How To create, use, and share an email group (distribution list) in Bronx Science email Kristin Thelen Edwards * The Bronx High School of Science * [email protected]

Creating a Group 1. Log into your Bronx Science email (https://mail.bxscience.edu) 2. Select the Contacts link on the top left of the screen 3. Scroll down and select New Group (then name your group, for example: Math Department, Period 1,

Photography Club, Research Literacy, etc.) 4. Select your new group (listed on the left side of the screen along with your contacts and any other groups you might already have) and click Add to (your group name) 5. Begin typing in the names of the people you want to include in your group. You should see the names of the Bronx Science students/staff begin to populate once you start typing-- this way, you won’t have to type the entire email address 6. When you are finished adding the email addresses that you want in your group, click Add Your group is now created! This group (and any that you create in your email) can be used when you want to share emails, Google Docs, Google Sites, etc.

Sharing a Group Once you create an email group, you can export it to share with other staff members. This is very useful for teachers who share classes, clubs, departments, or anything that includes the same population as another teacher. In other words, if one person creates an email group, he/she can share it so that another teacher doesn’t have to recreate it. To export an email group for the purposes of sharing with other teachers: 1. 2. 3. 4. 5. 6. 7. 8.

In Gmail, go to Contacts Select the contact list (group) that you created that you want to share Select all the specific individual contacts that you want to share, or select the entire group Click on More actions Choose the contacts/group that you want to Export Export in Google CSV format Save your CSV file-- rename it something logical/obvious, such as mathdepartment.csv Then you can email that CSV file to anyone with whom you want to share it

Once people get the CSV file from you, this is what they will do: 1. 2. 3. 4. 5.

In Gmail, go to Contacts Select More actions and then Import Browse to find the CSV file that you sent them Check the box to Also add these imported contacts to: New group Click Import (and you should be prompted to name your new group)

The group should now be imported into their Gmail contacts, and everyone should be able to easily share emails, Google Docs, Google Sites, etc. with the group.