Exploring OneNote Here are a set of OneNote features that will help you to obtain the full educational value of OneNote, to increase your productivity, and to enhance your classroom learning environment. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21.

Gathering Screen Clippings Attaching Files to Your Lessons Managing a Teacher's Schedule Organizing Planning Materials, Class Work, Answer Keys, and Research Using OneNote for Day to Day Tasks Inserting Files as Printouts Using Drawing Tools Turning On Rule and Graph Lines Working with Page Templates Creating and Modifying Templates Using Tags Working with Documents Offline and Syncing When you Reconnect Using Shared Notebooks Using Live Sharing Sessions Posting a OneNote "Class" package to SharePoint Working with Outlook Sending Notes to Others Recording Audio and Video Using Side Notes Protecting material with a Password Using OneNote as a Calculator

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Gathering Screen Clippings Capture screenshots of what you see on the Web or in other programs. Screen clippings are especially useful for Web research, lesson plans, or faculty projects.

Try it now Insert a screen clipping from the Web: 1.

Press Window logo key + S while in any program or browser.

2. Select an area of your screen. A separate OneNote window will open showing the Unfiled Notes section where the screen clipping is inserted:

When you want to insert a screen clipping into the current page instead of the Unfiled Notes section, switch to the OneNote window, put the cursor where you want the clipping, and click Insert > Screen Clipping or the Clip button on the toolbar:

You can customize options for screen clippings by right-clicking the OneNote icon in the Windows taskbar:

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Attaching Files to Your Lessons You can store documents and other files directly on a OneNote page, which is very handy if you are trying to keep lesson plans and class notes in one place. Simply drag and drop any file from Windows Explorer onto a page in OneNote, or insert them by using Insert > Files on the OneNote menu.

You can open and edit an attached file by double-clicking its file icon. Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently updated based on user feedback, so keep checking back!

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Managing Teacher Schedules

Use OneNote 2007 to organize your schedule. Create a notebook that has all the details of your week, for example: ○ Where you left off in the lesson plan for each class during the day. ○ Any scheduled meetings, agendas, or topics you want to present. ○ Any parent/teacher conferences. ○ After school activities you need to attend. ○ A calendar of your day, week or month.

You can also show an entire month's calendar.

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Organizing Planning Materials, Class Work, Answer Keys, and Research OneNote notebooks can be used either by one person or with multiple people to organize an entire unit of curriculum. With OneNote 2007, you have one place to store your lesson plans, research and planning materials and answer keys. No more trying to remember multiple file names, websites, books, and articles. With OneNote, it can all be centrally located.

You can also store or insert the Audio or Video Clips you want to use with a specific lesson plan on the same page as the content.

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Using OneNote for Day to Day Tasks

OneNote organizes all the items you need to attend to on a daily basis. You can also attach Word or Excel documents, links, audio or visual clips.

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Inserting Files as Printouts You can insert full-color, searchable printouts of any file type that your computer can print. You can then type, draw, or handwrite on top of the printout picture in OneNote. For example: ○ Insert a printout of a report and type your thoughts on top of it. Circle interesting areas using Drawing tools. ○ Insert a printout of lecture slides and add more notes on the course while you are reading the textbook.

Two ways to insert a printout: ○ Click Insert > Files as Printouts in OneNote. -or○ Use the File > Print command in another program and select "Send to OneNote 2007" as your virtual "printer."

Don't forget that you can search for text inside the file printout picture just like you can search regular notes.

Try it now Try searching for the word "Monday" in the file printout below. Press CTRL + F to jump to the Search This Notebook field in the top-right corner of the window, type the search word and press ENTER.

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Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently updated based on user feedback, so keep checking back!

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Using Drawing Tools You can use drawing tools to make simple diagrams, such as: ○ Seating charts ○ Timelines for historical events ○ Annotations over pictures (arrows, circles, and boxes) ○ Process diagrams ○ Concept sketches

To display the drawing tools, click View > Drawing Toolbar. Note that drawn shapes are created as ink strokes, so you can easily erase any part of them, select them with the Lasso Select tool, change their color, and make other types of updates.

Pen, lines, arrows, and shapes Eraser: Erase parts of shapes. For example, make an arc from a circle drawing.

Line color

Duplicate Shapes mode: You can draw the same shape over and over without switching to Type/Selection mode. You can even create a shape with one click in this mode.

Lasso Select

Type/Selection mode Press and hold the ALT key when you move or manipulate shapes if you don't want them to snap to the invisible page grid or to each other. Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently updated based on user feedback, so keep checking back!

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Turning On Rule and Graph Lines OneNote has the ability to change the look of the page. You can easily create graph paper and use OneNote Drawing Tools to do Math problems.

Try it now 1. Click Format > Rule Lines. 2. Select the type of lines you want to display on the page. Try graph paper, college rules or one of the other types.

X

Y

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Working with Page Templates OneNote page templates can enhance the look of your pages and can help you avoid retyping common information across pages. You can use any of the designs included with OneNote or you can create your own.

Try using templates when the notes repeatedly have the same structure and header, such as in parent/teacher conference notes, faculty meeting notes, work logs or journals, phone call notes, frequent trip plans, recipes, and so on.

Try it now Try using some templates included with OneNote. Click Format > Templates, expand one of the template groups, and then select a template.

To create your own template ○ Create a new page and add graphics, pictures, formatted text, and any other content. ○ Click Save current page as template in the Templates task pane. Your templates will appear in the My Templates category in the task pane. You can also specify any template to be used as the default style for new pages you create in a section.

For more information and tips for creating and sharing your templates, check the Templates topic on Office Online. You can also download many free OneNote templates from the OneNote 2007 Template Catalog. Find notebook, section, and page templates, conveniently sorted by task-based categories.

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Creating and Modifying Templates Monday, February 18, 2008 2:00 PM

Try using templates when most or all of the notes will have the same structure and header, such as in teacher or student notes. Important: Be sure to apply a template before adding any content, otherwise, when you apply a template, OneNote will create a new page with that format instead of replacing the template on the current page.

To Create a New Template 1. Create a new page and add graphics, formatted text, and other items that you want to include each time you use the template. -orSelect an existing page you want to use as a template. 2. Go to Format > Templates. 3. Click Save current page as template. 4. In the Template dialog box, enter a name for the template.

5. Click Save to view the new template in the Template Task Pane. If you want to use the new template as the default for all new pages in the current section, select the default check box.

To Customize an Existing Template 1. Click Format > Templates. 2. Add a template to the page. 3. Make your changes to the layout and any content you want to reuse. Delete any content or items you do not want to reuse. 4. Click Save current page as template.

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Using Tags Thursday, January 03, 2008 4:03 PM

Insert Tags to identify important items in teaching materials and lesson plans, for example hyperlinks, teacher or student notes, important concepts, and activities.

Try it now 1. Place your cursor on the line of text below:

Important topic in teaching 2. Click Insert, point to Tag and then click Important.

To Customize Tags You can customize tags to make them relevant to your content or materials. For example, if you use OneNote 2007 at work, you can create a set of tags that support your job duties. Similarly, participants can create tags that are associated with to specific tasks or concepts learned during a training event. The image depicts a set of tags customized for your lesson plans.

Here's how to customize a tag. 1. Click Insert, point to Tag, and then click Customize My Tags. 2. In the Customize My Tags pane, click the tag you want to change, and then click Modify. 3. In the Modify Tag dialog box, you can: ○ Type a new name for the tag. ○ Change the symbol, font color, and highlight color. 4. Click OK to save your changes.

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To see tagged content in all notebooks, click View > All Tagged Notes. If you want to limit the tag summary to just part of your notes, or to see notes you have recently tagged, in the Search list, located at the bottom of the Tags Summary task pane, select the appropriate view.

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Working with Documents Offline and Syncing When You Reconnect With OneNote 2007, you can work offline with your lesson plans and then synchronize the notebook when you are online again. Automatic synchronization of shared notebooks is turned on by default. If you do not want others to see your changes until you are finished writing or editing them, you can disable automatic synchronization.

To turn off automatic synchronization 1. Open the shared notebook you want to disable automatic synchronization between your computer and the shared notebook file. 2. On the File menu, point to Sync, and then click Work Offline.

Important When you work offline, OneNote is unable to synchronize any notebook changes that you make on your computer, even if you exit and restart OneNote. No one else can see your changes to the notebooks until you turn the automatic notebook synchronization feature back on.

Turn automatic notebook synchronization back on 1. Open the shared notebook you want to enable automatic synchronization between your computer and the shared notebook file. 2. On the File menu, point to Sync, and then click Notebook Sync Status. 3. In the Shared Notebook Synchronization dialog box, click Sync automatically whenever there are changes, and then click Sync Now. 4. Click Close.

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Using Shared Notebooks Better than a document on a file share or shared drive With a shared notebook:  Multiple people can edit it at the same time.  Changes are merged automatically.  Notebook is available offline for each person.

Keep your students "on the same page" You can use a shared notebook for notes about a group project, so that everyone can work on it at once, like in a wiki — only better. Shared notebooks are great for storing:

○ ○ ○ ○ ○

Class notes Brainstorming ideas Any supporting materials collected by class members List of work items that students can mark off. Informal draft of the project report where students can add comments. Later you can send it to Microsoft® Office Word (File > Send To)

You can use a shared notebook for notes about a team project, so that everyone can work on it at once, like in a wiki — only better. Shared notebooks are great for storing: ○ ○ ○ ○

Meeting notes. Project vision and brainstorming ideas. Supporting materials collected by group members. List of work items that people can mark off when complete. (If you manage your work items in Microsoft® Office Project, you can drag the project file onto a OneNote page as an attachment). ○ Informal project report drafts where people can add comments. Later you can send it to Microsoft® Office Word (File > Send To). A notebook can be shared simply by storing it in a shared location, such as a shared folder on your own computer, a file share on a server, or a SharePoint site (Microsoft® Windows® SharePoint® Services 2.0 or 3.0). OneNote will guide you through setting up a proper location if you use the Share menu or the shared notebook option in the New Notebook Wizard.

Best practices for Shared Notebooks To discover the best ways to use a notebook with a group of students, try the Shared Notebook templates when you create a Shared Notebook in the New Notebook Wizard.

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Using Live Sharing Sessions In a live sharing session, several people can simultaneously work on the same note pages, as if writing on a whiteboard in a classroom. After the class ends, every student is left with a complete copy of the notes. A live sharing session can be useful when you want to: ○ Edit the same notes during a brainstorming meeting, so that everyone can contribute at once ○ Discuss your notes over the phone with people who cannot attend a class in person

To share notes during a live session All you need for a live sharing session is an Internet connection. ○ Click Share > Live Sharing Session > Start Sharing Current Section.

You can use the Pen tool as a pointer to aid your discussion during the shared session (Tools > Pen Mode > Use Pen as Pointer) To learn more about working on notes with other people, or to troubleshoot any connection issues, read the topic Taking Notes with Other People on Office Online.

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Posting a OneNote "Class" package to SharePoint

When you “post” a notebook, you’ll want to post a OneNote package file to a SharePoint site. A OneNote package file is just like a .ZIP file. When users click it to download, they get a COPY downloaded to their computer. It is not shared with anyone and it does not sync or replicate with any other notebook.

To post a OneNote package 1. Get the Math 101 notebook all ready to go and make sure it’s selected in OneNote. 2. Go to File > Save As. 3. When the dialog box opens, in the File Name field, type the file name, and in the Save as type list, select OneNote Single File Package. 4. To select the Page Range, click Current Notebook.

5. Save the file to your desktop. OneNote will “package” the notebook into a single file called “Math 101.ONEPKG”. 6. Copy the file to the file share location or upload it to the SharePoint document library. To send out a test link to others, right-click on the “Math 101.ONEPKG” file on the desktop, click Copy Shortcut and then paste the link into an e-mail message.

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Communicate via with Outlook Important: Microsoft® Office Outlook® 2003 or 2007 is required when working with OneNote.

Create Outlook tasks from OneNote In OneNote, mark follow up items from class notes or group sessions as Outlook tasks.

1. Use the Task toolbar button and drop-down or go to Insert > Outlook Task. Click the drop-down arrow to control the task due date.

2. Changes in Outlook and OneNote are synchronized.

3. The task will appear in Outlook on the Calendar.

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In Outlook 2007, Meeting Notes button is available on the right-click menu for an item, or on the ribbon when you open the item.

Create linked notes for Outlook meetings and Contacts 1. In Outlook, select a meeting or contact for which you want to take notes. 2. Click the OneNote button to create the linked notes. 3. Click the button again to open the created notes in OneNote.

Send e-mail messages to OneNote In Outlook, select an e-mail message and send it to OneNote.

By default, the message goes to the Unfiled Notes section, but you can change that setting in Tools > Options > Outlook Integration.

E-mail notes directly from OneNote Read Sending Notes with Others to learn how to e-mail notes to others directly from OneNote.

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Sending Notes to Others E-mail notes, even to those who don't have OneNote You can send any note page as an e-mail message, directly from OneNote. For example, send your meeting notes to other meeting participants. Recipients don't need to have OneNote to view the notes, because the notes are placed into the body of the message in HTML format, or added as an HTML attachment. Click the E-mail toolbar button or click File > E-mail to compose a message. (Click the E-mail button again if you want to cancel composing a message.) This feature works best with Outlook 2007. It will also work with most other Windows-based email programs if they properly support the MAPI interface.

Publish notes as PDF You can save your notes in formats such as PDF of XPS, for distributing to people who do not have OneNote, or for posting your notes to a Web page. You can save as a PDF or XPS file only after you install an add-in. For more information, see Installing and Using a PDF or XPS add-in. You can publish selected page(s) or a whole section. ○ Select the content you want to publish and then click File > Publish as PDF or XPS.

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Recording Audio and Video To capture the details of an important meeting, lecture, interview, or even a phone conversation, you can create audio and video clips and store them as part of your notes. ○ Audio notes let you focus more on a conversation and less on the task of note-taking. ○ Video notes are great for capturing presentations during business meetings and class lectures.

To record audio and video clips Important: To record audio, you need a microphone. Most laptops and Tablet PCs have one built-in. To record video clips, you need a video capture device, such as a Webcam. ○ To start recording, click the Microphone button or click Insert > Audio Recording. The Audio and Video Recording toolbar will appear while you are recording.

Recording is linked to the notes that you take. A small audio/video icon will appear next to notes associated with a recording. You can click it to jump to the corresponding time in the recording.

Important: As with any type of recording, you should always ask others for permission before you record your conversations with them. To learn more about recording audio and video notes or troubleshoot recording issues, visit this topic on Office Online.

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Using Side Notes You can use Side Note feature in OneNote when you are working in a different program but want to capture your thoughts or copy information into OneNote. You can select and drag text or images into a Side Note from other programs. Side Notes are great for: ○ Collecting information while browsing the Web ○ Making quick notes (like small sticky notes) when you are on the phone, or someone stops by to talk about an issue. ○ Writing down your thoughts while reading a document, Web page, or an e-mail message ○ Copying reference data into OneNote while looking through presentation slides

To Create a Side Note Press Windows logo key + N while in any program

or click the OneNote icon in the Windows taskbar

Side Notes are added as pages to the Unfiled Notes section at the bottom of the notebook Navigation Bar.

Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently updated based on user feedback, so keep checking back!

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Protecting Material with a Password OneNote allows you to password protect any section of your notes and materials. When you assign a password to a particular notebook section, the information in that section is strongly encrypted (using the 3DES encryption standard). Setting passwords is useful in several situations: ○ You can keep a OneNote section with personal account numbers, login names, other passwords, and so on. Use a password so nobody can view this information when you leave your computer unattended. ○ Put a password on sections with sensitive information that you don't want others to accidentally see on your screen when you are navigating around your notes.

To Set a Password for a Section ○ Click File > Password Protect this Section. Your section will be locked as shown below, until you click and enter a password to unlock it. It will also lock automatically after a period of time if you leave the section or your computer unattended.

Important: Use strong passwords. Long strings or phrases with a combination of numbers, letters, and symbols. If someone wants to guess your password, the most typical attack is to try words from a dictionary or information commonly known about you, such as your birthday or your nickname. Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently updated based on user feedback, so keep checking back!

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Using OneNote as a Calculator You can quickly calculate numbers and basic mathematical functions during a meeting or while taking notes for yourself.

Try it now Place the cursor after the = (equal) sign in each example below, and then press SPACEBAR.  Let's say you want to calculate the average test scores over a year: 670/12=  Or maybe you need to purchase 14 books at $39.99 each: 14*$39.99= Here are some more examples of expressions that you can calculate in OneNote:  sin(30)=  (6+7) / (4*sqrt(3))=  5^4= Visit the Office Online Help topic or article most relevant to this OneNote feature. The site is frequently updated based on user feedback, so keep checking back!

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