Venice Community School District #3 Venice, Illinois BOARD MEETING MINUTES 1. 2.

3. 4.

5.

6.

7. 8. 9.

Tuesday, November 13, 2012

CALL TO ORDER President Wiley called meeting or order at 6:00pm ROLL CALL Members Present: Janet Wiley, Carolyne Wilson, Thelma Jones, Eloise Williams, Fonda Jones; Frank Hill (arrived 6:03pm) and John Henry Williams. Others Present: Superintendent Cullen; Nate Porter, Principal; and Dave Mannix, School Board Attorney. PUBLIC COMMENT RECEPTION OF VISITORS, PETITIONS, AND CORRESPONDENCE -Mary White, retired custodian was present at the meeting to receive a retirement plaque. – -Board President, Janet Wiley presented retirement plaque to Mrs. White. -Superintendent discussed the ISAT Scores with Board Members (6:10p-6:43p). CONSENT AGENDA 5.1 Removal of Consent Agenda Items 5.2 Approval of Meeting Minutes for October 18, 2012. 5.3 Paid Accounts 5.4 Payroll – October 3, and 19, 2012  Motion made by Frank Hill, second by John Henry Williams to approve the consent agenda. Members voting “Yea” – Janet Wiley; Carolyne Wilson; Thelma Jones; Fonda Jones; Frank Hill; and John Henry Williams. (Eloise Williams departed the meeting at 6:43pm). Motion carried. ROLL CALL ACTION ITEMS 6.1 Publication of the Annual Statement of Affairs Motion made by Carolyne Wilson , second by John Henry Williams to approve the publication of the Annual Statement of Affairs in the local newspaper no later than December 1st, as required by policy. Members voting “Yea” – Carolyne Wilson; Thelma Jones; Fonda Jones; Frank Hill; John Henry Williams; and Janet Wiley. Motion carried. 62. Resolution 111312.6.2 - Tax Levied for 2013 Motion made by Frank Hill, second by John Henry Williams to approve the Superintendent’s recommendation to adopt Resolution 111312.6.2 for taxes levied for year 2013. Members voting “Yea” –Thelma Jones; Fonda Jones; Frank Hill; John Henry Williams; Janet Wiley; and Carolyne Wilson. Motion carried. OLD BUSINESS - none NEW BUSINESS – Superintendent handed out financial statements, and discussed the same. CLOSED SESSION Exceptions noted under 5 IL CS 120/2 Open Meetings:



The appointment, employment, compensation, discipline, performance, or dismissal of



specific employees of the public body; Collective negotiating matters between the public body and its employees or their representatives;



Litigation, when an against, affecting or on behalf of the particular public body has been filed….is probable or imminent;

Page -2 BOARD MEETING MINUTES 2012 

10.

11. 12. 13.

November 13,

Student disciplinary cases

Motion made by Carolyne Wilson, second by Thelma Jones to convene to close session. Members voting “Yea” – Janet Wiley; Carolyne Wilson; Thelma Jones; Fonda Jones; Frank Hill; and John Henry Williams. Motion carried. Time: 7:07pm OPEN SESSION Motion made by Carolyne Wilson, second by Thelma Jones to reconvene to open session. Members voting “Yea” – Carolyne Wilson; Thelma Jones; Fonda Jones; Frank Hill; and John Henry Williams; and Janet Wiley. Motion carried. Time: 7:25pm A. Recommendations and Communications – Personnel 1. Pay Rate for Internal Substitute Teachers Motion made by John Henry Williams, second by Carolyne Wilson to approve the Superintendent’s recommendation to increase the rate for internal substitute teachers to $120.00 (one hundred twenty) per day. Members voting “Yea” –Thelma Jones; Fonda Jones; Frank Hill; John Henry Williams; Janet Wiley; and Carolyne Wilson. Motion carried. 2. Hire of Personnel for 21st Century Grant Motion made by Carolyne Wilson, second by John Henry Williams to approve the Superintendent’s recommendation to hire Tamara Miller in the position of Program Coordinator, and Shirley Newsome in the position of Program Curriculum Manager. Members voting - “Yea” Frank Hill; John Henry Williams; Janet Wiley; Carolyne Wilson, and Thelma Jones. Members voting “Nay” – Fonda Jones. Motion carried. 3. Post Potential Job Openings Motion made by John Henry Williams, second by Carolyne Wilson, to approve the Superintendent’s recommendation to post potential job openings caused by promotions, reassignments, or resignations. Members Voting “Yea” - Frank Hill; Janet Wiley; John Henry Williams; Carolyne Wilson; Thelma Jones, and Fonda Jones. Motion carried. SUPERINTENDENT / PRINCIPAL INFORMATION  2012 ISAT results discussed  Press Issue #80 distributed ANNOUNCEMENTS - none ADJOURNMENT Motion made by Carolyne Wilson, second by Thelma Jones to adjourn meeting. Members voting “Yea” – Janet Wiley; Carolyne Wilson; Thelma Jones; Fonda Jones; Frank Hill; and John Henry Williams. Motion carried. Time: 7:35pm

REQUIRED SIGNATURES

JANET WILEY, BOARD PRESIDENT ELOISE WILLIAMS, BOARD SECRETARY TONI CHANDLER, BOARD RECORDER