Beacon Hill School Vision and Mission Vision – To be a happy, diverse and inclusive community where everybody has confidence to aspire to be the best they can be, now and in the future. Mission – we create a safe, caring and supportive environment enabling purposeful challenge through a dynamic and rigorous curriculum; we inspire and develop creativity and academic potential; we encourage global and social responsibility; we foster independence in thought and action.
Minutes of the 174th Meeting of the BEACON HILL SCHOOL COUNCIL Held on Monday, 16th November 2015 at 5:00 pm. Malcolm Keys Rowena Chow Shareen Hellen Charlotte Fennelly Tim Teahan Kannis Tsui James Harrison Barbara Woo
Chairman
In Attendance:
Paul Munder
ESF Representative
Apology:
Anita Ko
Community Representative
Present:
Parent Representative-PTA Rep
Parent Representative Teacher Representative Teacher Representative Support Staff Representative Principal Minutes Secretary
Confirmation of the Minutes of the 173rd Meeting 174.1 The minutes of the 173rd Meeting were confirmed. Matters Arising 174.2 173.9 Three Year Strategic Plan and One Year Action Plans were endorsed electronically by members via email. 173.17 The 2015/2016 school budget was approved and submitted to ESF Centre for their action 173.7 Standards and Progress – PIS and ICAS and ISA reports will be shared in the next school council meeting by Susan Chung.
Principal’s Report 174.3 Enrolment was almost full with two LCS places in year 1. At the end of the term we will have 5 students leaving for family relocation. Year 1 Central application summary was tabled. Total applications received – 235.
Action MK
MK MK JH
JH
174.4
Staff Movement 1. Resources Room Assistant, Hiky Chan resigned earlier this month and JH thanks her for the work she has put into BHS for the past 2 years. She will be replaced by Ms Chloe Ma who will work in Y4 as an EA and in the Resources Room. 2. Mrs Skye Evers has resigned as she and her family will be returning to Australia at Christmas. Skye and her family have been a wonderful addition to BHS and we wish them all well for the future. 3. New EAs Appointed – Ms Donna Fuchsluger who will be the EA in 1G and Ms Mehek Murchandani who will be an SEN EA.
JH
4.
174.5
Premises 1. JH met with John Stewart-Facilities Director after half term to discuss future buildings plans and to discuss the feasibility of installing a ‘sail’ canopy over the playground slides. It was reported that this would be too costly taking into account building applications. 2. External painting will take place in about two years. 3. A member of his team will come and visit JH in school to make decisions on future projects in January 2016.
JH
174.6
Budget/Finance JH met with Vivian Cheung (CFO) for annual review and discussion about school finances and budgeting – the school continues to be in healthy financial position
JH
174.7
School Activities and Parent/Community activities were tabled. 1.ESF Football tournament – boys won plate , girls won cup 2.Girls won a football tournament at Peak School last weekend. 3.Girls participated in the ICHLY Football tournament – runners up in the plate. 4.Boys took part in the DBIS football tournament at Kings Park –semi-finalists in the plate. 5.Netball team participating in a HK League each weekend.
JH
174.8
Standards and Progress CIS Accreditation – whole staff working on our CIS Report which has been submitted prior to their visit on November 23rd -25th. Assessment, Recording and Reporting (ARR) -ISA (Y4-6) and InCAS (Y3) assessments taken place. InCAS results on the Gateway and ISAs will be on the Gateway next term. -Parents-teacher consultations for Mandarin took place for
JH
4 days in November. Each teacher will be able to meet with approx 160 parents. -IEP Meetings held for this term -First Uol reports went live on the Gateway on Friday 30th October. -English and Maths interim reports will be available on the Gateway at the end of term for the first time. 174.9
BHS 3 Year strategy, 1 Year School Development Plans JH and Annual Reports have been approved by School Council and submitted to ESF. The soft copy in pdf file is available on BHS website.
174.10
Curriculum/Professional Development opportunities of different subjects were listed.
JH
174.11
Health and Safety 1. Walk through – minor repairs reported to ESF (eg. Playground surface repairs) 2. Emergency Evacuation practice was held 3. Uniform in nurse’s room – simple policy adopted
JH
174.12
Important dates and BHS Chamber Choir performance venues for Christmas were tabled -BHS Christmas Concert is on Wednesday 16th December at 7pm.
JH
Finance Report 174.13 Finance report as per attached.
JH
The Finance reports were discussed and endorsed by the Finance Committee prior to the School Council meeting. A brief overview of the accounts was given (MK & JH).
MK/JH
174.14
PTA major events were tabled as per attached.
RC
174.15
PTA membership fee for 2015/2016 were all received from parents.
174.16
PTA AGM-New Executive Committee Members were elected – 15 Parents, 2 Teachers and Principal Approved Audit Report and re-appointment of Auditor and Company Secretary.
174.17
BHS Community Support and PTA fully and partially sponsored (eg. Welcome New Parents Wine & Cheese Party/Welcome Social Bowling and Xmas Carol Concert)
PTA Report
174.18
Fund Raising-Donations to BHS 1. PTA will continue monthly Bake Sales and Pizza lunches to support ongoing sponsorship to BHS events. 2. PTA approved 2016 IFF Grand Raffle Tickets Sales proceeds pledged for BHS Playground Improvement
Hot Lunch Administration – Deli Fresh Ltd contract renewed with HK$1 price increase per meal.
ESF Report 174.21
The written report had been previously circulated. -
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PM
ESF Strategic Plan 2015-2020 has been launched this month. New Director of Education- Mr David Whalley, the director of Education effective from 26 October 2015. ESF CPD Day –Friday, 2nd October, almost 2000 staff members engaged in the most ambitious cross-phase ESF Professional Learning Overseas travel and expenses policy Contract renewals – Teacher contract renewal offers by 30th November 2015, renewal offers are to be made to teachers in the final year of their twoyear contracts Redevelopment of Island School ESF at the International Schools Festival – on Saturday 26 September 2015 – this event was organized by SCMP Education Post .
Other Business 174.22
Extension of contract beyond retirement age 60 – Mr Scott JH/MK Gibson will extend for 2 years contract with principal recommendation and endorsed by school council. Renewal of Teachers contracts. There were 15 teachers with contract renewal in August 2016. They were all granted approval. The Principal commented on the performance and role of each teacher concerned and the Council endorsed his recommendation to support contract renewal of all staff concerned. The name list as below: 1. Mrs Fennelly Charlotte 2. Mrs Laura Fisher 3. Mr Andrew Greene 4. Mrs Helen Pickering 5. Mr Timothy Teahan
6. Ms Jane Trotter ( Mrs Jane FaragÓ) 7. Mrs Julie Wu 8. Ms Pu Xu 9. Ms Lynn Xu 10. Ms Xiao Bing Yu 11. Ms Susan Chung (Vice Principal) 12. Ms Susan King 13. Ms Colette Davis 14. Ms Jane Andrews 15. Ms Jane Wu Date of Next Meetings The next meeting will be held on 1st February, 2016 25th April, 2016 6th June 2016 The meeting adjourned at 6:15 p.m. Malcolm Keys Chairman 16th November, 2015
Minutes of the 135th Meeting of the
173.9 Three Year Strategic Plan and One Year Action. Plans were endorsed ... Year 1 Central application summary was tabled. Total .... Other Business. 174.22.
