CLARKSTON COMMUNITY SCHOOLS BOARD OF EDUCATION MEETING – MINUTES 6389 Clarkston Road, Clarkston, MI 48346 248.623.5400 Monday, May 23, 2016 Administration Building: Board/Community Room 6:15 p.m. – Closed Session – Negotiations Discussion 6:45 p.m. – Public Hearing – 2016 Tax Rate 7:00 p.m. – Regular Meeting – Board/Community Room

1.

Call to Order: President Hyer called the meeting to order at 6:18 p.m. 1.1 Closed Session – Negotiations Discussion: Motion by Need, supported by Egan, to move into closed session for the purpose of discussing negotiations. MOTION PASSED: 5-0. 1.2 Return to Open Session: President Hyer returned the board to open session. 1.3 Public Hearing – 2016 Tax Rate: Mary Beth Rogers presented the estimated taxation for 2016. This is 18 mills nonhomestead; a rollback to 19.222 and a debt of 7 mills. The taxable value increase is 2.54%. 1.4 Pledge of Allegiance 1.5 Roll Call: PRESENT: Susan Boatman, Elizabeth Egan, Craig Hamilton, Kelli Horst, Steve Hyer, Greg Need. ABSENT: Cheryl McGinnis. 1.6 Reading of the Public Statement: President Hyer read the purpose of conducting the school board meeting.

2.

Approval of Consent Agenda: Motion by Egan, supported by Need, to approve the consent agenda. MOTION PASSED: 6-0. 2.1 Approval of Agenda 2.2 Approval of May 9, 2016 Minutes (att) 2.3 Approval of May 9, 2016 Closed Session Minutes (att) 2.4 Acceptance of May 12, 2016 District/School Improvement Plan Committee Minutes (att) 2.5 Acceptance of May 19, 2016 Policy Committee Minutes (att) 2.6 Approval of New Internal Accounts: Detroit Voice, Encore & Synergy (att) 2.7 Acceptance/Acknowledgement of Donations 2.7.1 CHS Classroom Redesign Project (att) 2.7.2 CHS Prom Committee/Drama Club (att)

3.

Citizens’ Requests to Address the Board: None.

4.

Presentation Items: 4.1 CHS CSMTech Team RUSH: Mr. Hyer and Dr. Rock noted the wonderful opportunity to recognize so many students at the meeting. Kyle Hughes introduced the First Lego Leagues, the First Tech Challenge teams, and Team RUSH. The board congratulated each team. Mrs. Hughes thank the board for this public celebration for a great program. 4.2 2016 Senior Scholars: Dr. Rock noted the many accomplishments of this year’s graduating seniors. CHS Principal Gary Kaul explained senior scholars are chosen based on the rigor of their schedule, college entrance exams and other academic criteria. He introduced students Michael Baker, Olivia Baylis, Amanda Casetti, Kaitlyn Cavallo, Trevor Chamberlain, Emma Curd, Madison Czopek, Claire Foley, Claire Galligan, Nathaniel Gipe, Hannah Grindling, Rachel Horton, Derek Joslin, Sadie Knill, Jack Kuczmanski, Diana Marsala, Erin McNeil, Kailan Mehta, Megan Nicholson, Nicholas Paris, Cameron Pawlik, Clara Ricketts, Jillian Ritchey, Evan Scott, Rachel Shutty and Simone Williams. Mr. Hyer thanked these students for all they have done this year and through their career at Clarkston Schools. 4.3 PTA Council Awards: PTA Council President Cheryl McNeil explained the PTA Reflections program. This year’s theme was “Let Your Imagination Fly.” Mrs. McNeil introduced each Reflections winner – Hannah Boissonneault, Trevor Chamberlain, Lucy Savoie, Codi Anderson, Andrew Gilbert, Kiran Stump, Danielle Little, Kaylee Adair and Laura Burmeister. She then recognized the PTA Difference Makers: Springfield Plains Elementary Social Worker Amanda Rogers, Clarkston High School Principal Gary Kaul, Clarkston Junior High School Language Arts Teacher Jessica Cleland and Bailey Lake PE Teacher Kelley Woodworth.

President Hyer called a brief recess. President Hyer called the meeting back to order. 5.

Action Items: 5.1 Approval of Personnel Changes: Motion by Boatman, supported by Horst, to approve the personnel changes as listed. MOTION PASSED: 6-0. 5.2 Approval of Teacher Tenure: John Lucido introduced tenure candidates Lane Hurd, Kristen Mrozek and Mitch Phillips. Shawn Ryan said a few words about each teacher, they were presented with a tenure certificate, and Mr. Hyer read the teacher oath. Motion by Need, supported by Horst, to approve the recommendation to grant these teachers tenure, as presented. MOTION PASSED: 6-0.

5.3

6.

7.

Approval of Resolution to Support the 2016-17 Oakland Schools Budget: Motion by Egan, supported by Need, to approve the attached resolution to approve the Oakland Schools 2016-17 General Fund Operating Budget as submitted. Mr. Need summarized the budget projections, general fund expenditures, special education and career focused education budget increases. MOTION PASSED: 6-0. Roll Call Vote 5.4 Approval of Resolution to Support Candidates for the Oakland Schools Board of Education: Motion by Horst, supported by Egan, to designate Heidi McClain to cast the ballot for the two candidates for two six-year terms. MOTION PASSED: 6-0. Roll Call Vote 5.5 Approval of 2016 Tax Rate: Motion by Egan, supported by Need, to approve the 2016 Tax Rate Request, as presented. MOTION PASSED: 6-0. Report Items: 6.1 Monthly Financial Update: Mary Beth Rogers reviewed the financial reports for April 2016, including budget to actual revenue and expenditures, and fund equity. 6.2 District/School Improvement Plan & Process Update: Shawn Ryan provided a report on the school improvement process that takes place during the school year. He reviewed the calendar, current district process, and this year’s areas of focus, including SOAR, K-12 literacy, K-12 math, Cultures of Thinking, and Whole Child. Mrs. Boatman asked about time teachers were given to complete the learning feedback documents, measurements for K-12 literacy, the definition of a throughline, and the data regarding reducing behavioral referrals in the Whole Child focus. Mrs. Horst asked if the District Improvement Plan goal committee has more work to do, and she asked for any additional feedback on the dashboard as it may relate to the goals and data that may come from the District and School Improvement Process. Mrs. Egan reviewed the information that was shared at the District Improvement Plan goal committee meeting. The recommendations that did come from that meeting included a better communicated invitation for parents and community members to participate in the school improvement process and an outlined process for each year. Mr. Ryan explained that a throughline is a question or theme that can be used across a specific grade level or curriculum; it allows for multiple themes to be tied together. Literacy items will be completed with final assessments, and other measures will be reviewed for any necessary changes in the fall. Teacher time related to SOAR was built into half days around the end of the semesters. There were technology glitches this first year, but those have been resolved. The staff has a better understanding of the process and what makes sense in this new system. Feedback has been very strong that this should be a district-wide system. Multiple measurements were collected regarding attendance and referrals to show a true picture of how the whole child initiative is affecting those issues. Mr. Hyer thanked Mr. Ryan for this information. 6.3 Stars & Stripes Program Update: Shawn Ryan introduced gymnastics coach Cassie Davis to share some of her experiences with the program. She shared a brief video to highlight how the program works and then talked about the student athletes involved in the program and the many benefits they have seen. Mr. Ryan also commented on CCS teacher Lars Covintree’s involvement in the program. He noted that Mr. Foster, Stars and Stripes owner, has been extremely pleased with this unique partnership. He also shared financial information for the program; revenue for this year was $1,455. This is expected to grow to over $37,000 for the 2016-17 school year. He recommended that the district continue to support this partnership. Mrs. Horst asked about entrance requirements and student aspirations; students must be in at least 6th grade and a level 5 or higher athlete, and the goal of the program is to compete at the collegiate level. Mr. Hyer thanked Ms. Davis and Mr. Ryan for this update. Discussion Items: 7.1 First Reading of Policies: Mrs. Egan reviewed the policies and noted where current practice is aligned. 7.1.1 Policy 5517.02 – Sexual Violence: Mr. Hamilton asked about the language in this policy in terms of legal representation. It was determined that this is consistent with other policies involving investigatory practices. Mr. Hamilton asked what other policies have this language included. These have to do with due process. Dr. Rock noted that the area in question has to do with investigations; instances beyond that seem to be more appropriate for legal involvement. Police matters are very different, and the intention was to have the policy defined to allow the district to investigate such incidents. Mr. Need noted this is optional language as this is not referring to a criminal proceeding. Mr. Hamilton reiterated his concern regarding the change in this language. Mr. Hyer asked the policy committee to review this policy once again and consider leaving this language out and ask NEOLA about this potential change and placement of the optional language. 7.1.2 Bylaw 0175.1 – School Board Conferences, Conventions, and Workshops: No feedback. 7.1.3 Policy 1217/3217/4217/5772/7217/8142.01 – Weapons: Mrs. Boatman asked about the exceptions not selected and how to define those. She mentioned the example of classes building items that may be construed as weapons. Mr. Hyer suggested this exception also be checked. Mr. Hamilton asked about the option regarding allowing firearms lawfully stored in locked vehicles; the committee did not feel this item should be included. 7.1.4 Policy 6850 – Public Disclosure: No feedback. 7.1.5 Policy 8321 – Criminal Justice Security Information: Mrs. Boatman asked about language regarding the Superintendent as the LASO; this is not the case in our district. The policy committee will review this item with NEOLA to determine if the language is necessary if the Superintendent does not hold this role. 7.1.6 Policy 8400 – School Safety: Mrs. Boatman asked about an annual meeting; this is done and a board member will be added as a school safety liaison. This assignment will be added to those chosen at the organizational meeting. Mr. Hamilton asked that principals and assistant principals be added regarding the Law Enforcement Information Network and requesting vehicle registration information. Mr. Hyer asked about other staff members who may need to be included, such as administrative assistants at the elementary schools.

8.

Citizen Comments: None.

9.

Information Items: 9.1 Clarkston Community Awards Breakfast: Tuesday, May 24, 2016 – 7:30 a.m. – Clarkston Community Church 9.2 Clarkston Junior High School Learning Showcase: Tuesday, May 24, 2016 – 5:00 p.m. – CJHS 9.3 CHS Senior Walk & Picnic: Wednesday, May 25, 2016 – 10:00 a.m. – CHS 9.4 Clarkston Foundation Teacher of the Year Reception: Wednesday, May 25, 2016 – 4:30 p.m. – Administration Building 9.5 Academic Service Learning Showcase: Wednesday, May 25, 2016 – 6:30 p.m. – CJHS Cafeteria 9.6 Post High Program Dinner & Dance: Thursday, May 26, 2016 – 6:00 p.m. – OverTyme Bar & Grill 9.7 Developmental Day/No School for Students: Friday, May 27, 2016 9.8 Memorial Day/No School for Students or Staff: Monday, May 30, 2016 9.9 Renaissance High School Dinner & Graduation Ceremony: Wednesday, June 1, 2016 – 5:00 p.m. – RHS 9.10 CHS/RHS Prom: Thursday, June 2, 2016 – 6:30 p.m. – The Palazzo Grande, Shelby Township 9.11 CHS Graduation: Monday, June 6, 2016 – 6:30 p.m. – DTE Energy Music Theater 9.12 Next Board of Education Meeting: Monday, June 13, 2016 – 7:00 p.m. – Board/Community Room

10. Superintendent Update: Dr. Rock thanked and congratulated Phyllis Ness, district literacy specialist, on receiving an $80,000 grant from the state for targeted literacy instruction. He also noted excitement for the teacher of the year celebration and the junior high learning showcase where student work will be highlighted. 11. Adjournment: Motion by Horst, supported by Egan, to adjourn the meeting at 9:05 p.m. MOTION PASSED: 6-0.