DRAFT Academic & Campus Affairs Council (ACAC) Date: Chair:

November 30, 2007 Mike Midgley

Time: Location:

10:00 am Room 502, Highland Business Center

Attendees: Mike Midgley, Gary Hampton, Eileen Klein, Charles Quinn, Linda Smarzik, Patti Singleton, Kitty Henderson, Gaye Lynn Scott, David Fonken, Richard Smith, Richard Armenta, Kathleen Christensen, Don Becker, Betsy Erwin, John Herndon, Mary Kohls, Marilyn Lee-Taylor, Suzanne Ortiz, Frank Taylor, Judy Van Cleve, Hazel Ward, Josh Whitcomb, Voncille Wright, Michael Reid, Terry Mouchayleh, Bel Smith, Julie Todaro, Betty Helton, Robert Hettenhouse Minutes Agenda item: Administrative Rule 4.06.002 Staffing of Adjunct Faculty

Presenter: Mike Midgley

Discussion: Second reading. Mike Midgley presented the proposed modifications to the rule. Shared Governance comments were compiled and distributed to council members prior to the meeting. Kitty Henderson presented the Adjunct Faculty Association’s (AFA) recommendations. The AFA suggested changing the word “satisfactory” evaluations to “good or excellent” and adding language to reflect that appointments are automatically renewable assuming satisfactory evaluations. Decision/Actions: A motion was made to approve the rule with the AFA’s recommendations. Motion passed. Follow-up items: The rule will be forwarded to the president for approval. Agenda item: Administrative Rule 3.03.011 Creation – Modification, and Rescission of Administrative Rules Guidelines & Procedures

Presenter: Don Becker

Discussion: Second reading. Don Becker presented a re-written rule which also included a title change. The guideline outlines the developmental process of an administrative rule. Decision/Actions: A motion was made to approve the rule with a slight wording change. Motion passed. Follow-up items: The rule will go out to the Shared Governance channels for comments. Agenda item: Administrative Rule 1.06.006 Student Standards of Conduct and Disciplinary Process

Presenter: Kathleen Christensen

Discussion: Second reading. This item was tabled because it appeared that changes approved at the October 5th meeting had not been incorporated into the revised rule. However, when reviewed after the meeting, the changes had actually been incorporated into the rule. Follow-up item: The rule will be distributed, via email, to council members for consideration of electronic approval, since the rule has been reviewed once, distributed to the shared governance channels for comments, and posted for a second reading. Agenda item: Administrative Rule 4.03.003 Faculty Agreements

Presenter: Kathleen Christensen

Discussion: Kathleen Christensen presented the amended rule which modifies the basic contract (11 months rather than 10.5) for counselors hired after July 2007. Decision/Actions: A motion was made to approve the rule. Motion passed. Follow-up items: The rule will go out to the Shared Governance channels for comments.

Agenda item:

Faculty Evaluation Forms and Manual

Presenter: Terry Mouchayleh

Discussion: Terry Mouchayleh and Vida Forrest distributed copies of faculty evaluation forms with proposed changes. The revised Summary form combines Full-time and Adjunct Faculty forms into one, includes professional development for adjuncts, and lists a new category (Institutional Responsibilities) that merges preexisting categories of Administrative Performance and Professional Service. Decision/Actions: There was some discussion regarding potential problems with combining professional service and administrative performance into one category (Institutional Responsibilities). The council approved combining the full-time and adjunct forms, but recommended that professional service and administrative performance be separate categories. Changes were also recommended for the guidelines that accompany the forms. Follow-up items: The suggestions will be incorporated and the revised forms and guidelines returned to ACAC at a future meeting.

Other Information Mike Midgley made a motion to approve the October 5, 2007 council minutes. Motion passed.

Next Meeting Date: February 1, 2008, 10:00 am, HBC Room 502

Academic & Campus Affairs Council Minutes – November 30, 2007

2