Beacon Hill School Vision and Mission Vision – To be a happy, diverse and inclusive community where everybody has confidence to aspire to be the best they can be, now and in the future. Mission – we create a safe, caring and supportive environment enabling purposeful challenge through a dynamic and rigorous curriculum; we inspire and develop creativity and academic potential; we encourage global and social responsibility; we foster independence in thought and action.

Minutes of the 175th Meeting of the BEACON HILL SCHOOL COUNCIL Held on Monday, 1st February 2016 at 5:00 p.m. Rowena Chow Shareen Hellen Anita Ko Charlotte Fennelly Tim Teahan Kannis Tsui James Harrison Barbara Woo

Parent Representative-PTA Rep

In Attendance:

Paul Munder

ESF Representative

Apology:

Malcolm Keys

Chairman

Acting Chair:

Anita Ko

Community Representative

Present:

Parent Representative Community Representative Teacher Representative Teacher Representative Support Staff Representative Principal Minutes Secretary

Confirmation of the Minutes of the 174th Meeting 175.1 The minutes of the 174th Meeting were confirmed. Matters Arising 175.2 No matters arising

Principal’s Report 175.3 Enrolment was almost full with one LCS place in year 1. 2 Y6 places won’t be filled.

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Year 1 Central application summary was tabled - with interview results. 175.4

Staff Movement 1. Colleen Angell now on maternity leave – Annie Judge is covering until CNY and then Marie-Claire Mulligan will take over. 2. Annual recruitment currently underway – Two teachers (LS) and one Vice Principal positions to be filled. Final interview process for the VP will be on

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16th February. 3. Contract extended for Brigitte Lussier, EA – confirmed (1 year from 2016-2017) 4. Mr Ng Wah Sun serviced BHS and ESF for over 30 years and now retired in August 2016. Premises 1. JH met with John Stewart-Facilities Director to discuss future works for BHS. 2. The major work will be classroom refurbishment; most likely will be held in summer break 2017. School Activities were tabled.

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175.10

Parent/Community activities were tabled. 1. Marie Merchand parenting workshop – funded by school. Standards and Progress CIS Accreditation –Visiting team from 23rd -25th November. Final report is now published. Report can be viewed on BHS website. Assessment, Recording and Reporting (ARR) English and Maths progress reports were made available on The Gateway at the end of the first term. ISA and INCAs results are available on Gateway. Presentation was done by James. BHS Three Year Strategic Plan and One Year Action Plans 1. Teachers from KJS visited BHS classrooms for a morning. 2. Recommendations from the CIS 5 Year Report will be discussed and feed into next school Development Plans. 3. Performance Coaching – accreditation, by David Fitzgerald and Graham Silverthorne. 4. PLC’s have begun working and will feedback to all teachers in April. Curriculum/Professional Development – were tabled.

175.11

Health and Safety – Emergency Evacuation

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Important dates were tabled -CNY Performance will be held on Thursday 4th February at 6pm -China Day activities and performance – will be held on Friday 5th February.

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175.8

175.9

Finance Report 175.13 Finance report as per attached. 1. Computer /equipment cost of repair policy – if the cost is more than half price of the vendor purchase price – Machine will go to disposal. 2. ESFC requested school to review the policy of

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authorized signatories of signing school cheques of amount less than $10,000 from one authorized person to two authorized person – To be discussed and approved in next council meeting. 3. Discussion on VP pay scale – Two VPs salary scale were adjusted and back dated from September 2015 and will be reflected in January salary 2016 4. BHS- Finance Operating Manual attached

PTA Report 175.14

PTA major events were tabled as per attached.

175.15

Christmas Disco – enjoyed by over 200 students with music playlist run by our in-house Y6 DJ.

175.16

Christmas Carol Concert was very successful and HK$1,500.00 was raised for the Operation Santa.

175.17

CNY performance to parents with lion Dance on Thursday evening, 4th February and on Friday Assembly 5th February. HK$10,000 will be sponsored by PTA.

175.18

PTA approved the IFF Grand Raffle Tickets sales proceeds pledged for BHS Playground improvement – furniture & play equipment. International Food Fair will be held on Friday, 18th March 2016.

175.19

Uniform Shop Management – ESF clarified 15% Margin per item via Committee Parents. Many PTAs commented with difficulties after consideration of Uniform Shop expenses.

175.20

Uniform design – awaiting for ESF Communications guidelines on change of Uniform design, procurement etc.

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ESF Report 175.21

The written report had been previously circulated.

175.22

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175.23

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175.24

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175.25

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175.26

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2014-15 year-end audit completed by KPMG. There were some issues in some of the schools, mainly in the area of purchasing, receipts of goods and payments. In Addition, the Audit Committee is also concerned with single signatory on cheques in some schools. Paul congratulated BHS for the accreditation success. Child Safeguarding – For many years ESF HR has had measures in place to screen new ESF employees and thereby safeguard children. In recent years, screening has been enhanced and

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new staff members have undergone additional child protection related background checks to ensure everyone is safe to work with children. Island School – The Chairman of the ESF Board and CEO arranged a visit for the Secretary for Education and other members of the EDB team to Island School in mid- November. The meeting with EDB to discuss details of the decant arrangements and plans, specifically related to transport will be held early next term.

Other Business 175.28

No other business.

Date of Next Meetings The next meeting will be held on 25th April, 2016 6th June 2016 The meeting adjourned at 6:40p.m. Malcolm Keys Chairman (Acting Chair – Anita Ko) 1st February, 2016

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