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Republic of the Philippines DEPARTMENT OF EDUCATION Region IV - A CALABARZON
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CITY SCHOOLS DIVISION OF D. October 10, 2016 Division Memorandum No. 112. ,s.2016 REGIONAL FIELD TECHNICAL ASSISTANCE TEAMS (RFTATs) SYNCHRONIZED TECHNICAL ASSISTANCE PROGRESS MONITORING AND EVALUATION To: Assistant Schools Division Superintendent Chief, Education Program Supervisors Education Program Supervisors Public Schools Cluster Supervisors Unit Heads Public Elementary and Secondary School Heads All Others Concerned With reference to Regional Memorandum No.326, s.2016 dated October 3, 2016 this Division announces the conduct of the Regional Field Technical Assistance Teams (RFTATs) Synchronized Technical Assistance Progress Monitoring and Evaluation on October 18, 2016. The RFTAT synchronized TA progress monitoring and evaluation aims to: a. Ensure accountability on the delivery of appropriate and quality instruction among regional and division personnel b. Offer strategic technical assistance among leader and partner schools based on, magnified need for stronger performance and accountability. c. Foster deep understanding of the importance of mandates to ensure that the change that will be effected is cohesive, sustainable and produces result 3.
Immediately after the presentation and discussion of the Division FTA accomplishments and plans of Curriculum Implementation Division (CID) and School Governance and Operations Division (SGOD), the RFTAT together with the Division FTAT shall proceed with the team supervision of identified Leader and Partner Schools in the Division School to School Partnership Program. Parents and stakeholders that support the SSP Program are requested to be present in their respective schools during the visit.
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In view of the foregoing, all concerned are enjoined to participate actively in this division undertaking with open mind and heart to significantly support and maintain the atmosphere of TEA governance and Appreciative Inquiry.
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Attached is the Program for the conduct of the RFTAT visit, Schedule of the Regional Synchronized FTA Progress Monitoring and Evaluation and the List of Regional Field Technical Assistance Teams as well as the sub- teams to facilitate the SSP activities to be conducted during the time of visit.
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Immediate dissemination of the contents of tIiiMemorandum is)eebv directed.
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EMMANUE . RESURRECCION, Ed. D c ols Division Superintendent! Assist ce of the Schools Division Superintendent
CSDO Building, Dasmariñas Community Affairs Compound, Brgy. Burol II, City of Dasmariñas 4115 Email:
[email protected] I Website: www.depeddasma.edu.ph Phone: 046-432-9355, 046-432-9384, 046-432-3629 1 Tele-Fax: 02-552-5129
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Republic of the Philippines
DEPARTMENT OF EDUCATION REGION TV-A CALABARZON Gate 2, Karangalan Village, Cainta Rizal
REGIONAL MEMORANDUM No.
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SUPERINTENDENTS
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FROM:
DIOSD Region
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SUBJECT:
REGIONAL FIELD TECHNICAL ASSISTANCE TEAMS (RFTATs) SYNCHRONIZED TECHNICAL ASSISTANCE PROGRESS MONITORING AND EVALUATION
DATE:
OCTOBER 3, 2016
The Regional Field Technical Assistance Teams (RFTATs) as the extended arms of the region will conduct a synchronized technical assistance progress monitoring and evaluation at the SDOs on October 13,14 & 18, 2016 SDOs are requested to prepare a 40 — minute power point presentation about Technical Assistance Accomplishments based on DEDP / AIP of each unit (20 minutes- for SGOD and 20 minutes for CID) inclusive of Comparative Analysis (Target vs Accomplishment). Focus Group Discussion (FGD) will be conducted after each presentation for clarification and verification. Each RFTAT member will have a face-to-face interview with the Division Focal persons or Coordinators as scheduled in the attached Activities for the Synchronized Field Technical Assistance Monitoring and Evaluation. The afternoon will be focused on the initial Monitoring and Evaluation of School — to School Partnership Program implementation. SGODs are requested to provide the RFTAT List of Leader Schools and its Partner Schools to choose the school/s to visit. SDOs team will join the RFTAT in the Monitoring and Evaluation of the identified schools. SGOD units are requested to prepare the venue, sound system, laptop, LCD projector and other materials needed in the activities. Transportation of the Division personnel and other expenses incurred in this activity is charged to local funds while the transportation and other expenses of the regional personnel will be charged to regional funds subject to usual auditing and accounting rules. Attached herewith are the lists of teams, schedules and activities. For any query please call tel. number 682-5773 (trunk line) Local number 112 or mobile phone # 09209796731 Immediate dissemination of this Memorandum is earnestly desired.
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Email:
t"egion4a_(deped..gov.ph
Tel.: (02) 682-1169 Website : depedcalabarzon.ph Fax: (02) 682-2114 Facebook: DepEd Calabarzon
Republic of the Philippines
DEPARTMENT OF EDUCATION REGION IV-A CALABARZON
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Gate 2, Karangalari Village, Cainta Rizal ACTIVITIES FOR THE SYNCHRONIZED TECHNICAL ASSISTANCE MONITORING AND EVALUATION (October 13, 14, & 18 2016) ACTIVITIES
TIMES 8:00 - 8:20
Opening Program
8: 20-8:30
Orientation on the synchronized TA Monitoring and Evaluation (c / o RFTAT - Team Leader)
8:30 - 8:50
Presentation of CID (c/o CID Chief or any representative)_____
8:50- 9.30 930-930 9:50 - 10:30 10:00 - 11:00
(do SDO)
FocusGroupDiscussion on the CID Presentation
1
Presentationof SGOD (c/a SGOD Chief or any representative) Focus Group Discussion on SGOD Presentation
1 At the Division Office Monitoring and Evaluation (Validation) and Provision of Technical Assistance when needed - on the following by the assigned RFTAT Member to the Division Focal Persons or Division Coordinators: • QAD - Cl —(Continuous Improvement) DMEA - (Division Monitoring and Evaluation Assessment) Private School
•
CLMD
• PPRD -
Localization and Contextualization NAT Interventions Research SSP Research (status)
* HRDD - Training and Development Quality Process Flow Research on process Flow RSPI Adherence to Policy Guidelines •
ESS -
Nutritional Status and Feeding Program School Canteen Monitoring Supply and Physical Facilities
• Admin. Division - Division Ranking and Promotion •
Finance Division - Funds Utilization and Liquidation School - to - School Funds
• FlAB -
11:00 - 12:00
12:00 1:00
5GM Status SSP Program Implementation
• CIProgram in ICT 4, Assimilation = do Division Office (SGOD/ClO) 4 Heading up the Afternoon Activities= c/a RFTAT Team Leader Activity Evaluation using FTAD Journal- do RFTAT Asst. Team Leader Noon Break
1:00 - 1: 30
Travel to Partner Schools
1:30 - 2:30
Monitoring and Evaluation of School to—School Partnership Activities ( 40 minutes only) (Leader Schools should be ready with the SSP activity for the visit based on the SSP Action Plan) Partner Schools (1 Elementary and 1 Secondary except Cavity City where only one school have been identified by DepEd Central Office as SSP Recipient) to be visited will be identified on the spot Debriefing: 2:30-2:50 > Division Office will provide the Technical Assistance based on their observation. 3;10 Email;
[email protected] Tel.: (02) 682-1169 Website : depedcalabarzon Fax: (02) 682-2114 Facebook: DepEd Calabarzon
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Republic of the Philippines
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DEPARTMENT OF EDUCATION REGION IV-A CALABARZON Gate 2, Karangalan Village, Cainta Rizal
RFTAT will monitor and evaluate the provision of TA by the Division office. Focus Group Discussion (FGD) SSP Tools 1 RFAT Member assigned to Leader School Team 1 RFTAT Member assigned to Partner School Team 1 RFTAT Member assigned to interview pupils/students 1 RFTAT Member assigned to interview parents or Stakeholders (support the SSP Program) Assimilation = do Division Office Activity Evaluation (using FTAD Journal) do Asst. RFTA Team Leader Closing - c/o RFTAT a Provision of report to SDO Mess of Gratitude to SOC and SSP Schools Home Sweet Home
3:10 - 3:40
3:40 - 4:00 4:00 –4:20 4:20 - 4:30
4:30-
SCHEDULE OF SYNCHRONIZED FIELD TECHNICAL ASSISTANCE PROGRESS MONITORING AND EVALUATION RFTA TEAMS Team 1 -Team 2. Team 3 Team 4
Team 5 TeamS Team 7
Team 8
Date Oct. 13-14,2016 Oct. 18, 2016 Oct. 18, 2016 Oct. 13 or 14, 2016 Oct. 18, 2016 Oct. 13, 2016 Oct. 14, 2016 Oct. 18, 2016 Oct. 13, 2016 Oct. 18, 2016 Oct. 13 or 14, 2016 Oct. Oct. 13, 2016 Oct. 14, 2016 Oct. 18, 2016 Oct. 13, 2016 Oct. 14, 2016 Oct. 18, 2016
Division Quezon Province AnpoIo City Rizal Province Cavite Province Cavite City San Pablo C i-t-y Tayabas City Tanauan City Bacoor City Calamba City DasmariasCity Imuscity Batangas Province Batangas City LipaCity Laguna Prov. Biflan City Lucena City
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Note: No synchronized visit is schedule on Oct. 12, 2016 because of the regional ISO training. For change of schedule the Team Leader is requested to communicate with the SDO and vice versa. Please inform the FTAD Office for any changes in schedule
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Email: rgion4 depodgovph Tel.: (02) 682-1169 Website : depedcalabarzon.ph Fax: (02) 682-2114 Facebook: DepEd Calabarzon
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DEPARTMENT OF EDUCATION REGION N-A CALABARZON -.
Gate 2, Karangalan
Village, Cainta Rizal
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September 30, 2016
DIOSDADO M. SAN ANTONIO Regional Director Dep Ed Region IV - A CALA8ARZON Sir. Respectfully submitted to your good office the list of team leaders and members of the Regional Field Technical Assistance Team SY 2016-2017.
Respectfu ly yours,
AGNE ROLLE
REGIONAL FIELD TECHNICAL ASSISTANCE TEAMS RFTATs 2016 The Regional Field Technical Assistance Teams (RFTATs) are the extended arms of the regional management, reaching out to all Schools Divisions or in some schools as the case maybe. This structure ensure accountability among regional personnel. The Regional management can easily identify who is responsible and accountable for specific division any time. Below are the identified teams for every Schools Division and attached are the specific roles and responsibilities of each team members. Team Number
Team 1
Team Members
Designated Position Team Leader
Dr. Erico iv. M. Habijan Vierna
n Nama
Asst. Team Leader
Elaine Balaogan
Assigned Schools Divisions Quezon Prov. Antipolo City
Members
Jerome Chavez Maria Susana Oliveros Team 2
Team Leader
Geralyn Ann Pelias Dominador_Villafria
Asst. Team Leader
Dr. Annie Araojo Jocelyn Martin
Members
Rizal Prov. Sta. Rosa City
Ariel Azuelo Karl Ericson Ebora Team 3
Edenia Libranda
Team Leader
Fe E n gu e ro Attv. Anthony Wooden Jr.
Asst. Team Leader
Cavite Prov. Cavite City
I Members
Paz Lungcay Orlando Barochina Karl Ericson Ebora______________ ______ Team 4
Dr. Angelina Umali Andrea Mabel Abrencillo Elino Garcia
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ASA
Email:
Team Leader Asst. Team Leader Members
Tanauan City San Pablo City * Tayabas City
Tel.: (02) 682-1169 Webslte : depedcalabarzofl.ph Fax: (02) 6822114 Facebook: DepEd Calabarzon
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epuouc or me lmnppmes DEPARTMENT OF EDUCATION REGION WA CALABARZON Gate 2, Kararigalan Village, C&nta Rtzal
Elena Loaez ________ Nancy Dizon Virginia Bagacay Mark Anthony R. Malonzo Marites Gloria
Team 5
Team 6
1
Nadina Gaton Lilia Reciro________ Jocelyn Buclig Lourdes Barrientos Dr. Melna Albano GzeRa Ulpina Lourdes Catolico Leo Cargullo Dr. Pearl Oliveth Intla Nirnfa Bermendi
Team 7
Dr Luz Osmeja
Team 8
Jennifer Lopez Ferdinand Marquez Laarnl Evaristo Bernardo Pascual Jumar Sadsad AgnesG.RalIe Michael Girard Alba
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Eugene Adrao Angelina Mediola Syrit Zenarosa Glenda de la Torre
Team Leader Asst. Team Leader Members
Bacoor City Calamba City
Team Leader Asst. Team Leader Members
Dasmariflas City Imus City
Team Leader
Batangas Pray. Batangas City Lipa City
Asst. Team Leader Members
Team Leader Asst.Team Leader Members
Laguna Bian City Lucena City
Email: e on4aepdyvph TeL: (02) 682-1169 Webslte : depedcalabarzonph Fax (02) 682-2114 Facebook DepEd Calabarzoa
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DEPARTMENT OF EDUCATION REGION IV-A CALABARZON Gate 2, Karangalan Village, Cainta Rizal
Terms of Reference for Team Leader Team Leader is BEFORE: 1. Coordinate or request the Asst. Team Leader to coordinate with the Division VIA Coordinator and District Supervisors and / or School Heads in the conduct of ETA Visits. 2. Conduct RFTA team meetings/ conferences to plan FTA Visits the synchronized visit and how the activities be done. Assign each team member specific task before, during, and after FTA.visits. Assignments to be given to members •
learn Leader - facilitating
• Asst, Team Leader - activities moderator and contract signing • A member- attending (attendance) • A member - documenting and reports collecting • A member - for synthesizing the activities School - to - School Partnership Visit • Two members—to visit one (1) High School Leader School and its Partner School • Two members - to visit one (1) Elementary Leader School and Its Partner School (Please be reminded that there are Secondary schools with Elementary Schools partner. This have been approved by the Central Office) 4. Lead the group in evaluating team activities during the post conference using the Evaluation tool. 5. Inform the members to do the assigned specific task, before, during, and after FTA visits. 5. Ensure that the materials to be used in the TA have been prepared and ready. 6. Assure the readiness of the team as to: Time schedule and attendance of team members During 1. Facilitate the conduct of the FIA Visits. 2. 3. 4. S. 6. 7. 8. 9.
Create an atmosphere of TEA Governance and Al (Appreciative Inquiry) during the VIA Visits. Ensure that the given specific VIA focus are delivered accordingly and accurately. Address issues/ concerns that will arise during the visit. Refer the issue to the person IN AUTHORITY or office(SDO/RO) Provide correct and appropriate on the spot TA. (Include this in the report) Assure interactive participation of all Team members and Division ETA team. Support RFTA team members. Observe time limit accurately Perform other duties assigned by RO- ETA with the group. After:
1. 2.
3. 4. 5. 6. 7.
Facilitate the post conference Request Asst. Team Leader to accomplishment of MOA (Performance contract A & B) = conduct of TA = M & E or follow up by SDOs and provide SDO5 copy of the performance Completion of ETAD Journal! Evaluation tool. Provide a healthful atmosphere during the clearing house. (Q&A) Review reports to be submitted on given due date. Ensure the utilization of the standard templates from RO FTAD in accomplishing the reports Oversee the Action Research on School-to-School Partnership of SDO and Leader and Partner Schools and Continuous Improvement (CIs). Request for the list of titles of research and Cl being conducted/implemented and tied it with other reports for submission to RO-FIAD. Email: reJ 14depcj.gqv po Tel.: (02) 582-1169 Website : depedcalabarzon.ph Fax (02) 682-2114 Facebook DepEd Calabarzon
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Ask the Asst. Team Leader to synthesize and summarize the activities and give other findings using Appreciative Inquiry (Al). Conclude the session by recognizing and thanking the SDOs, Schools and district.
Terms of Reference for Asst. Team Leader 1. Be present in the conduct of RFTAT meeting and FIA Visit. 2. Assists RFTAT in the FTA Activities, 3. Perform the functions of the RFTAT team leader in his absence. 4. Monitor and submit attendance report (signed by RFTAT leader) to FTAD. S. Help in facilitating the TA. 6. Maintain The atmosphere wholesome relationship and appreciative environment. Terms of reference for Sub-team Members 1. 2. 3. 4. 5. 6.
Be present in the conduct of RFTAT meeting and FTA Visit. Sub- team member is enjoined to be present in every sub-team FTA Visit. Accept and do the task with open mind and heart. Participate actively in the FTA Visits. Support in maintaining the atmosphere of TEA Governance and Al (Appreciative Inquiry) Help in encouraging district / school to conduct TA Action Research.
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EDURASYON
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Tel.: (02) 682-1169 Website : depedcalabarzon.ph Fax (02) 682 2114 Facebook DepEd Calabarzon
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