FINANCE APPRENTICE PORT OF FELIXSTOWE Purpose The Port of Felixstowe is investing in the future by offering an Apprenticeship opportunity within the Finance Department. During the 2 year fixed term apprenticeship agreement, the role will offer excellent developmental opportunities and exposure to a variety of both finance processes and operational matters. There will be ongoing work on live projects as well as a focus on developing your knowledge of the business requirements of the largest container port in the UK.

Key Accountabilities 

Use and develop the skills obtained through practical, in house learning and college based day release for Level 2 AAT qualification, to provide support within the Finance Department.

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Show the willingness and aptitude to learn not only about the Finance Department but also about the wider operation.

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Develop an understanding of the role of the department within the business.

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Build strong working relationships across the business.

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Ensure all work complies with relevant policies, procedures and operating practices.

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Follow instructions and guidance from the department to complete all work whilst developing the ability to take ownership of tasks.

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Draft comprehensive records of the work undertaken to specified requirements.

Who are we looking for? The successful applicant will have:    

A minimum of 4 GCSEs grade A*- C (or equivalent) in Maths, Science, English or a relevant NVQ or equivalent. Enthusiasm to learn, and demonstrable interest in finance. An ability to show evidence of transferable skills. Excellent commitment and communication skills with a positive attitude.

The Finance Apprentice will need to attend day-release at West Suffolk College and will be responsible for their own travel arrangements.

Closing Date: Reference No:

14/07/2016 8827

What do you need to do? To ensure you really sell yourself and highlight how you meet the requirements above, provide specific examples of what you have done inside and outside of work. The selection process will involve a competency based interview and online assessment. You will need to apply using the attached application form, please quote Ref 8827 on all applications. CVs will not be accepted for this position. Please send completed applications to [email protected] or by post to HR Service Centre, Tomline House, The Dock, Felixstowe, Suffolk, IP11 3SY.

Closing Date: Reference No:

14/07/2016 8827

Job Title

Business Apprentice, Finance

Job Purpose

To develop practical skills and academic learning to successfully complete the requirements of a Level 2 QCEF Diploma in Business Administration. To complete all tasks to the agreed standard and quality.

Customer Service

Behaviours:

Measures of Success:

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Support the finance team in administrative duties including filing, sorting and distributing post and scanning, photocopying. Ensure all documentation for meetings is prepared, in a timely, efficient and accurate manner.

Develop effective working relationships Demonstrates a good level of integrity and professionalism within the business. Proactively shares information with others and consistently delivers tot their word.

Administration processed accurately and efficiently.

Assist in the preparation and posting of journal entries and other financial reporting. Support the budgeting process for the business, updating records, maintaining data and running reports at timely intervals throughout the year.

Deliver Expected results - Consistently strives to meet targets at individual and team level, particularly in relation to service levels.

Evidence of personal clear targets and high standards.

Maintain up to date and accurate records within the Finance department. Administer a range of financial processes, offering an efficient and streamlined service. Support finance and improvement projects.

Make Decisions Consider the wider implications and alternatives when making decisions within the business.

Efficient service provided, particularly in relation to maintaining financial data.

Work with colleagues to support the daily operation of the Finance Department. Communicate with team, immediate manager and other representatives from HPUK. Comply with all policies, procedures and standard operating procedures to maintain safe working practices for the team.

Team Working - Provides a good level of support to others in the organisation. Will not hesitate to help others, regardless of position or relationship, and will always have a positive, proactive approach.

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Improvement

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People

Senior Management Accountant

Key Accountabilities:

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Financial Performance

Responsible to

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Team visibly supported.

Good communication skills.

Accurate entries of report maintenance.

Responsibility for People

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No line management responsibility.

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Responsible for own conduct and behaviour.

Responsibility

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Responsible for sensitive data management and control.

Consistent level of support shown for others in the team. Positive, proactive approach to help others identifiable. Complies with all procedures.

Closing Date: Reference No:

14/07/2016 8827

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Responsible for handling financial data and its distribution to relevant individuals.

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Responsible for own office equipment.

Responsibility for Finance

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No direct financial responsibility.

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Ensure all paperwork relating to finance is handled and processed in a swift and efficient manner.

Decision Making

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To develop decision making skills as experience is gained during the apprenticeship period.

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To always check decisions with direct report prior to action with a view to becoming more self-motivated and able to work on own initiative as the apprenticeship progresses.

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As first point of contact for enquiries, the job holder must decide how best to handle these.

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Required to conduct oneself in a calm, polite and professional manner at all times.

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To complete all qualifications / learning evidence successfully & compliant with agreed targets.

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Requirement for excellent verbal and written communications, with particular emphasis on producing documents to a high standard.

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Required to attend and participate in meetings.

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Strong working knowledge of Microsoft Office including Excel and Outlook.

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Good interpersonal and communication skills, well presented and an ability to conduct themselves in a polite, professional manner with an emphasis on service delivery.

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Be self-motivated and able to work on own initiative and as part of a team, prioritising work based on demands of the department and own workload.

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This position requires diligence and discretion as it will involve working in a confidential/sensitive area of the business.

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Minimum of 4 GCSE’s ‘A*-C’ grades (or equivalent) including English, Maths, Science.

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Expected to obtain a minimum of QCEF Level 2 whilst in the position.

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Reasonably long periods of concentration to ensure crucial accuracy, for example: system input, typing documents, updating financial reports.

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Able to deligently follow instruction.

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General level of awareness and concentration required for working and learning in a finance department.

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Ability to organise and prioritise time to complete all required qualification / learning evidence successfully & compliant with agreed targets.

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Dexterity in typing preferred.

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Occasional manual handling of files to archive.

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Frequent movement around the office – filing, meeting visitors, photocopying, scanning.

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Responsible for own health and safety within an office environment.

for Assets

Communicatio n

Experience & Knowledge

Qualifications

Mental Demands

Physical Demands

Health & Safety Exposure

Closing Date: Reference No:

14/07/2016 8827