BROOKLAWN BOARD OF EDUCATION MINUTES OF BOARD MEETING ACTION MEETING May 21, 2015

Meeting Opened:

The regular monthly meeting of the Brooklawn Board of Education was called to order at 7:00 P.M. on May 21, 2015 by Robert Delengowski

Flag Salute:

Everyone participated in the pledge of allegiance.

Public Announcement

In accordance with the Open Public Meetings Act, the Brooklawn Board of Education has caused notice of the meeting to be posted as follows: a. transmitted to the Gloucester City News b. posted at the entrances of the Alice Costello School and the Brooklawn Borough Hall

Roll Call:

Mr. Dickerman – Present Mrs. Farrow – Present Mr. Gillen - Absent Mrs. Haller – Present Mrs. Shaw – Present Also present were the following individuals: Dr. Kellmayer, Superintendent – Present Mr. Long, Solicitor - Present Mr. Delengowski – Present

Committee Reports:

Facilities and Grounds/Maintenance- None Finance – None Library, Technology, and Arts – None Policy – None Special Events and Fund – None Community Relations – None.

Interviews of Board Candidates Public Discussion (Agenda Items Only) Gloucester City Report:

None

Recognition of Brooklawn School graduates who have been inducted into the National Honor Society Presentation by James Cordery on proposed algebra program

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BROOKLAWN BOARD OF EDUCATION MINUTES OF BOARD MEETING ACTION MEETING May 21, 2015

Board Secretary’s Report

Motion by Mr. Dickerman, seconded by Ms. Shaw to approve motions 1-12 1. Motion to approve bills payable when properly certified in the amount of $304,722.40 2. Motion to approve the Minutes of April 2, 2015 , April 16, 2015 and April 30, 2015 meetings 3. Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of March 2105. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. 4. Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of March 2015. The Treasurer’s Report and Secretary’s report are in agreement for the month of March 2013. 5. Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources 6. Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year 7. Motion to make the following appointments for the period July 1, 2015-June 30, 2016: Appoint Affirmative Action Officer – John Kellmayer, Superintendent for the period of July 1, 2015 through June 30, 2016 Appoint Right to Know Officer – John Kellmayer, Superintendent for the period of July 1, 2015 through June 30, 2016 Appoint Agency Compliance Officer – John Kellmayer, Superintendent, for the period of July 1, 2015 through June 30, 2016

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BROOKLAWN BOARD OF EDUCATION MINUTES OF BOARD MEETING ACTION MEETING May 21, 2015

Approve Integrated Pest Management Coordinator - Bud Rutter, Facilities Consultant, for the period of July 1, 2015 through June 30, 2016 Asbestos Management & PEOSHA Coordinator - Bud Rutter, Facilities Consultant, for the period July 1, 2015 through June 30, 2016 District Homeless Liaison – Patricia Moulton, for the 2015-2016 school year Custodian of School Records – Robert Delengowski for the 2015-2016 school year Submission of Robert Delengowski's contract to the Executive County Superintendent for approval for the 2015-2016 school year. Christina Flynn as Payroll Clerk for the 2015-2016 school year at a salary of $25 per hour Deborah Horan as assistant to the Business Administrator for the 2015-2016 school year at a salary of $25 per hour Harry Rutter as Facilities Consultant for the 2015-2016 school year at a salary of $45 per hour Robert Delengowski as the District’s Qualified Purchasing Agent for the 2015-2016 school year with a bid threshold of $36,000 Mary Lynam as the District Treasurer for the 2015-2016 school year at a salary of $3,300 per year Appoint Joseph Mason and/or BROOKLAWN POLICE DEPARTMENT as attendance officers from July 1, 2015 through June 30, 2016 8. Motion to approve the District’s Travel for the 2015-2016 school year 9.

Motion to approve current Board policies for the 2015-2016 school year

10. Motion to approve substitute pay rate for the 2015-2016 school year 11. Motion to approve the Memorandum of Understanding for Business Services and Facilities services provided through the Audubon School District for the 2015-2016 school as attached.

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BROOKLAWN BOARD OF EDUCATION MINUTES OF BOARD MEETING ACTION MEETING May 21, 2015

12. Motion to approve the following professional appointments for the period of July1, 2015 through June 30, 2016: Auditor: Bond Counsel: CST Services: Risk Management: OT/PT Services: Solicitor: Architect:

Inverso & Stewart, LLC MS & B, LLC Cooper University & Hospital Hardenberg Insurance Group Rehab Connection Wade, Wood, Long & Kennedy, LLC Gibson-Tarquini

13. Motion to approve the following approvals for the period of July1, 2015 through June 30, 2016: Depository of Board Funds:

First Colonial Bank

Newspaper for Legal Advertisement: Gloucester City News – Primary Courier Post – Alternate Gloucester County Times – Alternate Approval for check signatures for the period of July1, 2015 through June 30 2016 

Warrant Account (Three of Four listed) Board President, Board Vice-President, School Business Administrator, Treasurer

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Payroll Account (Two of Four Listed) Board President, Board Vice-President, Superintendent, Treasurer

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Agency Account (Two of Five Listed) Board President, Board Vice-President, Superintendent, Treasurer, School Business Administrator

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Unemployment Account (Two of Four Listed) Board President, Board Vice-President, Superintendent, School Business Administrator



Bond Account ( Two of Four Listed) Board President, Board Vice President, Superintendent, School Business Administrator

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BROOKLAWN BOARD OF EDUCATION MINUTES OF BOARD MEETING ACTION MEETING May 21, 2015 

Student Activities (Two of Five Listed) Board President, Board Vice President, Superintendent, School Business Administrator, Treasurer Motions approved 4-0

Report of the Superintendent of Schools

1. 2. 3. 4.

Action Items:

Briefing monthly HIB (one report - confirmed) Briefing on attendance and discipline report Briefing on QSAC scores based on 2013-2014 assessment results Fire & Emergency Drill dates April 15 & April 22

Motion by Mr. Haller, seconded by Ms. Shaw to approve motions 1-23 1. Motion to approve participation in the Camden County Elementary League for the 2015-2016 school year 2. Motion to approve yearly elevator service with South Jersey Elevator in the amount of $1,440 3. Motion to approve elimination of the Food Service Director position for the 2015-2016 School year 4. Motion to approve Mickey LaCroce (Audubon School District ) to perform administrative duties with regard to the Food Service Program, to include: Free & Reduced Application, Verifications, Direct Certification and any other duties as needed. At a rate of $25 per hour 5. Motion to approve Robert Lee as District Disciplinarian for the 20152016 school year. Salary per the negotiated agreement 6. Motion to approve Patricia Moulton as CST Coordinator for the 20152016 school year, stipend per the negotiated agreement 7. Motion to approve maternity leave for Sara Hennessey, requesting six (6) weeks paid leave from accumulated sick leave and the remainder of time from NJ Family Leave Act, from September 25, 2015 to February 3, 2016 8. Motion to approve maternity leave for Michelle Granstrom with six (6)

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BROOKLAWN BOARD OF EDUCATION MINUTES OF BOARD MEETING ACTION MEETING May 21, 2015 weeks paid from accumulated sick leave and the remainder of the time from the NJ Family leave act, beginning Sepotember 8, 2015 and ending December 22, 2015 9. Motion to approve Lauren Silphant for extended school year summer instruction as required by students' IEP's at $25 per hour at 150 hours 10. Motion to approve Patricia Moulton, CST Coordinator for 75 hours administrative work at $30 per hour for the summer 11. Motion to approve Maria Ferris and Jessica Gettings for Summer Supplemental Instruction Program (SSIP) at $25 per hour for up to 80 hours. Includes 8 hours of administrative time 12. Motion to approve Jessica Gettings, Jen Dooley, Sara Hennesey and Kathy Quatroccifor Cooper University Hospital Summer Reading Program at $25 per hour. To be paid through a grant received from Cooper University Hospital. 13. Motion to approve Chris Lina for technology consulting for the 20152016 school year at $30 per hour for up to 100 hours 14. Motion to approve Robert Lee and Tom DiMattia for Tech Support hours for the 2015-2016 school year at $25 per hour for up to 560 hours 15. Motion to approve Kelly Blymer for 15 hours per week for employment in the Food Services Program at $13.11 per hour 16. Motion to approve Michelle Granstrom as a teacher in the summer extended school year in the Pre K program at $25 per hour up to 66 hours 17. Motion to approve Allysa Ream as a teacher aide for extended school year Pre K and Kindergarten program at $15up to 66 hours 18. Motion to approve summer hours for Theresa Cowgill as general administrative assistant and CST assistant up to 120 hours at $16.50 per hour 19. Motion to approve salary increases of 6% (inclusive of additional duties) for the Non-BEA staff; Theresa Cowgill, Michael Sheridan, Jill Walmsley and Allison Zizzama 20. Motion to approve a 2.8% increase for all other non-BEA represented staff

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BROOKLAWN BOARD OF EDUCATION MINUTES OF BOARD MEETING ACTION MEETING May 21, 2015 21. Motion to approve the HIB Report for May 2015 22. Motion to approve Ronnie Fish for the latch key staff for the 2015-2016 school year at a rate of $15.42 per hour 23. Motion to approve David Chordilewski for the latch key staff for the 2015-2015 school year at a rate of $13.87 per hour 24. Motion to approve Michelle Brophy as a substitute for all instructional activities Motions approved 4-0

Motions approved 6-0

Public Participation (Non-agenda Items)

None

Old Business

None

New Business

None

Closed Session

Motion by Mr. Haller, seconded by Ms. Shaw to enter into closed session at 7:35 PM

REOLUTION AUTHORIZING EXECUTIVE SESSION Date May 21, 2015 WHEREAS, while the Sen. Byron M. Baer Open Public Meetings Act (N.J.S.A. 10:4-12 et seq.) requires all meetings of the Brooklawn Board of Education to be held in public, N.J.S.A. 10:412(b) sets forth nine types of matters that may lawfully be discussed in Executive Session,” i.e. without the public being permitted to attend; and WHEREAS, the Brooklawn Board of Education has deemed it necessary to go into closed session to discuss certain matters which are exempted from the Public; and WHEREAS, the nine exceptions to public meetings set forth in N.J.S.A. 10:4-12(b) are listed below, and next to each exception is a box within which the number of issues to be privately discussed that fall within that exception shall be written, and after each exception is a space where additional information that will disclose as much information about the decision as possible without undermining the purpose of the exception shall be written.

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BROOKLAWN BOARD OF EDUCATION MINUTES OF BOARD MEETING ACTION MEETING May 21, 2015 NOW, THEREFORE, BE IT RESOLVED that the Brooklawn Board of Education will go into closed session for the following reason(s) as outlined in N.J.S.A. 10:4-12(b): ______Any matter which, by express provision of Federal Law, State Statute or Rule of Court shall be rendered confidential or excluded from discussion in public ______Any matter in which the release of information would impair a right to receive funds from the federal government; __X__Any matter the disclosure of which constitutes an unwarranted invasion of individual privacy such as any records, data, reports, recommendations, or other personal material of any educational, training, social service, medical, health, custodial, child protection, rehabilitation, legal defense, welfare, housing, relocation, insurance and similar program or institution operated by a public body pertaining to any specific individual admitted to or served by such institution or program, including but not limited to information relative to the individual’s personal and family circumstances, and any material pertaining to admission, discharge, treatment, progress or condition of nay individual, unless the individual concerned (or, in the case of a minor or incompetent, his guardian) shall request in writing that the same be disclosed publically; ______Any collective bargaining agreement, or the terms and conditions of which are proposed for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body ___ Any matter involving the purpose, lease or acquisition of real property with public funds, the setting of bank rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed; ______Any tactics and techniques utilized in protecting the safety and property of the public provided that their disclosure could impair such protection; ______Any investigations of violations or possible violations of the law; _ _____Any pending or anticipated litigation or contract negotiation in which the public body is or may become a party. Any matters falling within the attorney-client privilege, to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer; Any matter involving the employment, appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospective public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public; Specifically the evaluation of the Superintendent ______Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility; WHEREAS, the length of the Executive Session is undetermined; however, the Brooklawn Board of Education will make every attempt to estimate the time of the session prior to convening the session after which the public meeting shall reconvene and the Brooklawn Board of Education will proceed with business.

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BROOKLAWN BOARD OF EDUCATION MINUTES OF BOARD MEETING ACTION MEETING May 21, 2015 NOW, THEREFORE, BE IT RESOLVED, that the Brooklawn Board of Education will go into Executive Session for only the above stated reasons; BE IT FURTHER RESOLVED that the Brooklawn Board of Education hereby declares that its discussion of the aforementioned subject(s) may be made public at a time when the Brooklawn Board of Education attorney advises that the disclosure of the discussion will not detrimentally affect any right, interest or duty of the school district or any other entity with respect to said discussion. BE IT FURTHER RESOLVED that the Brooklawn Board of Education, for the aforementioned reasons, hereby declares that the public is excluded from the portion of the meeting during which the above discussion shall take place and hereby directs the board secretary to take the appropriate action to effectuate the terms of this resolution. It is anticipated the Board will be in Closed Session for approximately Forty-Five minutes and action may be taken

Motion approved 4-0 Open Session:

8:30

Action after Closed session: Motion by Ms. Shaw, seconded by Mr. Haller to appoint Mr. John Clotworthy to fill a vacant board Seat Motion approved 4-0 Motion by Mr. Haller, seconded by Ms. Shaw to appoint Mr. Christian McGrory to fill a vacant Board seat Motion approved 4-0

Adjournment

Motion by Mr. Haller, seconded by Ms. Shaw to adjourn the meeting at 8:35 PM

Respectfully Submitted,

_______________________________ Robert Delengowski

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