I.
PREVIOUS DAY OF THE POLL
1. Appointment Order – Identification of Polling Station – Familiarizing the Polling Team Send SMS to given number in the format A
PMR
2. Collection of Polling Materials (Some of the Important Materials are given below) No 1 2 3 4 5 6 7 8 9
Item EVM (CU and BU) Marked copy of Electoral Roll Register of Voters (17 A) Voters Slip (1600Nos) Indelible Ink (2 Bottles) Tendered Ballot Paper (20Nos) Arrow Cross Mark Self Inking Pad Metal Seal
9 No 10 11 12 13 14 15 16 17 18
Item Copy of specimen signature of candidate / Election agent
Paper Seal (6Nos) Strip Seal (3Nos) Special Tag(3Nos) Address tag – 5 for CU & 4 for BU Presiding Officer’s Diary, Declaration etc Sample of EVM Balloting Unit Copy of Order No.51/8/7/2008/EMS (Inst.II) dt.11.8.08
16 Point Report as per Annexure XV
NB: A detailed list of polling materials incorporated in Annexure V of Presiding Officer’s Hand Book.
3. Check list (compare with the check list) 4. Check the EVM At the Polling Station 5. Arrangement of the Polling Station (Set up of Voting Compartment, Display Notice showing the Polling Area and details about Voters, Display a copy of the list of Candidates) 6. Appointment of the Polling Agents – Appointment letter in Form No.10 – Issue pass for Polling Agents 7. Fill up relevant details in Forms
II.
BEFORE THE COMMENCEMENT OF THE POLL
1. Assignment of Duties to Polling Officers 1st Polling Officer 2nd Polling Officer 9 In charge of Indelible Ink 9 In charge of Marked Copy 9 In charge of Register of of the Electoral Roll Voters 9 Verification of Identity of 9 Obtain Sign or Thumb Electors impression of each voter 9 Read out serial No and entry of the elector in the electoral 9 Issue of Voters Slip roll
9 9 9 9
3rd Polling Officer In charge of Control Unit Ensuring Indelible ink mark Collect the Voters Slip Issue the Ballot (Button) These duties can be performed by the presiding Officer, where the number of Electors is small.
2. Preparation of EVM – Connect Balloting unit and Control unit with connecting cable – Switch on power 3. Mock Poll (6 A.M) - Mock Poll in the presence of Polling Agents 4. Prepare the Mock Poll Certificate 5. Declaration by the Presiding Officer 6. Sealing of EVM
9
III.
DURING THE POLL
1. Commencement of Poll - Admission into the Polling Station - Enforcement of Election Law 2. Maintain the Presiding Officer’s Diary ( 9 AM, 11 AM, 1 PM, 3 PM, 5 PM) 3. Deal with Special Cases i. Challenge to a Voter (Form 14, Receipt for Challenge Fee, Letter to the SHO Police) ii. Voting by Minors iii. Voting by Blind or Infirm Voters (Form 14 A) iv. Voters deciding not to vote (Remarks in 17 A :- “Refused to Vote”) v. Tendered Votes (17 B and 17 C) vi. Breach of Secrecy of Voting vii. Disorderly Conduct viii. Adjournment of Poll 4. SMS Based Poll Monitoring NO
Message format
1
A###P###MR
2 3
MA PP
Description Mobile Registration / Phone Validation Materials Arrived Polling Party arrived
4
##MC
Mock Poll Conducted
5
Y/N MO
6
PS
Poll Started
7
M###F###T###VC
Vote Count
8
###PQ
9
M###F###T###FC
10
PD
11
RC
Micro Observer
Example A105P125MR Refers to LAC 105 and Polling Station 125 MA PP 10MC - Mock Poll conducted with 10 Agents 5MC - Mock Poll conducted with 5 Agents YMO - Micro Observer Available NMO - Micro Observer Not Available PS M124F115T239VC - Male 124, Female 115 and Total 239. Vote count has to be send periodically as per the time gap
People in Queue at 5 PM Final Count Poll Party Departed Reached Reception Centre
24PQ M124F115T239FC - Male 124, Female 115 and Total 239. Final Count after close of Poll PD RC
Vote Count (Message No.7) has to be sent at 9.00 AM, 11.00 AM, 1.00 PM, 3.00 PM and 5.00 PM
12
E/L/M PI
13
PR
Poll Interrupted
EPI - Interrupted due to EVM LPI - Interrupted due to L and O MPI - Interrupted due to Miscellaneous reasons
Poll Resumed
Poll Interrupted and Poll Resumed (Message No.12 and 13) should be send only if Poll is interrupted. If poll interrupted message is send, then it compulsory to send the Poll resumed message.
5. Issue Slips at 5 PM
IV.
AFTER THE POLL
1. Close and Seal the Voting Machine i. Declaration after the sealing of the voting Machine 2. Complete Form 17 C (Account of Votes Recorded and Paper Seal Account) i. Declaration at the end of the poll ii. Give attested copies of Form 17 C to the Polling Agents 3. Complete the Presiding Officer’s Diary 4. Sealing of Election Papers in Packets
Forms to be submitted along with EVM 9 Cover containing 17 C – Account of Votes Recorded and Paper Seal Account 9 Cover containing Declaration of Presiding Officer – Before the Poll, During the Poll & After the Poll 9 Cover containing PO’s Diary 9 16 Point Observer’s Report and Visit Sheet PACKET NO: 1 (Statutory Covers) 1. Sealed Cover containing marked copy of electoral roll 2. Sealed Cover containing the register of Voters (17 A) 3. Sealed Cover containing voter’s slips 4. Sealed Cover containing unused tendered ballot papers 5. Sealed Cover Containing the used Ballot Papers and the list in Form 17 B PACKER NO: 2 (Non-Statutory Covers) 1. Electoral Roll other than Marked copy 2. Appointment of Polling agents in form No.10 3. List of Blind or Infirm voters in form No.14 A and the declarations of the companions. 4. Declarations obtained from electors as to their age and list of such electors (Annexure – XI) 5. Receipt Book of challenged votes and the amount collected (if any) 6. Unused and damaged Paper seals. 7. Unused Voter’s Slip 8. Unused and damaged Special Tags 9. Unused and damaged strip Seals 10. The SEALED cover containing the List of Challenged votes in form No.14 PACKET NO: 3 1. Handbook of the Presiding Officer 2. Manual of Electronic Voting Machine 3. Indelible Ink set 4. Self Inking Pads 5. Metal seal of the Presiding Officer 6. Arrow Cross Mark Rubber stamp 7. Cup holding Indelible ink PACKET NO:4 ALL OTHER ITEMS SPECIAL TAG
ADDRESS TAG
STRIP SEAL PAPER SEAL
