Administrative​ ​Procedure​ ​542

FACILITIES​ ​CONSTRUCTION Background Facility​ ​construction​ ​may​ ​be​ ​required​ ​if​ ​the​ ​number​ ​and​ ​type​ ​of​ ​facilities​ ​owned​ ​by​ ​the​ ​district are​ ​determined​ ​by​ ​the​ ​district​ ​to​ ​be​ ​insufficient​ ​to​ ​meet​ ​educational​ ​and/or​ ​recreational​ ​goals​ ​set for​ ​the​ ​community.​ ​This​ ​procedure​ ​is​ ​applicable​ ​when​ ​the​ ​district​ ​assumes​ ​responsibility​ ​for construction​ ​of​ ​facilities. Procedures 1. Construction​ ​Costs,​ ​Estimates​ ​and​ ​Determinations 1.1

Before​ ​commencement​ ​of​ ​construction​ ​of​ ​facilities,​ ​the​ ​district​ ​shall​ ​endeavour​ ​to compile​ ​complete​ ​estimates​ ​of​ ​costs​ ​relating​ ​to​ ​the​ ​project.​ ​The​ ​district​ ​shall determine​ ​these​ ​costs​ ​by​ ​any​ ​manner​ ​deemed​ ​acceptable​ ​to​ ​the​ ​district​ ​in​ ​view​ ​of the​ ​project​ ​under​ ​consideration.

2. Appointment​ ​of​ ​Prime​ ​Consultant​ ​for​ ​Building​ ​Services 2.1 2.2

The​ ​chief​ ​superintendent,​ ​will​ ​approve​ ​the​ ​commission​ ​of​ ​a​ ​prime​ ​consultant​ ​for building​ ​services​ ​for​ ​each​ ​approved​ ​construction​ ​project. The​ ​standard​ ​form​ ​of​ ​agreement​ ​between​ ​the​ ​Board​ ​and​ ​prime​ ​consultant​ ​will include​ ​the​ ​following​ ​conditions: 2.2.1

2.2.2

Notwithstanding​ ​anything​ ​herein​ ​to​ ​the​ ​contrary​ ​contained,​ ​the​ ​prime consultant​ ​hereby​ ​represents​ ​and​ ​warrants​ ​to​ ​the​ ​Board​ ​that​ ​by​ ​competent, economical​ ​design​ ​of​ ​structure​ ​and​ ​building​ ​services​ ​including​ ​a​ ​careful selection​ ​of​ ​all​ ​equipment​ ​and​ ​materials,​ ​the​ ​prime​ ​consultant​ ​shall endeavour​ ​to​ ​contain​ ​the​ ​total​ ​cost​ ​of​ ​construction​ ​or​ ​the​ ​project​ ​(inclusive​ ​of the​ ​fee​ ​paid​ ​the​ ​prime​ ​consultant​ ​hereunder)​ ​to​ ​an​ ​amount​ ​which​ ​will​ ​be contributed​ ​towards​ ​such​ ​cost​ ​by​ ​the​ ​Government​ ​of​ ​the​ ​Province​ ​of​ ​Alberta in​ ​accordance​ ​with​ ​the​ ​applicable​ ​regulations​ ​established​ ​pursuant​ ​to​ ​the provisions​ ​of​ ​the​ ​School​ ​Buildings​ ​Act​ ​(or​ ​any​ ​similar​ ​legislation​ ​hereinafter enacted​ ​in​ ​lieu​ ​thereof.)

In​ ​the​ ​event​ ​it​ ​shall​ ​appear​ ​from​ ​the​ ​final​ ​cost​ ​estimate​ ​prepared​ ​by​ ​the​ ​prime consultant​ ​and​ ​submitted​ ​to​ ​the​ ​Board​ ​at​ ​least​ ​two​ ​weeks​ ​prior​ ​to​ ​calling​ ​of tenders​ ​that​ ​such​ ​total​ ​cost​ ​of​ ​construction​ ​will​ ​be​ ​exceeded,​ ​and​ ​following assurances​ ​to​ ​the​ ​satisfaction​ ​of​ ​the​ ​Board​ ​that​ ​the​ ​design​ ​was​ ​in​ ​accordance with​ ​clause​ ​2.2.1​ ​above,​ ​the​ ​prime​ ​consultant​ ​upon​ ​acceptance​ ​of​ ​the​ ​prime consultant’s​ ​final​ ​cost​ ​estimate​ ​by​ ​the​ ​Board​ ​shall​ ​proceed​ ​with​ ​the​ ​calling​ ​of tenders​ ​on​ ​behalf​ ​of​ ​the​ ​Board.

3. Construction​ ​Contracts

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

April​ ​2016 Page​ ​1​ ​of​ ​3

3.1

3.2

The​ ​Board​ ​will​ ​advertise​ ​publicly​ ​for​ ​tenders​ ​for​ ​school​ ​building​ ​construction.​ ​Tenders submitted​ ​for​ ​construction​ ​of​ ​school​ ​buildings​ ​will​ ​be​ ​opened​ ​by​ ​a​ ​representative​ ​of the​ ​district​ ​administration​ ​in​ ​the​ ​presence​ ​of​ ​contractors,​ ​and​ ​recommendation​ ​will subsequently​ ​be​ ​approved​ ​by​ ​the​ ​chief​ ​superintendent. Construction​ ​contracts​ ​entered​ ​into​ ​in​ ​accordance​ ​with​ ​the​ ​School​ ​Act​ ​provisions​ ​will set​ ​out​ ​the​ ​following​ ​requirements: 3.2.1 3.2.2 3.2.3

3.2.4

3.2.5

A​ ​performance​ ​bond​ ​for​ ​50​ ​percent​ ​of​ ​the​ ​contract​ ​price.

A​ ​labour​ ​and​ ​materials​ ​payment​ ​bond​ ​for​ ​50​ ​percent​ ​of​ ​the​ ​contract​ ​price​ ​at the​ ​district's​ ​discretion. Evidence​ ​of​ ​compliance​ ​with​ ​the​ ​requirements​ ​of​ ​the​ ​provincial​ ​Workers Compensation​ ​Act​ ​and​ ​Proof​ ​or​ ​Certificate​ ​of​ ​Recognition​ ​with​ ​Provincial Safety​ ​Program.

Evidence​ ​(certified​ ​copy)​ ​of​ ​maintenance​ ​by​ ​the​ ​contractor​ ​of​ ​comprehensive liability,​ ​elevators​ ​(if​ ​applicable),​ ​contractor's​ ​contingency​ ​liability,​ ​and automobile​ ​liability​ ​insurance​ ​(owned​ ​and​ ​unowned​ ​or​ ​hired​ ​units);​ ​such insurance​ ​to​ ​be​ ​maintained​ ​until​ ​final​ ​completion​ ​of​ ​the​ ​work,​ ​including making​ ​good​ ​of​ ​faulty​ ​work​ ​or​ ​materials,​ ​coverage​ ​of​ ​completed​ ​operations liability,​ ​which​ ​will​ ​be​ ​maintained​ ​for​ ​a​ ​12-month​ ​period​ ​following​ ​the​ ​date​ ​of substantial​ ​completion​ ​as​ ​certified​ ​by​ ​the​ ​prime​ ​consultant. A​ ​certified​ ​true​ ​copy​ ​of​ ​fire​ ​insurance​ ​with​ ​standard​ ​extended​ ​coverage endorsement​ ​in​ ​the​ ​joint​ ​names​ ​of​ ​the​ ​owner​ ​and​ ​contractor​ ​to​ ​a​ ​total​ ​of​ ​the total​ ​value​ ​of​ ​work​ ​done​ ​and​ ​materials​ ​delivered​ ​to​ ​the​ ​site,​ ​payable​ ​to​ ​the district​ ​and​ ​the​ ​contractor​ ​as​ ​their​ ​respective​ ​interests​ ​may​ ​appear. 3.2.5.1

In​ ​the​ ​event​ ​of​ ​occupancy​ ​of​ ​the​ ​building​ ​prior​ ​to​ ​completion,​ ​any increase​ ​in​ ​insurance​ ​cost​ ​will​ ​be​ ​at​ ​the​ ​owner’s​ ​expense.​ ​All​ ​such insurance​ ​will​ ​be​ ​maintained​ ​until​ ​a​ ​date​ ​10​ ​days​ ​after​ ​issue​ ​by​ ​the prime​ ​consultant​ ​of​ ​a​ ​certificate​ ​of​ ​completion.

4. Supervision​ ​of​ ​Construction 4.1 4.2

The​ ​district​ ​may​ ​assign​ ​employees​ ​or​ ​contract​ ​professional​ ​services​ ​to​ ​supervise​ ​the construction​ ​of​ ​any​ ​district-owned​ ​facilities. Buildings​ ​undergoing​ ​major​ ​changes​ ​where​ ​contractors​ ​are​ ​on​ ​the​ ​job​ ​will​ ​have​ ​no changes​ ​made​ ​in​ ​the​ ​plans​ ​or​ ​any​ ​additions​ ​made​ ​to​ ​old​ ​rooms​ ​except​ ​on​ ​the approval​ ​of​ ​the​ ​Director,​ ​Facilities.

5. Inspection​ ​and​ ​Acceptance​ ​of​ ​New​ ​Facilities 5.1 5.2

The district shall provide for an inspection, by competent employees or contracted professional​ ​staff,​ ​of​ ​any​ ​new​ ​facility​ ​prior​ ​to​ ​acceptance​ ​of​ ​the​ ​facility. Acceptance by the district will be conditional on a written inspection report being developed​ ​for​ ​the​ ​facility.

6. Public​ ​Dedication​ ​of​ ​New​ ​Facilities

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

April​ ​2016 Page​ ​2​ ​of​ ​3

6.1

The district recognizes and encourages the interest of the public in district facility development. The district, therefore, encourages public dedication of new facilities to inform​ ​and​ ​acquaint​ ​the​ ​public​ ​with​ ​district​ ​activities​ ​and​ ​facilities.

7. Memorials 7.1

No individual or group of individuals shall be permitted to erect any memorial or other structure of any kind in a school building or upon school grounds except by special permission​ ​of​ ​the​ ​Board.

Approval​ ​Date:

April​ ​12,​ ​2016

Reference:

Section​ ​20,​ ​60,​ ​61,​ ​113,​ ​152​ ​School​ ​Act Occupational​ ​Health​ ​and​ ​Safety​ ​Act Builder’s​ ​Lien​ ​Act Worker’s​ ​Compensation​ ​Act Funding​ ​Manual​ ​for​ ​School​ ​Authorities Policy​ ​and​ ​Requirements​ ​for​ ​School​ ​Board​ ​Planning​ ​and​ ​Reporting School​ ​Authorities​ ​Planning​ ​and​ ​Reporting​ ​Reference​ ​Guide

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

April​ ​2016 Page​ ​3​ ​of​ ​3

FACILITIES​ ​CONSTRUCTION

Administrative​ ​Procedure​ ​542 ... Administrative​​Procedures​​Manual .... The district, therefore, encourages public dedication of new facilities to.
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