How will the District retain the residency and enrollment documents? Copies of all residency and enrollment documents will be maintained at the Office of Student Services. The same standards of confidentiality that applies to all student records will govern the security of these documents as well. The District has no desire to see personal information such as amount of earnings, taxes, or social security numbers. Such items should be or will be blacked-out prior to submission. Will the District prevent students from enrolling until proof of residency is demonstrated? Yes! All students enrolling within the District must satisfy the proof of residency verification and complete the online enrollment form prior to receiving their school of assignment. How do families apply for a sibling transfer? Sibling transfer requests will be automatically granted if the residency verification and on-line enrollment form have been completed during the Priority 1 Enrollment Window (8:30 AM January 10, 2017 through 11:59 PM February 24, 2017). Sibling transfers may be requested while enrolling and completing the on-line enrollment form – no separate application is needed. Failure to complete and submit the on-line enrollment form prior to 11:59 AM on February 24, 2017 will result in automatic denial of the sibling transfer request. How do families apply for an IntraDistrict Transfer? Intra-District Transfer requests are now part of the on-line enrollment. No transfer application is needed to apply for a transfer. Failure to complete and submit the on-line enrollment form prior to 11:59 PM on February 24, 2017, will result in automatic denial of the Intra-District Transfer request. Students living with a caregiver or in a shared residence are not eligible to participate in the IntraDistrict Transfer program.

What happens if students enroll after the Priority 1 Enrollment window? Incoming students enrolling after the close of the Priority 1 Enrollment window (11:59 PM on February 24th, 2017) must still complete the residency verification and on-line enrollment form before receiving a school of assignment. Students enrolling after February 24th, 2017:  May be placed at a non-resident school at the discretion of the District if the resident school has reached its capacity  May not participate in the sibling transfer program.  May not participate in the intra-district transfer process  May not participate in high school programming until cleared by the Office of Student Services and given a school of assignment. What if families don’t have access to a computer or the internet? The Office of Student Services will have computers available for use during our regular business hours. Student Services technicians will be available to provide additional assistance, as required. What happens if families have a change of address? Board Policy AR 5111.1 specifically states that “When the residence of a pupil has been changed for more than 30 days without notification to the office of Student Services, this shall be considered falsification of address.” Families are required to come into the office of Student Services to complete a change of address immediately after they have relocated. Students will be reassigned to their new school of residency, if the change in residency results in a change in school boundaries. What is the Summer Census? The Summer Census is the ‘Snapcode’ letter we send out a month prior to the start of school to follow up with admissions. All families are required to complete the Summer Census yearly. Failure to complete will result in Student not receiving their Course Schedules.

SAN MATEO UNION HIGH  SCHOOL DISTRICT 

Priority 1 Enrollment Information 2017-18 School Year 839 Hinckley Rd Burlingame , CA 94010 (650) 558-2251 www.smuhsd.org e-mail: [email protected] Priority Enrollment Hours  Regular Office Hours: 8:30 AM to 3:30 PM, Monday through Thursday, Friday 9:00 AM to 12:00 PM (noon)

 Extended Hours: 8:30 AM to 7:00 PM on Tuesdays/

Wednesdays/Thursdays from January 10th thru February 23rd  Saturday Hours: 9:00 AM to 1:00 PM January 21st, January 28th, February 4th and February 11th.

When may families begin enrolling for the 2017-2018 school year? San Mateo Union High School District will begin accepting enrollments for the 2017-2018 school year on January 10, 2017, at the Office of Student Services located at 839 Hinckley Rd, Burlingame, CA 94010. What is the Priority 1 Enrollment Window? The Priority 1 Enrollment Window opens 8:30 AM on January 10, 2017 and closes 11:59 PM February 24, 2017. Students who have completed the residency verification and on-line enrollment form during the Priority 1 Enrollment Window will be eligible to:  Receive priority assignment to their school of residence  Apply for a Sibling Transfer to another school within the District  Apply for an Intra-District Transfer to a nonresident school within the District (Not applicable to Shared Residencies or Caregiver Status by Board Policy 5111.1) How do families enroll a student?  Bring proof of residency and additional registration documents to the enrollment appointment. After providing proof of residency, families will be given a personalized ‘Snapcode’ that will allow access to the District’s on-line enrollment system.  Once the residency verification and enrollment process is complete students are eligible to participate in high school programming.  Students residing in a Shared Residence or with a Caregiver must submit notarized copies of the Shared Residency and/or Caregiver Affidavits, in addition to the above documents. These forms are also available at the Office of Student Services or on-line at www.smuhsd.org. Both documents must be notarized.

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1. Make an appointment 

Contact the District Office to schedule an appointment. Phone: 650-558-2251 E-mail: [email protected]

Scheduling of appointments will begin on November 6, 2016. *Appointments are not required; however, they are strongly recommended. Walk-Ins during the Priority 1 Enrollment window will be served after families with appointments.

2. Gather your information  All families will need to provide:

 Student’s Birth Certificate, Passport or Other Form

of Identification (ID) confirming student’s legal name and date of birth

 Student’s Immunization Records with TDAP vaccination  Transcripts if enrolling from Private School or Outside of the District  Custody Documents, as applicable 

In addition, families must provide one form of documentation from each of the following groups:

 Group 1 – Parent/Guardian Identification Parent/Guardian’s:  Valid Driver License with Vehicle Registration Showing Current Address  Current California ID  Current Military ID*  Passport*  Consular Picture ID* *Please note that the District reserves the right to accept supplemental residency validation documents other than the ones listed above to verify residency. The District also reserves the right to request additional documents. to

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Group 2 – Residency Validation

Current Rental/Lease Agreement with the Following: Parent/Guardian’s Name Name of Manager or Owner and Telephone Number Current Property Tax Bill Current Homeowner’s or Renter’s Insurance Policy Shared Residency Affidavit** (Note: the Property Owner or Primary Lease Owner Must Also Provide Documents for Each of the Three Categories) Declaration of Residency Executed by Student’s Parent/Guardian

 Group 3 –Supplemental Residency Validation   

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State or Federal Tax Return with W-2 Attached and Containing Address Within the District* Payroll / Check Stub with Name /Address within the District* Other Current Form of Identification or Recent Correspondence from a Government Agency to Address Within the District*(e.g. Employment Development Dept., Dept. of Social Services, etc.) Recent Voter Registration Card Containing Address Within the District

* Please remove SSN and income information from these documents before submitting.

3. Visit us at Student Services  

Come in at the time of your scheduled appointment or simply Walk-In during Priority Enrollment (January 10th—February 24th) with all required documents. Bring the proof of residency and additional registration documents to the enrollment appointment. After providing proof of residency, families will be given a personalized ‘Snapcode’ that will allow access to the District’s on-line enrollment system.

4. Register Online 

Use the personalized ‘Snapcode’ to log-on to the online enrollment system. Upon completion of the on-line enrollment form, the Office of Student Services will verify submission.