How to Add Access to Student Data within PVAAS Student-level data access allows users to view and use PVAAS Student Projections, Student History reports (prior state assessment performance), Student Information reports (demographic information), and the Student Search feature. PVAAS District and School Admin account holders, as well as District and School Users with access to manage PVAAS accounts, can provide other District and School Users with access to student-level data within PVAAS. Please check your LEA/district’s policy on providing access to student data, and follow that policy. Provide access to student-level data only in accordance with your LEA/district’s policy.

How the School Admin/School Account Manager Can Grant Student-level Access to School Users (This access allows the School User to view student-level data for all students within the school.) 1. Log in with PVAAS School Admin, or School User with Account Management, credentials. Click the Admin link at the top right. A list of School Users at your building will be displayed. 2. In the list of active users, click on the name of the School User account you wish to modify. (A new window will open.) Click Modify Access.

3. On Modify Extra Permissions page, click the Next button. Then, on the Modify Access page, check the box next to “Student reports for [school]”. (Note: users with the Account Management permission have access to all reporting, including student-level data/reporting, by default. Access to reporting can be removed.) Click Next. 4. On the last screen, click Submit Changes.

PVAAS Statewide Team for PDE ● [email protected] v. 9/23/16

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How the District Admin/District Account Manager Can Grant Student-level Access to District Users (This access allows the District User to view student-level data for all students within the district or within the schools to which s/he has access in PVAAS.) 1. Log in with PVAAS District Admin, or District User with Account Management, credentials, and click the “Admin” link at the top right.

2. Click on the “District Users” tab (under the yellow box). A list of District User account holders will be displayed. 3. In the list of active users, click on the name of the District User account you wish to modify. (A new window will open.) Click Modify Access.

4. On the Modify Extra Permissions page, click the Next button. Then, on the Modify Access page, select “Yes” from the drop down menu for Student Report Access. This grants the user access to studentlevel reporting in the schools in the Assigned Access list. (Note: users with the account management permission have access to all reporting, including student-level data/reporting, by default. Access to reporting can be removed.) Click Next.

5. On the last screen, click Submit Changes. PVAAS Statewide Team for PDE ● [email protected] v. 9/23/16

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