Ames Community School District Ames, IA

Exhibit No. __D-6_ Date: May 22, 2017 BOARD AGENDA FORM

Subject: Review of Committee Work Prepared by: Luke Deardorff, President Action Requested: Discussion Executive Summary: All Board members serving on or representing the Board on committees and boards are requested to provide an executive summary of the activities of their last meeting. If a Committee wants a discussion by the full Board relative to their work, it is requested that the topic question be stated at the end of the executive summary. This will allow Board members to prepare for the discussion prior to the Board meeting. Reports of Committee and Board Work Ames Education Foundation (Frandsen) Audit and Budget Oversight (Briggs/Talbot) City Conference Board (Rosser/Talbot) County Conference Board (Rasmussen/Talbot) Diversity Advocacy Committee (Rosser) Facilities Committee (Espeset/Talbot) Next meeting: May 31 IASB Delegate Assembly (Rosser) Insurance Committee (Briggs) Legislative Liaison (Rosser) Physical Plant and Equipment Levy (Espeset/Rosser) Meeting held: May 2 Update: Expenditures, Projects, Bid Status, Bid Schedule a. Current Projects: i. AMS Exterior Athletic Facilities – Project is underway. Held pre-construction and progress meeting. ii. AMS LED Lighting in Auditorium – Held pre-construction meeting. Contractors scheduled to begin the work on June 5. iii. Edwards Site fill to expand greenspace – Held pre-construction meeting. Contractor has been working onsite and has rough grading complete. Should be able to fine grade and plant seed iv. Northwood Replace East Parking Lot – Pre construction meeting scheduled next week. v. Cover Fascia/Soffit at Sawyer – Work Scheduled to begin June 5.

vi. Window Shades are ordered. All Elementary building shades will be installed this summer. vii. Mitchell Art Room Sinks – Design is complete, take out for pricing. Plan to complete the work during summer. viii. AHS VAT - 1- 12 Wing, 24 - 32 Wing – Will need to defer to next summer. This will not affect the building. The abatement work is a proactive approach to achieve an asbestos free building and in preparation for future work. ix. AHS Carpet 2014 - Classrooms 1-12 & 24-32 – Deferred with abatement work. x. Time Clocks – Karl Hehr and Chris Stensland began implementation of “Time Clock” system. Anticipated cost is under $20k. xi. AHS Connect Emergency Generator to Server Room. Peters to coordinate and schedule this work for completion during summer. xii. Heartland AEA Speech Room Furniture – Elementary Schools – Peters to coordinate. xiii. Other PPEL tasks include: 1. Sound attenuation at Fellows – neighbor to the east 2. Sawyer attenuation at classroom heat pumps 3. Add Demolition of old softball complex to PPEL budget b. Upcoming Projects: i. Tennis Courts at 24th Street Athletics – Peters to begin design process. Scope will include storage space for tennis program and for baseball and softball as well as bleachers, pavement, and fencing. Access will be through main complex entry and east of concession stand. Likely to open for spring season in 2018 due to conditions for all weather surface installation. ii. Consider options for indoor batting space. 1. Tennis complex 2. High School 3. Middle School Gym II 4. Elementary gyms – consider protective surface and netting configuration c. Future Projects: i. High School Track replacement and Football field replacement FY20. Consider future High School development – consider schedule in order to avoid disruption during future construction. Cost Report – Reviewed line items showing overage a. A/E Drafting, Documentation – includes costs for Furniture liquidation activity at Crawford and Edwards, and design fees for Edwards Demolition b. Site Fences, Signs, Accessories – includes exterior signage at High and Middle Schools and new Elementary buildings c. HVAC – Heating, Ventilation, Cooling System – Pump motor vibration program d. Equipment, Furniture, Furnishings – Some items were coded to this account and are related to the PPEL Contribution to Elementary Program line e. Technology – Raptor System, Time Clocks, Costs for computer lab at 8th Grade from previous year. f. Still need some reconciliation so items are charged to the correct account. We are committed to code invoices to the intended accounts. g. We look to include items that can be paid from PPEL instead of General Fund.

h. Technology – AHS refresh occurred last year, AMS is slated to refresh this year. Spent ~$2.5M for technology from PPEL and Sales Tax. i. Sales tax extension was not addressed. Extension to the Sales Tax is essential for District’s approach and process for technology. The group expressed concern about the impact the loss of sales tax revenue will have on the 1:1 program. PPEL $1.34 Levy Renewal – Process and Timeline a. Plan to have a discussion item on the Board agenda on May 8 b. May 8 agenda to include: a Resolution Ordering Election on the Question of Continuing to Levy a Voter Approved Physical Plant and Equipment Property Tax. c. Kathy Hanson will lead the PPEL Renewal community information campaign. AHS Future a. Espeset suggested we take 45 – 60 days to vet the two scenarios – Renovation/Additions and New Construction. b. Action: i. Define the current conditions of the existing high school facility/campus ii. Define the needs iii. Identify Options and consequences iv. Ask the public which would they support – Renovation/Additions or New Construction v. Take to School Board for decision vi. Select Architect/design team c. Previous process for elementary program bond vote i. Began with ~75% - 80% understanding of the “known” issue ii. Somewhat of a “fuzzy” definition iii. Informed the community about what will happen – new, remodel, disposal plan iv. Developed a proposal for board approval d. Be prepared in January 2018 to show the community the plan for bond vote e. Discussion on High school property tax impact and debt buy down process f. Need to get feedback from PTO’s, community, civic groups g. Consider relevant information to present – Renovation areas, location, and level of renovation impact. h. Include bullet points to support PPEL renewal. i. Ideas, discussion on Bond Vote process i. Yard signs? – money was raised for yard signs. Did not use District funds. Both PPEL and GO Bond ii. Prepare a data sheet iii. Consider utilizing Social Media opportunities j. We should prepare a Powerpoint presentation ~20 minutes to include information from i. Haila and Phase I report ii. District iii. Facilities Next meeting September 19, 2017 at 7:00 am in Conference B at the District Office Policy Committee (Briggs/Rasmussen)

Teaching and Learning (Frandsen/Rasmussen) Last meeting: April 26 K-2 reading pilot update (Mary & Erin) Erin & Mary shared an update about the K-2 pilot. Tim R. asked if parent feedback forms were analyzed by building; not all buildings were represented. A total of 64 feedback forms (both paper and online) were received. Alisa asked about the difference between parents with children in the pilot and general feedback forms. At this time, those data have not been analyzed. Upcoming dates: May 8 @ 5:15 (before board meeting)--Parent Presentations from each of the program reps. Erin & Mary have been seeking questions from parents so the reps can those ahead of time. May 16 WST meeting: Rotation 3 rubric scoring & surveys. June 5 Board meeting update on each of the programs and process. Set stage for recommendation to come at next meeting. June 12 Noon--WST 1-3 PM TLC 6:30 Possible school board meeting to share data and recommendation Northwood pilot (Mary & Erin) Language & Literacy from Handwriting Without Tears program being piloted. Materials will be displayed at Northwood on May 30 for parent feedback at their All-School Sing. Rubric scoring and decision on June 19. Brandon said that these materials were selected based on data review. Phonological awareness and oral language were identified as areas of need. Fundations was explored, but rejected because neither phonological awareness nor oral language were addressed. Northwood update (Brandon Schrauth) Due to state budget cuts that impacted preschool programming, preschool student enrollment will drop from 44 to 30 next year. Brandon has been researching program changes at Northwood. He shared his Early Childhood Programming Blueprint and an annotated review of research on kindergarten retention. He has worked to develop a parent survey to better understand parent perceptions and uses of the preschool and early kindergarten programs. EK could be an expanded day or phased out. Brandon points out that there is increased rigor in all kindergarten programming and the half-day program doesn’t all that rigor to be met. Next steps: Parent survey, further discussion about the purpose of EK, then determine what needs to be in place to remove barriers to address the EK purpose. Cultural proficiency professional learning plans (Yonas) Yonas updated TLC about our meeting with Dr. Spikes on March 30. Dr. Spikes provided two options. We are in the process of scheduling a follow-up meeting to discuss a third option, which would be a combination of the first two options. We asked to accelerate the process. Based on our conversation with Inclusive Ames, we are working to schedule listening sessions in each of the schools or off-school sites. Yonas suggested dividing the district into four quadrants rather than do 8 separate buildings.

Defining success (TLC) K-3 Reading goal, using FAST and Benchmarking Evaluated by subgroups, by building and district CFAs and Ames Elementary Report Card, possibly used? By the end of Grade 3, all students will be reading at grade level How can we impact 0-3 yr olds? Goal setting

(TLC)—tabled

Next meeting: June 12, 1-3 p.m. Technology Committee (Briggs/Rasmussen) Real Estate Liquidation Advisory Committee (Deardorff)