and that the operation of such measures is enforced. To ensure proper use, the Superintendent/designee may monitor employee usage of technological resources, including the accessing of e-mail and stored files. Monitoring may occur at any time without advance notice or consent. The Superintendent may establish guidelines and limits on the use of technological resources. Inappropriate use may result in cancellation of the employee’s user privileges, disciplinary action, and/or legal action in accordance with law, Board policy, and administrative regulation. The Superintendent or designee shall provide copies of related policies, regulations, and guidelines to all employees who use the District’s technological resources. Employees shall be required to acknowledge in writing that they have read and understood the District’s Acceptable Use Agreement. Employees who fail to abide by these regulations shall be subject to disciplinary action, revocation of the user account, and legal action as appropriate.

Legal Reference: UNITED STATES CODE, TITLE 47 254 Universal service discounts (E-rate) CODE OF FEDERAL REGULATIONS, TITLE 47 54.520 Internet safety policy and technology protection measures, E-rate discounts UNITED STATES CODE, TITLE 20 6751-6777 Enhancing Education Through Technology Act, No Child Left Behind Act, Title II, Part D 6777 Internet Safety

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EMPLOYEE ACCEPTABLE USE OF TECHNOLOGY 1.0PURPOSE 1.1Use of computers and network resources by employees of Fremont County School district #2 (FCSD2) is permitted and encouraged where such use supports the goals and objectives of the district. Communications and computer technology at FCSD2 are provided and maintained for instructional, educational and administrative purposes. 1.2 Personal use of communications and computer technology at FCSD2 are strictly prohibited during the employee’s student contact hours. Personal use is allowable when it does not conflict with the employee’s responsibilities and conforms to this policy EDC-E and policy EDC. The District and its Technology Department do not provide technical or infrastructural support for personal use.

2.0 ACCESS TO TECHNOLOGY EQUIPMENT AND SERVICES 2.1 Access to technology is provided to facilitate the instructional and administrative tasks performed by district employees and volunteers. The level of access provided will coincide with the requirements of each employee’s job functions. 2.2 Computer files and communications over electronic networks, including e-mail, voice mail and Internet access, are not exclusively private. It should be understood that through routine maintenance the Technology Department may inadvertently see information. The Technology Department is obligated to maintain confidentiality regarding information about students, employees, or district business that they come in contact with except as directed by the Superintendent or his designee. When the administration believes an employee may have engaged in misconduct or as a result of routine monitoring to assure compliance with this policy and the accompanying exhibit, the administration has the right to review computer usage and/or information accessed or stored. 2.3 To ensure proper use, the Technology Department under the direction of the Superintendent/designee may monitor the district’s technological resources, including e-mail, voice mail systems and Internet usage, at any time without advance notice or consent. 2.4 School district employees have no expectation of privacy in electronic communications they send or receive on the school district’s computers or network system, or as to sites and information accessed utilizing school district computers or the networking system. The school district has the right to monitor or review any communications sent or received, as well as information regarding sites and/or information accessed. 3.0 ACCEPTABLE USE 3.1 It is a general policy that online communication is to be used in a responsible, efficient, ethical, and legal manner in support of education, school business and/or research and within the educational program and goals of the FCSD2. The use of electronic information resources is a privilege, not a right. Each user is personally responsible for this provision at all times when using electronic information services. 3.2 Site administrators, department heads or supervisors may set more restrictive guidelines for employees in their area of responsibility.

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3.3 While electronic information resources offer tremendous opportunities of educational value, they also offer persons with illegal or unethical purposes avenues for reaching students, teachers, and others, including parents. FCSD2 does not have control of the information on commercial electronic information services or the information on the Internet, although it attempts to provide prudent and available barriers. Sites accessible via the Internet may contain material that is illegal, defamatory, inaccurate or potentially offensive to some people. 3.4 Should an employee see any unacceptable materials or inappropriate use, he/she shall notify the site administrator or supervisor immediately. Report any instances where the Acceptable Use Policy or security may be violated. Report inappropriate Internet Web sites to Technology Department so that access to the sites can be blocked in the future. 3.5 If there is any doubt as to the appropriate use of a district-provided electronic system, review the use in advance with a supervisor and/or a member of the Technology Department. 4.0 PROPER USE AND CARE 4.1 Before operating any equipment, users will be made familiar with the basics of safety and damage prevention, and trained on proper care and operation. Users will be individually assessed to determine their technical capabilities, and will be properly trained and supported by the Technology Department, as systems are issued for their use. 4.2 Many users, especially at school sites, will be sharing systems as part-time users. In this scenario, subsequent users will suffer if systems are mis-configured or damaged by previous users. In some cases, special software is used to protect essential system configurations, requiring each user to log-on individually, and enabling only the services for which the user is authorized. 4.3 Equipment abuses are unacceptable whether out of frustration, misuse, negligence or carelessness. Users are responsible for damage to or loss of district equipment. District vandalism policies apply, making users liable for intentionally inflicted damage. 4.4 Users should not attempt repairs without authorization or support from designated district or school site personnel. Volunteers – parents, family members, or friends – are not authorized to attempt repairs on district equipment. 4.5 Guidelines for the care and use of computer software are similar to hardware policies. Users are responsible for damage to or loss of district software systems. District vandalism policies apply to software as well, making users liable for intentionally inflicted damage. 4.6 Users shall not install or modify applications without approval and support of the district Technology Department or designated technology teachers and support staff at school sites. Any unauthorized changes to systems, operating software, application software, or hardware configurations will be reversed when discovered by technology or instructional staff. File-sharing software cannot be installed or used on district computers for the purpose of illegally sharing copyrighted materials such as music, images and software. This type of software is often used to ―pirate‖, or illegally copy, music across the Internet. These Napster-like software packages are distributed under many different names including Gnutella, WinMX, Kazaa, LimeWire, Morpheus, and others. The use of this type of software is illegal when used to share copyrighted material. The most common use is the illegal ―swapping‖ of music encoded in the MP3 format and is a violation of U.S. copyright laws.

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4.7 Users shall not download or install copyrighted software without proper licensing. Non-licensed software will be deleted. 4.8

Copyrighted material shall be posted online only in accordance with applicable copyright laws.

4.9 In order to ensure proper configuration and to safeguard network security and performance, users should not attach computers, printers, network equipment (including wireless access points), or other types of hardware to the district's network without prior approval and support of the Technology Department. Attaching personally owned technology equipment to district hardware or to the district network is not allowed. Any equipment found to be in violation of this policy will be immediately disconnected. 5.0 PERSONAL RESPONSIBILITY 5.1

All technology equipment is district property

5.2 Employees shall not access, post, submit, publish, or display harmful or inappropriate matter that is threatening, obscene, disruptive, or sexually explicit, or that could be construed as harassment or disparagement of others. 5.3 Employees shall not use the system to promote unethical practices or any activity prohibited by law, Board policy, or administrative regulations. 5.4 Employees shall not use the system to engage in commercial or other for-profit activities without permission of the Superintendent or designee. In addition, district electronic resources cannot be used to conduct political or religious activities. District e-mail cannot be used to advertise or solicit for nondistrict sponsored events, activities, or organizations. 5.5 The district maintains a public Internet site. Any information to be posted on the public Web site must be approved through administrators (or their designee) and the district’s Technology Department. Principals must approve all postings on school web pages. Restrictions apply to links to other sites that may not be appropriate and to personal information or pictures of students without parental consent. 5.6 Employees shall not attempt to interfere with other users’ ability to send or receive email, nor shall they attempt to read, delete, copy, modify, or forge other users’ mail. 5.7 Employees shall not develop any classroom or work-related web sites, blogs, forums, or similar online communications representing the district or using district equipment or resources without permission. Such sites shall be subject to rules and guidelines established for district online publishing activities including, but not limited to, copyright laws, privacy rights, and prohibitions against obscene, libellous, and slanderous content. Because of the unfiltered nature of blogs any such site shall include a disclaimer that the district is not responsible for the content of the messages. The district retains the right to delete material on any such online communications. 5.8 Users shall report any security problems or misuse of the services to the Superintendent or designee. 5.9 The Technology Department will take an active role in backing up data on the servers. However, statistics show that backups usually don’t restore correctly. Therefore, ultimately each staff member is responsible for backing up their own data in at least two different locations to ensure that their data is not lost (i.e. on computer locally, on server, and/or external storage device, etc.). The Technology Department will take an active role in monitoring the disk space on all servers. Users who are taking up a greater than average amount of disk space will be notified and educated in storage management.

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6.0 SECURITY AND PASSWORDS 6.1 To maintain security, users are issued unique User IDs and passwords to enable their access. Do not use other people’s passwords. Do not tell others your password including staff of the Technology Department. If it is known that you have shared your password with anyone else you will be required to change it. Do not write down a password where others can see it, and change passwords regularly as recommended by the Technology Department. 7.0 PENALTIES FOR VIOLATIONS 7.1 Violation of the Acceptable Use Policy may result in a reduction or loss of access privileges. In many cases, access privileges may be essential to job functions. Additionally, those failing to follow the guidelines contained in this regulation may face disciplinary action. 8.0 EMPLOYEE ACKNOWLEDGEMENT 8.1 All employees of FCSD2 who have access to district technology will be required to annually acknowledge that they have received, read and accepted this Administrative Regulation.

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TO: PARENTS / GUARDIANS SUBJECT: CRISIS MANAGEMENT PLAN ***KEEP IN SAFE PLACE FOR REFERENCE*** August 11, 2010 PARENTS, TO ENSURE THE HIGHEST LEVEL OF SAFETY FOR YOUR CHILD, THE FOLLOWING INFORMATION IS BEING PROVIDED RELATIVE TO A VARIETY OF EMERGENCY SITUATIONS THAT MAY OCCUR WHILE YOUR CHILD IS IN SCHOOL. IT IS VERY IMPORTANT THAT YOU TAKE THE TIME TO REVIEW AND UNDERSTAND THE INFORMATION CONTAINED IN THIS LETTER. To ensure the greatest security possible, Fremont County School District No. 2 administrators continually review and update the district’s Crisis Plan. The purpose of this plan is to help the schools prepare for emergencies. It guides the schools’ administrators and staff on the basic steps to take in case of natural disasters (floods or tornadoes, etc.), man-made disasters (fire, hazardous materials incidents, etc.), and terrorist emergencies (such as the Columbine massacre, Beslan hostage crisis, etc.). In order to be self-reliant during the initial stages of a disaster, everyone, including children, need to cooperate and help each other. Practice drills teach children where to go, what to expect and how to behave in case of various kinds of emergencies. During the school year, a minimum of four such practice drills are conducted, at least one drill per quarter or each nine weeks. They vary in nature, but usually include the following types of scenarios: fire drills, weather-related events, or lock-down procedures. Please discuss with your child the purpose of these drills and how this knowledge helps to ensure safety should an emergency occur. Guidelines of the Crisis Plan include lock-down and evacuation procedures and alternative evacuation sites. Preparation for possible related incidents such as bomb threats and suspicious devices has also been addressed.

The primary emphasis of emergency response training in Dubois schools is as follows: 1.

FIRE - Students are evacuated to specified areas outside of the building. If the building cannot be reentered, students will be relocated to the designated alternate location for the school until parents are notified and arrangements have been made to pick up the children.

2.

TORNADO – Students are sheltered in designated areas within the school building such as the basement or in interior rooms away from windows. Depending upon the severity of the damage and the availability of communications, children will be released to their parents when an “all clear” message has been received.

3.

LOCK-DOWN PROCEDURES occur when a potential threat such as: an intruder approaches or enters the building and makes some kind of threat. Building interior and exterior doors are locked. Students are kept in their rooms until the teachers have been notified that it is safe to return to normal operations.

4.

BOMB THREATS – Students are evacuated while the building is searched. If weather conditions are unfavorable, the students will be relocated to the designated alternate location for each school. District Administrators will determine when the building is safe to re-enter.

5.

IMPENDING INCLEMENT WEATHER – In the event of impending inclement weather, the district will initiate early dismissal procedures. In case of early dismissal, the following procedure will occur at: Those students who are transported to and from school by school bus will be sent home early on the school bus. Parents of students who walk or who are picked up by parents must make sure that the school has a current phone number and an emergency phone number on file. If we dismiss early the school will call the parents of students who walk or who are dropped off to pick up their children. It is very important that we have the phone number of the parent or someone who can come pick up the child. (If you entrust your child to daycare, please inform them of these procedures). We want to make sure that every student has a place to go if something should happen.

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6.

WAR/TERRORIST ATTACK (BIOLOGICAL/ CHEMICAL/NUCLEAR) “SHELTER IN PLACE” – Should the nature of the crisis or incident so require, the school district will shelter students and staff at each school site. It is important to note that schools are able to take care of student and staff needs related to food and drink until the Emergency Services Personnel can mobilize.

Fremont County School District No. 2 has consulted with Mr. Richard Klouda, Coordinator with the Fremont County Emergency Management Agency in affiliation with the U.S. Department of Homeland Security regarding precautions for such things as terrorist attacks (including biological, chemical or nuclear attack).

The reaction of the school district to a particular incident will depend upon the nature of the incident. Some crisis situations will allow us to dismiss early and send students home as quickly as possible. Other crisis attack situations such as weapons related, chemical, biological or nuclear will require that we “shelter in place” or keep the students and staff at the schools. If the nature of an incident allows us to send children home, then our early dismissal procedures will be implemented and students will be sent home as quickly as possible. If the nature of the incident is such that we cannot get students home safely, we are prepared to shelter both students and staff at the school sites. Notification of such incidents will be broadcast on all local radio and television stations.

The school district has taken guidance from the emergency agencies relative to their recommendations for “shelter in place” actions. If the district implements the “shelter in place” emergency plan, the following will occur: Notification of ―shelter in place‖ will be broadcast on all local radio and television stations. Schools will implement their emergency crisis plan for ―shelter in place‖. Schools will be locked down for safety. No one will be allowed to leave or enter (exception emergency officials). By locking down, and activating other plans, the school will be setting up their own ―safe environment‖ to include preserving current air quality that may compromised by opening doors and windows if a chemical agent is active outside. If the district uses the ―shelter in place‖ plan, parents should not attempt to pick up their children or call the school. Doing so will cause traffic gridlock and emergency communication slow downs that could stop necessary emergency processes from happening. If parents or guardians cannot pick up their students once the all clear has been given and friends or relatives have been directed to pick up their children, they must have a picture ID before school officials will release the children to their care.

Once again, notification of such emergencies will be broadcast through local radio and television stations. In some crisis situations, the school must relocate students to an alternate site. Should an emergency that requires you to pick up your child at the alternate site occur, you will be notified by telephone or through radio and television broadcasts. If you have any questions or concerns about these emergency procedures, please contact your child’s school. The school district assures parents and guardians that we will take every effort and precaution to safeguard your child should emergencies/crisis arise while students are at school. For more information on emergency preparedness, you are encouraged to visit the Fremont County Emergency Management website at the following address: www.fremontcounty.org/emergency.htm

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