Temple University Fraternity & Sorority Life Expansion/Extension Policies Temple University recognizes the value that students derive from participation in Fraternity and Sorority Life. By virtue of their unique characteristics these values-based organizations can advance the educational mission of the university by providing members with special opportunities for personal growth and through the establishment of standards that motivate members to contribute to the quality of campus life. As Temple University advances and adapts to the changing needs of students, so too must Fraternity and Sorority Life. In efforts to provide a fair and accurate review of new organizations, as well as to ensure the proper support for existing organizations, the following procedures will be applied in the event of fraternity or sorority expansion. Temple University reserves the right to implement a moratorium on expansion at any time. Any group of students that desires to establish itself as a fraternity or sorority must first contact the Program Coordinator for Fraternities and Sororities. During this initial meeting, the Program Coordinator will outline the process for establishing a fraternity or sorority at Temple University and will facilitate contact between the student group and the appropriate governing council if applicable. During this time period, no commitment to an inter/national organization shall be made; rather this period is for learning the process for establishing or reactivating a fraternity or sorority. The Program Coordinator may then grant approval for the group to begin the expansion process. The group will be instructed to follow one of three procedures: 1. 2. 3.

The North-American Interfraternity Conference expansion procedure for member groups [See Appendix A]; The National Panhellenic Conference extension procedure for member groups [See Appendix B]; or The expansion procedure for culturally-based fraternal organizations for member groups of the National PanHellenic Council (NPHC), the National Association of Latino Fraternal Organizations (NALFO), the National Multicultural Greek Council (NMGC), the National Asian Pacific American Panhellenic Association (NAPA), or other umbrella organization [See Appendix C].

These procedures are designed to fit the needs of the organization wishing to expand at Temple University and all organizations seeking to colonize and/or reactivate at Temple University will be required to follow these procedures. In order to provide maximum stability, guidance, and support for each organization seeking recognition at Temple University, preference will be given to those inter/national fraternities and sororities belonging to national umbrella organizations. These include, but are not limited to, the following: North-American Interfraternity Conference (NIC), the National Panhellenic Conference (NPC), the National Pan-Hellenic Council (NPHC), the National Association of Latino Fraternal Organizations (NALFO), National Multicultural Greek Council (NMGC), and the National Asian Pacific American Panhellenic Association (NAPA). If an organization is not affiliated with an umbrella organization, that organization must show reasoning as to why they are not affiliated and show evidence of a working inter/national organization. Temple University does not support further expansion of local organizations. Preference will be given to those inter/national fraternities and sororities with an established headquarters and a minimum of 10 chapters. Temple University does not support organizations wishing to expand through affiliation with a city-wide charter. A city-wide fraternity or sorority is defined as a collegiate and/or graduate chapter consisting of membership that can be generated from two or more colleges and/or universities in a region. Unauthorized Expansion or Recruitment/Intake Activity Violation of these policies will prompt the following action to be enacted against the organization: 1. Inability to seek recognition as an organization and a recognized student organization at Temple University until, at least, two calendar years after there is clear and definite evidence that no Temple University student has been initiated into the fraternity or sorority.

2. 3. 4.

Inability to host or coordinate any events at Temple University that are affiliated, in any way, with the organization. Inability to participate as a co-sponsor of any student event hosted at Temple University. Without formal recognition at Temple University, the organization is not given permission to list Temple University as a chapter/auxiliary on any materials, including, but not limited to, websites, chapter rosters, etc.

APPENDIX A North-American Interfraternity Conference Expansion All social fraternities seeking to colonize and/or reactivate at Temple will be required to follow the standards and practices set forth in this policy. Section 1: Temple University reserves the right to accept, approve, or reject any social fraternity seeking recognition and/or colonization at Temple University. This model for controlled expansion respects the North-American Interfraternity Conference open expansion directive stating, “The North-American Interfraternity Conference, states its support for open, unrestricted expansion for all college and university fraternity systems, and charges Interfraternity Councils and member fraternities to move toward such a program”, while maintaining campus based authority over the process to ensure success for all parties involved. Section 2: The Fraternity Expansion Committee will be charged by, and report to, the Program Coordinator for Fraternities and Sororities. The Expansion Committee is comprised of the Program Coordinator for Fraternity and Sorority Life, undergraduate students, alumni and advisors from currently recognized fraternities, as well as Temple faculty/administration. Section 3: The Expansion Committee will be responsible for reviewing all applications submitted by inter/national organizations and alumni corporations. Section 4: The expansion process and timeframe falls solely under the discretion of the Expansion Committee for the best interest of the existing fraternal community and the university. Section 5: The Expansion Committee will work with the North-American Interfraternity Conference to solicit applications for expansion. Applications should include but are not limited to:  



A letter of petition explaining the purpose and intent of the organization and interest in affiliation with Temple University, and a statement outlining the group’s goals, outstanding characteristics, and potential benefits to the campus community. Logistical Information: 1. Name of Fraternity. 2. Founding date and location. 3. Current number of colonies. 4. Current number of undergraduate members and current number of alumni. 5. Average chapter size. 6. Number of chapters closed in the last five years and their reasons for closing. 7. Membership Costs: new member, initiation fees, insurance, regular dues. 8. Verification of appropriate liability coverage for the colony by the inter/national organization 9. Proof of $ 1,000,000 liability insurance with the ability to list Temple University as an additional insured. Program Policies: 1. Position on risk management. 2. Position on hazing prevention awareness resources 3. Length/focus of new member education. 4. Minimum standards for potential new members. 5. Scholarship/ academic support programs. 6. Community service and philanthropy programs. 7. Constitution and by-law highlights. 8. Leadership/member development programs. 9. How the organization plans to be successful utilizing the Accreditation process of Temple University.



 

10. How the organization intends to operate as a non-residential chapter at Temple University (if applicable). Colonization: 1. List and status of colonies established in the last five years. 2. Procedures for colonization (potential time-line if plausible). 3. Ongoing support for colony. Organizational Support: 1. List of all chapters and locations 2. Volunteer support at the district and local level Resources: 1. Inter/national organization 2. Foundation scholarship/loans 3. Leadership schools or conventions 4. Publications 5. Nearest chapter(s) 6. Number of alumni in the Philadelphia area 7. Contact information of committed alumni.

Section 6: The formal application must be submitted to the Program Coordinator for Fraternity and Sorority Life. Section 7: Each organization that expresses interest must receive the approval of the Expansion Committee before being allowed to make an on-campus presentation. Section 8: Presentations are organized and scheduled by the Expansion Committee. Invitations to view the presentations will go out to members of the fraternity and sorority community, faculty, staff, students, and alumni. Section 9: The presentations will be an in-depth review of information shared in the chapter application. Section 10: After the presentation(s) the councils shall meet and discuss the merits of those organizations applying. The IFC will then vote using all information collected. A majority vote from all fraternity presidents must occur for a recommendation to be submitted to the Expansion Committee. Section 11: After reviewing all applications for recognition, the Expansion Committee can recommend to the Director of Student Activities that a particular applicant group(s) be granted recognition, suggest adjustments to the applicant's proposal, or recommend that no current applicant group warrants an offer of recognition. The Vice President for Student Affairs makes the final decision. Section 12: Upon acceptance by the Vice President for Student Affairs of a recommendation to grant recognition, the national organizations participating in the presentations are notified of the outcome. An invitation and preferred timeline for colonization is sent to the organization(s) selected. Section 13: Upon arrival at Temple University the potential colony(ies) must follow the procedures set forth for colonization and full integration into the Temple Fraternity and Sorority Community. Section 14: At the end of two years from the date of University approval for expansion, any group, which fails to be (i) a fully chartered chapter by its inter/national organization; (ii) a chapter in good standing by its inter/national organization; or (iii) has not been granted membership in their respective council shall lose their status and recognition as a petitioning chapter at Temple University. Each council, according to their own constitution and bylaws will consider exceptions to this policy on an individual and case by case basis. RIGHTS AND RESPONSIBILITIES OF A PETITIONING CHAPTER: An approved petitioning fraternity chapter of the IFC will be privy to the following rights:

1.

2. 3. 4. 5.

Receive the status of a registered student organization. Official recognition by the university provides several advantages, as well as responsibilities, for the organization: a. The opportunity to use designated university facilities for regularly scheduled meetings, usually at no cost. b. The opportunity to place signs on campus with the proper registration. c. The opportunity to apply for funding allocations. Be able to participate in all Council, fraternity, and related university activities. Have a vote on all business matters of the Interfraternity Council. However, members of the petitioning chapter are prohibited from applying for IFC Executive Board positions Have support from the Office of Student Activities and all related supplies, equipment, services. Meet with staff from the Office of Student Activities on a regular basis for the purpose of chapter development.

An approved petitioning fraternity chapter of IFC will be expected to abide by the following responsibilities: 1. 2. 3. 4. 5. 6. 7. 8. 9.

Selected organizations are not permitted to recruit first year students during their first semester, and must follow campus recruitment policy. Elect a President and delegate to serve and attend IFC meetings. Host and plan at least one (1) service/philanthropic event each semester. Attend at least two (2) service/philanthropic events sponsored by another fraternity or sorority each semester as a petitioning chapter. Complete 15 hours of service per petitioning chapter member per year. Maintain a petitioning chapter average GPA which is at least above the all men’s average. Pay all IFC dues as invoiced. Participate in all community wide events sponsored by the Office of Student Activities and the Temple University Greek Association. Abide by all university and inter/national organization policies.

PROCESS FOR TRANSITIONING FROM A PETITIONING CHAPTER TO A FULLY MEMBER OF IFC: Upon receiving support and recognition from an inter/national fraternity, the petitioning chapter will follow these guidelines to become a full member of the IFC: 1. 2.

Present to the IFC on the accomplishments of the chapter. Be subject to a vote of the IFC to endorse membership within the IFC.

APPENDIX B National Panhellenic Conference Extension All Panhellenic Extension Procedures follow the National Panhellenic Conference (NPC) Manual of Information, Section E on Extension as stated below. Extension is the addition of National Panhellenic Conference chapters to the Panhellenic community on a college or university campus, or the establishment of a fraternity community on a campus where previously none had existed. In this instance, extension will be defined as the addition of an NPC chapter to the Temple University Panhellenic Association. Furthermore, Proper Authority shall be defined as the Temple University Panhellenic Association. EXTENSION PROCEDURES When a number of female students are unable to affiliate with the existing chapters, the Panhellenic Association may wish to (a) raise chapter Total or (b) add another NPC group. The Panhellenic Association should consult with the NPC Area Advisor and the NPC Extension Committee Chairman regarding the options. Whether the Panhellenic Association decides to raise Total or add another chapter may depend on the desire of the existing chapters to remain at a manageable size and the requirements of chapter housing. An extension research/exploration committee can be formed to recommend to the Panhellenic Association whether extension should or should not be considered. If the Panhellenic Association makes the decision to research adding a chapter to the campus, the following steps should be taken: 1.

The Panhellenic Association consults the Program Coordinator for Fraternities and Sororities regarding the addition of another NPC fraternity.

2.

If the Program Coordinator supports the decision, the Panhellenic Association votes to open the campus for extension and appoints an Exploratory Committee followed by an Extension Committee.

3.

The Panhellenic Association contacts the NPC Area Advisor and the NPC Extension Committee chairman with the decision.

4.

Considerations should be given to NPC organizations that: a. Previously have had a chapter on campus. b. Have letters of interest on file with the administration and/or Panhellenic Association. c. Have been suggested by a local sorority if applicable.

5.

Panhellenic Association asks chairman of the Extension Committee to notify all NPC organizations of the extension opportunity and/or can send a letter of introduction to NPC organizations to solicit interest in extension. The letters should include: a. University Information: i. Campus statistics for past five years: undergraduate enrollment, number of female students, percentage living on campus, percentage commuting, percentage of in- state and out-of-state students ii. College regulations regarding recognition of student groups b. Panhellenic information: i. Reasons for desiring additional group(s) ii. List of chapters on campus, with dates of establishment and current size of each iii. Membership recruitment data: Total , Quota, dates of membership recruitment, statistics for past five years, current membership recruitment regulations, release figure procedures used iv. List of chapters that have left the campus, with the date. c. Housing information: i. Current housing arrangement

d.

e.

1. Ownership – university, fraternity/sorority, private 2. Capacity of existing houses 3. Current costs estimates for comparable housing ii. Housing required of new group and time limit for providing a facility iii. Provision for temporary housing of new group iv. Copy of NPC Housing Agreement if one exists Information requested from NPC organization i. An official letter of intent from the inter/national organization outlining the strategy for colonization at Temple University as well as support and resource strategies the inter/national organization will provide a new colony. ii. Logistical Information: 1. Name of organization 2. Founding date and location iii. Membership statistics:  Current number of chapters and colonies  Current number of undergraduate members and alumnae  Average chapter size iv. Number of chapters closed in the last five years and their reasons for closing v. Membership costs: new member, initiation fees, insurance, regular dues vi. Verification of appropriate liability coverage for the colony by the national headquarters vii. Program Policies: 1. Position on risk management 2. Position on hazing prevention awareness and resources 3. Length/focus of new member education 4. Minimum standards for potential new members 5. Scholarship/academic support programs 6. Community service and philanthropy programs/requirements 7. Constitution and by-law highlights 8. Leadership/member development programs 9. Code of Conduct/Standards/Judicial Procedures viii. Colonization: 1. List and status of colonies established the last five years 2. Procedures for colonization 3. Ongoing support for colony ix. Organizational Support: 1. Volunteer support at the district and local level 2. Nearest chapter(s) and location(s) 3. Number of alumnae in the Philadelphia area 4. Contact information of committed alumnae x. Resources: 1. Foundation scholarship/loans 2. Leadership schools or conventions 3. Publications An extension timeline including dates of each phase of the extension process

6.

From the NPC fraternities returning a letter of interest and the requested information, the Panhellenic Association selects those it wishes to make presentations.

7.

Arrangements are made with each selected group for a campus presentation. Presentations are scheduled on separate days.

8.

Those groups not selected are notified.

9.

After all presentations have been made, the Panhellenic Association decides which group meets the needs of the campus and issues an invitation.

10. The Panhellenic Association notifies the other groups of the selection and thanks them for their participation. 11. The Panhellenic Association immediately begins work with the selected fraternity to prepare a schedule for colonization. EXPLORATORY VISITS A College Panhellenic may decide to allow optional exploratory visits by member groups to their campus prior to the submission of extension materials. If the college Panhellenic decides to allow these, the optional visits by member groups are for information gathering purposes only. Exploratory visits are not to include contact with any collegiate students. Participation in an exploratory visit should not be a factor or consideration in determining which member groups to invite to campus to make an extension presentation. PANHELLENIC MEMBERSHIP Until it is officially installed as a chapter, the colony is a non-voting member of the Panhellenic Association. After it has been chartered by its national organization, the new chapter becomes a voting member of the Panhellenic Association. ADDITIONAL SUPPORT For further information and additional support, reference the National Panhellenic Conference (NPC) Manual of Information, Section E on Extension.

APPENDIX C Expansion for Culturally-Based Fraternal Organizations and National Pan-Hellenic Council This policy is applicable to both those organizations that are historically oriented, founded, or based in a specific culture and the organizations which are member of the National Pan-Hellenic Council. This can include, but is not limited to, organizations affiliated with the National Pan-Hellenic Council (NPHC), the National Association of Latino Fraternal Organizations (NALFO), the National Multicultural Greek Council (NMGC), and the National Asian Pacific American Panhellenic Association (NAPA). All culturally-based organizations wishing to expand to Temple University must follow the following procedures. PHASE ONE: ESTABLISHMENT 1. Individuals interested in establishing a culturally-based fraternal organization must first contact the Program Coordinator for Fraternities and Sororities expressing their interest in establishing a culturally-based fraternal organization at Temple University. 2.

An application may be submitted to the Program Coordinator for Fraternity and Sorority Life. The application must include the following: a. b. c.

d.

e. f. g.

A letter of petition explaining the purpose and intent of the organization and interest in affiliation with Temple University, and a statement outlining the group’s goals, outstanding characteristics, and potential benefits to the campus community. Proof of $ 1,000,000 liability insurance. An official letter of intent on letterhead from the inter/national organization stating that the inter/national organization has knowledge of the interest group and outlining the support the inter/national organization will give the group, along with the inter/national organization’s requirements for chartering. Verification that the inter/national organization is affiliated with any of the following: i. National Pan-Hellenic Council (NPHC) ii. National Association of Latino Fraternal Organizations (NALFO) iii. National Multicultural Greek Council (NMGC) iv. National Asian Pacific American Panhellenic Association (NAPA) v. If an organization is not affiliated with an umbrella organization, that organization must show reasoning as to why they are not affiliated. The name, address, telephone number, and e-mail address of a faculty/staff advisor from Temple University must be provided, as well as a signed, written statement from the person proving a willingness to serve as an advisor. The name, address, telephone number and e-mail address of a chapter alumni/ae, as well as a signed, written statement from the person proving a willingness to serve as an advisor. Copies of the following inter/national organization policies, procedures, and programs: i. Logistical Information:  Name of organization  Founding date and location ii. Membership statistics:  Current number of chapters and colonies  Current number of undergraduate members and alumni/ae  Average chapter size  Number of chapters closed in the last five years and their reasons for closing (if applicable) iii. Membership costs: new member, initiation fees, insurance, regular dues iv. Program Policies:  Position on hazing prevention/hazing policy and risk management

 

Recruitment/intake policies and guidelines Complete new member program outlining learning outcomes of the process and the intent behind important educational components  Minimum standards for potential new members  Scholarship/academic support programs  Community service and philanthropy programs/requirements  Constitution and by-laws  Leadership/member development programs  Code of Conduct/Standards/Judicial Procedures v. Colonization:  Procedures for colonization including a 6-12 month ideal timeline assuming the applying organization will be granted acceptance to be established at Temple University  Ongoing support for colony vi. Organizational Support:  Volunteer support at the district and local level  Nearest chapter(s) and location(s)  Number of alumni/ae in the Philadelphia area  Contact information of committed alumni/ae 3.

The Program Coordinator for Fraternities and Sororities and Expansion Committee will render a decision and the petitioning groups will meet with the Program Coordinator to review the decision about whether an invitation to present will be given. Should a negative review be rendered, the decision will outline the reasons for the negative review and provide an opportunity for the organizer of the petitioning group to discuss ways to improve the application and resubmit.

4.

Once the application is approved, it will be turned over to the Expansion Committee for discussion and preparation for an expansion presentation. a. Presentations are organized and scheduled by the Expansion Committee. Invitations to view the presentations will go out to members of the fraternity and sorority community, faculty, staff, students, and alumni. b. The presentations made by the inter/national organization must include the following information, in addition to the information called for in the application. i. As a key part of Fraternity and Sorority Life at Temple University, inter/national organizations will need to articulate their commitment to understanding and working in partnership with Temple University. ii. It is an expectation of the Expansion Committee that all criteria meet the standards and policies set by Temple University, the Office of Student Activities, and Fraternity and Sorority Life. c. After reviewing all applications and presentations, the Expansion Committee can recommend to the Director of Student Activities that a particular applicant group(s) be granted recognition, suggest adjustments to the applicant's proposal, or recommend that no current applicant group warrants an offer of recognition. The Vice President for Student Affairs makes the final decision. d. If approved by the Vice President for Student Affairs, the organization will be granted provisional status.

5.

Once the group has been approved by the Vice President for Student Affairs it is eligible to host informational meetings on campus in order to determine interest in the proposed organization. a. b. c. d.

This activity is not to exceed four consecutive semesters. Attendance sign-in sheets must be submitted to the Office of Student Activities, Suite 219M, within 72 hours of each informational event. No other events may be run by the interest group, or on behalf of the interest group, either on or offcampus, without permission from the Office of Student Activities. Interest group contact information. i. A list, in alphabetical order, of each interest group member’s name, phone number, Temple student ID number, classification, major, and any leadership positions held at Temple University.

ii. All interest group members must have a minimum 2.5 GPA, and 12 earned credits at Temple University, or 12 transfer credits and proof of a 2.5 GPA from the student’s previous institution. iii. All interest group members must be in good standing with Temple University.

PHASE TWO: PROVISIONAL 1. If granted provisional status by the Expansion Committee in conjunction with the Program Coordinator for Fraternities and Sororities and the Director of Student Activities and the Vice President for Student Affairs, the organization will be allowed to reserve facilities for the purpose of conducting organizational activity. 2.

The organization will maintain a regular meeting with the Program Coordinator for Fraternities and Sororities to discuss the group’s progress, goals, and timeline for reaching full recognition as a fraternity or sorority at Temple University.

3.

After a semester of provisional status (or until such permission is received from the Program Coordinator) the organization may begin their recruitment/intake activity upon receipt of the following materials: a. Letter from the national headquarters, which authorizes the recruitment/intake activity. b. An outline, consistent with all the applicable rules and regulations which details the dates and activities for the process, and the list of any and all persons to be involved with the process. c. No recruitment/intake activity may occur until such permission is received from the Program Coordinator.

FULL RECOGNITION If all procedures outlined have been followed and the organization has had a successful new member education program and has met all requirements, said organization will be granted full recognition. The organization may then apply for full membership in the respective governing council where one exists.